HomeMy WebLinkAboutRes. 2009-042 Closing County OfficesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 20, 2009
DATE: April 16, 2009
FROM: Dave Kanner, county administrator 388 -6565
TITLE OF AGENDA ITEM:
Consideration and Board signature of Resolution No. 2009 -042, a resolution determining and declaring
a fiscal emergency and closing county offices on December 24 and 31, 2009.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County has reached an agreement with the American Federation of State, County and
Municipal Employees (AFSCME) Local 3997 under which AFSCME- represented employees will have
the 3% cost -of- living adjustment to which they are contractually entitled on July 1, 2009, deferred to
April 1, 2010, and these employees will take two unpaid holidays; on December 24 and 31, 2009. This
will also apply to all managers, supervisors and confidential employees (except those in the Sheriff's
Office). All County offices, except the Sheriff's Office, the Road Department, the Department of Solid
Waste and specific organizational units that either by law or by County business needs cannot be shut
down for a day, will be closed on those two days. Oregon law (ORS 205.242) requires that the County
Clerk's Office must be open every day except Saturdays, Sundays and other holidays unless the county
governing body adopts a resolution in which it determines that a fiscal emergency exists necessitating
the closure of County offices.
Adopting this resolution will allow the Clerk's Office to close on December 24 and 31, 2009, consistent
with the agreement between Deschutes County and AFSCME.
FISCAL IMPLICATIONS:
If this resolution is not approved, the Clerk's Office would still remain open but could only be staffed
by the County Clerk, who is not subject to any of the provisions of the County's compensation and
classification plan. Minor costs might be incurred on those two days for heat and electricity.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends approval and Board signature of Resolution No. 2009 -042.
ATTENDANCE: Dave Kanner
DISTRIBUTION OF DOCUMENTS:
Bonnie Baker
Nancy Blankenship, County Clerk
Cecil Tibbetts
AFSCME Local 3997
Pilot Butte Plaza
501 NE Greenwood Ave., Suite 500
Bend, OR 97701
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Determining and Declaring a
Fiscal Emergency and Closing County Offices in
the Deschutes Services Building on December 24
and 31, 2009
RESOLUTION NO. 2009 -042
WHEREAS, in order to mitigate projected general fund revenue shortfalls that could lead to
workforce and service reductions, the County has approached its local labor unions and requested
modifications to the relevant collective bargaining agreements;
WHEREAS, the Collective Bargaining Agreement between the County and the American
Federal of State, County and Municipal Employees Local 3997 (AFSCME) provides in part that for fiscal
year 2010, the County will provide AFSCME represented employees a Cost of Living Adjustment
(COLA) of three (3) percent; and
WHEREAS, the collective bargaining agreement between the County and the Deschutes County
Sheriffs Employees Association (DCSEA) was due to expire on June 30, 2009 and the parties had begun
negotiating a successor agreement, when DCSEA unilaterally declared that it would agree to a roll over of
the current contract without any COLA for 2010; and
WHEREAS, the actual January to January Consumer Price Increase for 2008 -2009 was zero
(0 %), which is a reflection of the current adverse economic climate locally, statewide and nationwide;
and
WHEREAS, following discussions between representatives of the County and AFSCME, the
parties agreed that the COLA would be deferred until April 2010 and that represented employees
would take two unpaid holidays on December 24 and 31, 2009, which would be reflected in employee
paychecks in April, May and June, 2010; and
WHEREAS, ORS 205.242 requires that the office of the County Clerk be and remain open to
receive and certify instruments presented for recording every day except Saturdays, Sundays and other
holidays unless the county governing body adopts a resolution in which it determines that a fiscal
emergency exists; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Board hereby determines and declares that the current adverse economic
climate has led to significant general fund revenue shortfalls and thus created for Deschutes County a
fiscal emergency requiring the closing of County offices in the Deschutes Services Building on December
PAGE 1 OF 2- RESOLUTION No. 2009 -042 (04/22/07)
24 and 31, 2009 and having non - essential County employees located in the Deschutes Service Building
take unpaid leaves of absence on those days.
Section 2. The offices of the County Clerk shall be closed on December 24 and December
31, 2009.
Section 3. The County may, by separate action, close other County offices (in addition to
the Deschutes Services Center) and provide that non - essential, AFSCME- represented employees in
such locations also take unpaid leaves of absence on December 24 and 31, 2009.
DATED this day of , 2009.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2- RESOLUTION No. 2009 -042 (04/22/07)