HomeMy WebLinkAboutRes 065 - Transfer Appropr - Veterans Svcs1�`�� ES C
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0 { Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2009
Please see directions for completing this document on the next page.
DATE: June 5, 2009
FROM: Marty Wynne Finance (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -065, transfer of appropriation in the General Fund
Veterans' Services Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -065 transferring appropriation within the General Fund Veterar s'
Services Department. The Assistant Veterans' Services Officer Personnel cost will exceed the amount
included in the FY 2009 original budget. Appropriation budgeted for Promotion in Materials & Service
will not be expended this Fiscal Year; therefore a transfer of appropriation from Materials & Service to
Personnel will occur.
FISCAL IMPLICATIONS:
A transfer of appropriation from Materials & Service to Personnel in the amount of $1,500 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -065.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Erik Kropp, Board of County Commissioners 388 -6584
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -065
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Veterans' Services Department requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUT �S
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
That the following transfers of appropriations be made:
001 - 2300 - 444.54 -50
001- 2300 - 444.18 -49
Deschutes County General Fund Veterans'
Services, Promotion $1,500
Deschutes County General Fund Veterans'
Services, Assistant Veterans' Services Officer $1,f 00
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2009.
ATTEST:
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2009-065 (6/24/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Lacy Nichols
From: Erik Kropp
Sent: Tuesday, May 26, 2009 5:11 PM
To: Jeanine Faria
Cc: Keith MacNamara; Marty Wynne; Lacy Nichols
Subject: RE: Appropriation Transfer
Attachments:
Fund 001 Dept 23 Personnel Appropriation Transfer.xls
Fund 001 Dept 23
Personnel Ap...
Here is the appropriation transfer request.
-Erik
Original Message
From: Jeanine Faria
Sent: Tuesday, May 05, 2009 8:30 AM
To: Erik Kropp
Subject: Appropriation Transfer
It appears that additional appropriation will be required in the Personnel Category for
Department 23 "Veterans Services ". The total appropriation in the category is $161,220.
Through April 30, 2009, $135,693 has been expended. If March is a good indicator of what
May and June will be, the total Personnel expenditures are projected to be $162,563. It
appears that the actual expenditures for the Assistant Veterans Services Officer position
is the reason for this projected over - expenditure. I'm not sure how this could be the
case, because the budget should have been the limiting factor on what this position should
be paid for FY 2009. You will need to determine the reason for this and include it in the
explanation section (highlighted in yellow) on the Excel worksheet.
Also, I would have no way of knowing where the appropriation should be transferred from.
Ideally, the transfer should come from the Veterans Services M & S appropriation.
However, it is possible that the M & S category will be overspent, also. Through Mar 1,
2009, total M &S expenditures are $58,053.01 and the appropriation is $75,645. Assuming
the expenditures to date represent between 9 and 10 months of actual, the projection for
FY 2009 based on annualizing actual shows M & S expenditures between $69,663 and $77,404.
If you determine, with input from Keith, that additional appropriation will be needed for
the department, it is possible to transfer appropriation from General Fund contingen:y.
Attached is a draft of a worksheet. Please complete the worksheet and then send the
worksheet as an attachment to an email to Marty Wynne, with a copy to Lacy Nichols,
requesting that Finance prepare a resolution to transfer appropriation.
Please contact me with questions.
Jeanine
385 -1411
1
Deschutes County
Appropriation Transfer Request
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
001 - 2300 - 444.18 -49
Personnel
Asst Veterans' Svcs Officer
15,202
1,500
16,702
001 -230
Materials
Promotion
1,500
16,702
16,702
A transfer of appropriation is required for the following reason and will be used for the following purpose:
o a :decrease instate Veterans` Affairs fs rncs for exparis ices to County Veteran
help cover th xp ndit r s to r the Assi #entVeterans` Services Officer Poe
s biennium, funds
expansion nsionlidlars.
Fund:
Dept:
Requested by:
Date:
General Fund
Veterans
Erik Kropp
5126/2009;