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HomeMy WebLinkAbout2009-09-09 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 9, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Tom Anderson, Todd Cleveland, Dan Haldeman, Anthony Raguine and George Read, Community Development; Sarah Johnson, Commission on Children & Families; and approximately a dozen other citizens. No representatives of the media were present. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None were offered. 2. Before the Board was Consideration of Signature of Document No. 2009- 507, an Agreement with MountainStar Family Relief Services regarding Child Abuse Prevention and Family Support Services. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2009- 505, an Intergovernmental Agreement with High Desert ESD — Healthy Families of the High Desert Program. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 1 of 12 Pages LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2009- 506, a Services Agreement with Saving Grace — Mary's Place regarding Supervised Visits. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Approval of Order No. 2009 -060, Annexation of a County -owned Lot to the Existing Deschutes River Recreation Homesites No Shooting District. Tom Anderson gave a brief overview of the nature of the item. He said that since August 17, a lot has been learned about the particular lot in question. The parcel is an island of about 3 acres. The channel cuts through private property to the east. Bird hunting season starts in that area in October. Through conversations with representatives of the State Park, he has learned that they intend to close the lands to the west to shooting. (He referred to an oversized map at this time.) Mr. Anderson stated that State Park Manager Joe Wannamaker said he intends to request to State Parks that this land be closed to waterfowl and deer hunting. They must follow a process to include the area, but he is confident it will happen. As manager of the Park, he has the authority to close the land to shooting now prior to completion of the process. The other action item they must do is to include the rest of the area, making all of it off - limits to deer and waterfowl shooting. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 2 of 12 Pages Mr. Anderson added that there was a recent site visit by Commissioner Luke, and photos were taken, giving a visual of the County property in relation to the other properties. Tim Berg, GIS specialist, said that he and Commissioner Luke, along with Marine Deputy Kim Campbell, visited the site. He referred to photos and the oversized map, explaining the relationship of the river and properties. Commissioner Unger asked about the river and the fact that the channel can change over time. He asked if this affects ownership of the land. Mr. Anderson replied that there could be defined boundaries, but other parcels are not defined in that manner. There is a legal description for these properties. He does not believe there is a well- defined answer as to who would be the owner of land that is now above ground. However, there are well - defined laws as to what can be done within a riverbed. Commissioner Luke said that the Deschutes River has not yet been defined as navigable. Dave Kanner said the State owns the land underneath the water and up to the high water mark if it were declared navigable. However, these steps were not taken. Therefore, the State owns the water itself but does not control what happens on the water or beneath it. The property lines remain fixed, and the land beneath the river is owned as originally deeded. No one is allowed to block the waterway. Commissioner Luke stated that Deputy Campbell said that he feels that shooting can occur safely in that area; however, with the information now coming from State Parks, this would change. He is concerned that the State has taken this action, which might require a public hearing. Commissioner Baney said that she understands they do not have to hold a public hearing to make this kind of change. Mr. Anderson said that the State representatives decided this on their own and were not subject to any pressure. Mr. Wannamaker said his rationale for posting the property was based on his perception of a public safety issue. There are laws that allow him to take this interim step. Commissioner Baney asked if there was additional public testimony. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 3 of 12 Pages Citizen Jane Hayhurst said she owns the property on which the photos were taken. This is one of the ongoing problems with the public. Everyone has been talking about waterfowl, but there is also the dove hunting season, and deer and elk hunting with high - powered rifles. People also use the property for target practice. It has become an attractive nuisance. (She provided a copy of an updated map.) The river has moved and the lots now run across the river. As the water drains, the area becomes a marsh. She has been on the property for 17 years and feels it is not a safe place to shoot. Ducks land or fall on private property, and permission is needed to retrieve a downed duck. Injured deer or elk may end up on private property. This requires a law enforcement official to retrieve the animal off private property. A retired game officer told her that hunting includes the process of looking for and retrieving the shot game. Crossing private property with a gun constitutes criminal trespass. Most of the area being hunted is private property but was not developed that much until recent years. Now it is not safe for the residents. The homes were legally allowed and residents live there year- round, and hunting in this area is just not safe any time of the year. A brief discussion took place regarding the corridor that begins at Sunriver and extends to about Fall River. Ms. Hayhurst said that although the property owners would not be named in the corridor, the 150 feet from the river would include their properties. Commissioner Luke stated that Legal Counsel was glad they were not challenged regarding the 150 feet, as there is nothing in State law that is specific on this issue. Commissioner Unger said that Oregon Department of Fish & Wildlife, the Department of State Lands and the State Parks are all involved, as well as the County, so it is complicated. Commissioner Baney said that she understands that no shooting means no shooting for any purpose. Mr. Anderson stated that this rule would not include bow hunting, but just the use of firearms. Being no further input, Chair Baney closed the public hearing. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 4 of 12 Pages Commissioner Unger recognized there are hunters' rights, but with State Parks taking action and with other no shooting zones in the area, it would make sense to include the County -owned island. Commissioner Luke said that State Park's action changes things, but there is still some debate as to whether any shooting can be done. There are discussions about who owns what on the river. However, it simplifies it for officers to act if it is clear that firearms are not to be used at all. Commissioner Baney felt strongly that the area should be closed due to safety concerns, and that there are better areas available for hunting, since so much of the County is public lands. Mr. Kanner said that a specific Order will need to be drafted to address the addition of this parcel. LUKE: Move annexation of this property into the current no shooting zone. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. The order will be addressed at the work session on September 16. 6. Before the Board was Consideration of Signature of Document No. 2009- 510, an Amendment to an Improvement Agreement for Overnight Accommodations at Tetherow Destination Resort. Anthony Raguine said that the applicant has asked for the first of a potential three extensions to the agreement. Commissioner Luke said that this has been done in the past for other destination resorts. He asked if something could be put on the record about the status of building the units. Don Bauhofer, speaking for the applicant, Arrowood, stated that they are caught up in the current economy crisis which has affected financing. The hotel was sold to a financial partner involved in the hotel business. The overnight accommodations and hotel should work in conjunction with each other. They have been working on a financial package to be able to deliver the lodge homes and the hotel. These can be built gradually as market demand absorbs them. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 5 of 12 Pages Some homes are under construction now and a tentative map is underway. All of the elements of the project are moving forward. They are different from other destination resorts. This is not an enclave, but has two public roads within it, and the golf course is designed to be open to the public. Getting the hotel built is a priority for them. The total for the lodge homes and the hotel are 198 keys, existing in 48 free - standing units and the hotel. All of the 300 single family lots are a part of this. Commissioner Luke said that they also have a main public street when other resorts do not. Tia Lewis, legal counsel for the applicant, said what is bonded and requires the extension is the lodge homes. The hotel is not bonded at this point. This covers the 150 units required. The total cost will be about $8.7 million. Commissioner Luke asked about replacing the bonds with a letter of credit. Mr. Bauhofer said it would be with Wells Fargo Bank. Commissioner Luke stated that Legal Counsel recommended the letter of credit because it is easier to collect if necessary. Chair Baney added that it is easier to draw on the funding with a letter of credit. Legal Counsel feels that Bank is much more stable as well. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 7. Before the Board was Consideration of First and Second Readings, and Adoption by Emergency, of Ordinance No. 2009 -022, Providing for a Variance from Ordinance No. 2008 -019 for Replacement of Dwellings for Low - Income Property Owners Due to Catastrophic Events. Tom Anderson explained the item, which deals with severe hardship situations. It recognizes that the combination of a catastrophic event on a property, causing the additional expenses of an upgraded system, combined with indigency, is difficult for individuals to handle. There is documentation on the financial situation and the event. The requirement can be waived for an ATT system in this situation. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 6 of 12 Pages Commissioner Baney asked if this applies if the system is no longer functional and should be upgraded anyway. Mr. Anderson said that per the original Ordinance, 2008 -019, there are three triggers requiring upgrades: building new residences on bare land; a system failure that requires a new system of some kind; and the third is a major expansion or remodel of the home. In this case, the home was destroyed by a catastrophic event, requiring a permit to rebuild. This triggered the new construction part. The system itself may not have been damaged, but the circumstance required a new construction permit. Commissioner Baney stated that this replaces a dwelling on an existing system. Commissioner Luke noted that if you were adding a family room, the system would not need to be expanded. If a bedroom or bathroom were added, the capacity of the system might need to be expanded. Dan Haldeman said that bedrooms are the indicators in this case that flow might increase. Commissioner Luke said that it is his understanding that the system was already inadequate anyway, as it was affected seasonally by high ground water levels. Commissioner Baney added that County staff is on the property because of the need for building permits. The system is functioning but may not be adequate part of the year. If the system is functional and the same size home is being placed, nothing has changed She does not want this to be a trigger for the more sophisticated system. Commissioner Unger stated that the situation is supposed to be reviewed if a system is being replaced. It does not meet most standards part of the year. Commissioner Luke asked if there is a way to know if the system is functioning properly. Mr. Anderson sad that this is not an expansion, but is actually a manufactured home resulting in a reduction in the size of the structure. Regarding remodels, situations occur that can affect events along the way, mostly based on the number of bedrooms. Commissioner Luke asked if it were stick - framed house, would it still be new construction. If the system is functioning, and the County would not be in changing it out anyway, it is different. This needs to be dealt with separately form the hardship issue. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 7 of 12 Pages Mr. Grundeman said at this point if they meet DEQ standards and all else is okay, they are approved for a remodel without requiring the ATT system. Commissioner Baney asked if there can be personal hardships, not necessarily just financial, considered in this type of situation. Some people may be experiencing problems that their income just would not cover. Commissioner Luke stated this is already considered by Community Development. It would be hard to define this exactly. Mr. Anderson stated that financial information is more objective, but beyond that, it is difficult for him to make a decision on a personal situation. Sometimes fee waivers are approved. This will likely not be a common event. Mr Kanner said that it is difficult to come up with language on such a subjective situation. Financial information is exempt from disclosure unless someone is open to having it shared. Commissioner Luke added that the applicant has also tried other avenues, such as contacting Neighborlmpact for financial assistance. Mr. Kanner suggested that the Ordinance is now different than that distributed with the agenda, and should be handled in that manner. Commissioner Baney asked for citizen Mike Neary to approach the Board. He said that the proposed Ordinance has a laudable purpose. He is concerned that the language of the Ordinance implies that the original Ordinance 2008 -019, which says that if the building was destroyed, it would be necessary to comply with the original Ordinance. He does not think it should ever be necessary to do so. The original Ordinance never talked about new construction of buildings, just of new septic systems. There could be wording in the DEQ rules that requires it. He is concerned that this expands the requirements of Ordinance 2008 -019. Commissioner Luke said that if someone comes in and needs to rebuild, that triggers an evaluation. This property will need a sand filter system now. Mr. Neary commented that they should not reconnect to a failed system. But the Ordinance says that if any part is damaged, this requirement is triggered. Mr Kanner said that this deals with granting the variance, not the type of system that might be required. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 8 of 12 Pages Mr. Neary said that he does not feel the variance is necessary. Commissioner Luke replied that it is necessary in this situation. They have to put in a sand filter, and this triggers the need for an ATT system. Commissioner Unger stated it talks about reconnecting to the system. Commissioner Baney said if the system is functional and you are replacing the dwelling as it was, it would not require a new system. Mr. Neary interprets this as having damage to a building, not a replacement dwelling. Commissioner Luke pointed out that it is not amending Ordinance 2008 -019. It allows an additional process if there is a catastrophic event that ends up requiring a septic system review. Mr. Neary asked that the information he submitted be a part of the meeting minutes. Mr. Anderson said that the review is required regardless, but any changes that the review mandates is what they are addressing. If an improvement is required, the wording can be amended by adding, "and as a result of the review a modification is required ". Todd Cleveland noted that if the event triggers the review, per DEQ, this could trigger the need for an ATT system. If this already had a sand filter system, and if it was functioning, this could have been handled differently. A "functional" system has different meanings to different people and agencies. Commissioner Luke then went over the proposed new language. LUKE: Move that staff be directed to make the changes in the proposed Ordinance as discussed. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. The final version of the Ordinance will be addressed at the Wednesday, September 16 Board work session. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2(109 Page 9 of 12 Pages Before the Board was Consideration of Approval of the Consent Agenda. LUKE: Move approval of the Consent Agenda. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 8. Chair Signature of Document No. 2009 -537, an Intergovernmental Agreement regarding Funding for Services Provided by the Oregon Department of Veterans Affairs 9. Signature of a Letter Accepting the Resignation of Alison Lowe from the Addictions & Mental Health Advisory Board 10. Signature of a Letter Appointing Gayle McConnell to the Deschutes County Audit Committee, through June 30, 2011 11. Signature of Letters Accepting the Resignation of Dr. Craig Bennett and Dr. Richard Miller from the Deschutes County Public Health Advisory Board, and Thanking them for their Service 12. Signature of Letters Reappointing Eric Alexander and Nancy Ruel to the Deschutes County Public Health Advisory Board, through August 31, 2012 13. Signature of a Letter Reappointing Dr. Mary Kuhar to the Deschutes County Public Health Advisory Board, through August 31, 2010 14. Signature of Letters Appointing Individuals to the Public Health Advisory Board: • Cynthia Barnes and Kim Curley Reynolds, through August 31, 2010 • Ryan Combs and Keri Podell, through August 31, 2011 • Jock Pribnow and Anthony Rosenthal, through August 31, 2012 • Jane Dey, Charles Frazier, Katrina Wiest and William Dahling, through August 31, 2013 15. Signature of Minutes of Meetings: • Work Session: September 2 • Business Meeting: September 2 Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 10 of 12 Pages Due to a conflicting meeting, Commissioner Baney left the meeting at this time. CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $2,339.30. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Vice Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4 -11 COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -H County Service District in the Amount of $1,338.59. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Vice Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,927,295.59. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Vice Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, September 9, 2009 Page 11 of 12 Pages 19. Before the Board was an Addition to the Agenda. (This item was addressed early in the meeting.) Mr. Kanner said that La Pine Park & Recreation has requested a short-term loan in the amount of $13,562 to complete building upgrades to electrical and fire alarm requirements. The work has already been done. They can pay the loan back once taxes are collected in November. The amount is too small to do a tax anticipation note. Penalties would apply after November. UNGER: Move approval. LUKE: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Being no further items addressed, the meeting adjourned at 12:10 p.m. DATED this 9th Day of September 2009 for the Deschutes County Board of Commissioners. ATTEST: 7 7 Recording Secretary Tammy Berney, Chair Dennis R. Luke, Vice Chair Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Page 12 of 12 Pages Wednesday, September 9, 200 BOARD OF COMMISSIONERS' MEETING Agenda Item of Interest: Name REQUEST TO SPEAK )v/11 Fro.' /Q Date:6'ff Oc Address 6'3 739 Tt ve- Phone #s L f' ) 6 % c? 7 23 - ciao° E -mail address �% ezt r ` In Favor ArIS � 41 S ti L "1 Neutral /Undecided Submitting written documents as part of testimony? X Yes If so, please give a copy to the Recording Secretary for the record. BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: ,2156 Name Address Date: Opposed No Phone #s E -mail address In Favor Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. Neutral/Undecided Opposed No BOARD OF COMMISSIONERS' MEETING Agenda Item of Interest: _ Name Address REQUEST TO SPEAK lye' Date: Phone #s E -mail address In Favor Neutral/Undecided Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: �' " %' Date: T 0 Opposed No Name +c'� Le �t5 Address Phone #s (L. (J1 e.L t31 E -mail address In Favor 1 r (%`' , C 0 -1,-1 Neutral/Undecided Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. Opposed No GRAY WOLF LN II1 WHITE.TAILL.N MOUNTAIN GOAT.LN MOUNTAIN SHEEP.LN- Exhibit "B" Map Proposed Annexation to the Deschutes River Recreation Home ;ices Unit 6 Parts 1 & 11 No Shooting Dis :rict Proposed Annexation Area Existing No Shooting District 500 1.000 2.000 Fe t August 20, 2009 IYCuYanC wrf/ 20OTIan .4lbnnb.ShocM.Di¢triols:C.sd mnRiverWctUnbPerC..1y Amax .2 OVCC.on0 Cvo L cep .€ ,re _Are 'A-iv- 4-Aree �- % — cock! k! - vv\-, &t (s cfrVW'ISs1ok'5 7 7?) s crtA 0.L-. L. fit. LJrr" G'V'J! Site Visit to Deschutes County owned property (taxlot 21 10030000800) proposed for inclusion into the Deschutes River Recreation Homesites Unit 6 Part 2 No Shooting District on 08/27/2009. Deschutes County Staff Present; Dennis Luke, BOCC; Tim Berg CDD. Deschutes County owned property (taxlot 2110030000800) surrounded by non- navigable portion of Deschutes River, Deschutes County owned property (taxlot 2110030000800). Deschutes County oired property (taxlot 2110030000800) on the !eft side of picture, surrounded by non- navigable portion of Deschutes River and La Pine State Park to the south, west and north. Deschutes County owned property (taxlot 2110030000800) on the left side of picture, surrounded by non - navigable portion of Deschutes River and La Pine State Park to the south, west and north. Deschutes County owned property (taxlot 2110030000800) on the, right side of picture, surrounded by non-navigable portion of Deschutes River and La Pine State .Park on the left side of picture. Deschutes County owned property (taxiot 2110030000800) on the right side of picture, surrounded by non-navigable portion of Deschutes River and La Pine State Park on the left side of picture. Deschutes County owned property (taxlot 2110030000800) on the left side of picture. and La Pine State Park on the far right side of picture, across the non-navigabte, portion of the Deschutes River to the north, Deschutes County owned property (taxlot 2110030000800) on the left side of picture, and La Pine State Park on the far right side of picture, across the non-navigable portion of the Deschutes River. Deschutes County owned property (taxlot 211 0030000800) on the left side of picture,. and La Pine State Park on the far right side of picture, across the non - navigable portion of the Deschutes River to the north. Photo taken further downstream than previous photo. Deschutes County owned property (taxlot 2110030000800). Photo taken from eastern edge of property, near the main channel of the Deschutes River., Deschutes County awned property (taxlot 2110030000800) on left side of photo. Photo taken in a westerly direction. M , iir fig loof Deschutes County owned property (taxiot 2110030000800) on left side of photo. Photo taken in a westerly direction. Photo taken downstream from Deschutes County owned property (taxlot 2110030000800) while boat was parked on county owned property. Photo of La Pine State Park to the north of Deschutes County owned property (taxlot 21 10030000800) while boat was parked on county owned property. Photo taken in northerly direction. Photo of Deschutes County owned property (taxlot 2 I 30000700) that was recently annexed into the Deschutes River Recreation Homesites Unit 6 Part 2 No Shooting District Photo of deer residing on Deschutes County owned property (taxlot 2110030000700) that was recently annexed into the Deschutes River Recreation Hon Unit 6 Part 2 No Shooting District (Parcel 1). View oi'dwelling from Deschutes River adjacent to Deschutes County owned property [taxlot 2110030000700) that was recently annexed into the Deschutes River Recreation Hornesites Unit 6 Part 2 No Shooting District (Parcel 1). REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE PEOPLE OF DESCHUTES COUNTY, OREGON An Ordinance Providing for a Variance from Ordinance 2008 -019 for the Replacement of Dwellings for Low Income Property Owners Due to Catastrophic Events and Declaring an Emergency. ORDINANCE NO. 2009 -022 WHEREAS, on June 11, 2008, the Board of County Commissioners ( "Board ") adopted Ordinance 2008 -019 requiring the installation of nitrogen- reducing onsite wastewater treatment systems for certain property owners within South Deschutes County; and WHEREAS, since the adoption of Ordinance 2008 -019, the Board learned of hardship situations that would make the implementation of Ordinance 2008 -019 extremely difficult, if not impossible for the property owner; and WHEREAS, the Board finds that it is in the public interest to allow a variance to Ordinance 2008 -019 in cases where strict compliance with the ordinance poses an extreme hardship for the property owner and w her other potential sources for finui., .. oce have been exhausted; now, therefore, THE PEOPLE OF DESCHUTES COUNTY, OREGON, HEREBY ORDAINS as follows: Section 1. Definitions. 1 4 "Median income" means the level of household income defined as median for Central Oregon by the United States Housing and Urban Development Department. "Catastrophic event" means an event such as a fire, flood, storm, the destruction by a vehicle or aircraft, criminal act by someone other than the property owner, or other similar event. Section 2. The Community Development Department ( "Department ") Director ( "Director ") or, if on appeal, the Board, may authorize a variance from the requirements of Ordinance 2008 -019. Section 3. Applications to the Department for variances shall be submitted on a form specified by the Department. Section 4. The application must: A. „State fully the grounds for the variance and the facts relied upon by the applicant and must demonstrate how strict compliance with the standard is impracticable. B. tat .ill othc r opportunities for financial assistance investigated ink good faith attempt to comply with Ordinance 2008 -019. Section 5. The variance may be granted in the following situation: PAGE 1 OF 2- ORDINANCE No. 2009 -022 (09/09/09) Deleted: 1 -- Detested: 2 Deleted: s Formatted: Indent Left Hanging: 0.5 [ Deleted: The application. must. also Deleted: investigated Deleted:. demonsugting The applicant's current household income is at or below 80% of the median income;, 2� The entire or a portion of the dwelling must be replaced because the entire or portion of the original dwelling was destroyed or damaged by a catastrophic event; and C. The applicant demonstrates that no other opportunities are available for financial assistance in that would allow the applicant to comply with Ordinance 2008 -019.. Section 6. The burden of proof rests on the applicant. Section 7. The Director's decision may be appealed to the Board by filing a completed notice of appeal, on a form prescribed by the Director, no later than 5:00 PM on the twelfth day following the mailing of the Director's decision. Section 8. EMERGENCY. This Ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage. DATED this day of , 2009. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, CHAIR DENNIS R. LUKE, VICE -CHAIR ALAN UNGER, COMMISSIONER Date of I" Reading: day of , 2009. Date of 2nd Reading: day of , 2009. Record of Adoption Vote Commissioner Yes No Abstained Excused Tammy Baney Dennis R. Luke Alan Unger Effective Date: ATTEST: day of , 2009 Recording Secretary PAGE 2 OF 2- ORDINANCE NO. 2009-022 (09/09/09) Deleted: Deleted: and Deleted: Tammy Baney Dennis Luke Alan Unger Deschutes County Commissioners Dear Commissioners, On Sept. 9, 2009, the Board of County Commissioners for Deschutes County will consider for adoption Ordinance 2009 -022, which purports to be for the purpose of providing a variance from Ordinance 2008 -019 (widely known informally as the "Backdoor Local Rule ") for low income property owners due to catastrophic events. In fact, the purpose and effect of this proposed ordinance is not to grant any relief to poor people, but was requested of the Board by the County Staff on Aug.19, 2009 at the BOCC work session, to obtain the Board's interpretation of ordinance 2008 -019. The County Staff had been requiring that people, whose houses had burned down and wanted to rebuild, install an ATT system, even though the septic system in existence was perfectly acceptable. The proposed Ordinance 2009 -022 does just that. It also provides a variance for poor people who can prove that they are poor and can "demonstrate how strict compliance with the `standard' (whatever that is) is impractical." The real purpose and effect of the new proposed Ordinance 2009 -022 is to greatly expand the scope of the Backdoor Local Rule (2008 -019). That ordinance was never meant to be applied to people whose property was damaged and needed to be repaired or rebuilt. As Tom Anderson said in his introduction at the BOCC work session on Aug. 19, 2009, We have been applying this ordinance, along with Todd Cleveland. We have been applying the provisions of Ordinance 2008 -019 for the past 14 months. There are three main provisions of the Ordinance that requires us to require an ATT system, either an install or an upgrade and those situations are: new construction, a major upgrade to a structure or a failed system. Recently, there are a couple of situations that have come up under the new construction category that I am fairly confident were not thought of or considered when the Ordinance was adopted last summer. Recently a couple of situations under NEW construction and those two situations are described on the handout. A manufactured home /dwelling burned down this past winter and homeowners are now preparing to replace that structure with another manufactured home, and that placement of that structure qualifies as NEW construction, even though it is a replacement dwelling in the situation where the original one burned down; it is still NEW construction. In our reading of the Ordinance, it does not give us any leeway; we don't believe it's a NEW construction permit and therefore would require a new ATT system even though it is possible the current system may not be damaged. We have not been on -site to verify that. It is possible that that system is fine. The CDD asked the BOCC to interpret the Backdoor Local Rule to sweep in all the property owners who need to repair or replace a all or a portion of their houses because of fire or other damage even though the Backdoor Local Rule never was intended to be that broad. It was intended to cover only new construction, a major upgrade to an existing house, or a septic system failure. Even Dennis Luke did not think that the original Backdoor Local Rule was intended to cover this situation. He said: I did not go to the U of 0 Law School so I am not an accredited attorney...I have always viewed replacement dwellings as...if your house burns down, you are able to go back and replace the house and you wouldn't even be looking at their drain field if the house had not burned. It is not failing. Likewise, Commissioner Unger recognized that the Backdoor Local Rule does not require an upgrade to the septic system when a house burns down. In addition, Commissioner Unger recognized what everybody else missed: that the Backdoor Local Rule addressed only septic systems, not the building that the septic system serves. He said: "As l look at this, we have two things going on. We have Ordinance 2008 -019 and then we have `other' County requirements: Ordinance 2008 -019, says `as defined in Sec. 3' it talks about construction, etc. But, as I read Sec. 3 all it talks about is septic systems, not construction, buildings or anything else. To me, in the case of the house that burned down and has to be replaced, Ordinance 2008- 019 says, you wouldn't be going to look at the septic system so it would not apply in this situation. Maybe other County codes would, but this one does not apply. It is only when you request septic approval does Ordinance 2008 -019 kick in. The proposed Ordinance 2009 -022 never actually addresses the issue forthrightly. It merely implies that anybody whose house has burned down must get a septic permit with an ATT system to rebuild their house, even if it is just like the house that burned down (but poor people might be able to get a variance if they can convince the CDD that they have met some extremely vague criteria for the variance.) In fact The Backdoor Local Rule does not and never did require that replacement of an existing house with a permitted septic system be upgraded to the new standard. The CDD should never have been requiring a new or upgraded septic system when a burned house is rebuilt. The Backdoor Local Rule (2008 -019) is fairly simple to read and understand. It says that every property owner in the designated Townships and Ranges must install a nitrogen- reducing wastewater treatment system in order to receive a County permit for construction, major alteration or major repair, as defined in Section 3 of this Ordinance. Those terms are defined in OAR 340 - 071 -0100, which is the Oregon Administrative Rules for the DEQ, specifically, Division 71 of the DEQ OARS pertaining to onsite sewage treatment. Paragraph 9 of OAR -071 -0100. the "Definitions" section, defines the terms used in the Backdoor Local Rule, and those definitions are correctly copied in Section 3 of the Backdoor Local Rule. As Commissioner Unger has noted, these terms, Alteration, Major alteration, and minor alteration all refer to alterations OF THE SEPTIC SYSTEM. Not of the Buildings Served By The Septic System. The new proposed ordinance 2009 -022 implies that if any portion of the building must be replaced because it was damaged by a "catastrophic event ", the property owner must get a septic system upgrade with an ATT system. Poor people may be exempt. So if I have a kitchen fire and need to replace a portion of my kitchen, I will need to upgrade my septic system in order to get a permit to repair my kitchen. The Backdoor Local Rule never required that, but the new proposed Ordinance 2009 -022 does, or at least it implies that it does, and I can be pretty sure that the CDD will interpret the new ordinance to require it. I suggest that the BOCC look at this new ordinance and decide if this is what they intend, namely, that every repair or replacement or a portion of a person's house following damage because of a fire or other "catastrophic event" automatically triggers a requirement for a septic system upgrade before a repair permit can be issued. Because that is what the CDD will require (with the attendant $1300 permit fee, just for the septic system upgrade). If that is not what you intend, then rewrite the proposed ordinance to say what you mean. As written, it is a sword in the hands of the CDD to force septic system upgrades in situations that have nothing to do with a functioning septic system. Sincerely yours, Mike Neary 6/30/2010 DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: 19-2 -2009 Please complete all sections above the Official Review line. Department: dministrative Services Contractor /Supplier /Consultant Name: Contractor Contact: Cony DeBone Contractor Phone #: La Pine Parks and Recreation District Type of Document: Grant for Building Improvements (541) 536 -1079 Goods and/or Services: The loan will be for capital improvement projects to improve existing facilities in support of public safety. . Background & History: In 2008, a $8,637 grant was provided for repairs necessary to obtain a certificate of occupancy. Since that time, the La Pine Parks and Recreation District has passed a levy that will provide enough funding to repay this loan. The loan will allow these improvements to take place now, instead of waiting several months for revenue from the new levy. A fire alarm system is the final capital improvement in a' series of repairs required to facilitate the receipt of a permanent certificate of occupancy for the White School buildin• An electrical u rade to the Rosland cam round will replace a sub - standard installation of the power supply line to the well pump house. This electrical upgrade will also facilitate the addition of new public restroom facilities planned for the summer of 2010. Agreement Starting Date: 10/1/2009 Annual Value or Total Payment: $13,562 Ending Date: Insurance Certificate Received (check box) Insurance Expiration Date: L Check all that apply: RFP, Solicitation or Bid Process Informal quotes ( <$150K) Z Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? Z Yes I No If No, has budget amendment been submitted? ❑ Yes ❑ No Is this a Grant Agreement providing revenue to the County? Yes ® No 9/2/200' Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant- funded position so that this will be noted in the offer letter: ❑ Yes ❑ No Contact information for the person responsible for grant compliance: Name: Phone #: De artmental Contact and Title: - dministrato Dave lnbody, Assistant to the Coun Phone #: 322 -7697 Department Director Approval: Signature Date Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. Legal Review Date Document Number 9/2;200 PROMISSORY NOTE DATE: September 2, 2009 PROMISOR: La Pine Parks and Recreation District PO Box 664 La Pine, Oregon 97739 PROMISEE: Deschutes County 1300 NW Wall St. Bend, Oregon 97701 FOR VALUE RECEIVED, Promisor promises to pay to Promisee, at Promisee's order, the sum of thirteen thousand, five hundred, sixty -two dollars ($13,562.00). Principal shall be payable by June 30, 2010. Borrower: Principal: Interest rate: La Pine Parks and Recreation District $13,562.00 0% until December 31, 2009 3.5% January 1, 2010 to June 30, 2010 Term: 9 months Maturity Date: June 30, 2010 Payment check to: Deschutes County Finance Department Deschutes Services Building 1300 N.W. Wall Street Bend, Oregon 97701 1. Acceleration. If Promisor abandons, terminates or ceases operations as an animal shelter on the Property located at the above address, Promisee may exercise its option to accelerate payment of this Note upon such occurrence or default by Promisor regardless of any prior forbearance. 2. Disputes. With respect to any dispute relating to this agreement, or in the event that a suit, action arbitration, or other proceeding of any nature whatsoever, including, without limitation, any proceeding under the U.S. Bankruptcy Code and involving issues peculiar to federal bankruptcy law, or any action seeking a declaration of rights, is instituted to interpret or enforce this agreement or any provision of this agreement, the prevailing party shall be entitled to recover from the losing party its reasonable attorneys' fees and all other fees, costs, and expenses actually incurred and reasonably necessary in connection therewith, as determined by the judge or arbitrator at trial or other proceeding, or on any appeal or review, in addition to all other amounts provided by law. La Pine Community Clinic, LLC 12- 11 -C.3 Waivers. Presentment, notice of dishonor, and protest are hereby waived by all makers, sureties, guarantors, and endorsers hereof. This note shall be the joint and several obligation of all makers, sureties, guarantors and endorsers, and shall be binding upon them and their successors and assigns. 4. Notices. Any notice to Promisor provided for in this Note shall be given by mailing such notice by certified mail addressed to Promisor at the property address stated, or to such other address as Promisor may designate by notice to Promisee. Any notice to Promisee shall be given by mailing such notice by certified mail, return receipt requested, to Promisee at the address stated in the first paragraph of this Note, or at such other address as may have been designated by notice to Promisor. 5. Acknowledgement of Princpal. Promisor acknowledges that Block Grant funds are the source of the Principal set forth above and will be disbursed by the Promisee for the benefit of the Project and Promisor in accordance with the terms of the Block Grant. Under Oregon Law (Chapter 9.67 OR laws 1989), most agreements, promises, and commitments made by us after October 3, 1989 concerning loans and other credit extensions which are not for personal, family, or household purposes or secured solely by the Borrower's residence, must be in writing, express consideration, and be signed by us to be enforceable. PROMISOR: LA PINE PARKS AND RECREATION DISTRICT By Its DATE: La Pine Community Clinic, LLC 12 -11 -08 Dave Inbody From: Sent: To: Cc: Subject: Attachments: Tony DeBone [tony.debone @lapineparks.org] Wednesday, August 26, 2009 9 :49 AM Dave Inbody Sheila O'Malley; Office; Arlo Fertig; Dan Cram; Pat Rongey; Mary Thorson; Tony DeBone LPRD loan AlarmSysteminvoices.pdf; Spreadsheet.pdf; Rosland Park electric estimates.pdf; ATT24596.txt AlarmSysteminvoic Spreadsheet.pdf es. pdf (503 K... Rosland Park ATT24596.txt (66 (23 KB) electric estimate... B) Dave Inbody, The LPRD board of directors has authorized to request a short term loan from Deschutes County in the amount of $13,562.00 to cover two capital improvement projects taken on ) 17 the district to improve existing facilities in support of public safety. The fire alarm system at the White School building closes the final item for the permanent certificat) of occupancy for our largest community building in the town of La Pine. The electrical upgrades at Rosland campground are for public safety and permitting purposes. There wa; a sub - standard installation of the power supply line to the well pump house. This upgrad) will also support power being used at a new public restroom facility planned for next . summer in the park. Attached are the invoices and estimates for the two projects. ThEs? projects have been budgeted in the 2009 -2010 fiscal year and the expected tax revenue Ln the fall of 2009 will cover these costs. Tony DeBone LPRD Board Chairperson http: / /www.lapineparks.org tony.debone @lapineparks.org mobile: (541) 771 -8725 1 Project to install monitored fire alarm system in the White School Park Building System meets Deschutes county building certificate of occupancy reqirements. Watchdog Invoice# 4644 Watchdog Invoice# 4706 Watchdog Invoice# 4707 Install Electrical $2,000.00 $4,920.00 $1,200.00 $215.00 Project to install electrical service at Rosland Campground is permited and safe manner Midstate Electric $2,200.00 Rhodes Electric $3,027.00 Total $13,562.00 WATCHDOG B©iJITY P.O. BOX 5352 BEND, OR 9770B 541 .61 7.6199 OFFICE 541 .61 7.61 26 FAX Fire System Proposal For LaPine Parks and Rec Building LaPine, OR General Information Proposal Number: J- 101008 -1 Date of Proposal: 10/10/08 By: Jason Coburn 390 -1115 Scheduled Start Date: Project Award+ 2wks Proprietary and Confidential Watchdog Security CC8 11 151785 Page 1 Scope of Work Fire System Equipment Install ( 1) DMP XR -2500F Fire /Security control panel Install ( 1) DMP 630F Keypad annunciator Install ( 2) Battery backup power supplies Install ( 2) Connection telephone lines and RJ blocks Install (16) Smoke detectors Install ( 2) Heat detectors Install ( 8) Horn strobe interior fire alerts Install ( 2) Strobe only fire alerts Install ( 3) Manual Pull Stations Provide( 1) Set fire alarm drawings, provide for city review and provide low voltage fire alarm permit Total equipment and labor Cost Fire Alarm Monitoring Service $1,475.00 $ 305.00 $ 90.00 $2,400.00 $ 220.00 $1,120.00 $ 280.00 $ 480.00 $ 550.00 $ 6,920.00 $ 35.00 /Mo • Any changes to this scope of work may be made only via a written change order prior to start of new work. • All prices include complete installation, labor, cable, conduits and accessories as needed • All equipment one year warranty parts and labor. • Installation cost based on Fire Marshal /City approval. Proprietary and Confidential Watchdog Security CCB# 151785 Page 2 WATCHDOG El U I P.O. Box 5352 Bend, OR 97708 Ph: 541 - 617- 6199- -Fax: 541 - 617 -6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Date Invoice # 7/8/2009 4644 P.O. Number Due Date 7/8/2009 Qua... Description Price Ea... Amount I Progress bill for fire alarm system 2,000.00 2,000.00 Total $2,000.00 WATCHDOG SECURITY P.O. Box 5352 Bend, OR 97708 Ph: 541- 617- 6199 —Fax: 541 -617 -6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Ship To P.O. Number Due Date 8/3/2009 Qua... Description d Amount Date Invoice # 4,920.00 8/3/2009 4706 Ship To P.O. Number Due Date 8/3/2009 Qua... Description Price Ea... Amount I Installation of fire alarm system complete. 4,920.00 4,920.1,0 Total $4,920.0( WATCHDOG SECURITY P.O. Box 5352 Bend, OR 97708 Ph: 541-617-6199--Fax: 541 -617 -6126 Bill To La Pine Parks and Recreation P.O. Box 664 La Pine, OR 97739 Invoice Ship To P.O. Number Due Date 8/3/2009 Qua.. Description Price Ea... Amount 1 Service call to add to fire alarm system per county code 1,200.00 1,200.110 Total S1,2001.0 1 Date Invoice # 8/3/2009 4707 Ship To P.O. Number Due Date 8/3/2009 Qua.. Description Price Ea... Amount 1 Service call to add to fire alarm system per county code 1,200.00 1,200.110 Total S1,2001.0 467: B .mirvrr 0058 2 MI STATE ELECTRIC COOPERATIVE, INC. "Owned By Those We Serve" July, 13 2009 Chuck Lee RE: Rosland Park Power: Our staking technician developed the following estimate for the construction costs involved in converting the existing 20 GMamp overhead services to a new underground 400axnp service at Rosland Park. The cost is estimated at $2200.00 dollars. This is an ESTIMATE ONLY Please let me know if you would like to proceed with this project. The construction charges would need to be paid prior to beginning the project. The construction would be scheduled when all fees have been paid. These estimates are valid for 30 days only. If 1 can be of further assistance, please don't hesitate to contact me at (541)536 -7298 Sincerely, kevin Rohde Estimator /viidstate Electric Cooperative 16755 Finley Butte Rd. (541) 536-2126 PO. Box 127 (800) 722-7219 La Pine, OF 97739 FAX (541) :53 5 -1423 Box 1261 La Pine OR 97739 (541) 433-5255 TO: Ros land Campgmund ea Charles Lee Pep No. to 1 am r-o-pcisal ucautut Ce139 118199 (tractor ti 9-110C DAM I 1011 PHONE NO. 08/06/20091 Xt8NAME 1 4O tPrigr,T.;,14 654 We hereby submit specifications arid estiihatis for: 400 antPs.ervice-441aluding: Electrical permit fees 400 anip service panel weloadcenter mounted on purnphot4e _ 3" schedule 40 P VC conduit from lkfidstate pedestal to new service panel in 4' deep trench Excavation and hackfill I 4" nylon pull rope in conduit, Hefted existing promphouse panel from new service panel. _ Bring existing wiring in purnphousfta code. Make necessary repairs to 2 eldstingliViredistais and outlet at restroom. M matenat s werarated to be as spectre* Alt wore to be We Propose beettee *mesh ateteria one tabor-compete aoxrdence competed in a wodanittake manner areconang totem** practices. My atteration or *Mabee from stets wecalcations meeting extra oeiste sat be tatteuted Only Three ThOUSattd rake*/ Sateen upon tease orders, ruse wall boor* an Oita Chin. Met and above the estimate All teatientedta ottletitele Aston ankas, accidents or delays l*yond our =dant Oval* to Payment to be made as leaOrts, carry are and other necessary menace vet* lame seetabetos for the *es el ,, ^ ^^ •, A daats cs $3,027,0 Acceptanceet Proposal: The Aso pos. sectSabobe abd cobtaaabs as add Thew* fired lo de the woe as speroftet Papeete** be madetes etattated *Me * Sas* act at atetteled scat* Intetest it the a* ot 1-11,2* pet mote& ta therms hiring in owes a asesaary bet come Seta Oa andessienatt. Itse Wined Oatees to pat In acetate tellies bt ate sad* *womb* and necasbay abooft **11 MATIld, libether or rant an acted et Wact . end to =cede tees aralage arberaton. tmo. and ismakete teveL* 0 f { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 9, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2009 -507, an Agreement with MountainStar Family Relief Services regarding Child Abuse Prevention and Family Support Services - Sarah Johnson, Commission on Children & Families 3. CONSIDERATION of Signature of Document No. 2009 -505, an Intergovernmental Agreement with High Desert ESD — Healthy Families of the High Desert Program — Sarah Johnson, Commission on Children & Families 4. CONSIDERATION of Signature of Document No. 2009 -506, a Services Agreement with Saving Grace — Mary's Place regarding Supervised Visits — Sarah Johnson, Commission on Children & Families 5. CONSIDERATION of Approval of Order No. 2009 -060, Annexation of a County -owned Lot to the Existing Deschutes River Recreation Homesites No Shooting District — Tom Anderson, Community Development 6. CONSIDERATION of Signature of Document No. 2009 -510, an Amendment to an Improvement Agreement for Overnight Accommodations at Tetherow Destination Resort — Anthony Raguine, Community Development Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 1 of 8 Pages 7. CONSIDERATION of First and Second Readings, and Adoption by Emergency, of Ordinance No. 2009 -022, Providing for a Variance from Ordinance No. 2008 -019 for Replacement of Dwellings for Low - Income Property Owners Due to Catastrophic Events — Laurie Craghead, Legal Counsel CONSENT AGENDA 8. Chair Signature of Document No. 2009 -537, an Intergovernmental Agreement regarding Funding for Services Provided by the Oregon Department of Veterans Affairs 9. Signature of a Letter Accepting the Resignation of Alison Lowe from the Addictions & Mental Health Advisory Board 10. Signature of a Letter Appointing Gayle McConnell to the Deschutes County Audit Committee, through June 30, 2011 11. Signature of Letters Accepting the Resignation of Dr. Craig Bennett and Dr. Richard Miller from the Deschutes County Public Health Advisory Board, and Thanking them for their Service 12. Signature of Letters Reappointing Eric Alexander and Nancy Ruel to the Deschutes County Public Health Advisory Board, through August 31, 2012 13. Signature of a Letter Reappointing Dr. Mary Kuhar to the Deschutes County Public Health Advisory Board, through August 31, 2010 14. Signature of Letters Appointing Individuals to the Public Health Advisory Board: • Cynthia Barnes and Kim Curley Reynolds, through August 31, 2010 • Ryan Combs and Keri Podell, through August 31, 2011 • Jock Pribnow and Anthony Rosenthal, through August 31, 2012 • Jane Dey, Charles Frazier, Katrina Wiest and William Dahling, through August 31, 2013 15. Signature of Minutes of Meetings: • Work Session: September 2 • Business Meeting: September 2 Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 2 of 8 Pages CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 19. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 - 6572.) Monday, September 7 Most County Offices will be closed to observe Labor Day Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 3 of 8 Pages Wednesday, September 9 10:00 a.m. Board of Commissioners' Meeting 1:00 p.m. (earlier time) Administrative Work Session — could include executive session(s) Thursday, September 10 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall 11:00 a.m. Regular Meeting with Health and Human Services 3:00 p.m. COACT Meeting, Redmond Monday, September 14 10:00 a.m. Health and Human Services Post - Session Forum with Legislative Delegation (Representatives Stiegler and Whisnant, and Senator Telfer) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, September 16 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 17 9:00 a.m. Regular Meeting with County Clerk 10:00 a.m. Regular Meeting with Community Justice Monday, September 21 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 24 All Day Association of Oregon Counties' District 2 Meeting — Brasada Ranch Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 4 of 8 Pages Monday, September 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, September 29 8:00 a.m. Regular Meeting with Fair & Expo Director 9:00 a.m. Regular Meeting with Assessor 10:00 p.m. Regular Meeting with Commission on Children & Families 1:30 p.m. Regular Meeting with Sheriff Wednesday, September 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, October 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, October 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, October 12 5:30 p.m. Upper Deschutes Watershed Council Meeting Wednesday, October 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 15 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 5 of 8 Pages Monday, October 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, October 21 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, October 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday October 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, November 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday November 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, November 9 10:00 a.m. Board of Commissioners' Meeting 12 noon Regular Meeting with Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, November 11 Most County Offices will be closed to observe Veterans' Day. Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 6 of 8 Pages Thursday, November 10 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall 3:00 p.m. COACT Meeting, Redmond November 15 through 20 Annual Association of Oregon Counties' Conference — Portland Thursday, November 26 Most County Offices will be closed to observe Thanksgiving Friday, November 27 Most County Offices will be closed to observe Thanksgiving (unpaid day ofj) Monday, November 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, December 2 10:00 a.m. 1:30 p.m. Board of Commissioners' Meeting Administrative Work Session — could include executive session(s) Thursday, December 3 10:00 a.m. 11:00 a.m. 12:00 noon 3:00 p.m. 4:00 p.m. Regular Update with District Attorney Regular Update with Community Development Meeting of Full Audit Committee Regular Meeting with Road Department Regular Meeting with Solid Waste Department Monday, December 7 10:00 a.m. 1:30 p.m. 3:30 p.m. Board of Commissioners' Meeting Administrative Work Session — could include executive session(s) Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 7 of 8 Pages Wednesday, December 9 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 10 11:00 a.m. Regular Update with Health and Human Services Wednesday, December 16 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 17 10:00 a.m. Regular Update with Community Justice Thursday, December 24 Most County Offices will be closed to observe Christmas (unpaid day ofj) Friday, December 25 Most County Offices will be closed to observe Christmas Thursday, December 31 Most County Offices will be closed to observe New Years (unpaid day ofJ) Friday, January 1 Most County Offices will be closed to observe New Years Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, September 9, 2009 Page 8 of 8 Pages