HomeMy WebLinkAbout2009-08-05 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 5, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Laurie Craghead, Legal Counsel; Lori Hill and Kate
Moore, Health Department; George Kolb, Road Department; Kristen Maze,
Community Development; and four other citizens.
Chair Baney opened the meeting at 10:03 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Order No. 2009 -050,
Appointing Specific Individuals with the Authority to Act as Designees for
the Purpose of Ordering a Peace Officer to Take a Person into Custody,
Pursuant to Oregon Revised Statute.
Lori Hill said that this previously was approved by the Board, but some names
have changed and this requires Board approval. She then gave a brief overview
of the issue.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 1 of 6 Pages
3. Before the Board was Consideration of Signature of Order No. 2009 -059,
Surrendering Portions of Elkhorn Avenue, SW Canal Boulevard and 39th
Street to the City of Redmond.
George Kolb said that this has to do with the siting of the new high school.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Signature of Resolution No. 2009-
108, Initiating the Vacation of Two Road Easements within Unrecorded
Cascade Woods Subdivision.
Mr. Kolb said this subdivision was never recorded or built, and no roads were
built on the easements. The surrounding property is owned by the same person.
Three parcels are accessed by another easement, a portion of which does
overlap one of these easements. The other easement will not be affected by this
action.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Signature of Order No. 2009 -052,
Vacating Two Road Easements within Unrecorded Cascade Woods
Subdivision.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 2 of 6 Pages
6. Before the Board was Consideration of Second Reading and Adoption of
Ordinance No. 2009 -018, regarding Allowing the Expansion and
Conversion of Recreational Vehicle and Manufactured Home Spaces as a
Conditional Use.
Kristen Maze briefly explained the item. This affects the MUA and RR zones,
and requires a conditional use permit. Nothing has changed since the hearing
first reading.
LUKE: Move second reading.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the second reading at this time.
LUKE: Move adoption.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
The Commissioners had questions about two of the items ( #7 and #11). After a
brief discussion, the Board took action.
LUKE: Move approval, with the exception of the April 29 minutes.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 3 of 6 Pages
7. Signature of Document No. 2009 -343, Amending an Agreement with Bend
Obstetrics & Gynecology regarding Prenatal Medical Services.
Commissioner Luke asked if the demand for delivery services is going down or
if there has been a reduction in funding. Kate Moore said that the number of
deliveries is down. Most are not transient, but are uninsured or going onto the
Oregon Health Plan. The economy has impacted this and it is expected that the
numbers will go up.
8. Signature of a Letter Accepting the Resignation of Jack Mills, and Thanking
Him for his Service on the Four Rivers Vector Control District
9. Signature of Letters Reappointing Diane Abernathy (through December 31,
2010) and David Pitts (through December 31, 2011) to the Bend Cascade View
Estates Tract 2 Road District
10. Signature of Letters Accepting the Resignation of Cherrie Schwartz and
Ramon Hone from the Historic Landmarks Commission, and Thanking Them
for Their Service
11. Signature of Letters Appointing Individuals to the Deschutes County Historic
Landmarks Commission: Pat Kliewer (through August 1, 2013), Reappointing
Bill Olsen and Douglas E. Knight (through August 1, 2013), and Cheryl Dix
and Sharon Leighty (ex- officio, non voting positions)
Commissioner Unger asked for more details about these appointments.
Commissioner Baney said that she was a part of the interview process.
Commissioner Unger asked that the Chair of the Landmarks Commission put
recommendations in writing if possible. Kristen Maze explained the process,
the makeup and responsibilities of the members of the Commission.
Commissioner Luke asked if Pat Kliewer, who is doing some related work on
contract, is subject to potential conflicts of interest. Ms. Maze stated that if she
was, she would be asked to step down.
12. Signature of Minutes of Meetings:
• Work Sessions: April 29, July 27 & July 29
• Business Meetings: April 27 and July 27
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 4 of 6 Pages
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Signature of Document No. 2009-
174, a Grant Award Contract for the 911 Emergency Operations Center
Project, from the U.S. Department of Homeland Security.
Shawn Pray was asked about the use of certain types of contractors. OEM is
the actual grant recipient, and 911 and the County are subgrantees.
Dave Kanner said that the standard agreements used by the County contain
language that is very similar.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9 -1 -1 County Service District in the Amount of
$622.66.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND
4 -H COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension /4 -H County Service District in the
Amount of $1,816.79,
LUKE: Move approval.
UNGER: Second.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 5 of 6 Pages
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $397,463.15.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
17. ADDITION TO THE AGENDA
Executive Session, under ORS 192.660(2)(h), pending or threatened litigation.
Being no further items to come before the Board, the meeting adjourned at
10:35 a.m. to go into executive session.
DATED this Stn Day of August 2009 for the Deschutes Cody Board of
Commissioners. 7w J
ATTEST:
(E11-12
Recording Secretary
Tammy money, Chair
Dennis R. Luke, Vice Chair
AIM all-a--
Alan Unger, Commissioner
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 20( +9
Page 6 of 6 Pages
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-‹ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA — REVISED
PLEASE NOTE: Executive Session under ORS 192.660(2)(h), Pending or
Threatened Litigation, to Immediately Follow the Conclusion of the Business
Meeting (approximately 10:30 a.m.)
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 5, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Order No. 2009 -050, Appointing Specific
Individuals with the Authority to Act as Designees for the Purpose of Ordering
a Peace Officer to Take a Person into Custody, Pursuant to Oregon Revised
Statute — Lori Hill, Health and Human Services
3. CONSIDERATION of Signature of Order No. 2009 -059, Surrendering
Portions of Elkhorn Avenue, SW Canal Boulevard and 39th Street to the City of
Redmond — George Kolb, Road Department
4. CONSIDERATION of Signature of Resolution No. 2009 -108, Initiating the
Vacation of Two Road Easements within Unrecorded Cascade Woods
Subdivision — George Kolb, Road Department
5. CONSIDERATION of Signature of Order No. 2009 -052, Vacating Two Road
Easements within Unrecorded Cascade Woods Subdivision — George Kolb,
Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 1 of 10 Pages
6. CONSIDERATION of Second Reading and Adoption of Ordinance No.
2009 -018, regarding Allowing the Expansion and Conversion of Recreational
Vehicle and Manufactured Home Spaces as a Conditional Use — Kristen Maze,
Community Development Department
CONSENT AGENDA
7. Signature of Document No. 2009 -343, Amending an Agreement with Bend
Obstetrics & Gynecology regarding Prenatal Medical Services
8. Signature of a Letter Accepting the Resignation of Jack Mills, and Thanking
Him for his Service on the Four Rivers Vector Control District
9. Signature of Letters Reappointing Diane Abernathy (through December 31,
2010) and David Pitts (through December 31, 2011) to the Bend Cascade View
Estates Tract 2 Road District
10. Signature of Letters Accepting the Resignation of Cherrie Schwartz and
Ramon Hone from the Historic Landmarks Commission, and Thanking Them
for Their Service
11. Signature of Letters Appointing Individuals to the Deschutes County Historic
Landmarks Commission: Pat Kliewer (through August 1, 2013), Reappointing
Bill Olsen and Douglas E. Knight (through August 1, 2013), and Cheryl Dix
and Sharon Leighty (ex- officio, non voting positions)
12. Signature of Minutes of Meetings:
• Work Sessions: April 29, July 27 & July 29
• Business Meetings: April 27 and July 27
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICF
DISTRICT
13. CONSIDERATION of Signature of Document No. 2009 -174, a Grant Award
Contract for the 91.1 Emergency Operations Center Project, from the U.S.
Department of Homeland Security — Shawn Pray, 911
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9 -1 -1 County Service District
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 2 of 10 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 41
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
17. ADDITIONS TO THE AGENDA
Executive Session, under ORS 192.660(2)(h), pending or threatened litigation.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388- 6572.)
Wednesday, August 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 3 of 10 Pages
Thursday, August 13
11:30 a.m. Commission on Children & Families' Board Interviews
Monday, August 17
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 19
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, August 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
4:30 p.m. Joint Work Session with the City of Bend Council — at City Council Chambers
Wednesday, September 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 3
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development
1:30 p.m. Regular Meeting with Road Department
2:30 p.m. Regular Meeting with Solid Waste Department
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 4 of 10 Pages
Monday, September 7
Most County Offices will be closed to observe Labor Day
Wednesday, September 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 10
7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
11:00 a.m. Regular Meeting with Health and Human Services
3:00 p.m. COACT Meeting, Redmond
Monday, September 14
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, September 16
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 17
9:00 a.m. Regular Meeting with County Clerk
10:00 a.m. Regular Meeting with Community Justice
Monday, September 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 5 of 10 Pages
Thursday, September 24
9:00 a.m. Regular Meeting with Fair & Expo Director
10:00 a.m. Regular Meeting with Assessor
11:00 a.m. Regular Meeting with Commission on Children & Families
2:00 p.m. Regular Meeting with Sheriff
Monday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, October 1
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, October 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, October 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 12
5:30 p.m. Upper Deschutes Watershed Council Meeting
Wednesday, October 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 6 of 10 Pages
Monday, October 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 21
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, November 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, November 9
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, November 11
Most County Offices will be closed to observe Veterans' Day.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 7 of 10 Pages
Thursday, November 10
7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
3:00 p.m. COACT Meeting, Redmond
November 15 through 20
Annual Association of Oregon Counties' Conference — Portland
Monday, November 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, November 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 26
Most County Offices will be closed to observe Thanksgiving
Friday, November 27
Most County Offices will be closed to observe Thanksgiving (unpaid day ofd
Monday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday December 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 8 of 10 Pages
Thursday, December 3
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development
1:30 p.m. Regular Meeting with Road Department
2:30 p.m. Regular Meeting with Solid Waste Department
Monday, December 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, December 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 10
11:00 a.m. Regular Update with Health and Human Services
Wednesday, December 16
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 17
10:00 a.m. Regular Update with Community Justice
Monday, December 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 24
Most County Offices will be closed to observe Christmas (unpaid day ofd
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 9 of 10 Pages
Friday, December 25
Most County Offices will be closed to observe Christmas
Monday, December 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 31
Most County Offices will be closed to observe New Years (unpaid day ofd
Friday, January 1
Most County Offices will be closed to observe New Years
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, August 5, 2009
Page 10 of 10 Pages