HomeMy WebLinkAboutDoc 309 - Lease Amend - PSUDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 - 1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 26, 2009
Please see directions for completing this document on the next page.
DATE: August 14, 2009
FROM: Teresa Rozic Property & Facilities 385 -1414
TITLE OF AGENDA ITEM:
Consideration of signature by county administrator of Document 2009 -309, a Lease Amendment
between Deschutes County and Portland State University.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Portland State University School of Social Work (SSW) offers a full spectrum of social work
education. The SSW provides the only Masters and PhD of Social Work Programs in Oregon.
SSW began leasing approximately 2,300 square feet of space at the Juvenile Community Justice
Building in Bend last September. They use the space for a classroom and offices. As rent, SSW p.tys
$100.00 per month and the master's program students provide service for the Juvenile Department
clients during the term of the lease. This amendment extends the lease one year.
FISCAL IMPLICATIONS:
Annual rental income is $1,200.00.
RECOMMENDATION & ACTION REQUESTED:
Staff recomments signature by the county administrator.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
One fully signed document to Teresa Rozic for the Lessee.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: August 14, 2009 Department:
Contractor /Supplier /Consultant Name:
Contractor Contact:
Mindy Holliday
Type of Document: Lease Amendment
Property & Facilities
Portland State University
Contractor Phone #:
503.725.8068
Goods and /or Services: Portland State University (PSU) School of Social Work MSW
Distance Option Program rents office space at 63360 Britta Street.
Background & History: PSU has rented approximately 2,300 square feet of space at
the Juvenile Community Justice Building for offices and a classroom since 2008. This is
a one -year extension of that lease.
Agreement Starting Date:
07/01/2009
Annual Value or Total Payment:
Ending Date:
$1,200.00 annual rental revenue.
N/A Self- Insured ❑ Insurance Certificate Received (check box)
Insurance Expiration Date:
06/30/2010
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes ( <$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the County?
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
II
Yes ® No
If a new FTE will be hired with grant funds, confirm that Personnel has been notified tha:
it is a grant- funded position so that this will be noted in the offer letter: ❑ Yes ❑ Nc
8/14/200 )
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic, Property Specialist
Phone #: 385 -1414
Department Director Approval:
Signature
5// L//
Date
Distribution of Document: One original to Teresa Rozic for the Lessee.
Official Review:
County Signature Required (check one): ® BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review L 014
Document Number OC -2009-309
Date I " (y-
8/14/201 9
EVIEVVED
4',t , f?1,ez,i)
LEGAL COUNSEL
Parties:
RECEIVED
PORTLAND STATi !:
PURCHASING
ADDENDUM TO LEASE
PSU Contract # , I L 7 i)
DESCHUTES COUNTY, a political subdivision of the State of Oregon (Lessor)
THE STATE OF OREGON, ACTING BY AND THROUGH THE STATE BOARD OF
HIGHER EDUCATION, ON BEHALF OF PORTLAND STATE UNIVERSITY'S SCHOOL OF
SOCIAL WORK MSW DISTANCE OPTION, (Lessee)
WHEREAS, Lessor and Lessee entered into a Lease (DC 2008 -477) with an effective
date of September 1, 2008, ( "the Lease ") covering space described as approximately 2,300 square
feet of office space in the Deschutes County Juvenile Justice Center located at 63360 Britta
Street, Building 1, Bend, Deschutes County, Oregon 97701 (the "Premises "); and
WHEREAS, the parties desire to extend the term of the Lease and make other changes;
NOW, THEREFORE, the parties agree that the Lease is hereby amended to read as
follows:
l . Term and Renewal: The effective date of this Lease shall be September 1, 2008, or the date
on which each party has signed this Lease, whichever is later, and shall continue until June 30,
2010, or twenty -two (22) months. Lessor and Lessee each reserve the right to terminate this
Lease prior to its expiration with thirty (30) days written notice, given to the other party.
cR51X 5. Restrictions on Use. f) Comply with Lessor's policies regarding smoking, parking,
fragrances, facilities maintenance, facilities use and violence in the workplace. Those policies are
attached to this Lease as Exhibit A and b this reference are incorporated herein.
Except as otherwise provided in this Addendum, the terms and conditions of the
Agreement remain in effect.
LESSOR:
LESSEE:
DATED this day of , 2009
DESCHUTES COUNTY
By:
David Kanner, County Administrator
DATED this 10 day of A vwSt , 2009
The State of Oregon, acting by and through the State Board of
Higher Education, on behalf of Portland State University
BY:
Name and Title
Portland State Univ. DC 2009-+96369 Page 1 of 1
60 -2009- .09