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Home My WebLink About2009-07-08 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 8, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Tom Blust, Road Department; and three other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Chair Signature of Document No. 2009 -393, a Notice of Intent to Award Contract Letter for the Full Depth Reclamation of Masten Road, La Pine. Tom Blust explained that this project involves reclaiming and overlaying about six miles of Masten Road, which is now in poor condition. This will be the first time his department will use the reclamation process, using some of the existing material, instead of replacing it all. The asphalt is also different and more "green ". He will keep the Board advised on how well the new process and material works over time. Seven days are allowed for protest, and Hooker Creek was the low bidder. Commissioner Unger asked what the traffic load is on Masten Road. Mr. Blust stated it is a collector in the system and serves a few subdivisions, some additional lots, and an area of private timberland from which timber products are removed. Minutes of Board of Commissioners' Business Meeting Wednesday, July 8, 2009 Page 1 of 4 Pages UNGER: Move Chair signature. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval of the Consent Agenda. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 3. Signature of a Letter Appointing Eli Ashley to the Deschutes County Bicycle & Pedestrian Advisory Committee 4. Signature of Letters Reappointing Cheryl Howard, Jim Stone and Michael Sims to the Deschutes County Bicycle and Pedestrian Advisory Committee, through June 30, 2012 5. Signature of Minutes of Meetings: • Work Sessions: June 29 and July 1 • Business Meeting: June 29 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 6. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $7,059.51. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, July 8, 2009 Page 2 of 4 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -H County Service District in the Amount of $4,638.27. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,271,098.93. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. 9. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, the meeting adjourned at 10:15 a.m. Minutes of Board of Commissioners' Business Meeting Wednesday, July 8, 2009 Page 3 of 4 Pages DATED this 8h Day of July 2009 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Tammy Baney, Chair Dennis R. Luke, Vice Chair 0a,,L Gfrt Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, July 8, 2009 Page 4 of 4 Pages E 0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JULY 8, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Chair Signature of Document No. 2009 -393, a Notice of Intent to Award Contract Letter for the Full Depth Reclamation of Masten Road, La Pine — Tom Blust, Road Department CONSENT AGENDA 3. Signature of a Letter Appointing Eli Ashley to the Deschutes County Bicycle & Pedestrian Advisory Committee 4. Signature of Letters Reappointing Cheryl Howard, Jim Stone and Michael Sims to the Deschutes County Bicycle and Pedestrian Advisory Committee, through June 30, 2012 5. Signature of Minutes of Meetings: • Work Sessions: June 29 and July 1 • Business Meeting: June 29 Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 200'► Page 1 of 6 Pages CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 6. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 9. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 - 6572.) Friday, July 3 Most County Offices will be closed to observe Independence Day. Monday, July 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 200`) Page 2 of 6 Pages Tuesday, July 7 6:00 p.m. Joint Meeting with the City Council of La Pine, at La Pine Wednesday, July 8 10:00 a.m. Board of Commissioners' Meeting 12:30 p.m. Groundbreaking Ceremony — 911 & Oregon State Police Building — Poe Sholes Road at Jamison St. 1 :30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 9 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall Wednesday, July 15 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, July 20 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 6:00 p.m. (Tentative) Meeting with Department of Environmental Quality Representatives Thursday, July 23 5:30 p.m. Joint Meeting with the Planning Commission Monday, July 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 200 ) Page 3 of 6 Pages Wednesday, July 29 Opening Day at the Deschutes County Fair 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 3 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, August 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 12 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 17 10:00 a.m. Board of Commissioners' Meeting 12 noon Regular Meeting with Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, August 19 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, August 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 200 ) Page 4 of 6 Pages Monday August 31 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 3 10:00 a.m. Regular Update with District Attorney 11:00 a.m. Regular Update with Community Development 1:30 p.m. Regular Meeting with Road Department 2:30 p.m. Regular Meeting with Solid Waste Department Monday, September 7 Most County Offices will be closed to observe Labor Day Wednesday, September 9 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 10 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall 11:00 a.m. Regular Meeting with Health and Human Services Monday, September 14 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, September 16 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 2009 Page 5 of 6 Pages Thursday, September 17 9:00 a.m. Regular Meeting with County Clerk 10:00 a.m. Regular Meeting with Community Justice Monday, September 21 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 24 9:00 a.m. Regular Meeting with Fair & Expo Director 10:00 a.m. Regular Meeting with Assessor 11:00 a.m. Regular Meeting with Commission on Children & Families 2:00 p.m. Regular Meeting with Sheriff Monday, September 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesdy, September 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 1 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, July 8, 2009 Page 6 of 6 Pages