HomeMy WebLinkAboutRes 066 - Transfer Appropr - Sheriffs Office FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2009
Please see directions for completing this document on the next page.
DATE: June 4, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -066, transfer of appropriation in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -066, transfer of appropriation in the Sheriff's Office Fund. Actual
expenditures are projected to exceed the amounts originally appropriated in the Materials and Services
and Personnel budgetary categories for the following reasons: Unanticipated donations, preparation for
new vehicles was partially funded from new grant funds, Patrol MDT's were budgeted as Capital
Outlay but expended as Materials & Service, equipment for new employees was unforeseen, a grant for
ATV Extra Help was not anticipated, transfer of Deputies between the Jail and Work Center occurred,
additional classes for training increased overtime expenditures, savings due to budgeted positions
unfilled, unanticipated expenditures, actual expenditures exceeded the budget for FY 2009, a transfer
from Contingency was unforeseeable. Due to these factors, an appropriation transfer from Contingency
and Capital Outlay to Materials & Services and Personnel is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency & Capital Outlay in the amount of $104,500 is required
because expenditures in Fiscal Year 2009 are forecasted to exceed the amounts currently appropriated
in the above described departmental categories.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -066.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Larry Blanton, Sheriffs Office 317 -3118
Jim Ross, Sheriffs Office 322 -4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -066
Deschutes County Budget and Directing Entries
WHEREAS, attached is a request from the Sheriff's Office requesting a transfer cf
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1.
FROM:
FROM:
FROM:
FROM:
TO:
TO:
TO:
TO: 255- 4300 - 421.18 -76
That the following transfers of appropriations be made:
255- 3400 - 421.12 -05
255- 3700 - 423.12 -07
255- 4500 - 501.97 -01
255- 3700 - 423.94 -35
255- 3500- 421.18 -72
255- 4100- 421.18 -75
255- 4200 - 423.12 -07
PAGE 1 OF 2- REsotuT[ON No. 2009 -066 (6/24/09)
Deschutes County Sheriff's Office,
Patrol, Deputy Sheriff
Deschutes County Sheriff's Office,
Adult Jail, Correctional Officer
Deschutes County Sheriff's Office,
Contingency
Deschutes County Sheriff's Office,
Adult Jail, Operating Equipment
Deschutes County Sheriff's Office,
Records, Time Management
Deschutes County Sheriff's Office,
Special Services, Extra Help
Deschutes County Sheriff's Office,
Work Center, Correctional Officer
Deschutes County Sheriff's Office,
Training, Overtime
$ 160,000
$ 240,001 i
$ 27,000
$ 77,500
5,00(
$ 50,00C
$ 100,00(
$ 10,00(
TO:
TO:
TO:
TO:
TO:
TO:
TO:
255- 3900 - 421.18 -72
255- 1700- 421.59 -20
255- 2900 - 421.43 -28
255- 3400 - 421.66 -50
255- 3500- 421.66 -70
Deschutes County Sheriffs Office,
Emergency Services, Time Management
Deschutes County Sheriff s Office,
Grants /Contributions Misc.
Deschutes County Sheriffs Office,
Automotive, New Car Prep -Labor
Deschutes County Sheriff's Office,
Patrol, Minor Tools & Equipment
Deschutes County Sheriff's Office,
Records, Computers & Peripherals
$ 1,000
$ 20,000
$ 150,000
$ 150,00)
$ 10,000
255- 4500- 421.33 -20 Deschutes County Sheriff's Office,
Non - Departmental, Auditing $ 6,000
255-2100-421.66-50 Deschutes County Sheriffs Office,
Civil /Special Units, Minor Tools & Equip $ 2,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2009.
ATTEST:
Recording Secretary
PAGE 2 OF 2- RESOLUTION NO. 2009 -066 (6/24/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Page 1 of 1
Lacy Nichols
From: James Ross
Sent: Wednesday, May 20, 2009 1:34 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria; Lois Brice
Subject: Appropriation Transfer
Attachments: Appropriation transfer Year End Adjustments.xls
The attached FY 2008 -09 Appropriation Transfer is required for Fund 255 to align the Department Appropriations
to the forecasted year end actual expenses for each Appropriation. Should you have any questions, please call
me.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322 -4819
5/20/2009
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned donations . 2. New car prep for new vehicles partially funded from new grant funds. 3. Patrol MDT's budgeted
as capital items. 4. Employee buyout unplanned. 5. Equipment for new personnel unplanned. 6. ATV Grant extra help. 7. Transfer
of deputies between Jail and Work Center. 8. Higher than planned overtime for instructor training due to additional classes.
9. Saving due to unfilled budgeted positions. 10. Unplanned expense. 11. Actual exceeds budget.
12. Capital project will be below plan. 13. Transfer contingency for unplanned items.
Fund:
Dept:
Requested by:
Date:
255
Sheriff's Office
Jim Ross
May 20, 2009
Item
Line Number
Category
Description
Item
(HTE 14 digit code)
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
255- 1700 - 421.59 -20
M &S
Grants /Contributions Misc
35,000
20,000
55,000
2
255 - 2900 - 421.43 -28
M &S
New Car Prep - Labor
22,000
150,000
172,000
3
255 -3400- 421.66 -50
M &S
Minor Tools and Equipment
16,000
150,000
166,000
4
255 - 3500 - 421.18 -72
Personnel
Time Management
1,000
5,000
6,000
5
255- 3500 - 421.66 -70
M &S
Computers & Perifpherals
1,500
10,000
11,500
6
255 - 4100 - 421.18 -75
Personnel
Extra Help
72,000
50,000
122,000
7
255 -4200- 423.12 -07
Personnel
Correctional Officer
838,513
100,000
938,513
8
255 -4300- 421.18 -76
Personnel
Overtime
2,000
10,000
12,000
9
255- 3400 - 421.12 -05
Personnel
Deputy Sheriff
2,769,420
(160,000)
2,609,420
10
255 - 3700 - 423.12 -07
Personnel
Correctional Officer
2,809,507
(240,000)
2,569,507
11
255 - 4500 - 421.33 -20
M &S
Auditing /Acct Svcs
-
6,000
6,000
12
255- 3900 - 421.18 -72
Personnel
Time Management
1,500
1,000
2,500
13
255 - 2100 - 421.66.50
M &S
Minor Tools and Equipment
20,000
2,500
22,500
14
255 - 3700 - 423.94 -35
Capital
Operating Equipment
930,000
(77,500)
852,500
15
255 -4500- 501.97 -01
Contingency
Contingency
2,895,365
(27,000)
2,868,365
TOTAL
2,895,365
-
2,868,365
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned donations . 2. New car prep for new vehicles partially funded from new grant funds. 3. Patrol MDT's budgeted
as capital items. 4. Employee buyout unplanned. 5. Equipment for new personnel unplanned. 6. ATV Grant extra help. 7. Transfer
of deputies between Jail and Work Center. 8. Higher than planned overtime for instructor training due to additional classes.
9. Saving due to unfilled budgeted positions. 10. Unplanned expense. 11. Actual exceeds budget.
12. Capital project will be below plan. 13. Transfer contingency for unplanned items.
Fund:
Dept:
Requested by:
Date:
255
Sheriff's Office
Jim Ross
May 20, 2009