HomeMy WebLinkAboutRes 046 - Transfer Approp - Park FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 13, 2009
Please see directions for completing this document on the next page.
DATE: May 5, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -046, transfer of appropriation in the Park Acquisition
& Development Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -046, transfer of appropriation in the Park Acquisition &
Development Fund. Additional appropriation is necessary in order to transfer an additional $100,0010
cash to the RV Park Fund. The RV Park Fund did not receive as much revenue as originally anticipated
and will therefore be unable to meet debt service without the additional cash transfer.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency and Materials & Service to Transfers Out for $100,000 is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -046.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Susan Ross, Property & Facilities 383 -6713
REVIEWED
LEGAL COUNSEL
For Recording Stam. Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Superseding Resolution No. 2009 -023
Which Transferred Appropriations Within the
Various Funds of the 2008 -2009 *
Deschutes County Budget and Directing Entries
RESOLUTION NO. 2009 -046
WHEREAS, the Sheriff's Office requested a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget '.o
accommodate the request; and,
WHEREAS an error was made in listing the account numbers from which appropriations we -e
to be transferred;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI ;S
COUNTY, OREGON, as follows:
Section 1.
FROM:
FROM:
FROM:
FROM:
FROM:
TO:
That the following transfers of appropriations be made:
130 - 0800 - 452.33 -55
130 - 0800 - 452.33 -85
130- 0800 - 452.42 -95
130- 0800 - 452.43 -20
130 - 0800 - 501 -97 -01
130- 0800 - 491.96 -75
PAGE 1 OF 2- RESOLUTION NO. 2009-046 (5/13/09)
Park Acquistion & Development,
Professional Services, Engineering
Park Acquistion & Development,
Professional Services, Planning
Park Acquistion & Development,
Cleaning Services, County Park Maint
Park Acquistion & Development,
Repairs & Maint, Building/Grounds
Park Acquistion & Development,
Contingency
Park Acquistion & Development,
Transfers Out, RV Park
$ 10,000
$ 10,000
$ 20,000
$ 7,500
$ 52,5 )0
$ 100,0 )0
Section 2. Resoultion #2009 -023, Section 1. is hereby superseded.
Section 3. That the Finance Director make the appropriate entries in the Deschutes Count y
Budget document to show the above appropriations.
DATED this th day of May, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2- RESOLUTION NO. 2009-046 (5/13/09)
Page 1 of 1
Lacy Nichols
From: Susan Ross
Sent: Monday, May 04, 2009 4:42 PM
To: Marty Wynne
Cc: Lacy Nichols
Subject: Appropriation Transfer
Attachments: Fund 130 Appropriation Transfer rev.xls
Marty, attached is a request for transfer of appropriation. The Board approved Resolution 2009 -023, which
approved a transfer of appropriation in fund 130. I am asking that a new resolution be prepared that includes
rescinding Resolution 2009 -023. The reason for the revised /corrected appropriation transfer is because the
original one exceeded the 15% limit on transfer from contingency.
Susan Ross
Deschutes County Property & Facilities Director
14 N.W. Kearney
Bend, Oregon, 97701
ph. (541) 383 -6713
fax (541) 317 -3168
5/4/2009
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional appropriation is necessary in order to transfer an additional $100,000 cash to the RV Park Fund. The RV Park Fund did not receive
as much revenue as originally anticipated and will therefore be unable to meet debt service without the additional cash transfer.
Fund:
Dept:
Requested by:
Date:
130
Park Acquisition & Development
Susan Ross
5/4/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
130 - 0800 - 491.96 -75
Transfers Out
RV Park Fund (601)
185,000
100,000
285,000
2
130- 0800 - 452.3355
Materials & Services
Engineering
10,000
(10,000)
-
3
130 - 0800 - 452.33 -85
Materials & Services
Planning
10,000
(10,000)
-
4
130 - 0800 - 452.42 -95
Materials & Services
County Park Maintenance
20,000
(20,000)
-
5
130 - 0800 - 452.43.20
Materials & Services
Building /Grounds R & M
10,000
(7,500)
2,500
6
130 - 0800 - 501.97 -01
Contingency
Contingency
57,900
(52,500)
5,400
TOTAL 292,900 - 292,900
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Additional appropriation is necessary in order to transfer an additional $100,000 cash to the RV Park Fund. The RV Park Fund did not receive
as much revenue as originally anticipated and will therefore be unable to meet debt service without the additional cash transfer.
Fund:
Dept:
Requested by:
Date:
130
Park Acquisition & Development
Susan Ross
5/4/2009