HomeMy WebLinkAboutRes 110 - Increase Clerk Change FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 22, 2009
Please see directions for completing this document on the next page.
DATE: July 13, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -110, increasing the Deschutes County Clerk chang:
fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -110, increasing the Deschutes County Clerk change fund by $100.
This will increase the total change fund for Recordings and Elections to $350.
FISCAL IMPLICATIONS:
Money will be drawn from the cash account to increase the change fund. Since both are asset accouni s,
there are no fiscal implications to the budget.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -110.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Nancy Blankenship, Deschutes County Clerk 388 -6544
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGO '4
A Resolution Increasing a Cash Change Fund
for Deschutes County Clerk to $350. * RESOLUTION NO. 2009 -110
WHEREAS, the Deschutes County Clerk needs a cash change fund in the amount of $350 to
transact its business at its various locations; and,
WHEREAS, the Deschutes County Clerk has a change fund in the amount of $250; and,
WHEREAS, the Deschutes County Clerk will maintain such change funds in Recording and
Elections now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a check for $100 from account number 001 - 0000 - 102.05 -00 will be drawn
increase the change fund to $350.
DATED this nd day of July, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1 OF 1- RESOLUTION NO. 2009- 110 (7/22/09)
Lacy Nichols
From: Nancy Blankenship
Sent: Thursday, June 25, 2009 9:50 AM
To: Marty Wynne
Cc: Lacy Nichols
Subject: Cash Change Fund
Hello Marty,
The County Clerk's office would like to request an increase in its cash change fund,
currently at $250, that is spread between three receipting registers in Recording ani one
in Elections to $350. The reason for this request is Recording is being presented wi:.h
more large bills ($50 and $100) for the payment of a marriage license, passport and the
like. Almost everyday we are requesting change from the Finance Office to complete
transactions while customers wait. With this additional amount change could be provided
for a number of customer transactions before staff would have to request change and while
they do not have a customer waiting. Thank you for considering this request.
Nancy Blankenship
Deschutes County Clerk
1300 NW Wall St, Ste 202
Bend OR 97701
541 - 388 -6544
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Information provided herein should be verified with receiver's own legal counsel."
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