HomeMy WebLinkAbout2009-03-25 Business Meeting AgendaDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 25, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of an Intent to Award Contract Letter
for Crushed, Pre - Coated Rock for Chip Seal Projects — Roger Olson, Road
Department
3. CONSIDERATION of Signature of Document No. 2009 -153, an
Intergovernmental Agreement with the City of Redmond regarding Road
Maintenance Services — Roger Olson, Road Department
4. CONSIDERATION of Signature of Document No. 2009 -154, an
Intergovernmental Agreement with Jefferson County regarding Road
Maintenance Services — Roger Olson, Road Department
5. CONSIDERATION of Signature of Document No. 2009 -156, Design
Services Change Order for the Jail Facility Expansion Project — Susan Ross,
Property & Facilities
6. CONSIDERATION of Signature of Document No. 2009 -157, an Agreement
to Acquire Sewer Capacity through Glenn Vista Pump Station LLC for the Jail
Expansion Project — Susan Ross, Property & Facilities
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 1 of 9 Pages
7. CONSIDERATION of Authorization of County Administrator's Signature of
a Building Permit Agreement with the Bend -La Pine School District — Sharon
Smith
8. CONSIDERATION of Signature of Resolution No. 2009 -024, Sponsoring an
Application of the Redmond Enterprise Zone — David Inbody, Commissioners'
Office
CONSENT AGENDA
9. Signature of Order No. 2009 -018, Appointing David A. Pardo to a New Term
as Justice of the Peace, Pro -Tem
10. Signature of Resolution No. 2009 -020, Transferring Appropriations within the
Deschutes County Community Development Department
11. Signature of Resolution No. 2009 -023, Transferring Appropriations in the Park
Acquisition & Development Fund
12. Signature of Resolution No. 2009 -026, Transferring Appropriations within the
Health and Mental Health Departments
13. Signature of Resolution No. 2009 -027, Transferring Appropriations within the
Deschutes County Health and Mental Health Departments
14. Signature of Resolution No. 2009 -028, Authorizing Participation in the 2009-
11 Oregon Community Dispute Resolution Grant Fund Program
15. Signature of Resolution No. 2009 -029, Transferring Appropriations within the
Deschutes County Community Development Department
16. Signature of Resolution No. 2009 -030, Transferring Appropriations within the
Deschutes County PERS Reserve Fund
17. Authorizing County Administrator's Signature of Document No. 2009 -147,
Amending an Existing Lease with the Latino Community Association
18. Signature of Letters Accepting the Resignations of Dave Black and Jon
Richards from the Beaver Special Road District
19. Signature of Letters Appointing Bruce Stendal (through December 31, 2010)
and Beth Faulkenberry (through December 31, 2011) to the Board of the Beaver
Special Road District
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 2 of 9 Pages
20. Signature of a Letter Appointing Jerilynn Round to the Board of Sun Mountain
Ranches Special Road District, through December 31, 2011
21. Signature of a Letter Appointing Michael Shadrach to the Deschutes County
Audit Committee, through June 30, 2009
22. Signature of a Letter Accepting the Resignation of Bill Kopacz from the Board
of Economic Development for Central Oregon (EDCO)
23. Signature of a Letter Reappointing Lorie Hancock to the Board of Economic
Development for Central Oregon (EDCO), through December 31, 2009
24. Signature of a Letter Reappointing Dave Kanner to the Board of Economic
Development for Central Oregon (EDCO), through December 31, 2010
25. Signature of a Letter Appointing Leland Smith to the Board of Economic
Development for Central Oregon (EDCO), through December 31, 2010
26. Signature of a Letter Appointing Darwin Thurston to the Board of Economic
Development for Central Oregon (EDCO) as an Alternate Member
27. Approval of Minutes:
• Business Meeting: March 16
• Work Sessions: March 16 & 18
• Hearing: December 3, 2008 Public Hearing regarding Surface Mining Zone
Change (Lower Bridge Area)
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH
COUNTY SERVICE DISTRICT
28. CONSIDERATION of Signature of Letters Appointing Cathy Ellis and Sally
Grader to the Board of Black Butte Ranch County Service District, through
June 30, 2009
29. CONSIDERATION of Signature of Letters Reappointing Carl Burnham, Jr.
and Randal Garcia to the Board of Black Butte Ranch County Service District,
through June 30, 2010
30. CONSIDERATION of Signature of a Letter Appointing Mike Danielson to
the Board of Black Butte Ranch County Service District, through June 30, 2011
31. CONSIDERATION of Signature of a Letter Appointing Mike Danielson to
the Black Butte Ranch County Service District Budget Committee, through
June 30, 2009
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 3 of 9 Pages
32. CONSIDERATION of Signature of a Letter Reappointing William Carson to
the Black Butte Ranch County Service District Budget Committee, through
June 30, 2011
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
33. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
34. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
35. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
36. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 4 of 9 Pages
Monday, March 23, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 25, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting
Thursday, March 26, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
10:00 a.m. Regular Meeting with the Assessor
Monday, March 30, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, March 31, 2009
10:00 a.m. Personnel Grievance (Executive Session)
Wednesday, April 1, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, April 2, 2009
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, April 6, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 5 of 9 Pages
Wednesday,
7:30 a.m.
10:00 a.m.
1:30 p.m.
April 8, 2009
Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
Board of Commissioners' Meeting
Administrative Work Session — could include executive session(s)
Wednesday, April 15, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m.
Regular meeting with the City of La Pine Council, at the Senior Center
Monday, April 20, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 22, 2009
7:30 a.m.
10:00 a.m.
1:30 p.m.
Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
Board of Commissioners' Meeting
Administrative Work Session — could include executive session(s)
Monday, April 27, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 29, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, May 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 6 of 9 Pages
Wednesday, May 6, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, May 12, 2009
12 noon Regular Commissioners/Department Directors Update
Wednesday, May 13, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, May 14, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Monday, May 18, 2009
9:00 a.m. Budget Deliberations
Tuesday, May 19, 2009
9:00 a.m. Budget Deliberations
1:00 p.m. Departmental Budget Presentations
Wednesday, May 20, 2009
9:00 a.m. Budget Deliberations
Thursday, May 21, 2009
9:00 a.m. Budget Deliberations
Monday, May 25, 2009
Most County Offices will be closed to observe Memorial Day.
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 7 of 9 Pages
Wednesday, May 27, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, June 1, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, June 3, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 4, 2009
10:00 a.m. Regular Update with the District Attorney
11:00 a.m. Regular Update with Community Development Department
1:30 p.m. Regular Update with Road Department
2:30 p.m. Regular Update with Solid Waste Department
Wednesday, June 10, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 11, 2009
11:00 a.m. Regular Update with Health & Human Services Department
Monday, June 15, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 17, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 8 of 9 Pages
Thursday, June 18, 2009
10:00 a.m. Regular Update with Community Justice Department
Monday, June 22 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 24, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting — includes public hearings on proposed budgets,
and consideration of adoption of the budgets
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 25, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
11:00 a.m. Regular Meeting with Commission on Children & Families
2:00 p.m. Regular Meeting with the Sheriff
Wednesday, June 24, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 24, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 2
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Friday, July 3
Most County Offices will be closed to observe Independence Day.
Board of Commissioners' Business Meeting Agenda Wednesday, March 25, 2009
Page 9 of 9 Pages