HomeMy WebLinkAboutRes 023 - Transfer Appropr - Park FundDeschutes County Board of Commissioner,
1300 NW Wall St., Suite 200, Bend, OR 97701 -196(
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.orl.,
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 25, 2009
Please see directions for completing this document on the next page.
DATE: March 5, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -023, transfer of appropriation in the Park Acquisi ion
& Development Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -023, transfer of appropriation in the Park Acquisition &
Development Fund. Additional appropriation is necessary in order to transfer an additional $100,0(10
cash to the RV Park Fund. The RV Park Fund did not receive as much revenue as originally anticipated
and will therefore be unable to meet debt service without the additional cash transfer.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency and Materials & Service to Transfers Out for $100,0 )0 is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -023.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Susan Ross, Property & Facilities 383 -6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -023
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Property & Facilities Director requesting a transf ,r
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget .o
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI S
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM:
FROM:
FROM:
FROM:
FROM:
TO:
130 - 0800 - 501.97 -01
130- 0800 - 452.33 -55
130 - 0800 - 452.33 -85
130 - 0800 - 452.42 -95
130- 0800 - 452.43 -20
130- 0800 - 491.96 -75
PAGE 1 OF 2- RESOLUTION NO. 2009-023 (3/25/09)
Deschutes County Park Acquisition & Development,
Contingency $ 57,900
Deschutes County Park Acquisition & Development,
Professional Services, Engineering $ 10,000
Deschutes County Park Acquisition & Development,
Professional Services, Planning $ 10,000
Deschutes County Park Acquisition & Development,
Cleaning Services, County Park Maint $ 20,000
Deschutes County Park Acquisition & Development,
Repairs & Maint, Building /Grounds $ 2,100
Deschutes County Park Acquisition & Development,
Transfers Out, RV Park (601) $100,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes Count y
Budget document to show the above appropriations.
DATED this th day of March, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2- RESOLUTION NO. 2009 -023 (3/25/09)
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional appropriation is necessary in order to transfer an additional $100,000 cash to the RV Park Fund. The RV Park Fund did not receive
as much revenue as originally anticipated and will therefore be unable to meet debt service without the additional cash transfer.
Fund:
Dept:
Requested by:
Date:
130
Park Acquisition & Development
Susan Ross
2/10/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
130 - 0800 - 491.96 -75
Transfers Out
RV Park Fund (601)
185,000
100,000
285,000
2
130 - 0800 - 452.33 -55
M &S
Engineering
10,000
(10,000)
-
3
130 - 0800 - 452.33 -85
M &S
Planning
10,000
(10,000)
-
4
130 - 0800 - 452.42 -95
M &S
County Park Maintenance
20,000
(20,000)
-
5
130 - 0800 - 452.43 -20
M &S
Bldg Grounds Repair& Maint
10,000
(2,100)
7,900
2
130 - 0800 - 501.97 -01
Contingency
Contingency
57,900
(57,900)
-
TOTAL 292,900 - 292,900
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional appropriation is necessary in order to transfer an additional $100,000 cash to the RV Park Fund. The RV Park Fund did not receive
as much revenue as originally anticipated and will therefore be unable to meet debt service without the additional cash transfer.
Fund:
Dept:
Requested by:
Date:
130
Park Acquisition & Development
Susan Ross
2/10/2009
Page 1 o '1
Lacy Nichols
From: Marty Wynne
Sent: Wednesday, February 11, 2009 8:47 AM
To: Lacy Nichols
Subject: FW: Appropriations Transfers
Attachments: Fund 601 and 618 Appropriation Transfer.xls; Fund 130 Appropriation Transfer.xls
F.Y.I.
From: Susan Ross
Sent: Tuesday, February 10, 2009 5:23 PM
To: Marty Wynne
Cc: Judi Hasse
Subject: Appropriations Transfers
Marty, attached are requests for appropriations transfers. The first request involves funds 601 (RV Park Fund)
and 618 (Fair & Expo Fund). The debt service amounts had been allocated incorrectly between the two funds, so
we are just cleaning this up.
The second request is necessary to increase appropriation in a transfer out line in Fund 130, Park Acquisition and
Development, in order to transfer additional cash to the RV Park Fund. The need for this additional cash is
explained in the attached spreadsheet.
Please let me know if you have any questions. Thanks.
Susan Ross
Deschutes County Property & Facilities Director
541 - 383 -6713
541- 317 -3168 fax
3/4/2009