HomeMy WebLinkAboutDoc. 2009-165 - Notice of Intent to Award - La Pine Road, Sewer and Water Improvementsw
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 8, 2009
Please see directions for completing this document on the next page.
DATE: March 27, 2009
FROM: Susan Ross Property & Facilities 383 -6713
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document 2009 -165, Notice of Intent to Award Letter to Moore
Excavation Inc. for the La Pine Road, Sewer, and Water Improvements Project
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County issued an invitation to bid for the La Pine road, water, and sewer improvement
project on February 27, 2009. These improvements are necessary to allow development of the low -
income housing project that will be sited on County -owned land in La Pine. The work consists of
constructing a portion of Memorial Lane and a portion of Little Deschutes Road as highlighted on
attachment A.
This solicitation was conducted following the design- bid -build (low bid) method. Eleven bids were
received, and Moore Excavation is deemed the apparent low bidder with a bid of $187,910. Bids
received are listed below:
1. Moore Excavation $187,910
2. Hooker Creek $199,025
3. Bill Booker Construction $209,083
4. JAL Construction $217,753
5. Babcock Bros. $219,968
6. Mark Latham $220,870
7. Taylor NW $222,325
8. Jack Robinson & Sons $232,238
9. Russell Industries $233,027
10. Robinson & Owen $240,029
11. Civil Work NW Inc. $286,595
FISCAL IMPLICATIONS:
Deschutes County will enter into a contract for the amount of $187,910 after the appeal period has
expired. There is sufficient cash and appropriation in fund 105, the Business Loan Fund, which has
been identified as the source of funding for this project.
RECOMMENDATION & ACTION REQUESTED:
Board signature of Notice of Intent to Award Contract to Moore Excavation, Inc.
ATTENDANCE: Susan Ross, Property & Facilities Director
DISTRIBUTION OF DOCUMENTS:
Fax and mail to cc list. Must be faxed and postmarked by 4/8/09.
Attachment "A"
TENTATIVE PARTITION PLAT
A PARTITION OF PARCEL 2 OF PARTITION PLAT NO 2004-47
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DATE JULY 28, 2008
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RUSS S. DODl3E
197.691.9,01
April 8, 2009
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701 -1960
(541) 388 -6570 • Fax (541) 385 -3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney
Dennis R. Luke
Alan Unger
Sent via facsimile (503) 252 -1730 & First Class Mail
Moore Excavation, Inc.
P.O. Box 30569
Portland, Oregon 97294 -3569
Phone: 503 - 252 -1180
RE: Contract for Public Street Improvements And Water Distribution And Sewer
Collection System Improvements in La Pine, Oregon
NOTICE OF INTENT TO AWARD CONTRACT
On April 8, 2009, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above - referenced project. The Board of County Commissioners
determined that the lowest responsive bidder for the project was Moore Excavation, Inc.,
of Portland, Oregon, with a base bid of ONE HUNDRED EIGHTY SEVEN THOUSAND
NINE HUNDRED TEN DOLLARS ($187,910.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative Rule
(OAR) 137 - 047 -0610. A copy of this Notice is being provided to each firm or person that
submitted a bid for the project. Any firm or person who believes that they are adversely
affected or aggrieved may submit to the Board of County Commissioners of Deschutes
County, Oregon, at the above address, a written protest of the County's intent to award
within seven (7) days after the issuance of this Notice of Intent to Award Contract. The
seven (7) day protest period will expire at 5:00 PM on Wednesday, April 15, 2009.
Any protest must be in writing and specify any grounds upon which the protest is based. A
copy of OAR 137 - 047 -0610 is attached to this Notice. If a protest is filed, a hearing will be
held at 10:00 a.m. on Wednesday, April 22, 2009, before the Board of County
Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the
Deschutes Services Center, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project is
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost - Effective Manner
DC- 2009 -1
required to execute the Contract provided by the County when the bids are finally
determined. In addition to the execution of Contract, the contractor will be required to
provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract or the
procedures under which the County is proceeding, please contact Susan Ross, Director,
Deschutes County Property & Facilities, 14 NW Kearney Street, Bend, Oregon 97701,
telephone (541) 383 -6713 or FAX (541) 317 -3168.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
Alan Unger, Commissioner
Enclosure: OAR 137 - 047 -0610
cc w /enc:
Babcock Brothers
P.O. Box 6703
Bend, Oregon 97708
Fax: 541 - 382 -6884
Bill Booker Construction
30600 E. Springhill Road
Troutdale, Oregon 97060
Fax: (503) 695 -3365
Civil Works NW, Inc.
P.O. Box 5698
Vancouver, WA 98668 -5698
Fax: (360) 694 -9588
Hooker Creek Companies, LLC
P.O. Box 457
Bend, OR 97709
Fax: (541) 322 -5712
Jack Robinson & Sons, Inc.
P.O. Box 5006
Bend, Oregon 97708
Fax: (541) 382 -0277
JAL Construction, Inc.
P.O. Box 6269
Bend, Oregon 97708 -6269
Fax: (541) 389 -6568
Mark Latham Exc. Inc.
Dba: Latham Excavation
84 SE 5th Street #100
Bend, Oregon 97702
Fax: (541) 382 -4367
Robinson & Owen, Inc.
P.O. Box 267
Sisters, Oregon 97759
Fax: (541) 549 -0601
Russell Industries, Inc.
P.O. Box 2699
La Pine, Oregon 97739
Fax: (541) 536 -2493
Taylor Northwest, LLC
P.O. Box 6714
Bend, Oregon 97708
Fax: (541) 382 -3505
137- 047 -0610
Notice of Intent to Award
(1) Notice of Intent to Award. The Contracting Agency shall provide written notice
of its intent to award to all bidders and proposers pursuant to ORS 279B.135 at least
seven (7) days before the award of a contract, unless the Contracting Agency
determines that circumstances require prompt execution of the contract, in which case
the Contracting Agency may provide a shorter notice period. The Contracting
Agency shall document the specific reasons for the shorter notice period in the
procurement file.
(2) Finality. The Contracting Agency's award shall not be final until the later of the
following:
(a) The expiration of the protest period provided pursuant to OAR 137- 047 -0740; or
(b) The Contracting Agency provides written responses to all timely -filed protests
denying the protests and affirming the Award.
Stat. Auth.: ORS 279A.065 & ORS 279B.135
Stats. Implemented: ORS 279B.135
Hist.: DOJ 11 -2004, f. 9 -1 -04, cert. ef. 3 -1 -05
Repealed Rules
137 - 046 -0500
Repealed Rules
As required by Or Laws 2003, chapter 794, section 334, OAR 137- 030 -0000, 137- 030 -0005, 137-
030 -0006, 137 - 030 -0008, 137 - 030 -0010, 137 - 030 -0011, 137 - 030 -0012, 137 - 030 -0013, 137 -030-
0014, 137 - 030 -0015, 137 - 030 -0020, 137 - 030 -0030, 137 - 030 -0035, 137 - 030 - 0040,137- 030 -0050,
137- 030 -0055, 137 - 030 -0060, 137 - 030 -0065, 137 - 030 -0070, 137 - 030 -0075, 137- 030 - 0080,137-
030 -0085, 137 - 030 -0090, 137- 030 -0095, 137- 030 -0100, 137 - 030 -0102, 137- 030 -0104, 137 -030-
0105, 137 - 030 -0110, 137 - 030 -0115, 137- 030 -0120, 137- 030 -0125, 137- 030 -0130, 137 - 030 -0135,
137 - 030 -0140, 137- 030 -0145, 137- 030 -0155, 137 - 035 -0000, 137 - 035 -0010, 137- 035 -0020, 137-
035 -0030, 137 - 035- 0040,137- 035 -0050, 137 - 035 -0060, 137- 035 -0065, 137 - 035 -0070, 137 -035-
0080, 137- 040 -0000, 137- 040 -0005, 1 37 - 040 -0010, 137- 040 -0015, 137- 040 -0017, 1 37- 040 -0020,
137 - 040 -0021, 137- 040 -0025, 137 - 040 - 0030,137- 040 -0031, 137 - 040 -0035, 137 - 040 -0045, 137-
040 -0500, 137 - 040 -0510, 137- 040 -0520, 137 - 040 -0530, 137 - 040 -0540, 137 - 040 -0550, 137 -040-
0560, 137 - 040 -0565, 137 - 040 -0570, 137 - 040 -0590 are repealed effective March 1, 2005. The
repealed rules will continue to apply to the solicitation of Public Contracts first advertised, but if not
advertised then entered into, before March 1, 2005.
Stat. Auth.: ORS 279A.065 & OL 2003, Ch. 795, 334
Stats. Implemented: ORS 279A.065 & OL 2003, Ch. 795, 334
Hist.: DOJ 11 -2004, f. 9 -1 -04, cert. ef. 3 -1 -05