HomeMy WebLinkAboutRes 095 - Transfer Appropr - Building SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2009
Please see directions for completing this document on the next page.
DATE: June 15, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -095, transfer of appropriation in the Deschutes
County Building Services Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -095, transfer of appropriation in the Deschutes County Building
Services Fund. Expenditures for a maintenance project were originally budgeted as Capital Outlay. As
these are properly classified as Materials & Service, an appropriation transfer from Capital Outlay o
Materials & Service is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Materials & Service for $50,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -095.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Susan Ross, Property & Facilities 383 -6713
REVIEWED
LEGAL COUNSEL
For Recording Stam s Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -095
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Property & Facilities Director requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 620 -1000- 419.92 -10 Deschutes County Building Services,
Building Remodel $ 50,000
TO: 620 - 1000 - 419.43 -20 Deschutes County Building Services,
Building & Grounds Repair & Maintenance $ 50,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE I OF I - RESOLUTION NO. 2009-095 (6/24/09)
Page 1 of 1
Lacy Nichols
From: Susan Ross
Sent: Friday, June 12, 2009 1:58 PM
To: Marty Wynne
Cc: Jeanine Faria; Lacy Nichols
Subject: Appopriation Transfer
Attachments: Approp Transfer Request 200.xls; Approp Transfer Request 620.xls
Marty, I will need the attached appropriation transfers to finish out this current fiscal year. Explanations for need
are included on the worksheets. Please let me know if you have any questions.
Susan Ross
Deschutes County Property & Facilities Director
14 N.W. Kearney
Bend, Oregon, 97701
ph. (541) 383 -6713
fax (541) 317 -3168
6/12/2009
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Items that were originally budgeted as a capital outlay item were in fact a repair and maintenance issue, which is a materials & services
category. These items included the justice building sealant/masonry replacement and justice building skylight repairs. I am requesting that
appropriation in capital outlay be transferred to materials & services.
Fund:
Dept:
Requested by:
Date:
Building Maintenance
Property & Facilities
Susan Ross
6/12/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
620 - 1000 -419 -92.10
Capital Outlay
Building Remodel
80,000
(50,000)
30,000
2
620 - 1000 - 419 -43.20
Materials & Services
Building Repair & Maintenance
100,000
50,000
150,000
TOTAL 180,000 - 180,000
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Items that were originally budgeted as a capital outlay item were in fact a repair and maintenance issue, which is a materials & services
category. These items included the justice building sealant/masonry replacement and justice building skylight repairs. I am requesting that
appropriation in capital outlay be transferred to materials & services.
Fund:
Dept:
Requested by:
Date:
Building Maintenance
Property & Facilities
Susan Ross
6/12/2009