HomeMy WebLinkAboutCDD Accomplishments 2008Deschutes County
Community Development Department
Accomplishments - Year 2008
The Community Development Department mission is to facilitate orderly
growth and development in the Deschutes County community through
coordinated programs of Planning, Environmental Health, Building Safety,
Code Enforcement, education, and service to the public.
♦ Coordinated Services and Administration
♦ Code Enforcement
♦ Geographic Information Systems (GIS)
♦ Building and Safety
♦ Environmental Health
♦ Planning
COORDINATED SERVICES AND ADMINISTRATION
The Community Development Department (CDD) operations are managed by Tom
Anderson, Director. This includes satellite offices in Redmond and La Pine as well as
the main office in Bend. The Administrative Supervisor for Coordinated Services
oversees 7 Permit Technicians who serve customers, handle phone calls and process
related paperwork in support of each division. In addition, CDD has a Management
Analyst, Administrative Supervisor and two Administrative Secretaries who provide
support to all divisions.
CUSTOMER SERVICE
Customer surveys collected over 2008 show a decrease of .04% in average customer
satisfaction, however, customers still rated staff service above average in all categories.
Customer visits decreased by 25% from 21,694 in 2007 to 16,242 in 2008, which may
have contributed to slightly lower averages than last year, which was an all time high.
Customer Service Questionnaire Statistics
# Returned
Efficiency
Courtesy
Knowledge
Handouts
Processing
Time
Service
Compared
to
Elsewhere
Overall
Service
Yearly
Average
July - December 1996
45
4.37
4.75
4.44
4.19
3.81
4.44
4.49
4.36
Calendar Year 1997
155
4.50
4.72
4.48
4.21
3.91
4.21
4.44
4.35
Calendar Year 1998
121
4.58
4.78
4.59
4.02
3.73
4.07
4.29
4.29
Calendar Year 1999
107
4.58
4.65
4.60
4.23
4.17
4.53
4.53
4.47
Calendar Year 2000
78
4.63
4.68
4.59
4.24
4.10
4.39
4.47
4.44
Calendar Year 2001
80
4.80
4.90
4.81
4.47
4.47
4.85
4.78
4.73
Calendar Year 2002
82
4.62
4.79
4.70
4.58
4.39
4.71
4.49
4.61
Calendar Year 2003
76
4.62
4.81
4.53
4.38
4.36
4.62
4.73
4.58
Community Development Department
Accomplishments 2008
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Customer Service Questionnaire Statistics
# Returned
Efficiency
Courtesy
Knowledge
Handouts
Processing
Time
Service
Compared
to
Elsewhere
Overall
Service
Yearly
Average
Calendar Year 2004
46
4.81
4.94
4.74
4.61
4.61
4.84
4.79
4.76
Calendar Year 2005
55
4.86
4.94
4.71
4.52
4.49
4.92
4.80
4.75
Calendar Year 2006
54
4.31
4.66
4.45
4.51
3.83
4.41
4.40
4.37
Calendar Year 2007
52
4.83
4.85
4.85
4.71
4.60
4.90
4.81
4.79
Calendar Year 2008
41
4.61
4.75
4.70
4.51
4.51
4.62
4.57
4.61
1. The increased availability of information on the CDD Web site and improved
informational brochures helped to keep customer wait times to a minimum. The
average customer waiting time in 2008 was 5 minutes, compared to 6.7 minutes
in 2007. However, customer visits in 2008 have decreased from 2007. The
decrease in volume of customers can be attributed to the slowing housing
market.
2. The goal of issuing permits online was reached in November 2008. The permits
available for purchase online at this time are electrical, plumbing and mechanical
permits. Official Payments Corporation administers credit card payments online
and developed a user friendly web application for licensed contractors.
3. As part of our online services, customers who are renewing a licensed facility are
able to do so online. This service allows customers with multiple transactions to
complete them all in one transaction. Having this service available will greatly
reduce staff time during the annual license facility renewal season each year.
4. Provided addressing services to the City of Redmond through September 2008
Due to a lack of funding, the City of Redmond cancelled the contract for services
effective October 2008.
5. CDD staff participated on the statewide Permit System Business Practice
Committee. The committee is focusing on helping the Building Codes Division
design a permit system that will be available to all jurisdictions statewide at no
cost. The State and the software vendor will be visiting CDD to get a first hand
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look at our systems in order to better incorporate some of our capabilities in the
new system design. With our current legacy system having a limited life span
left, this is an important first step in researching available options. We will
continue to take an active role in the process and then monitor the
implementation of the new statewide system next year.
6. Continued to manage our strategic plan for maintaining documents and records
to comply with Oregon Administrative Rules related to document archiving. We
have recently completed scanning all documents that had been stored in the
County Clerk's archive facility. Current documents are routinely scanned from in-
house files. These documents are transferred to the County Archive facility
where they are maintained until the designated destruction date, while all
permanent documents continue to be scanned and microfilmed. With the
purchase of an oversized document scanner this year, we are able to scan all
documents in -house and are no longer using a vendor for this process. This not
only is a costs savings, but we are also able to have our oversized documents
scanned in a timelier manner.
7. A web application was developed to allow customers to submit construction
plans electronically. Free software was installed for use by the plans examiners
in reviewing electronic plans. The initial tests of this product were very positive,
however due to the slowdown in permit applications, the opportunity to complete
testing of this product has been delayed.
8. The Technology Team continued to assess the equipment used by staff including
computers, software, printers, scanners and audiovisual equipment to ensure
that operational needs were met. The team has developed an initial list of
projects that will enhance customer service, staff efficiency and internal and
external communications. Projects include online permit application processing
making data available to inspectors while in the field, an electronic plan review
project and review of business processes and procedures. This list will be
enhanced or modified to address changing needs and goals of the department.
9. Coordinated Services continued to improve team building, internal
communication and training opportunities. Focus Training sessions with other
divisions provided an opportunity to discuss and clarify code changes, new
policies and procedures, and other topics of timely interest. Additional regular
meetings were held to facilitate communication and coordination between
divisions.
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CODE ENFORCEMENT
The Code Enforcement (CE) program consists of two Code Enforcement Technicians,
supported by a Law Enforcement Technician from the Sheriff's Department,
management and the operating divisions. Code Enforcement is responsible for
investigating code violation complaints with the overriding goal of achieving voluntary
compliance. If necessary, Code Enforcement may issue citations for prosecution in
circuit court.
2008 Code Enforcement Activity Report
CASE TYPE
NUMBER
OPENED
NUMBER
CLOSED
AVERAGE DAY
TURNAROUND*
Building
88
84
92
Environmental Health
30
32
70
River
2
6
NA
Planning
89
96
109
Lighting
9
8
40
Solid Waste
37
47
123
Total
255
273
87
*Code Enforcement case opened and closed in 2008 calendar year
10. Continued a proactive code enforcement program. Operational focus now
includes investigation of illegal second dwellings, review of temporary use
permits (medical hardship verification, RVs as temporary residence), and
replacement dwelling follow -up.
11. Implemented a citation procedure for Environmental Health code violations within
Bend and Redmond city limits. This procedure was cooperatively developed
through collaboration with the Sheriff's Office and their police chiefs.
12. Worked cooperatively with the Department of State Lands (DSL), Oregon
Department of Fish and Wildlife (ODFW), and Oregon Parks and Recreation
(OPRD) in resolution of riverfront and wetland land use violations. Continued
efforts to develop a joint process for violations in national wetlands.
13. Worked collaboratively with the Oregon Department of Environmental Quality
(DEQ) to resolve complex environmental health and solid waste code violations.
14. Attended Oregon Code Enforcement Association (OCEA) conferences,
networking and exchanging information to improve operational procedures and
practices. Recently completed OCEA training on Code Enforcement Best
Practices in the Courtroom.
15. Scheduled presentations with county neighborhood associations enhancing a
cooperative approach to enforcement issues. Currently working with associations
to address their area livability concerns.
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16. Collaborated with the Planning Division in the revision of home occupation and
temporary use medical hardship rules. These revisions have improved code
enforceability, while accommodating public demand and use patterns through a
public process.
17. Coordinated and facilitated pre - application meetings involving relevant divisions
(Planning, Environmental Health, and Building Safety) to enhance efficient case
resolution.
18. Proactively addressed new trends in land use violations: Events Centers in Multi
Use Agricultural (MUA) and Exclusive Farm Use (EFU) Zones with notice given
to alleged operators. Collaborated with relevant County departments and
divisions (Planning, Environmental Health, Building Safety Division, County
Legal, County Road Department, Sheriff's Office and the Board of County
Commissioners).
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GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs of each of the
operating divisions, the GIS Analyst /Programmer and GIS Analyst for the program are
responsible for the development and maintenance of the County digital spatial database
and for providing state -of- the -art mapping and data services to local governments,
citizens, and businesses. In addition, a Senior Web Application Developer serves as the
webmaster for the CDD Web site and coordinates the development of web -based staff
and customer service applications.
GIS PROJECTS
19. Continued to train employees, both individually and in groups, on the expanded
use of the Local Area Virtual Atlas (LAVA) program.
20. Provided exemplary customer service to both internal and external customers.
Internal customers received assistance and guidance with regard to in house
computers and peripherals. External customers received quality and professional
services for their GIS related requests.
21. Worked with the Deschutes County Environmental Health Division and the
Deschutes County Health Department to map all public water systems in
Deschutes County. Created geographic data sets for all public water systems
and corresponding wellhead locations in Deschutes County.
22. Updated the Land Use Tracking System by incorporating new Wetland,
Landscape Management and Lot of Record databases.
23. Provided technical support, statistical analysis, and mapping support to the City
of La Pine and multiple consulting firms working in conjunction with the City of La
Pine.
24. Completed a major implementation of the 2007 U.S. Fish and Wildlife Service
National Wetland Inventory (NWI). This included implementing new NWI wetland
data into Deschutes County's GIS data and Land Use Tracking System (LUTS).
25. Continued to maintain the zoning layers, including updates and changes, for
each of the incorporated cities within Deschutes County.
26. Continued to work with the Oregon Department of Transportation (ODOT)
Transportation Planning Analysis Unit (TPAU) in an effort to create transportation
modeling scenarios for the Deschutes County Transportation System Plan.
27. Assisted Long Range planning staff with the Bend Urban Growth Boundary
(UGB) statistical analysis, mapping and public hearing presentation displays.
Also provided technical assistance to the City of Bend Planning Commission
regarding GIS analysis in support of the City of Bend UGB process.
28. Updated and maintained the GIS Metadata, a summary for all GIS data
maintained by CDD for the County GIS program.
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29. Provided mapping /analysis to the Long Range Planning Division in support of the
Comprehensive Plan update.
30. Completed assembly of CDD's Historic Map Collection. Scanned relevant map
materials and prepared digital files that can be accessed digitally. Maps were
previously stored only at the County Clerk's office in hardcopy format.
31. Completed mapping of Deschutes County's Goal 5 Historic resource inventory.
32. Created digital and geographic databases of all valid Conservation
Agreements /Easements required by the county Planning Division.
33. Continued to provide GIS support of the South County High Groundwater Work
Program. Compiled data, reports, maps, and technical analysis for
Environmental Health and the United States Geologic Survey (USGS)
Optimization Modeling and potential load reduction scenarios.
34. Worked with Deschutes County Administration to produce technical maps for the
Deschutes County Recreation Assets Committee.
35. Provided mapping support to Deschutes County Property Management staff in
support of the Redmond Eastside Framework Plan.
WEB PROJECTS
36. Online Ecommerce Restaurant Licensing Renewal Application: Developed an
online ecommerce application to collect payments over the web for restaurant
licensing renewal.
37. Online ECommerce Permit Application: Developed online ecommerce application
to process simple building permit applications, such as electric, plumbing and
mechanical permits. Collect online payments using our credit card processor,
Official Payments Corporation. Application was built using Flex technology and a
Secure Sockets Layer (SSL) certificate was implemented for security.
38. Inspector Queue: Developed an online application to report the status of the
inspector's daily inspection schedule.
39. Comprehensive Plan Web site: Designed a Web site for the Comprehensive Plan
process. Includes a community conversation section and a built in calendar.
40. Online Restaurant Evaluation Report Application: Develop an online reporting
application to provide restaurant inspection results to the public. Similar to
Marion County's application.
41. Electronic Plan Review Application: Developed a pilot application to process
building plans online. Pilot developers submit building plans in digital format
online. Need to integrate into current business processes.
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42. Community Development Online Mapping Application (Intranet): New online
mapping application for internal Community Development use called CDMap.
Provides mapping and reporting capabilities for all information pertaining to
Community Development. Built with easy to use Flex technology, CDMap
contains interactive mapping, printable maps, reports containing Assessor and
Community Development data, charts, Community Development documents, tax
maps, surveys, mailing labels and Exclusive Farm Use analysis capabilities.
43. Online Exclusive Farm Use (EFU) Research Mapping Application: Upgraded
existing desktop EFU application to an online version incorporated into CDMap.
Maintained the same functionality to analyze EFU data and generate maps and
reports for EFU research.
44. Online Road Access Permit Report: Incorporated the road report into our CDMap
application. This report provides a road map and current road information to our
Permit Techs for determining road access permit criteria.
45. Online Restaurant Evaluation Report Application: Develop an online reporting
application to provide restaurant inspection results to the public. Similar to
Marion County's application.
46. Community Development Online Customer Survey: Used SurveyMonkey.com to
create an online survey for Community Development customers to provide
feedback regarding our customer service to our department.
47. Community Development Internet Content Management: Continue to maintain
our internet site, keeping the content current by providing and publishing the
latest information, forms, news, events, documentation, etc.
48. Community Development Web Support: Continued to provide web support to
staff and customers by answering questions and fixing problems. Also continued
to publish data for staff to the Community Development's Web site.
49. Internet Usage Reports: Built usage reports to monitor the restaurant application
and the inspector queue application. Also built an administration application to
monitor our ecommerce application.
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BUILDING SAFETY
The Building Official, Dennis Perkins, an Assistant Building Official, 10 Building Safety
Inspectors, and support staff provide construction plan review, consultation and
inspection to assure compliance with national and State building specialty codes.
Deschutes County's Building Safety Division interprets and enforces the state mandated
Building Codes for the people of the community through a process of education and a
clear and fair application of the Specialty Codes. The Division provides all of these
services to the City of Redmond through a contract and provides various services to
Lake, Jefferson and Crook Counties and the State of Oregon Building Codes Division on
an as needed" basis.
50. The goal to complete all inspection requests within 24 hours has generally been
accomplished. In those cases where the 24 hour inspection time could not be
met, they were given priority and completed the next working day.
51. The division has continued to support the City of Redmond building inspection
program. Over the past year, the City has modified our intergovernmental
agreement to better meet their needs.
52. The division has made a renewed effort to work more closely with all eight fire
departments in our jurisdiction. Together with the fire departments, the division is
working to more closely regulate the placement of propane tanks and service
piping.
53. Residential fire sprinklers are being installed and are being considered to be
mandatory in all new residential construction. The division is training and
ensuring that the local fire departments are consulted when sprinkler system
inspections are required.
54. The division was able to respond to all requests from neighboring jurisdictions for
inspection support through existing intergovernmental agreements.
55. The division has worked to improve consistency in inspections of commercial
structures, which was affected by a number of staff adjustments made this past
year. Staff is being retrained to better provide consistent application of the
Commercial Codes.
56. The inspection staff is utilizing the Interactive Voice Response (IVR) system and
has been successful in making the IVR a tool for reducing data input time and
providing better public access to the daily inspection results.
57. Building Safety continues to work with the Central Oregon Builders Association
(COBA). Monthly meetings are the primary interaction; however, the division has
been asked and has agreed to support COBA in other activities. COBA has also
been invited to review all funding and fee increases proposed by the department.
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ENVIRONMENTAL HEALTH
Provide and promote protection of Public Health and the Environment through
education, consultation, and regulation.
The Environmental Health Division (EH) provides plan review, consultation and
inspection of regulated public facilities (restaurants, pools, tourist facilities, schools and
child care centers) and on -site wastewater and dispersal systems. The Division also
regulates public water systems to provide safe drinking water and works with the County
Health Department on a variety of epidemiology programs and issues. In addition, EH is
engaged in the proactive pursuit of protection of groundwater quality in southern
Deschutes County. A staff of 8 provides this range of services.
ADMINISTRATION
58. Reallocated individual workloads and coverage areas per shifting demand.
59. Created electronic shared calendars to coordinate assigned duties and
scheduled time off.
ON -SITE WASTEWATER TREATMENT
60. Assessed 151 sites for feasibility for on -site wastewater treatment and dispersal
systems, down 52% from 2007. Issued 1223 permits and authorizations for new
and existing on -site treatment and dispersal systems, down 31% from 2007.
61. Performed 1,345 inspections to ensure proper siting, installation or abandonment
of on -site wastewater treatment and dispersal systems, down 28% from 2007.
62. Created attachments for permits with standardized inspection procedures.
63. Permitted and inspected the retrofitting of 8 conventional septic systems and the
installation of 8 new systems with denitrifying technology, bringing the total to 65
homes treating their wastewater to standards necessary to ensure safe drinking
water in South County.
64. Finished the first full year of Operation and Maintenance billing and
recordkeeping for the 166 septic systems requiring annual reporting per OAR
340 -71. The compliance rate with this program is about 96 %.
65. Created and implemented a questionnaire to better understand applicant
Authorization Notice applications.
66. Created electronic folders to store product information.
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67. Published article in the Journal of Hydrologic Engineering entitled, "Overview of
the Field Test of Innovative On -Site Wastewater Treatment Systems during the
La Pine National Demonstration Project."
GROUNDWATER PROTECTION PROGRAM FOR SOUTH DESCHUTES COUNTY
68. Continued to support the Board of County Commissioners during their fact -
finding phase following public hearings on the proposed rule for on -site system
upgrades. Support included responding to requests for information from the
Board and the public and updating public information materials, including the
project Web site at www.deschutes.org /cdd /gpp.
69. Supported the Board of County Commissioners during final hearing, deliberation
and decision on the proposed Local Rule. The Board decided unanimously to
adopt the rule on July 23, 2008. Support included supplying information as
requested and finalizing ordinance, code and resolution language and exhibits.
70. Completed the short term implementation plan for the Local Rule. Completed
work on implementation plan tasks in anticipation of the October 23, 2008
effective date of the Local Rule.
71. Completed changes to the permit database system in Accuterm to track nitrogen
reduction system installations and provide property- specific information about
performance standards and upgrade requirements.
72. Drafted the long range groundwater protection plan for south Deschutes County
including long -term financial assistance and groundwater monitoring programs.
73. Submitted and received approval of the final report for the Groundwater
Protection Project from the Environmental Protection Agency (EPA). Completed
and closed the grant. Posted the final report on the project Web site.
74. Received the published report for the identification of nitrogen reduction
processes in sand filters from the USGS entitled, "Mass balance and isotope
effects during nitrogen transport through septic tank systems with packed -bed
(sand) filters." The field sampling in support of this study was completed using
new and established sand filters located in Deschutes County.
FOOD INSPECTION PROTECTION PROGRAM
75. Performed 1,680 Inspections on restaurants, temporary food booths, mobile food
units, commissaries, warehouses, and bed and breakfasts.
76. Provided plan review for 90 new or remodeled restaurants.
77. Tested 1,019 food handlers in -house or out in the community.
78. Helped in making the restaurant scores and inspections available to the public
through the CDD Web site. Recorded 7,696 hits on the Web site in 2008.
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79. Entered into an agreement to provide an internet site to allow Food Handler
testing online.
80. Implemented online renewal licensing on the CDD Web site for customer
convenience.
81. Deputized three Environmental Health Specialists who are now able to issue
citations for compliance issues at Licensed Facilities.
82. Investigated 42 significant complaints about foodborne illnesses.
83. Worked with the Health Department to investigate the foodborne illness outbreak
at the Deschutes County Jail.
DRINKING WATER PROGRAM
84. Investigated 36 water quality alerts (5 E.Coli, 27 Coliform, 4 Chemical) with same
day response time.
85. Addressed 3 Significant Non - Compliers (SNCs are systems with a history of
non - compliance).
86. Responded to 7 violations (unaddressed violations become SNCs).
87. Conducted 40 sanitary surveys (comprehensive inspections of the source,
treatment, storage, distribution and management to evaluate the system's ability
to provide safe water).
88. Provided professional technical and regulatory assistance to public water
systems in and around Deschutes County.
89. Responded to an increasing number of inquiries from private well owners and
non - public systems.
90. Conducted 14 on -site consultations to assist systems in developing required
emergency response plans and received 15 more completed plans.
91. Continued to train additional staff to assist with growing program.
92. Continued to work on the grant funded water system mapping project with GIS
staff.
93. Participated on a statewide committee and awarded a third party trainer contract
with Oregon Association of Water Utilities (OAWU) to teach Groundwater
Operators Courses required for operator certification.
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POOLS, SPAS, AND TOURIST FACILITIES
94. Performed 371 pool and spa inspections.
95. Performed 37 tourist accommodation inspections.
96. Reviewed 9 pool /spa plans.
97. Taught a spring Pool Operators Training Class attended by 43 operators and
developed a Powerpoint presentation for this class.
98. Worked with the State Health Division to edit and rewrite existing pool rules.
99. Worked to educate the community of pool /spa operators about the new Federal
Main Drain legislation, the Virginia Graeme Baker Act (VGB). Sent out letters
and email to all operators in June and posted several articles and bulletins on the
County pool Web site to educate operators. Distributed a State Bulletin
regarding VGB (issued on August 25, 2007) to operators during routine
inspections. Consulted with numerous operators on hundreds of vessels and the
required structural changes, maximum flow rates and approved grate designs.
SCHOOLS
100. Completed all 104 National School Lunch Program inspections for 52 schools in
several school districts serving over 19,000 meals per day.
101. Continued to assist schools in the implementation of required Hazard Analysis
and Critical Control Point (HACCP) plans and Standard Operating Procedures.
102. Continued to improve consistency amongst all four sanitarians conducting
inspections.
CHILDCARE
103. Completed 100% of inspections for 70 licensed child care facilities.
104. Began cross - referencing drinking water sources and on -site septic permits to
rural child care homes to ensure compliance with Drinking Water and
Department of Environmental Quality rules.
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PLANNING
PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES
THROUGH INNOVATIVE, COST - EFFECTIVE, AND COMMUNITY -BASED SOLUTIONS.
The Planning Division consists of 13 employees, including an Administrative Secretary
under the supervision of the Planning Director, Nick Lelack. Current Planning includes a
Principal Planner, 3 Senior Planners, two Associate Planners and an Assistant Planner.
Current Planning handles individual land use applications, zoning review, sign -off for
building and septic permits and information to the public on all land use related issues. It
is also responsible for all addressing and road naming in the rural County. Long Range
Planning includes a Principal Planner, 2 Senior Planners, and an Associate Planner.
Long Range Planning conducts public involvement to consider land use policy, updates
the County Comprehensive Plan and zoning regulations and coordinates with the cities
and agencies on planning projects.
CURRENT PLANNING
105. Current Planning received 832 land use applications in the year 2008. This
compares with 985 applications for the year 2007, a 15% decrease, and 1,090 in
2006.
106. There were 22 appeals filed in the year 2008. This compares with 21 appeals in
the year 2007, a 5% increase, and 12 appeals in 2006.
107. There were 53 applications reviewed by the County hearings officers in the year
2008. This compares with 80 in 2007 and 46 in 2006. Eighteen decisions were
appealed to the Board of County Commissioners in 2008. This compares with 12
appeals in 2007, a 50% increase, and 7 appeals in 2006.
108. There were 11 appeals to the Land Use Board of Appeals (LUBA) in 2008. This
compares with 2 appeals to LUBA in 2007 and 6 appeals in 2006.
109. Current Planning met with 3,026 customers in 2008. This compares with 4,116
customers in 2007, a 26% decrease, and 5,227 customers in 2006.
110. Received and processed all land use applications for the City of La Pine in
accordance with the Intergovernmental Agreement.
111. There were 7 Measure 37/49 vested rights determinations rendered by County
Hearings Officers in 2008.
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PLANNING COMMISSION AND CITIZEN INVOLVEMENT
PLANNING COMMISSION:
112. Reviewed and made recommendations on the 2008 -2009 Community
Development Work Plan.
113. Planning Commission recommendations were made to the Board of County
Commissioners on the following text and plan amendments and other items:
• Sunriver Town Center
■ Aspen Lakes (Cluster development conversion to destination resort)
• Bend Urban Growth Boundary proposal
■ Geographic Information System Zone Map
■ Temporary Medical Hardship (for RVs)
• Deadlines to Complete Land Use Permits
• Mass Gathering Permits (4 Peaks & Jeld Wen Tradition)
• Noise Permits (Bend Airport Runway Replacement & ODOT Repaving of
Highway 97)
• Weddings in MUA -10 zone
■ After - the -fact partitions to legitimize improperly created parcels.
• Small hydroelectric facilities in the Open Space & Conservation
(OS &C) zone
• Transferable Development Credit text amendment for the La Pine
Neighborhood Planning Area
114. Completed a Community Involvement Report for 2007 for the State Citizen
Involvement Advisory Committee.
115. Initiated the public process for updating the County comprehensive plan and
hosted informal discussions on the following topics:
•
•
•
•
•
STAFF:
August:
September:
October:
November:
December:
Growth and Community Involvement
Rural Lands - Farm and Forest
Rural Lands - Rural Reserves, Destination Resorts
Built Environment - Rural Residential, Economy, Housing,
Urbanization, Natural Hazards
Natural Resources - Rivers, Wetlands, Riparian Areas,
Fish and Wildlife
116. Coordinated with the Board of County Commissioners to fill three Planning
Commissioner vacancies. Reappointed two planning commissioners as part of a
process to arrange terms to ensure commissioner appointments are
appropriately staggered.
117. Assured meeting materials are available for easy access by the public on the
CDD Web site.
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118. Maintained a web page for pending code amendments for easy access by the
public.
119. Monitored and reported on the progress of the State Task Force on Land Use
(The Big Look).
120. Prepared press releases on controversial topics of discussion to alert the public.
COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES
BEND COORDINATION
URBAN GROWTH BOUNDARY (UGB) EXPANSION:
121. Attended fifteen interagency coordination meetings with City staff.
122. Attended ten Technical Advisory Committee meetings.
123. Attended May 2008 City of Bend public facility open house.
124. Attended twenty -five joint Bend Planning Commission and County Planning
Commission liaison work sessions.
125. Attended two Board of County Commissioners and Bend City Council work
sessions in June and September 2008.
126. Participated in three joint Bend and Deschutes County Planning Commission
public hearings in January, June and October 2008.
127. Coordinated with Bend staff to amend Deschutes County Comprehensive Plan
policies, Comprehensive Plan map, Transportation System Plan map, zoning
(DCC Title 19 — Bend Urban Growth Area), and zoning map.
128. Attended Bend Planning Commission and Deschutes County Planning
Commission deliberation meetings in October and November 2008.
129. Participated in two Board of County Commissioner work sessions in November
2008.
130. Participated in joint Board of County Commissioner and Bend City Council public
hearing in November 2008.
131. Attended Bend City Council deliberation meetings in December 2008.
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REDMOND COORDINATION
132. Attended collaborative meetings with the City of Redmond, Department of State
Lands (DSL), Oregon Military Department and Deschutes County in September
and November 2008.
133. Assisted in the development and adoption of the Eastside Framework Plan in
conjunction with the County's Properties and Facilities Department.
SISTERS COORDINATION
134. Responded to City of Sisters inquiries about siting a landfill in the unincorporated
area of Sisters' 2005 UGB Expansion, County ordinances relating to holding
zones and exception process in October 2008.
135. Attended a joint meeting of the Board of County Commissioners and the Sisters
City Council to assist in answering questions on the comprehensive plan and
destination resorts.
LA PINE COORDINATION
136. The Oregon Department of Land Conservation and Development approved the
Coordinated Population forecast in August 2008.
137. Drafted amendments to the Urbanization Chapter of Deschutes County
Comprehensive Plan (DCC 23.48) to recognize a conservative twenty -year
population forecast for the City of La Pine that can then be used by city officials
and the Oregon Department of Land Conservation and Development to estimate
the City's twenty -year land need and the location of a Urban Growth Boundary.
138. Worked with the Oregon Department of Housing and Community Development
(OHCD) to develop a plan for affordable housing and other compatible uses on
the County owned community facility zoned property. OHCD will develop a
request for proposals and /or solicitation of a master developer.
139. Worked with the Bend /La Pine School District to adopt an agreement regarding a
proposed school site.
GRANTS
140. ENVIRONMENTAL PROTECTION AGENCY (EPA) - WETLAND PROJECT
DEVELOPMENT GRANT:
• Submitted a $350,000 grant proposal for a 2008 EPA Wetland Project
Development Grant.
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• Coordinated with the Washington D.C. Congressional delegation, Deschutes
Resources Conservancy, Upper Deschutes Watershed Council, Deschutes
Basin Board of Control, EPA - Region 10, Oregon Water Resources
Department, City of Bend, and other stakeholders to receive their formal
support.
141. OREGON DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT
(DLCD) TECHNICAL ASSISTANCE GRANT:
• Awarded a $90,000 technical assistance grant to help fund a technical
committee and associated public involvement process to address land -use
and water quality issues south of Sunriver to the Klamath County border.
142. OREGON DEPARTMENT OF TRANSPORTATION (ODOT):
TRANSPORTATION GROWTH MANAGEMENT GRANT:
• Obtained a $100,000 grant to update the Deschutes County Transportation
System Plan.
143. GROUNDWATER PROTECTION PROGRAM (FEDERAL EPA):
• Submitted final federal forms and officially closed -out the grant with U.S.
EPA - Region 10.
144. WATER QUALITY COOPERATIVE GRANT (FEDERAL USGS):
• Submitted final federal forms and officially closed -out the grant with U.S.
EPA - Region 10.
PROJECTS
SOUTH COUNTY GROUNDWATER PROTECTION PROJECT
145. Attended Deschutes County, Oregon Department of Environmental Quality and
Oregon Department of Land Conservation and Development two -day interagency
meeting in January 2008.
146. Attended Board of County Commissioner, Oregon Department of Environmental
Quality and Oregon Department of Land Conservation and Development work
session in January 2008.
147. Coordinated with facilitator, and Administrator's office to distribute packets for a
Financial Assistance Advisory Committee. Attended and recorded six meetings
from January to May 2008.
148. Attended and recorded testimony delivered at public hearing with the Board of
County Commissioners in La Pine regarding a revised Local Rule in March 2008.
149. Attended Board of County Commissioner deliberation of a Local Rule in April
2008.
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150. Participated with Oregon Water Wonderland I and II, Oregon Department of
Environmental Quality, and Oregon Department of Land Conservation and
Development in May 2008 to discuss Goal 11 and the sewer annexation process.
151. Attended a public hearing with the Board of County Commissioners in Bend
regarding a revised Local Rule in July 2008.
152. Participated with Sunriver, Oregon Department of Environmental Quality, and
Oregon Department of Land Conservation and Development in July 2008 to
discuss opportunities to extend sewer service into adjoining rural neighborhoods.
153. Participated with House Interim Committee on Energy and the Environment
about Local Rule and Groundwater Protection Program in September 2008.
OTHER
154. Continued tracking of destination resorts to ensure they are meeting the required
housing ratio. Worked with Eagle Crest to obtain the needed information through
a survey.
155. Deschutes Steelhead Reintroduction Meetings
■ Reviewed four Request for Proposals regarding an Endangered Species
Act (ESA) Risk Assessment for Central Oregon Cities and Counties.
• Completed memorandum to County Administrator summarizing
Deschutes County Comprehensive Plan and land use ordinances relating
to natural resources.
156. 2008 Housing Unit and Population Questionnaire
• Coordinated with Assessor and County Administrator offices.
• Questionnaire submitted to Portland State University in August 2008
• Preliminary forecast announced in November 2008
• Final forecast certified in December 2008
157. Conference Presentations
• Upper Deschutes River Coalition (40th Anniversary of Wild Scenic River
Act) — Promise of Partnerships.
■ Oregon Planning Institute (2008) - Big Planning Projects for Small Cities
■ Oregon Planning Institute (2008) - System Planning Focus
• Oregon Department of Transportation Fall Development Review
Conference - County's experience with destination resorts
• Prepared a Destination Resort and Transportation Impact PowerPoint for
current planner presentation at 2008 Association of Oregon Counties
Annual Conference
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158. Historical Landmarks Commission
• Staff to the Historical Landmarks Commission, responsible for processing
county historic land use applications.
• Coordinated with the Board of County Commissioners to appoint a county
representative to the Historical Landmarks Commission.
• Processed a request of an approval of a landscape plan and fence
surrounding a new fish screen.
159. Skyline Forest
• Participated with County Administrator, Oregon Department of Land
Conservation and Development and Oregon Department of Forestry staff
discussion of Skyline Forest in August 2008.
160. Destination resorts
• Coordinated with the Oregon Department of Land Conservation and
Development in analyzing destination resorts in Central Oregon.
CODE AMENDMENTS
STAFF INITIATED:
161. Mini Storage Text Amendment adopted in January 2008.
162. Geographic Information System Zone Map amendment adopted in May 2008.
163. Temporary Medical Hardship (for RVs) amendment adopted in July 2008.
164. Amateur radio facility amendment adopted in August 2008.
165. Temporary Medical Hardship (for RVs) amendment adopted in September 2008.
APPLICANT INITIATED:
166. Sunriver Urban Unincorporated Community provisions to add a new Town Center
District adopted June 2008.
167. Wedding activity in Multiple Use Agricultural zone amendment, denied November
2008.
168. Cluster development provisions to except certain development standards when a
cluster development (Aspen Lakes) converts to a destination resort, denied
November 2008.
169. Transferable Development Credit text amendment for the La Pine Neighborhood
Planning Area (application pending).
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170. Wedding activity in Exclusive Farm Use zone amendment (application pending).
171. Title 22 code amendment to incorporate language from ORS 92, allowing for
after - the -fact partitions to legitimize improperly created parcels.
172. Amend Chapter 15.08, Signs, to address multiple variance requests in La Pine
(application pending).
173. Amend Chapter 18.16, EFU, to be consistent with ORS 215.284(7) (application
pending).
174. Amend Chapter 18.16, EFU, to allow for processing of aggregate in conjunction
with road projects (application pending).
COMPREHENSIVE PLAN UPDATE:
175. Rewrote the Comprehensive Plan to provide the public with a user - friendly
version. The rewrite, called the Working Comprehensive Plan, will be used to
analyze existing goals and policies.
176. Presented an overview of the work program to the Planning Commission and
Board in June 2008.
177. Coordinated with the County Public Communications Coordinator for media
releases announcing upcoming Comprehensive Plan Steering Committee
(Planning Commission) meetings.
178. Created a schedule for the plan update and a public input plan.
179. Promoted the comprehensive plan update in interviews on Daybreak and Direct
Connect (KOHD) as well as Good Morning Central Oregon and Inside Deschutes
County. Also conducted a number of radio and printed press interviews.
• http: // video .qoogle.com /videoplay ?docid= 2109386173313591485 &hl =en
• http: // video .google.com /videoplay ?docid = 3297641395057900761 &hl =en
180. Coordinated with Senior Web Applications Developer, to develop a
Comprehensive Plan Update Web site.
• (http: / /lava5. deschutes .org /cdd /compplan /index.cfm)
181. Attended a joint meeting with the Board of County Commissioners and the
Comprehensive Plan Steering Committee for a discussion of growth and
community involvement in August 2008.
182. Steering Committee schedule mailed out to 42,500 property owners with the
county tax bills in the unincorporated area.
183. Comprehensive Plan Steering Commission held the following meetings in 2008:
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• Farm and Forest panel discussion in September.
• Rural Reserves and Destination Resorts discussion in October.
• Rural Development, Housing, Economic Development, Urbanization and
Natural Hazards discussion in November.
• Deschutes River Corridor and Fish and Wildlife discussion in December.
184. Six listening sessions were held around the county in October and November
2008 to hear from the community regarding land use. The county was divided
into seven management areas for analysis and a meeting was held in a central
location for each of the five areas with population.
• Sisters City Hall
■ Redmond School District
• Deschutes Services Center
• La Pine Senior Center
• Brothers School
• Terrebonne Community School
185. A schedule was prepared for the listening sessions and sent to email lists
including government and non - government agencies and the public located in
the rural communities of each management area. The flyer was also distributed
at each listen session meeting and sent out as a press release to the numerous
local newspapers.
186. Besides listening sessions, the county contacted 159 governmental and quasi -
governmental agencies and 28 community organizations with an offer to meet
and discuss potential issues or lead a presentation and discussion with their
group on comprehensive plan issues. The list below identifies actions from
August to December 2008:
■ Project Wildfire
• Central Oregon Intergovernmental Council
• Central Oregon Irrigation District
• Bend Municipal Airport Group
• Central Oregon Real Estate Governmental Affairs Committee
• Bureau of Land Management
■ Project Wildfire and Community Wildfire Protection Plan representatives
• La Pine Fire District Board
• Upper Deschutes Watershed Council, Deschutes River Conservancy
• Oregon Military Department
187. Organized and held a destination resort stakeholders meeting to discuss
potential options. Created alternatives for destination resort remapping and a
process to analyze properties that want to be added to the resort map.
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TRANSPORTATION PLANNING
188. Maintained the CDD Web site related to long range planning and transportation
planning issues.
189. Awarded $100,000 grant from ODOT /DLCD to update Transportation System
Plan (TSP).
190. Held open houses in September 2008 on TSP update in Bend, La Pine,
Redmond, Sisters, Terrebonne, and Tumalo.
191. Awarded a $200,000 grant from ODOT Bicycle and Pedestrian Program to add
sidewalks along B Avenue in Terrebonne and sidewalks, bike lanes, and
bioswales to U.S. 97 through the community.
192. Coordinated with the Bureau of Land Management and the County Road
Department on the environmental process to identify a footprint for 19th Street
between southern Redmond and Deschutes Junction.
193. Participated in ODOT- funded refinement planning projects for Highway 97.
These projects included:
• US97 /US20 Refinement Plan (Bend area)
• Wickiup Junction interchange or bypass
• U.S. 20 in Tumalo
• Southern extension of U.S. 97 Re -Route in Redmond
194. Coordinated with the Department of State Lands on the master planning of a
Bureau of Land Management property south of the County Fairgrounds (part of
South Redmond Collaborative Group).
195. Worked with the County Bicycle and Pedestrian Advisory Committee, including
completion of the GIS -based regional bike guide (road routes), County Trails
Plan and Web site upgrades.
196. Worked with the City of Bend on projects relating to UGB expansions and
designation of Urban Reserve Areas.
197. Worked with the City of Redmond on the update of their TSP with emphasis on
19th Street.
198. Worked with the City of Sisters on the update of their TSP, especially as it
pertains to potential alternate routes around Sisters.
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COMMITTEE ASSIGNMENTS
199. TRANSPORTATION RELATED COMMITTEES:
• Bend Metropolitan Planning Organization Technical Advisory Committee.
• South Redmond Area Collaborative Planning Group to address transportation
issues, including 19th Street and Pronghorn secondary access.
• La Pine Transportation Advisory Committee.
• Commute Options Working Group
• Deschutes County Bicycle and Pedestrian Advisory Committee
• Oregon Solutions Deschutes County Transportation Coordination Project
• Central Oregon Transportation Advisory Committee Rail Plan Technical
Committee
• ODOT N. 97 Technical Management Team
• City of Bend 97 /Cooley Mid -Term Solution Technical Advisory Committee
• City of Sisters TSP Technical Advisory Committee
200. OTHER COMMITTEES:
Project Wildfire
• Participated in Monthly Meetings as a Board appointed member
Deschutes River Mitigation and Enhancement Committee
• Attended monthly meetings as Secretary
• Draft monthly minutes
• Coordinate with the Board to fill vacancies
Provisional Advisory Committee
• Attended quarterly meetings
Bend Parks and Recreation District
• Participated in 2008 CIP /SDC Advisory Group
Association of Oregon Planning Directors
• Participated in selected meetings
• Prepared a presentation and led a discussion on destination resorts
Chronic Health Advisory Committee
• Participated in selected meeting
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