HomeMy WebLinkAboutOrder 052 - Vacating EasementsDeschutes County Board of Commissioner
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 5, 2009
Please see directions for completing this document on the next page.
DATE: July 20, 2009
FROM: George Kolb Road Department 322 -7113
TITLE OF AGENDA ITEM:
Consideration of Signature of Order No. 2009 -052, Vacating two (2) road easements located in the
unrecorded Cascade Woods Subdivision situated in Section 24, Township 14 South, Range 11 East.
PUBLIC HEARING ON THIS DATE? NO. This is a 100% vacation and no public hearing is
required per ORS 368.351.
BACKGROUND AND POLICY IMPLICATIONS:
Dierk Peters, owner of tax lots 141024C000100, 141024D005600 and 141024D005601 approached the
Road Department concerning the vacation of two (2) easements located within his property. These
easements were created by a road easement document, Vol. 134, Page 12 and are described as "Road 3"
and "Road 4 ". These easements were intended for the use of the Cascade Woods subdivision for access
to the parcels that were to be created by that subdivision. The subdivision was never recorded and a
subsequent partition of the property, MP -92 -37 has provided access to public ways for all the lots
therefore the easements are no longer required for access. The easements to be vacated fall within 1 he
boundaries of parcels 1, 2 and 3 created by MP- 92 -37. Mr. Peters is requesting the vacation of these
easements in order to free his properties from the encumbrances of the easements. This vacation does
not affect the road easement granted in that deed recorded in Volume 348, Page 231, Deschutes County
Deed Records. Signature of Resolution 2009 -108 initiated the vacation of these easements and
signature of Order No. 2009 -052 vacates the right -of -way.
FISCAL IMPLICATIONS:
None. All fees for this vacation process have been paid by the applicant.
RECOMMENDATION & ACTION REQUESTED:
The Road Department recommends signature of Order No. 2009 -052
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Wanda Kunz (ext. 7103) at the Road Department
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order vacating two road easements
located in the unrecorded Cascade
Woods Subdivision situated in Section
24, Township 14 South, Range 11 East
Deschutes County, Oregon,
ORDER NO. 2009 -052
WHEREAS, proceedings for vacating two road easements located in the
unrecorded Cascade Woods Subdivision situated in Section 24, Township 14 South, Range
11 East Deschutes County, Oregon, were initiated by a petition filed by owners of property
abutting said road and trails pursuant to ORS 368.341(1) (c); and
WHEREAS, said petition meets the requirements of ORS 368.341(3); and
WHEREAS, said petition contains the acknowledged signatures of owners of 100
percent of property abutting the property proposed to be vacated and indicates said owners'
approval of said vacation; and
WHEREAS, as requested by the Board of County Commissioners pursuant to ORS
368.346(1), the County Road Official has prepared and filed with the Board a written report
pertaining to the vacation; and
WHEREAS, said report contains the County Road Official's assessment that the
proposed vacation is in the public interest; and
WHEREAS, the Board of County Commissioners finds that the proposed vacation is
in the public interest; now, therefore
THE BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES COUNTY,
OREGON, ORDERS as follows:
Section 1 That the petition filed by the owners of 100 percent of the property
abutting the property proposed for vacation, attached hereto as Exhibit "A" and by this
reference incorporated herein, is hereby accepted and approved.
Section 2. That the County Road Official's written report, attached as Exhibit "B"
and by this reference incorporated herein, is hereby accepted and approved.
Page 1 of 2 — ORDER NO. 2009 -052
Section 3. That the property, described in Exhibit "C" attached hereto and by this
reference incorporated herein, is hereby vacated.
Section 4. That the property, vacated in Section 3 herein shall vest with the
rightful owner holding title according to law, in accordance with ORS 368.366(1)(c).
Section 5. That the Deschutes County Surveyor is directed to mark the plat as
provided in ORS 271.230.
Section 6. That this Order shall be recorded with the Deschutes County Clerk,
and copies shall be filed with the Deschutes County Surveyor and County Assessor.
DATED this day of , 2009.
ATTEST:
Recording Secretary
STATE OF OREGON )
)SS.
County of Deschutes
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES, COUNTY, OREGON
TAMMY BANEY, CHAIR
DENNIS R. LUKE, VICE CHAIR
ALAN UNGER, COMMISSIONER
Before me, a Notary Public, personally appeared, TAMMY BANEY, DENNIS R.
LUKE and ALAN UNGER the above -named Board of County Commissioners of Deschutes-
County, Oregon, and acknowledged the foregoing instrument on behalf of Deschutes
County, Oregon.
DATED this day of , 2009.
NOTARY PUBLIC FOR OREGON
My Commission Expires:
Page 2 of 2 — ORDER NO. 2009 -052
Dierk Peters Vacation
STARDUSTLN
SNO =CAP_ LN
BUFFALO:DR
APPALOOSA DR
PALOMINO DR
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Locator Map
Location of
Vacation
Sis
rs
0
Legend
0.125 0.25 0.375 0.5 Miles
— Road Centerlines
Vacation
— Stream
Taxlots
Printed: July 16, 20119
The information on this map was derived from dgital databases on
Deschutes County's G.I.S. Care was taken in the creation of this ,,,,P Deschutes County Road D• !partment
map, but it is provided as is °. Deschutes County cannot accept any
responsibility for errors, omissions, or positional accuracy in the digital 1 John Mdersoi . GIS Specialist
data or the underlying records. There are no warranties, express or ILLJDL . Phone: (541)32; 7102
implied, inducing the warranty of merchantability or fitness for a - 17 -1-1. Email:johna@coleschutes.or.us
Address: 61150 ! : 27th St
particular purpose, accompanying this product. However, notification Bend, ( R 97702
of any errors will be appreciated. \\ Road\ gis_proj\ArcGIS_Projects \Vacatio Is \Dierk Peters
Created
By
Exhibit "A"
Page 1 of 3
PETITION FOR VACATION OF A PUBLIC ROAD
TO: THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
I, the undersigned, am the owner of the following properties:
1. Tax Lot 100, Assessor's Map 14- 10 -24C also known as
Parcel 1 of Partition Plat 1995 -2
2. Tax Lot 5600, Assessor's Map 14- 10 -24D also known as
Parcel 2 of Partition Plat 1995 -2
3. Tax Lot 5601, Assessor's Map 14 -10 -24D also known as
Parcel 3 of Partition Plat 1995 -2
and respectfully request that the following described roads which are located
on these properties be vacated:
All that portion of those easements described as Roads 3 and 4 in that
certain document recorded in Book 134, page 12, Deschutes County
Records, that fall within the boundaries of Parcels 1, 2 and 3 of Partition Plat
No. 1995 -02, situated in Section 24, Township 14 South, Range 11 East,
Willamette Meridian, Deschutes County, Oregon. Excepting therefrom any
portion of the road granted in that deed recorded in Volume 348, Page 231,
Deschutes County Deed Records
and shown on the attached Exhibit A.
These easements were recorded to provide access to lots platted
within Unit 1 of the Cascade Woods Subdivision, an unrecorded subdivision
within Section 24, Township 14 South, Range 10 East of the Willamette
Meridian in the County of Deschutes. This subdivision was never fully
developed nor was these access roads developed. As the County has refused
to recognize the lots created by this subdivision as legal lots of record, the
property was partitioned into three parcels as shown on the attached Exhibit
A. I am requesting this vacation in order to free my properties from these
encumbrances which were never developed.
DATED this 1p jtday of June, 2009.
Exhibit "A"
Page2of3
PETITION FOR VACATION OF A PUBLIC ROAD
TO: THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
We, the undersigned (holding recorded interest or abutting the proposed property or owning
improvements constructed on the proposed property for vacation), respectfully request the following
described road be vacated.
Description of road to be vacated:
E 5 411 1 AJA ntix) 771 (;-#4404 -z7 4J001C
Located in Deschutes County.
Reason for road vacation request: ta.c L&Jtx,(a
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y
DATED this day of , 20
NAME
ADDRESS CITY STATE ZIP
SEA A-m tma2 "Pel,TtoA n& off- £rsc (26610" Fors 5.Irta r
STATE OF OREGON
ss.
County of
On this day of , in the year 20 , before me, a Notary Public, personally
appeared personally known to
me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is(are)
subscribed to this instrument, and acknowledged that he (she, they) executed it.
WITNESS my hand and official seal
Notary Public for Oregon.
My Commission expires:
Road Vacation Summary — Page 4
Exhibit "A"
Page 3 of 3
2).
NAME
ADDRESS
///
CITY, STATE AND ZIP
STATE OF OREGON
ss.
County of Deschutes
The foregoing instrument was acknowledged before me by
e,.(-1c_ 7). R-e S this t 0 day of
2009.
OFFICIAL SEAL
SUSAN L STINSON
NOTARY PUBLIC - OREGON
COMMISSION NO. 411225
MY COMMISSION EXPIRES OCT. 30 2010
NOTARY PUBLIC FOR OREGON
MY COMMISSION EXPIRES: 10 30 -Za ►�
I CERTIFY THAT THIS IS THE TRUE AND ORIGINAL PETITION.
SIGNATURE
r7,„jg c;s40--s. Dfr 9-T4T
ADDRESS
TELEPHONE
Exhibit "B"
0 0'41k -< Page 1 of 2 Road Department
61150 SE 27th St. • Bend, Oregon 97702
(541) 388 -6581 • FAX (541) 388 -2719
ENGINEER'S REPORT
TO: Board of County Commissioners
FROM: George Kolb, County Engineer, Deschutes County Road Department
DATE: July 20, 2009
SUBJECT: Vacation of two (2) easements located within the Cascade Woods Subdivision (unrecorded)
off of Wilt Road
This report is made pursuant to ORS 368.351, concerning the vacation of property without a pu 3lic
hearing. A county governing body may make a determination about a vacation of property without a
public hearing if:
(1) The county road official files with the county governing body a written report that contains
the county road official's assessment that any vacation of public property is in the public
interest; and
(2) The proceedings for a vacation were initiated by a petition that contains acknowledged
signatures of 100 percent of the property owners abutting any public property to be vacated.
Background:
Dierk Peters, owner of tax lots 141024C000100, 141024D005600 and 141024D005601 approached the
Road Department concerning the vacation of two (2) easements located within his property. These
easements were created by a road easement document, Vol. 134, Page 12 and are described as "Road 3"
and "Road 4 ". These easements were intended for the use of the Cascade Woods subdivision for access
to the parcels that were to be created by that subdivision. The subdivision was never recorded and a
subsequent partition of the property, MP -92 -37 has provided access to public ways for all the lots
therefore the easements are no longer required for access. The easements to be vacated fall within the
boundaries of parcels 1, 2 and 3 created by MP- 92 -37. Mr. Peters is requesting the vacation of tl ese
easements in order to free his properties from the encumbrances of the easements. This vacation does not
affect the road easement granted in that deed recorded in Volume 348, Page 231, Deschutes County Deed
Records.
Discussion:
The Road Department mailed out notices to all interested parties and also utilities serving the are , to
determine if there was any interest in maintaining a utility easement. The following are the utili ties
notified and their response to the vacation:
Quality Services Performed with Pride
Exhibit "B"
Page 2of2
Bend Broadband: No Response
Cascade Natural Gas : No Response
Central Electric: No Response
Central Oregon Irrigation District: No Response
Pacific Power: No Response
PGT: No Response
Qwest Communications: No Response
Deschutes County Community Development Department: Response from Paul Blikstad, Senior
Planner, "It doesn't appear that this road is needed. Should be ok to vacate it."
Findings:
Based upon preliminary responses, and the Department's research of the proposed vacation, the Road
Department makes the following findings:
1. The Road Department has verified that a petition under ORS 368.341 has initiated proceedings for
this vacation and contains the acknowledged signatures of the owners of 100 percent of he
property abutting the proposed vacation.
2. The right -of -way is no longer needed for public roadway purposes
3. A utility easement does not have to be retained on the right -of -way being vacated.
4. The vacation will allow the applicants to better utilize their property.
Recommendation;
It is the Road Department's assessment that the proposed vacation is in the public interest as it returns the
right -of -ways to the tax roles and allows the property owners to better utilize their properties. The Read
Department recommends that the Board approve the vacation of the parcels as described in the attacl ted
Order No. 2009 — 052 subject to the following conditions:
1. The vacated property shall vest in the rightful owner holding title according to law pursuani to
ORS 368.366 (1)(c).
2. A utility easement does not have to be retained on the vacated property
3. No opposition to the vacation is reported to the County prior to this meeting.
Exhibit "C"
Page 1 of 4
1. Tax Lot 100, Assessor's Map 14- 10 -24C also known as
Parcel 1 of Partition Plat 1995 -2
2. Tax Lot 5600, Assessor's Map 14- 10 -24D also known as
Parcel 2 of Partition Plat 1995 -2
3. Tax Lot 5601, Assessor's Map 14 -10 -24D also known as
Parcel 3 of Partition Plat 1995 -2
All that portion of those easements described as Roads 3 and 4 in that
certain document recorded in Book 134, page 12, Deschutes County
Records, that fall within the boundaries of Parcels 1, 2 and 3 of Partition Plat
No. 1995 -02, situated in Section 24, Township 14 South, Range 11 East,
Willamette Meridian, Deschutes County, Oregon. Excepting therefrom any
portion of the road granted in that deed recorded in Volume 348, Page 231,
Deschutes County Deed Records
and shown on the attached Exhibit A.
These easements were recorded to provide access to lots platted
within Unit 1 of the Cascade Woods Subdivision, an unrecorded subdivision
within Section 24, Township 14 South, Range 10 East of the Willamette
Meridian in the County of Deschutes. This subdivision was never fully
developed nor was these access roads developed. As the County has refused
to recognize the lots created by this subdivision as legal lots of record, the
property was partitioned into three parcels as shown on the attached Exhibit
A. I am requesting this vacation in order to free my properties from these
encumbrances which were never developed.
DATED this fp "tday of June, 2009.
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