HomeMy WebLinkAbout6-24-09 Board Mtg Agenda-(ES
C.,
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JUNE 24, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of Document No. 2009 -338, an
Amendment to a Local Agency Agreement regarding Responsibilities for
Stimulus Funding for the Overlay of Huntington Road /Riverview Drive, La
Pine — George Kolb, Road Department
3. CONSIDERATION of Signature of Document No. 2009 -332, an
Intergovernmental Agreement with the State Department of Human Services for
the Financing of Mental Health, Developmental Disability and Addiction
Services — Nancy England, Health & Human Services Department
4. CONSIDERATION of Signature of Resolution No. 2009 -060, Establishing
Solid Waste Disposal Fee Waiver Amounts for Fiscal Year 2009 -10 — Timm
Schimke, Solid Waste Department
5. CONSIDERATION of Chair Signature of Resolution No. 2009 -067,
Adopting the Community Corrections Plan through an Agreement with the
State of Oregon, through June 30, 2011 — Ken Hales, Community Corrections
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 1 of 14 Pages
6. CONSIDERATION of Chair Signature of Document No. 2009 -318, an
Intergovernmental Agreement with the Oregon Department of Corrections for
Community Corrections Services in Deschutes County — Ken Hales,
Community Corrections
7. CONSIDERATION of Chair Signature of Document No. 2009 -351, an
Intergovernmental Agreement with the Oregon Youth Authority — Ken Hales,
Community Corrections
8. CONSIDERATION of Signature of Resolution No. 2009 -097, Adopting the
Proposed Deschutes County Fee Schedule for Fiscal Year 2009 -10 — Marty
Wynne, Finance
9. A PUBLIC HEARING on the Deschutes County Budget for Fiscal Year 2009-
10 — Marty Wynne, Finance Department
10. CONSIDERATION of Signature of Resolution No. 2009 -071, Adopting the
Fiscal Year 2009 -10 Deschutes County Budget — Marty Wynne, Finance
Department
11. CONSIDERATION of Signature of Resolution No. 2009 -072, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Deschutes County Budget for Fiscal Year 2009 -10 — Marty Wynne, Finance
Department
CONSENT AGENDA
12. Signature of Resolution No. 2009 -062, Appointing a Financial Assistance
Administrator for Health Services and Authorizing the County Administrator to
Approve Related Documents
13. Signature of Resolution No. 2009 -063, Increasing the Health Department
Change Fund
14. Signature of Resolution No. 2009 -064, Appropriating a New Grant in the
Mental Health Department
15. Signature of Resolution No. 2009 -065, Transferring Appropriations in the
General Fund — Veterans' Services Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 2 of 14 Pages
16. Signature of Resolution No. 2009 -066, Transferring
Sheriff's Office Fund
17. Signature of Resolution No. 2009 -068, Transferring
Project Development & Debt Reserve Fund
18. Signature of Resolution No. 2009 -069, Transferring
Solid Waste Capital Projects Fund
19. Signature of Resolution No. 2009 -070, Transferring
Deschutes County LID 2003 (BOTC) Fund
20. Signature of Resolution No. 2009 -091, Transferring
Sheriff's Office Fund
21. Signature of Resolution No. 2009 -092, Transferring
County Fair Fund
22. Signature of Resolution No. 2009 -093, Transferring
Adult Parole & Probation Fund
23. Signature of Resolution No. 2009 -094, Transferring
Health Department Fund
24. Signature of Resolution No. 2009 -095, Transferring Appropriations
County Building Services Fund
25. Signature of Resolution No. 2009 -096, Transferring Appropriations
Property Management Operations Fund
26. Signature of Resolution No. 2009 -104, Transferring Appropriations
General Fund to the Federal Forest Title III Fund
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27. Signature of Order No. 2009 -040, Authoring the County Administrator to Sign
a Substitution of Trustee and Authorizing Legal Counsel to Sign a Deed of
Reconveyance
28. Signature of Document No 2009 -340, a Deed of Dedication for Road and
Utility Purposes (Deschutes River Recreation Homesites)
29. Signature of Document No. 2009 -339, a Deed of Dedication for Road and
Utility Purposes (Hillman Tract, off Lower Bridge Way)
30. Signature of Document No. 2009 -296, a Lease with KG's Bistro, LLC for
Services within the Justice Building
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 3 of 14 Pages
31. Signature of Document No 2009 -337, an Intergovernmental Agreement with
the City of Bend for the Allocation of Edward Byrne Memorial Justice
Assistance Grant (JAG) Program Award Funds
32. Signature of Document No. 2009 -252, an Intergovernmental Agreement with
the City of Bend Police Department regarding the Use of the Sheriff's Office
Radio Communications System
33. Signature of Order No. 2009 -041, Declaring Certain County Personal Property
Surplus and Authorizing Its Sale
34. Signature of Order No. 2009 -042, Transferring and Distributing Certain
Monies from the Land Sales Fund
35. Signature of Document No. 2009 -323, Extending a Lease Agreement with the
4 -H Leaders' Association through December 31, 2012
36. Signature of Letters Reappointing and Making Adjustments to Appropriate
Positions in the Planning Commission
37. Signature of Letters Reappointing Scot Langton, Gregory Quesnel and Michael
Shadrach to the Deschutes County Audit Committee, through June 30, 2011
38. Signature of a Letter Reappointing Jan Thackery to the Board of Central
Oregon Regional Housing Authority (HousingWorks), through June 30, 2013
39. Signature of Minutes of Meetings:
• Public Hearings December 17 and December 29, 2008 (Lower Bridge Mine
Site)
• Special Meetings: May 28 and June 2
• Work Sessions: June 10, 15, 17 and 22, 2009
• Business Meetings: April 1, 20 and 29; June 10 and 22, 2009
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
40. CONSIDERATION of Signature of Resolution No. 2009 -100, Adopting the
Proposed Deschutes County 911 County Service District Fee Schedule for
Fiscal Year 2009 -10 — Marty Wynne, Finance Department
41. A PUBLIC HEARING on the 911 County Service District Budget for Fiscal
Year 2009 -10 — Marty Wynne, Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 4 of 14 Pages
42. CONSIDERATION of Signature of Resolution No. 2009 -077, Adopting the
Fiscal Year 2009 -10 Budget for the 911 County Service District — Marty
Wynne, Finance Department
43. CONSIDERATION of Signature of Resolution No. 2009 -078, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
911 County Service District Budget for Fiscal Year 2009 -10 — Marty Wynne,
Finance Department
44. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9 -1 -1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H
COUNTY SERVICE DISTRICT
45. CONSIDERATION of Signature of Resolution No. 2009 -103, Adopting the
Proposed Extension /4 -H County Service District Fee Schedule for Fiscal Year
2009 -10 — Marty Wynne, Finance Department
46. A PUBLIC HEARING on the Deschutes County Extension and 4 -H Service
District Budget for Fiscal Year 2009 -10 — Marty Wynne, Finance Department
47. CONSIDERATION of Signature of Resolution No. 2009 -081, Adopting the
Fiscal Year 2009 -10 Budget for the Deschutes County Extension and 4 -H
Service District — Marty Wynne, Finance Department
48. CONSIDERATION of Signature of Resolution No. 2009 -082, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Deschutes County Extension and 4 -H Service District Budget for Fiscal Year
2009 -10 —Marty Wynne, Finance Department
49. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4 -H County Service District
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
50. CONSIDERATION of Signature of Document No. 2009 -252, an
Intergovernmental Agreement regarding the Use of the Sheriff's Office Radio
Communications System — Sue Brewster /Jon Sholes, Sheriff's Office
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 5 of 14 Pages
51. CONSIDERATION of Signature of Resolution No. 2009 -105, Transferring
Appropriations in the Sunriver Service District Fund — Sharon R. Smith, for
Sunriver Service District
52. CONSIDERATION of Signature of Resolution No. 2009 -101, Adopting the
Proposed Sunriver Service District Fee Schedule for Fiscal Year 2009 -10 —
Marty Wynne, Finance Department
53. A PUBLIC HEARING on the Sunriver Service District Budget for Fiscal Year
2009 -10 — Marty Wynne, Finance Department
54. CONSIDERATION of Signature of Resolution No. 2009 -079, Adopting the
Fiscal Year 2009 -10 Budget for the Sunriver Service District — Marty Wynne,
Finance Department
55. CONSIDERATION of Signature of Resolution No. 2009 -080, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Sunriver Service District Budget for Fiscal Year 2009 -10 — Marty Wynne,
Finance Department
CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY
COUNTY SERVICE DISTRICT
56. A PUBLIC HEARING on the Bend Library Service District Budget for Fiscal
Year 2009 -10 —Marty Wynne, Finance Department
57. CONSIDERATION of Signature of Resolution No. 2009 -083, Adopting the
Fiscal Year 2009 -10 Budget for the Bend Library County Service District —
Marty Wynne, Finance Department
58. CONSIDERATION of Signature of Resolution No. 2009 -084, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Bend Library County Service District Budget for Fiscal Year 2009 -10 — Marty
Wynne, Finance Department
CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY
COUNTY SERVICE DISTRICT
59. A PUBLIC HEARING on the Redmond Library County Service District
Budget for Fiscal Year 2009 -10 — Marty Wynne, Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 6 of 14 Pages
60. CONSIDERATION of Signature of Resolution No. 2009 -085, Adopting the
Fiscal Year 2009 -10 Budget for the Redmond Library County Service District —
Marty Wynne, Finance Department
61. CONSIDERATION of Signature of Resolution No. 2009 -086, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Redmond Library Service District Budget for Fiscal Year 2009 -10 — Marty
Wynne, Finance Department
CONVENE AS THE GOVERNING BODY OF THE SUMMER LIBRARY
COUNTY SERVICE DISTRICT
62. A PUBLIC HEARING on the Sunriver Library County Service District
Budget for Fiscal Year 2009 -10 —Marty Wynne, Finance Department
63. CONSIDERATION of Signature of Resolution No. 2009 -087, Adopting the
Fiscal Year 2009 -10 Budget for the Sunriver Library County Service District
(District 2) — Marty Wynne, Finance Department
64. CONSIDERATION of Signature of Resolution No. 2009 -088, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Sunriver Library County Service District Budget for Fiscal Year 2009 -10 —
Marty Wynne, Finance Department
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
65. CONSIDERATION of Signature of Document No. 2009 -253, an
Intergovernmental Agreement regarding the Use of the Sheriff's Office Radio
Communications System — Sue Brewster /Jon Sholes, Sheriff's Office
66. CONSIDERATION of Signature of Resolution No. 2009 -102, Adopting the
Proposed Black Butte Ranch County Service District Fee Schedule for Fiscal
Year 2007 -08 — Marty Wynne, Finance
67. A PUBLIC HEARING on the Black Butte Ranch County Service District
Budget for Fiscal Year 2009 -10 — Marty Wynne, Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 7 of 14 Pages
68. CONSIDERATION of Signature of Resolution No. 2009 -089, Adopting the
Fiscal Year 2009 -10 Budget for Black Butte Ranch County Service District —
Marty Wynne, Finance Department
69. CONSIDERATION of Signature of Resolution No. 2009 -090, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Black Butte Ranch County Service District Budget for Fiscal Year 2009 -10 —
Marty Wynne, Finance Department
70. CONSIDERATION of Signature of a Letter Accepting the Resignation of
Jerry Christopherson from the Board of the Black Butte Ranch County Service
District, Thanking Him for His Service
71. CONSIDERATION of Signature of a Letter Appointing Paul Janssen to the
Board of the Black Butte Ranch County Service District, through June 30, 2012
72. CONSIDERATION of Signature of Letters Reappointing Cathy Ellis to the
Board of the Black Butte Ranch County Service District, through June 30,
2010, and Sally Grader, through June 30, 2012
CONVENE AS THE COUNTYWIDE LAW ENFORCEMENT DISTRICT
(DISTRICT 1)
73. CONSIDERATION of Signature of Resolution No. 2009 -098, Adopting the
Proposed Countywide Law Enforcement Service District (District 1) Fee
Schedule for Fiscal Year 2007 -08 — Marty Wynne, Finance
74. A PUBLIC HEARING on the Countywide Law Enforcement Service District
(District 1) Budget for Fiscal Year 2009 -10 — Marty Wynne, Finance
Department
75. CONSIDERATION of Signature of Resolution No. 2009 -073, Adopting the
Fiscal Year 2009 -10 Budget for the Countywide Law Enforcement Service
District (District 2) — Marty Wynne, Finance Department
76. CONSIDERATION of Signature of Resolution No. 2009 -074, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Countywide Law Enforcement Service District (District 1) Budget for Fiscal
Year 2009 -10 — Marty Wynne, Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 8 of 14 Pages
CONVENE AS THE RURAL LAW ENFORCEMENT SERVICE DISTRICT
(DISTRICT 2)
77. CONSIDERATION of Signature of Resolution No. 2009 -099, Adopting the
Proposed Rural Law Enforcement Service District (District 2) Fee Schedule for
Fiscal Year 2009 -10 — Marty Wynne, Finance
78. A PUBLIC HEARING on the Deschutes County Rural Law Enforcement
Service District (District 2) Budget for Fiscal Year 2009 -10 — Marty Wynne,
Finance Department
79. CONSIDERATION of Signature of Resolution No. 2009 -075, Adopting the
Fiscal Year 2009 -10 Budget for the Rural Law Enforcement Service District
(District 2) — Marty Wynne, Finance Department
80. CONSIDERATION of Signature of Resolution No. 2009 -076, Levying Ad
Valorem Taxes for the 2009 -10 Fiscal Year and Making Appropriations of the
Rural Law Enforcement Service District (District 2) Budget for Fiscal Year
2009 -10 —Marty Wynne, Finance Department
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
81. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
82. ADDITIONS TO THE AGENDA
83. A PUBLIC HEARING to Gather Input on Whether to Reestablish the Home
Rule Charter Committee
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 9 of 14 Pages
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Wednesday, June 24, 2009
10:00 a.m. Board of Commissioners' Meeting — includes public hearings on proposed budgets,
and consideration of adoption of the budgets
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 25, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
11:00 a.m. Regular Meeting with Commission on Children & Families
2:00 p.m. Regular Meeting with the Sheriff
Monday, June 29, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 1, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 2
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
10:00 a.m. Executive Session, called under ORS 192.660(2)(i), Employee Performance Review
Friday, July 3
Most County Offices will be closed to observe Independence Day.
Monday, July 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 10 of 14 Pages
Tuesday, July 7
6:00 p.m. Joint Meeting with the City Council of La Pine, at La Pine
Wednesday, July 8
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 9
7:00 a.m. Regular Meeting with the City of Redmond Council Redmond City Hall
Wednesday, July 15
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 20
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 23
5:30 p.m. Joint Meeting with the Planning Commission
Monday, July 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 29
Opening Day at the Deschutes County Fair
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 11 of 14 Pages
Monday, August 3
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, August 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 17
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 19
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 12 of 14 Pages
Wednesday, September 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 3
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development
1:30 p.m. Regular Meeting with Road Department
2:30 p.m. Regular Meeting with Solid Waste Depai intent
Monday, September 7
Most County Offices will be closed to observe Labor Day
Wednesday, September 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 10
7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
11:00 a.m. Regular Meeting with Health and Human Services
Monday, September 14
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, September 16
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 17
9:00 a.m. Regular Meeting with County Clerk
10:00 a.m. Regular Meeting with Community Justice
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 13 of 14 Pages
Monday, September 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 24
9:00 a.m. Regular Meeting with Fair & Expo Director
10:00 a.m. Regular Meeting with Assessor
11:00 a.m. Regular Meeting with Commission on Children & Families
2:00 p.m. Regular Meeting with Sheriff
Monday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, October 1
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, June 24, 2009
Page 14 of 14 Pages