HomeMy WebLinkAboutAmend Lease - 4H Leaders AssnDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2009
Please see directions for completing this document on the next page.
DATE: June 12, 2009
FROM: Dan Despotopulos Fair & Expo Center 548 -2711
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2009 -323, an amendment to Document #2007 -058,
between Deschutes County and the 4 -H Leaders' Association.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The 4 -H Leader's Association built a ropes course in 2007 to help generate additional revenue for 4H
programs. This amendment extends the lease for three more years until December 31, 2012. The lease
agreement retains the same terms and conditions as the original contract.
FISCAL IMPLICATIONS:
Determined by 10% of gross revenue. Over the life of the original contract, this was approximately
$400.00 for rent.
RECOMMENDATION & ACTION REQUESTED:
Recommend approval and signature of Document #2009 -323.
ATTENDANCE:
Dan Despotopulos, Fair & Expo Director and David White, 4 -H Leaders' Association.
DISTRIBUTION OF DOCUMENTS:
Deschutes County Fair & Expo Center
3800 SW Airport Way
Redmond, OR 97756
Deschutes County 4 -H Leaders' Association
C/o OSU Extension Service
3893 SW Airport Way
Redmond, OR 97756
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required, If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
June 4, 2009
Please complete all sections above the Official Review line.
Department:
Fair & Expo Center
Contractor /Supplier /Consultant Name: 4 -H Leaders Assoc.,
Contractor Contact:
David White
Contractor Phone #:
548 -6088
Type of Document: Lease agreement between deschutes County & 4 -H Leaders
Assoc.
Goods and/or Services: Extension of lease for Ropes Course
Background & History: Built in 2007, we are looking to extend the lease an
additional three years.
Agreement Starting Date: 711109 Ending Date:
Annual Value or Total Payment:
,N /Al
® Insurance Certificate Received check box)
Insurance Expiration Date:
Check al that apply:
RFP, Solicitation or Bid Process
n Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
11
6130112
Funding Source: (Included in current budget? I Yes n No
If No, has budget amendment been submitted? Yes ❑ No
Is this a Grant Agreement providing revenue to the County? Yes -7 No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant- funded position so that this will be noted in the offer letter: U Yes ❑ N 3
4 /A /'10 10
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Dan Despotopulos /Director
Phone #: 542711
Department Director Approva
gnature
/y
Date
Distribution of Document: Who gets the original document and /or copies after it has
been signed? Include complete information if the document is to be mail d.
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Official Review:
County Signature Required (check one)
I.
❑ Administrator (if >$25K but 4150
Legal Review
Document Number
OCC 01 Department Director (if <$25K)
• if >$150K, BOCC Order No. )
Date / d/4
IA 1111110
Reviewed
Legal Counsel For Recording Stamp Only
DOCUMENT NO. 2009-323
AMENDING DESCHUTES COUNTY CONTRACT NO. 2007-058
The Lease agreement, Deschutes County Contract No. DC - 2007 -058 by and between
Deschutes County, a political subdivision of the State of Oregon and Deschutes County
4 -H Leaders Association, is amended, effective upon signing of all parties, as set forth
below. Except as provided herein, all other provisions of the contract remain the same
and in full force.
County's performance hereunder is conditioned upon Contractor's compliance with
provisions of ORS 279B.220, 279B.225, 2798.230, and 279B.235, which are hereby
incorporated by reference. In addition Standard Contract Provisions contained in
Deschutes County Code Section 2.37.150 are hereby incorporated by reference.
Contractor certifies that the representations, warranties, and certification contained in the
original Contract are true and correct as of the effective date of this Amendment and with
the same effect as though made at the time of this Amendment.
The above listed contract is amended as follows:
This amendment is to extend the lease through December 31, 2012, under the same terms
and conditions as contract DC- 2007 -058.
CONTRACTOR:
COUNTY:
Dated this /5- ofJuite.2009
Dated this of 2009 BOARD OF COUNTY COMMISSIONERS
ATTEST:
Recording Secretary
TAMMY BANEY, CHAIR
DENNIS R. LUKE, COMMISSIONER
ALAN UNGER, COMMISSIONER
DC -2009 -323