HomeMy WebLinkAbout2009-09-02 Business Meeting Minutes-(ES
C.,
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 2, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney and Dennis R. Luke; Commissioner
Alan Unger was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; Ken Hales,
Corrections; Laurie Craghead, Legal Counsel; Debbie Legg, Personnel; Marc
Mills and Sue Brewster, Sheriff's Office; and two other citizens. No
representatives of the media were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
Kelly Fischer, Home Ownership Counselor with Housing Works, thanked the
Board for granting $5,000 for their Ready to Rent Program. This program helps
people who had past housing issues so they can get into a position to be able to
acquiring housing again. Three classes have been held at the Bethlehem Inn,
and since completing the class, many of those people have been able to find
housing.
Housing Works has also received $600,000 in federal funding to address the
problem of foreclosed, abandoned homes and getting them back into the
housing market. Other properties will go into the ground lease program, which
helps property to be more affordable.
Commissioner Baney asked how they determine which properties go into the
program. Ms. Fischer said there are only two census areas in Bend that are
eligible, but properties Redmond, La Pine and other areas are.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 1 of 7 Pages
Christine Lewis of Housing Works said that the State got $19.6 million and also
entitlement dollars, so these programs have to be outside of that entitlement.
The NSP 2 is the American Recovery and Reinvestment Act. The State of
Oregon is the lead with various cities and counties as part of the project; this is
a different funding stream.
Commissioner Luke asked if they are looking at just urban areas; Ms. Lewis
replied that there is nothing in the NSP that precludes them from including
more rural subdivisions.
No other citizen input was offered.
2. Before the Board was Consideration of Signature of Document No. 2009-
531, the Oregon Commission on Children & Families' Budget Agreement
for Fiscal Year 2009 -10.
Debi Harr explained the item, which relates to a budget report that lists grants
for 2009 -10, awarded through an RFP process or are designated funds.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2009-
529, the Oregon Commission on Children & Families Medicaid
Intergovernmental Agreement for 2009 -11.
Ms. Harr said this document allows the Commission on Children & Families to
accept funding through the Medicaid agreement.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 2 of 7 Pages
4. Before the Board was Consideration of Signature of Document No. 2009-
538, the Labor Agreement between Deschutes County and the Federal of
Oregon Parole & Probation Officers for July 2009 through June 2011.
Erik Kropp gave a brief overview of the item. He thanked the management
negotiation team for its hard work, and the union bargaining team for its
cooperation. The group met five times and negotiations were challenging, as
opting out and moving the department into the Sheriff's Office were issues.
Ken Hales said it is a two -year agreement. The first year COLA is deferred to
the 4th quarter of the year. There is a modest increase for longevity pay and
compensation for field officers. There is a COLA for the second year, between
2 -4 %, based on the CPI.
Commissioner Luke asked if the longevity pay conforms to what the other
unions have in place. Mr. Kropp confirmed this.
Mr. Hales said that the probationary period was increased to 18 months from
12, to conform to the times it takes to complete required training.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Signature of Document Nos. 2009-
319 and 2009 -320, Services Agreements with the Humane Society of
Central Oregon and the Humane Society of Redmond.
Dave Kanner said the biggest issue with negotiating these contracts was the
County's desire to promote increased dog licensing. The Societies did not want
anything that would create additional workload.
Mr. Kanner stated that Sue Brewster of the Sheriff s Office suggested rather
than having the Societies become enforcers, instead they will get the guardian's
information and have them pay for a voucher to use to purchase a dog license.
When the animal is released from impound, the voucher will be completed, and
the keeper will take their dog to a veterinarian for the required rabies
vaccination and license.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 3 of 7 Pages
This should result in a noticeable increase in dog licensing. This applies only to
strays brought in by the public. When the County picks up a dog, the Sheriff's
Office will issue a gate citation. It will be possible to follow up on the vouchers
and whether they have been redeemed.
Commissioner Luke asked if the cities are involved, and whether they can
require veterinarians to sell dog licenses as a part of their business license.
Laurie Craghead said the provision for a voucher is an alternative. They can
either show the Sheriff's citation for having a non - licensed dog or bring in the
vouchers. It is not limited to just strays but for owned dogs as well. Also,
when someone adopts a dog, the owner has thirty days to get a license; they will
get a voucher that they have paid for in advance. If it is possible to tell if a dog
is altered, the fee will be adjusted accordingly since it is more for an unaltered
dog.
Mr. Kanner said that the forms are sequentially numbered, three -part, and logs
will need to be maintained on what has been sold and to whom.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
Before the Boards was Consideration of Approval of the Consent Agenda.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Signature of Minutes of Meetings:
• Work Sessions: August 26
• Business Meetings: April 8; August 26
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY
SERVICE DISTRICT
7. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9 -1 -1 County Service District in the Amount of
$6,575.46.
LUKE: Move approval, subject to review.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND
4 -H COUNTY SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension /4 -H County Service District in the
Amount of $1,236.50.
LUKE: Move approval, subject to review.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $692,229.32.
LUKE: Move approval, subject to review.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 5 of 7 Pages
10. ADDITION TO THE AGENDA
Before the Board was Consideration of Signature of Document No. 2009-
540, a Real Property Lease Agreement with the Bend Trap Club.
Sue Brewster explained the item, which relates to the shooting range east of
town near Milepost 30. The Road Department needed this lease in place to
begin work. The lease is for 99 years. The Trap Club is interested in having
the Sheriff's Office out on site. The Sheriff's Office will pay the property taxes
up to $5,000 per year.
Mr. Kanner asked about the water cistern. Ms. Brewster said that the Sheriff's
Office will purchase the water system and the Trap Club will install it. Capt.
Mark Mills added that there is already a well. The water will be used for
drinking purposes and for maintaining some grass on the property. Solar
power will be used, with battery backup.
Mr. Kanner said that the first opportunity to renegotiate is at ten years. He
asked what happens if the Trap Club dissolves before that time; can the
Sheriff's Office use the property at that point. Ms. Brewster said the property
could be condemned or they could negotiate with any new owners.
Capt. Mills said they can only have a wildlife refuge fence in that area. They
will improve it where it meets Highway 20, and there will be a fence between
the areas used by the Trap Club and the Sheriff's Office to differentiate the
users.
There will be berms, and minimal lighting for night shoots. The Trap Club is
building the structure that both entities would be using.
In regard to the current site in Redmond, Capt. Mills stated that Teresa Rozic of
Property & Facilities is working on a plan on what steps need to be taken.
LUKE: Move signature.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2009
Page 6 of 7 Pages
Mr. Kanner suggested that the business meeting next week begin at 9 a.m. There
are three major items, but all of them could potentially take some time to address.
Commissioner Baney said that she doesn't think there will be that much citizen
input but is open to having the meeting earlier since they will be meeting again at
1:00 p.m.
Commissioner Luke was concerned about starting earlier since people are used to
the meetings beginning at 10:00 a.m. After further discussion, the Board decided
to start the meeting at 10:00 a.m. as usual. Commissioner Baney said that she is
not in favor of taking general public testimony on any of the items unless it is
required.
Being no further items addressed, the meeting adjourned at 11:00 a.m.
DATED this 2 "d Day of September 2009 for the Deschutes Coun
Board of Commissioners.
ATTEST:
rer
Recording Secretary
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
ata,
Alan Unger, Commissioner
Minutes of Board of Commissioners' Business Meeting
Page 7 of 7 Pages
Wednesday, September 2, 2009
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: 14toi..1,, „1: rtrn Date:
Name II-3 c„1 I
Address ---
Phone #s
E-mail address jJ
In Favor
Neutral/Undecided
Submitting written documents as part of testimony? :, Yes
If so, please give a copy to the Recording Secretary for the record.
Opposed
No
We know the way home.
405 SW 6th Street
Redmond, OR 97756
(541) 923 -1018
p (541) 923 -2095
www.housing - works.org
Neighborhood Stabilization Program 1
The Neighborhood Stabilization Program 1 was created as part of the Housing &
Economic Recovery Act of 2008. The program's objective is to return foreclosed,
abandoned or blighted properties to the market to stabilize neighborhoods and
preserve the value of surrounding homes. Eligible uses of funds include:
• Purchasing /rehabilitation of foreclosed /abandoned homes and residential
properties
• Providing financing mechanisms for homebuyers for foreclosed properties
• Establishing "land banks" of foreclosed homes
• Demolishing blighted structures
• Redevelopment of demolished or vacant properties.
Housing Works Award: $600,000
Award Purpose:
Housing Works was awarded funds to purchase approximately 16 bank - owner,
foreclosed homes throughout Central Oregon, excluding the Bend entitlement
area.
The homes will be placed in the organization's HomeQuest Ground Lease
program and will be made available for purchase to lower- income households
participating in Housing Works' Homeownership Program.
The land will be retained by Housing Works and leased Tong -term to the
homebuyer who will purchase the home.
Target Program Beneficiary Population:
Households may earn up to 80% of Area Median Income, e.g. a family of 4 in
Deschutes County may earn up to $50,800; in Crook County, up to $40,950; i,nd
in Jefferson County, $40,000.
HomeQuest Ground Lease Program:
The HomeQuest Ground Lease program was created in 2007 to respond to tht
homeownership needs of lower- income households during the housing boom.
Modeled after the Portland Community Land Trust, the program was developed
to offer homes affordable to households earning up to 80% AMI in the region
and keep them affordable for many years to come. This program has leading
community developers and builders partnering with Housing Works to create
homeownership opportunities.
The Ground Lease is an important component of Housing Works' HomeQuest
Homeownership Program. Qualified families work one -on -one with the
Homeownership Manager to make a plan of action to achieve their homeown( r-
ship dreams.
Housing Works' community partners include the Hayden Giving Fund, West BE nd
Property Company, Neighborlmpact, Southern Oregon Federal Credit Union, end
Habitat for Humanity.
TES
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA — FOR THE WEEK
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 2, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Document No. 2009 -531, the Oregon
Commission on Children & Families' Budget Agreement for Fiscal Year
2009 -10 — Debi Harr, Commission on Children & Families
3. CONSIDERATION of Signature of Document No. 2009 -529, the Oregon
Commission on Children & Families Medicaid Intergovernmental Agreement
for 2009 -11 — Debi Harr, Commission on Children & Families
4. CONSIDERATION of Signature of Document No. 2009 -538, the Labor
Agreement between Deschutes County and the Federal of Oregon Parole &
Probation Officers for July 2009 through June 2011 — Ken Hales, Community
Justice; Erik Kropp, Deputy County Administrator; and Debbie Legg,
Personnel
5. CONSIDERATION of Signature of Document Nos. 2009 -319 and 2009 -320,
Services Agreements with the Humane Society of Central Oregon and the
Humane Society of Redmond — Dave Kanner, County Administrator
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2005
Page 1 of 8 Pages
CONSENT AGENDA
6. Signature of Minutes of Meetings:
• Work Sessions: August 26
• Business Meetings: April 8; August 26
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9 -1 -1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-11
COUNTY SERVICE DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
10. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 2 of 8 Pages
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Wednesday, September 2
10:00 a.m. Board of Commissioners' Meeting
12:00 noon Executive Session — Litigation
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 3
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development
1:30 p.m. Regular Meeting with Road Department
2:30 p.m. Regular Meeting with Solid Waste Department
Monday, September 7
Most County Offices will be closed to observe Labor Day
Wednesday, September 9
10:00 a.m. Board of Commissioners' Meeting
1:00 p.m. (earlier time) Administrative Work Session — could include executive session(s)
Thursday, September 10
7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
11:00 a.m. Regular Meeting with Health and Human Services
3:00 p.m. COACT Meeting, Redmond
Monday, September 14
10:00 a.m. Health and Human Services Post - Session Forum with Legislative Delegation
(Representatives Stiegler and Whisnant, and Senator Telfer)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, September 16
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 3 of 8 Pages
Thursday, September 17
9:00 a.m. Regular Meeting with County Clerk
10:00 a.m. Regular Meeting with Community Justice
Monday, September 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, September 23
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session — could include executive session(s)
Thursday, September 24
All Day Association of Oregon Counties' District 2 Meeting — Brasada Ranch
Monday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, September 29
8:00 a.m. Regular Meeting with Fair & Expo Director
9:00 a.m. Regular Meeting with Assessor
10:00 p.m. Regular Meeting with Commission on Children & Families
1:30 p.m. Regular Meeting with Sheriff
Wednesday, September 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2005
Page 4 of 8 Pages
Wednesday, October 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 12
5:30 p.m. Upper Deschutes Watershed Council Meeting
Wednesday, October 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, October 15
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, October 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 21
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 5 of 8 Pages
Wednesday, November 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, November 9
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, November 11
Most County Offices will be closed to observe Veterans' Day.
Thursday, November 10
7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
3:00 p.m. COACT Meeting, Redmond
November 15 through 20
Annual Association of Oregon Counties' Conference — Portland
Monday, November 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, November 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 26
Most County Offices will be closed to observe Thanksgiving
Friday, November 27
Most County Offices will be closed to observe Thanksgiving (unpaid day ofd
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 6 of 8 Pages
Monday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m.
Administrative Work Session — could include executive session(s)
Wednesday, December 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m.
Administrative Work Session — could include executive session(s)
Thursday, December 3
10:00 a.m.
11:00 a.m.
12:00 noon
3:00 p.m.
4:00 p.m.
Regular Update with District Attorney
Regular Update with Community Development
Meeting of Full Audit Committee
Regular Meeting with Road Department
Regular Meeting with Solid Waste Department
Monday, December 7
10:00 a.m.
1:30 p.m.
3:30 p.m.
Board of Commissioners' Meeting
Administrative Work Session — could include executive session(s)
Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, December 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 10
11:00 a.m. Regular Update with Health and Human Services
Wednesday, December 16
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 17
10:00 a.m. Regular Update with Community Justice
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 7 of 8 Pages
Monday, December 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 24
Most County Offices will be closed to observe Christmas (unpaid day ofJ)
Friday, December 25
Most County Offices will be closed to observe Christmas
Monday, December 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 31
Most County Offices will be closed to observe New Years (unpaid day ofJ)
Friday, January 1
Most County Offices will be closed to observe New Years
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2009
Page 8 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.or
ADDITION TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTEMBER 2, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CONSIDERATION of Signature of Document No. 2009 -540, a Real Property
Lease Agreement with the Bend Trap Club — Capt. Mark Mills, Sheriff's Office