HomeMy WebLinkAboutRes 2009-032 - RV Park Change FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 8, 2009
Please see directions for completing this document on the next page.
DATE: March 23, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -032, authorizing an RV Park Change Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -032, authorizing an RV Park Change Fund of $300.
FISCAL IMPLICATIONS:
A check for $300 recorded as an expenditure from line item 601- 0000 - 102.00 -00 "change fund" will be
drawn to establish a change fund.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -032.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Dan Despotopulos, Fair & Expo Center 548 -2711
Susan Ross, Property & Facilities 383 -6713
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Authorizing a Cash Change Fund
for Deschutes County RV Park of $300. RESOLUTION NO. 2009 -032
WHEREAS, the Deschutes County RV Park needs a cash change fund in the amount of $300 to
transact its business at its various locations; therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a check for $300 recorded as an expenditure on line item 601 - 0000 - 102.00 -00
"change fund" will be drawn to establish a change fund.
DATED this th day of April, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1 OF 1- RESOLUTION NO. 2009-032 (04/08/09)
Memorandum
To: Marty Wynne
From: Dan Despotopulos
Date: 3/23/2009
Re: Change Fund
The Fair & Expo Center needs a change fund in the amount of $700 to transact its business at the
Administration Building and, when necessary at the other locations at the fairgrounds, including the
Expo Center. Also, the RV Park needs a change fund in the amount of $300 to transact its business.
From the time the County assumed the day -to -day management of the fairgrounds in October 2000,
we have had access to a change fund in the amount of $992.50 which had been established by the
Deschutes County Fair Association. However, it has been noted in an internal audit, performed by
David Givans, that the necessary resolution authorizing a change fund had never been approved by
the Board of County Commissioners.
Thank you.
Copy: Susan Ross
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Lacy Nichols
From: Marty Wynne
Sent: Friday, March 20, 2009 5:18 PM
To: Lacy Nichols
Subject: FW: Change fund
Attachments: Fund 601 and 618 change funds.doc
Fund 601 and 618
change funds....
Lacy,
Would you please prepare the required resolution -- and let Dan D. know the timing
involved. Thank you.
Marty
Original Message
From: Dan Despotopulos
Sent: Friday, March 20, 2009 3:10 PM
To: Marty Wynne
Cc: David Givans
Subject: Change fund
Marty:
Please find attached a request to make changes to the funds listed.
Thanks,
Dan
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