HomeMy WebLinkAboutRes 025 - Transfer Appropr - General FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 25, 2009
Please see directions for completing this document on the next page.
DATE: March 10, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -025, transfer of appropriation within various
Deschutes County Funds.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -025, reducing estimated revenues and appropriations of various
funds and transferring appropriation within the Deschutes County General Fund. Receipts of Oregon
Department of Corrections SB 1145 resources and Deschutes County's share of Video Lottery receipts
are projected to be less than estimated in the orginal FY 2009 budget.
FISCAL IMPLICATIONS:
Due to the projected shortfall of $203,333 from these two revenue streams a reduction of
appropriations is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -025.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Ken Hales, Juvenile Community Justice 317 -3115
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -025
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e -mail from the County Administrator requesting
appropriations, and.
WHEREAS it is necessary to transfer appropriations within the Deschutes
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
FROM:
FROM:
FROM:
TO:
FROM:
FROM:
That the following transfers of appropriations be made:
001 - 4500- 491.96 -05
001 - 4500- 491.96 -36
165- 0000 - 335.39 -00
165- 0800 - 491.96 -36
230 - 0000 - 391.11 -00
230 - 1600 - 501.97 -01
355- 0000 - 336.12 -00
355- 0000 - 391.14 -00
PAGE 1 OF 2- REsoLuT[oN NO. 2009 -025 (3/25/09)
a transfer of
County Budget 13
OF DESCHUTES
Deschutes County General Fund, Non - Departmental,
Transfers Out, Juvenile $ 47,505
Deschutes County General Fund, Non - Departmental,
Transfers Out, Adult Parole & Probation $ 47,50'
Deschutes County Video Lottery,
State Payment/Shared Revenue $ 35,331,
Deschutes County Video Lottery, Transfers Out,
Adult Parole & Probation $ 35,33:
Deschutes County Community Justice - Juvenile,
Interfund Transfers In, General Fund $ 47,50`
Deschutes County Community Justice - Juvenile,
Contingency $ 47,505
Deschutes County Adult Parole & Probation,
State in Lieu, DOC — SB 1145 $ 168,00('
Deschutes County Adult Parole & Probation,
Interfund Transfers In, From Video Lottery $ 35,33
TO: 355-0000-391.11-00
FROM: 355- 8200 - 501.97 -01
Deschutes County Adult Parole & Probation,
Interfund Transfer In, From General Fund $ 47,505
Deschutes County Adult Parole & Probation,
Contingency $ 155,823
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of March, 2009.
ATTEST:
Recording Secretary
PAGE 2 OF 2- RESOLUTION NO. 2009-025 (3/25/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Receipts from Oregon Department of Corrections SB 1145 and Deschutes County's share of Video Lottery receipts are projected to be less than
estimated in the original FY 2009 budget.
Fund:
Dept:
Requested by:
Date:
001/165/230/355
Marty Wynne
3/5/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
001 - 4500 - 491.96 -05
Transfers Out
Community Justice Juvenile
5,968,823
(47,505)
5,921,318
2
001 - 4500 - 491.96 -36
Transfers Out
Adult Parole & Probation
157,078
47,505
204,583
TOTAL REQUIREMENTS
6,125,901
-
6,125,901
3
165 - 0000 - 335.39 -00
State /Shared Revenue
Video Lottery
750,000
(35,333)
714,667
TOTAL RESOURCES
750,000
(35,333)
714,667
4
165 - 0800 - 491.96 -36
Transfers Out
Adult Parole & Probation
106,000
(35,333)
70,667
TOTAL REQUIREMENTS
106,000
(35,333)
70,667
5
230 - 0000 - 391.11 -00
Transfers In
From General Fund
5,968,823
(47,505)
5,921,318
TOTAL RESOURCES
5,968,823
(47,505)
5,921,318
6
230 - 1600 - 501.97 -01
Contingency
Contingency
630,259
(47,505)
582,754
TOTAL REQUIREMENTS
630,259
(47,505)
582,754
7
355 - 0000 - 336.12 -00
Intergovernmental Revenue
State DOC SB 1145
2,903,945
(168,000)
2,735,945
8
355 - 0000 - 391.14 -00
Transfers In
From Video Lottery
106,000
(35,333)
70,667
9
355 - 0000 - 391.11 -00
Transfers In
From General Fund
157,078
47,505
204,583
TOTAL RESOURCES
3,167,023
(155,828)
3,011,195
11
355 -8200- 501.97 -01
Contingency
Contingency
501,414
(155,828)
345,586
TOTAL REQUIREMENTS
501,414
(155,828)
345,586
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Receipts from Oregon Department of Corrections SB 1145 and Deschutes County's share of Video Lottery receipts are projected to be less than
estimated in the original FY 2009 budget.
Fund:
Dept:
Requested by:
Date:
001/165/230/355
Marty Wynne
3/5/2009
Jeanine Faria
From: Marty Wynne
Sent: Wednesday, March 04, 2009 11:23 AM
To: Teri Maerki; Jeanine Faria
Subject: FW: P &P transfers
Here is the answer to the question raised yesterday. Thanks.
Marty
Original Message
From: Dave Kanner
Sent: Wednesday, March 04, 2009 11:20 AM
To: Marty Wynne
Subject: P &P transfers
Marty -
Per our discussion this morning, in order to fill P &P's projected gap due to the loss of
1145 funds and the suspension of remaining video lottery transfers, we need to do the
following:
1. Transfer $168,000 out P &P contingency.
2. Transfer an additional $47,505 from general fund to P &P.
3. Reduce the transfer from general fund to Juvenile by $47,333
Thanks,
Dave
1