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Home My WebLink AboutIGA - Mental Health Svcs - StateDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.oig AGENDA REQUEST & STAFF REPORT For Board Business Meeting of June 24, 2009 DATE: June 17, 2009 FROM: Nancy England, Contract Specialist, Deschutes County Health Services, 541- 322 -7516 TITLE OF AGENDA ITEM: Consideration of Board approval and signature of Document #2009 -332, the Intergovernmental Agreement between the Department of Human Services and Deschutes County Health Services for the financing of mental health, developmental disability and addiction services, Agreement # 127295. PUBLIC HEARING ON THIS DATE? No. BACKGROUND AND POLICY IMPLICATIONS: The 2009 -2011 biennium Community Mental Health Provider agreement sets the dollar amounts and guidelines for Deschutes County Health Services to provide or coordinate provision of mental healt1 and developmental disability treatment services to individuals, as well as alcohol, other drug and problem gambling prevention and treatment services for the coming two years. The amount of funding is an estimate and subject to final legislative approval. These planned servii es are consistent with Deschutes County Health Services' overall mission and goals. We recommend approval of the 2009 -2011 biennium Community Mental Health Provider agreement with the Department of Human Services. FISCAL IMPLICATIONS: Biennial revenue is approximately $10,254,453. RECOMMENDATION & ACTION REQUESTED: Approval and signature requested by BOCC ATTENDANCE: Nancy England, Contract Specialist DISTRIBUTION OF DOCUMENTS: Fax the documents to April D. Barret at (503) 378 -4324, and fully executed copy to Nancy England. Contract Specialist, Mental Health Department. DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be slgne Qby the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: Please complete all sections above the Official Review line. June 15, 2009 Department: Health Services, Mental Health Contractor /Supplier /Consultant Name: Contractor Contact: April Barrett Oregon Department of Human Services Contractor Phone #: Type of Document: Intergovernmental Agreement 503 - 945 -5821 Goods and /or Services: Consideration and signature of document #2009 -332, Intergovernmental Agreement #127295 for the financing of mental health, developmental disability and addiction services, Agreement #127295. Background & History: The 2009 -2011 biennium Community Mental Health Provider agreement sets for the dollar amounts and guidelines for Deschutes County Mental Health to provide or coordinate provision of mental health and developmental disability treatment services to individuals, as well as alcohol, other drug and problem gambling prevention and treatment services for the coming two years. The Intergovernmental Agreement (IGA) is contingent on approval of the legislative appropriation of sufficient funds to finance the services included in the IGA. Oregon Department of Human Services will inform us if the appropriations are not approved; resulting in non - execution of this agreement. Agreement Starting Date: July 01, 2009 Ending Date: Annual Value or Total Payment: June 30, 2011 Biennial revenue is approximately, $10,254,453 IN Insurance Certificate Received (check box) Insurance Expiration Date: N/A County is Contractor Check all that apply: ❑ RFP, Solicitation or Bid Process ❑ Informal quotes ( <$150K) ® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? ® Yes ❑ No If No, has budget amendment been submitted? ❑ Yes ❑ No C/1 C MAMA Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant - funded position so that this will be noted in the offer letter: ❑ Yes ❑ No Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: Phone #: 541- 322 -7516 Department Director Approval: Nancy England, Contract Specialist (9.161 Date Distribution of Document: Fax the signed page of the agreement, a completed page 1 of Exhibit F, and the completed, signed "Fax Back Statement" to DHS at 503 -378- 4324, April D. Barrett, fully executed copy to Nancy England, Mental Health Department, (541) 322 -7565. Official Review: County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K) CI Administrator (if >$25K but $150 ; if >$150K, BOCC Order No. Legal Review ) 6 r Date /, • /6 -0 9 Document Number: 2009 -332 6/15/2009 In compliance with the Americans with Disabilities Act, this document is available in alternate formats such as Braille, large print, audio tape, oral presentation, and electronic format. To request an alternate format, call the State of Oregon, Department of Human Services, Office of Forms and Document Management at (503) 373 -0333, Fax (503) 373 -7690, or TTY (503) 947 -5330. AGREEMENT #127295 2009 -2011 INTERGOVERNMENTAL AGREEMENT FOR THE FINANCING OF COMMUNITY MENTAL HEALTH, DEVELOPMENTAL DISABILITY AND ADDICTION SERVICES This 2009 -2011 intergovernmental Agreement for the Financing of Community Mental Health, Developmental Disability and Addiction Services (the "Agreement ") is between the State of Oregon acting by and through its Department of Human Services ( "Department" or "DHS ") and Deschutes County, a political subdivision of the State of Oregon ( "County "). RECITALS WHEREAS, ORS 430.610(4) and 430.640(1) authorize DHS to assist Oregon counties and groups of Oregon counties in the establishment and financing of community mental health, developmental disability, and addiction programs operated or contracted for by one or more counties; WHEREAS, County has established and proposes, during the term of this Agreement, to operate or contract for the operation of community mental health, developmental disability, and addiction programs in accordance with the policies, procedures and administrative rules of DHS; WHEREAS, County has requested financial assistance from DHS to operate or contract for the operation of its community mental health, developmental disability, and addiction programs; WHEREAS, in connection with County's request for financial assistance and in connection with similar requests from other counties, DHS and representatives of various counties requesting financial assistance, including the Association of Oregon Counties, have attempted to conduct agreement negotiations in accordance with the Principles and Assumptions set forth in a draft Memorandum of Understanding that is being forwarded, for review and consideration, to each county requesting financial assistance; and WHEREAS, DHS is willing, upon the terms of and conditions of this Agreement, to provide financial assistance to County to operate or contract for the operation of its community mental health, developmental disability, and addiction programs. WHEREAS, various statutes authorize Department and County to collaborate and cooperate in providing for basic community mental health, developmental disability, and addiction, programs and incentives for community -based care in a manner that ensures appropriate and adequate statewide service delivery capacity, subject to availability of funds. REVI ED LEGAL COUNSEL DC -2009-332 WHEREAS, within existing resources awarded under this agreement, each CMHP/LMHA shall develop a plan to improve the integration of mental health, chemical dependency and physical/dental health care services with each Oregon Health Plan P11P (Prepaid Health Plan) serving individuals in the county. The plan shall be submitted as part of the Biennial Implementation Plan and be limited to providing a brief description of the approach, the basic goals and expected outcomes NOW, THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: AGREEMENT 1. Effective Date and Duration. This Agreement shall become effective on July 1, 2009. Unless terminated earlier in accordance with its terms, this Agreement shall terminate on June 30, 2011. 2. Agreement Documents, Order of Precedence. This Agreement consists of the following documents: This Agreement without Exhibits Exhibit A Definitions Exhibit B -1 Service Descriptions Exhibit B -2 Specialized Service Requirements Exhibit C -1 Financial Assistance Award Exhibit C -2 Service Element Prior Authorization Exhibit C -2 -1 Form of Client Prior Authorization Exhibit C -2 -2 Form of Provider Prior Authorization Exhibit C -2 -3 Program Area Limitations Exhibit C -3 Reserved Exhibit C -4 Developmental Disability Residential Staffing Requirements Exhibit C -5 Individual Budget Amounts Exhibit D Special Terms and Conditions Exhibit E General Terms and Conditions Exhibit F Standard Terms and Conditions Exhibit G Required Federal Terms and Conditions Exhibit H Required Provider Contract Provisions Exhibit 1 Financial Procedures Manual Exhibit J CFDA Number Listing In the event of a conflict between two or more of the documents comprising this Agreement, the language in the document with the highest precedence shall control. The precedence of each of the documents comprising this Agreement is as follows, listed from highest precedence to lowest precedence: (a) this Agreement without Exhibits, (b) Exhibit G, (c) Exhibit A (d) Exhibit D, (e) Exhibit C -2 -3, (f) Exhibit C -2 (g) Exhibit C-1, (h) Exhibit E (i) Exhibit B -1, (j) Exhibit B -2, (k) Exhibit F, (1) Exhibit 11, (m) Exhibit C- 4, (n) Exhibit C -2 -1, (o) Exhibit C -2 -2, (p) Exhibit 1, and (q) Exhibit J. 09 -11 GT0323 -09 Approved 6/5/2009 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the dates set forth below their respective signatures. STATE OF OREGON ACTING BY AND THROUGH ITS DEPARTMENT OF HUMAN SERVICES By: Name: Title: Date: Deschutes County: DATED this Day of 2009. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, Chair DENNIS R. LUKE, Commissioner ALAN UNGER, Commissioner ATTEST: Recording Secretary 09 -11 GT0323 -09 Approved 6/52009 3