HomeMy WebLinkAboutRes. 2009-040, Transfer Appropriation in Sheriff's Office FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 22, 2009
Please see directions for completing this document on the next page.
DATE: April 13, 2009
FROM: Marty Wynne Finance (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -040 superseding Resolution #2009 -022 Transfer of
Appropriations in the Sheriffs Office Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -040. Resolution #2009 -022 authorized the transfer of appropriation
in the Deschutes County Sheriff's Office Fund to purchase four Mobile Data Terminals (MDT) out of
the Automotive Department. It has since been determined that the transfer of appropriation should have
occurred from the Civil /Special Units Department. Resolution #2009 -040 is limited to making this
correction.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Materials & Service is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -040.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Larry Blanton, Sheriffs Office 317 -3118
Jim Ross, Sheriffs Office 322 -4819
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Superseding Resolution No. 2009 -022
Which Transferred Appropriations Within the *
Various Funds of the 2008 -2009 *
Deschutes County Budget and Directing Entries
RESOLUTION NO. 2009 -040
WHEREAS, the Sheriff's Office requested a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; and,
WHEREAS an error was made in listing the account numbers from which appropriations were
to be transferred;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255- 2100 - 421.94 -35 Deschutes County Sheriff s Office,
Civil /Special Units, Operating Equip $20,000
TO: 255- 2100 - 421.66 -50 Deschutes County Sheriffs Office,
Civil /Special Units, Minor Tools & Equip $20,000
Section 2. Resoultion #2009 -022, Section 1. is hereby superseded.
PAGE 1 OF 2- RESOLUTION NO. 2009-040 (4/22/09)
Section 3. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this nd day of April, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2- RESOLUTION NO. 2009-040 (4/22/09)
Deschute. county
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Civil Department budget assumed four MDT's unit price would exceed $5,000.00. A purchase order has been issued for four MDT's
with a unit price of $4,890.60 each. This transfer moves budget dollars from Capital to Material and Services where the MDT's will be
expensed.
Fund:
Dept:
Requested by:
Date:
255
Sheriffs Office
Jim Ross
27- Feb -09
Item
Line Number
Category
Description
Item
(HTE 14 digit code)
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised Budget
1
255 - 2100 - 421.66.50
Material & Services
Minor Tools and Equipment
-
20,000
20,000
3
255- 2,41:421.942-
Capital
Operating Equipment
31,732
(20,000)
11,732
0/e7c) 3s-
TOTAL
31,732
-
31,732
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Civil Department budget assumed four MDT's unit price would exceed $5,000.00. A purchase order has been issued for four MDT's
with a unit price of $4,890.60 each. This transfer moves budget dollars from Capital to Material and Services where the MDT's will be
expensed.
Fund:
Dept:
Requested by:
Date:
255
Sheriffs Office
Jim Ross
27- Feb -09