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HomeMy WebLinkAboutDoc 537 - Vet Affairs FundingDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of September 9, 2009 Please see directions for completing this document on the next page. DATE: September 2, 2009. FROM: Keith Macnamara Veterans' Services 385 -3207 TITLE OF AGENDA ITEM: Consideration of Board Chair Signature of Document No. 2009 -537, for the approval of the application for expansion and enhancment funding from the Oregon Department of Veterans Affairs. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: This request is made to approve the application that is sent to the Oregon Department of Veterans Affairs to continue funding from the state for expansion and enhancment of veterans services. The application is for $70,192. FISCAL IMPLICATIONS: The application provides $70,192 in budgeted revenue from the Oregon Department of Veterans' Affairs that allows expansion and enhancement of veterans services within the County. RECOMMENDATION & ACTION REQUESTED: Request that the Board Chair sign and approve Document No. 2009 -537, the submission of the application for funding to ODVA. ATTENDANCE: Keith Macnamara DISTRIBUTION OF DOCUMENTS: Oregon Department of Veterans Affairs 700 Summer Street NE Salem, OR 97301 DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: 09/02/09 Please complete all sections above the Official Review line. Department: Contractor /Supplier /Consultant Name: Contractor Contact: 2249 Val Conley 1Veterans Services Oregon Department of Veterans' Affairs Type of Document: Application for state funding Contractor Phone #: 503 -373- Goods and /or Services: Revenue of $70,192 for the 2010 -2011 Biennium which funds expansion and enhancement of veteran services within the County. Background & History: SB -1100 expansion and enhancement money for veterans services. Agreement Starting Date: July 1, 2009 Annual Value or Total Payment: $70,192 Ending Date: n Insurance Certificate Received check box) Insurance Expiration Date: June 30, 2011 Check all that apply: ❑ RFP, Solicitation or Bid Process ❑ Informal quotes ( <$150K) 7 Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? ® Yes ❑ No If No, has budget amendment been submitted? ❑ Yes ❑ No Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant- funded position so that this will be noted in the offer letter: ❑ Yes ❑ No 9/3/2009 Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: Keith Macnamara Phone #: 541 - 385 -3207 / q Department Director Approval: £ t' i / ,3/D y Signature Date Distribution of Document: Oregon Department of Veterans Affairs 700 Summer st. NE Salem, OR 97301 Official Review: County Signature Required (check one): BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. "\i/ Legal Review Document Number t:-O`7 — 2) 7 Date 9/3/2009 Veterans' Affairs COUNTY APPLICATION TO RECEIVE ODVA FUNDS TO: Veterans' Services Division Oregon Department of Veterans' Affairs 700 Summer St NE Suite 150 Salem OR 97301 -1289 Fiscal Year a2 I County This county is applying for funds to help maintain County Veterans Service Programs for the coming year. These funds are available through the Oregon Department of Veterans' Affairs (ODVA) as provided by ORS 406.310. A Led' Applications must be submitted before 15th of the year in which you wish to receive benefits. ITEM AMOUNT County Funds S5 -o1 ODVA Funds Enhancement and Expansion 5.i, .10 Carry- forward of ODVA Enhancement and Expansion (if any), 7= .3 ��' Aid to Counties (Historic ODVA Revenue) 10 Other Funds (Identify) Other Funds (Identi) TOTAL $:Z 570 ).o ?, TOTAL $ 07,9 5", 7e2 UIRED;ATTAC ly A printed copy of the approved budget for Veterans' Service Officer Program for the next fiscal year. A printed copy of the actual revenue and expenditures for the prior fiscal year. If the Veterans' Service Officer Program is provided through a contract appointment, attach a signed copy of the contract. Signature of County Commissioner /Judge Date Signed Title of Signer 910 -ME (07/07) 0 9 �.3 1 JRACCTS DATE PAGE ACCOUNT NUMBER ACCOUNT DESCRIPTION 001 - 2300 - 335.21 -00 State Reimbursement 001 -2300- 343.11 -00 State Miscellaneous Veterans' Services FY 2009 FY 2010 Actual Original Budget 10,154- 10,192- 51,010- 60,000- 61,164- 70,192- 61,164- 70,192- * ** REVENUE 61,164- 70,192- 001- 2300 - 444.18 -12 Veterans' Svcs Officer 47,054 49,425 001 -2300- 444.18 -49 Asst Veterans' Svcs Offer 16,483 15,919 001 -2300- 444.18 -87 Secretary 34,678 35,398 001 -2300- 444.21 -10 Life /Long Term Disability 752 817 001- 2300 - 444.21 -50 Health /Dental Insurance 36,030 30,852 001- 2300 - 444.22 -01 FICA /Medicare 7,449 7,643 001 - 2300 - 444.23 -01 PERS - Employee /Employer 13,050 15,615 001 - 2300 - 444.23 -50 PERS -Fund 135 for D/S 1,689 0 001 -2300- 444.23 -55 PERS- Reserve for future 3,922 0 001 -2300- 444.25 -01 Unemployment Insurance 463 463 001- 2300 - 444.26 -01 Workers' Compensation Ins 1,269 1,168 * Personnel Services 162,839 157,300 001- 2300 - 444.36 -20 Int Svcs /Building Svcs 22,452 19,242 001 - 2300 - 444.36 -25 Int Svcs /Admin 1,067 1,120 001 -2300- 444.36 -28 Int Svcs /BOCC 1,066 928 001- 2300 - 444.36 -30 Int Svcs /Finance 1,315 1,159 001 -2300- 444.36 -40 Int Svcs /Legal 432 504 001- 2300 - 444.36 -50 Int Svcs /Personnel 2,500 2,027 001 -2300- 444.36 -60 Int Svcs /Info Technology 12,406 13,802 001 -2300- 444.36 -61 Int Svcs /IT Reserve 1,547 1,783 001 -2300- 444.41 -10 Water and Sewer 665 600 001 -2300- 444.43 -45 Maintenance Agreements 0 400 001 -2300- 444.44 -10 Copy Machine Rental 4,165 3,522 001- 2300 - 444.44 -61 Inter -fund Bldg Rental 2,826 2,626 001- 2300 - 444.44 -65 Fair /Trade Show Booth 0 500 001 - 2300- 444.50 -10 Memberships & Dues 150 150 001 -2300- 444.50 -30 Conferences & Seminars 0 500 001 - 2300 - 444.50 -70 Software Licenses 757 1,000 001 - 2300 - 444.51-10 Fees & Permits 0 200 001 -2300- 444.52 -10 General Liability Charges 1,630 1,534 001 -2300- 444.52 -20 Property Damage Charges 1,204 1,204 001 -2300- 444.53 -10 Telephone 873 1,000 001- 2300 - 444.53 -30 Cellular 136 200 001 -2300- 444.54 -50 Promotion 0 500 001- 2300 - 444.55 -10 Printing /Binding - General 904 1,000 001 - 2300 - 444.58 -20 Travel /Meals 636 800 001- 2300 - 444.58 -30 Travel /Accommodations 817 1,000 001 - 2300 - 444.58 -50 Travel /Ground Trans /Parkg 237 100 2 JRACCTS DATE PAGE ACCOUNT NUMBER ACCOUNT DESCRIPTION FY 2009 FY 2010 Actual Original Budget 001 -2300- 444.58 -70 Travel /Mileage Reimb 861 1,000 001- 2300 - 444.61 -04 Computer Supplies 86 0 001 - 2300 - 444.61 -55 Office /Copier Supplies 1,516 2,000 001 - 2300 - 444.61 -61 Postage /Freight Out 2,183 2,000 001 - 2300 - 444.61 -71 Bldg /Grounds R & M Supp 0 500 001 -2300- 444.62 -10 Electricity 2,726 2,500 001 -2300- 444.62 -20 Gasoline /Diesel /Oil 206 0 001- 2300 - 444.62 -40 Natural Gas 2,299 1,500 001 -2300- 444.63 -20 Meeting Supplies 629 300 001 - 2300 - 444.64 -20 Books 0 100 001 - 2300 - 444.66 -70 Computers & Peripherals 821 800 * Materials & Services 69,112 68,301 001 - 2300 - 444.94 -30 Furniture & Fixtures 0 100 Capital Outlay 0 100 ** Veterans' Services 231,951 225,701 * ** EXPENDITURE 231,951 225,701 10ADPTRS ACCOUNT NUMBER ACCOUNT DESCRIPTION FUND 001 General Fund DEPT 23 Veterans' Services 001 - 2300 - 335.21 -00 State Reimbursement 10,308 001 - 2300 - 343.11 -00 State Miscellaneous 59,120 * Veterans' Services 69,428 ** Veterans' Services 69,428 DESCHUTES COUNTY ADOPTED BUDGET FISCAL YEAR 2010 FY 06 -07 FY 07 -08 FY 08 -09 FY 09 -10 FY 09 -10 FY 09 -10 ACTUALS ACTUALS ADJ BUDGET PROPOSED APPROVED ADOPTED 10,192 60,948 71,140 71,140 10,000 60,000 70,000 70,000 10, 192 60,000 70, 192 70,192 10,192 60,000 70,192 70,192 10,192 60,000 70,192 70,192 07/06/09 Page 36 10ADPTRQ DESCHUTES COUNTY ADOPTED BUDGET FISCAL YEAR 2010 07/06/09 FY 06 -07 FY 07 -08 FY 08 -09 FY 08 -09 FY 09 -10 FY 09 -10 FY 09 -10 FY 09 -10 ACTUALS ACTUALS ADJ BUDGET FTE PROPOSED APPROVED ADOPTED FTE ACCOUNT NUMBER ACCOUNT DESCRIPTION FUND 001 General Fund DEPT 23 Veterans' Services 001 -2300- 444.18 -12 Veterans' Svcs Officer 39,311 42,949 47,053 1.00 49,425 49,425 49,425 1.00 001 -2300- 444.18 -49 Asst Veterans' Svcs Offcr 0 4,802 16,702 .50 15,919 15,919 15,919 .50 001- 2300 - 444.18 -72 Time Management 0 160 0 .00 0 0 0 .00 001 -2300- 444.18 -87 Secretary 30,375 32,517 34,678 1.00 35,398 35,398 35,398 1.00 001 -2300- 444.21 -10 Life /Long Term Disability 568 624 757 .00 817 817 817 .00 001 -2300- 444.21 -50 Health /Dental Insurance 25,471 31,091 36,030 .00 30,852 30,852 30,852 .00 001 -2300- 444.22 -01 FICA /Medicare 5,267 6,088 7,351 .00 7,643 7,643 7,643 .00 001 -2300- 444.23 -01 PERS - Employee /Employer 10,627 9,818 18,417 .00 15,615 15,615 15,615 .00 001- 2300 - 444.23 -50 PERS -Fund 135 for D/S 662 1,384 0 .00 0 0 0 .00 001 - 2300 - 444.23 -55 PERS- Reserve for future 2,780 3,670 0 .00 0 0 0 .00 001 -2300- 444.23 -56 UAL /Surplus AmOrt (135) 137- 127- 0 .00 0 0 0 .00 001- 2300 - 444.25 -01 Unemployment Insurance 613 459 463 .00 463 463 463 .00 001 -2300- 444.26 -01 Workers' Compensation Ins 880 1,179 1,269 .00 1,168 1,168 1,168 .00 * Personnel Services 116,417 134,614 162,720 2.50 157,300 157,300 157,300 2.50 001- 2300 - 444.34 -26 Education Providers 11,077 0 0 .00 0 0 0 .00 001 -2300- 444.36 -20 Int Svcs /Building Svcs 8,497 10,290 22,452 .00 19,242 19,242 19,242 .00 001- 2300 - 444.36 -25 Int Svcs /Admin 1,235 1,272 1,067 .00 1,120 1,120 1,120 .00 001 - 2300 - 444.36 -28 Int Svcs /BOCC 0 0 1,066 .00 928 928 928 .00 001 -2300- 444.36 -30 Int Svcs /Finance 2,010 1,527 1,315 .00 1,159 1,159 1,159 .00 001 -2300- 444.36 -40 Int Svcs /Legal 424 418 432 .00 504 504 504 .00 001 -2300- 444.36 -50 Int Svcs /Personnel 1,849 2,023 2,500 .00 2,027 2,027 2,027 .00 001 - 2300 - 444.36 -60 Int Svcs /Info Technology 9,329 12,100 12,406 .00 13,802 13,802 13,802 .00 Page 37 10ADPTRQ DESCHUTES COUNTY ADOPTED BUDGET FISCAL YEAR 2010 07/06/09 FY 06 -07 FY 07 -08 FY 08 -09 FY 08 -09 FY 09 -10 FY 09 -10 FY 09 -10 FY 09 -10 ACTUALS ACTUALS ADJ BUDGET FTE PROPOSED APPROVED ADOPTED FTE ACCOUNT NUMBER ACCOUNT DESCRIPTION FUND 001 General Fund DEPT 23 Veterans' Services 001 -2300- 444.36 -61 Int Svcs /IT Reserve 1,152 1,286 1,547 .00 1,783 1,783 1,783 .00 001 - 2300 - 444.41 -10 Water and Sewer 637 501 600 .00 600 600 600 .00 001- 2300 - 444.43 -20 Building R & M 0 0 500 .00 0 0 0 .00 001 -2300- 444.43 -40 Equip (Office) R & M 0 50 0 .00 0 0 0 .00 001 -2300- 444.43 -45 Maintenance Agreements 195 292 500 .00 400 400 400 .00 001 - 2300 - 444.44 -10 Copy Machine Rental 3,984 3,799 5,000 .00 3,522 3,522 3,522 .00 001- 2300 - 444.44 -61 Inter -fund Bldg Rental 1,123 2,826 2,826 .00 2,826 2,826 2,826 .00 001 -2300- 444.44 -65 Fair /Trade Show Booth 0 275 500 .00 500 500 500 .00 001 -2300- 444.50 -10 Memberships & Dues 75 75 100 .00 150 150 150 .00 001 -2300- 444.50 -30 Conferences & Seminars 0 0 1,000 .00 500 500 500 .00 001 -2300- 444.50 -70 Software Licenses 301 30 500 .00 1,000 1,000 1,000 .00 001 -2300- 444.51 -10 Fees & Permits 0 79 200 .00 200 200 200 .00 001- 2300 - 444.52 -10 General Liability Charges 1,650 1,716 1,630 .00 1,534 1,534 1,534 .00 001 -2300- 444.52 -20 Property Damage Charges 501 464 1,204 .00 1,204 1,204 1,204 .00 001 - 2300 - 444.53 -10 Telephone 3,015 1,117 1,500 .00 1,000 1,000 1,000 .00 001- 2300- 444.53 -30 Cellular 209 149 200 .00 200 200 200 .00 001 -2300- 444.54 -01 Advertising (Pub Notices) 835 0 0 .00 0 0 0 .00 001 -2300- 444.54 -50 Promotion 50,380 3,499 0 .00 500 500 500 .00 001 - 2300- 444.55 -10 Printing /Binding- General 2,495 5,332 1,000 .00 1,000 1,000 1,000 .00 001 -2300- 444.58 -20 Travel /Meals 157 322 400 .00 800 800 800 .00 001- 2300 - 444.58 -30 Travel /Accommodations 721 433 500 .00 1,000 1,000 1,000 .00 001 - 2300 - 444.58 -50 Travel /Ground Trans /Parkg 18 0 100 .00 100 100 100 .00 001 - 2300 - 444.58 -70 Travel /Mileage Reimb 1,516 1,797 1,500 .00 1,000 1,000 1,000 .00 Page 38 10ADPTRQ DESCHUTES COUNTY ADOPTED BUDGET FISCAL YEAR 2010 07/06/09 FY 06 -07 FY 07 -08 FY 08 -09 FY 08 -09 FY 09 -10 FY 09 -10 FY 09 -10 FY 09 -10 ACTUALS ACTUALS ADJ BUDGET FTE PROPOSED APPROVED ADOPTED FTE ACCOUNT NUMBER ACCOUNT DESCRIPTION - FUND 001 General Fund DEPT 23 Veterans' Services 001 -2300- 444.61 -04 Computer Supplies 37 0 0 .00 0 0 0 .00 001 - 2300 - 444.61 -34 General Supplies 412 0 500 .00 0 0 0 .00 001- 2300 - 444.61 -55 Office /Copier Supplies 1,673 2,125 2,000 .00 2,000 2,000 2,000 .00 001 - 2300 - 444.61 -61 Postage /Freight Out 3,116 2,571 2,000 .00 2,000 2,000 2,000 .00 001 -2300- 444.61 -71 Bldg /Grounds R & M Supp 0 254 500 .00 500 500 500 .00 001 -2300- 444.61 -85 Software Supplies 499 449 0 .00 0 0 0 .00 001 -2300- 444.62 -10 Electricity 2,273 2,243 2,500 .00 2,500 2,500 2,500 .00 001 - 2300 - 444.62 -40 Natural Gas 1,515 1,673 1,500 .00 1,500 1,500 1,500 .00 001 -2300- 444.63 -20 Meeting Supplies 43 50 500 .00 300 300 300 .00 001- 2300- 444.64 -20 Books 0 0 100 .00 100 100 100 .00 001- 2300 - 444.66 -60 Minor Off Furn & Fixtures 1,176 5,365 1,000 .00 0 0 0 .00 001- 2300 - 444.66 -70 Computers & Peripherals 3,953 2,839 1,000 .00 800 800 800 .00 * Materials & Services 118,082 69,241 74,145 .00 68,301 68,301 68,301 .00 001 - 2300 - 444.94 -30 Furniture & Fixtures 0 0 100 .00 100 100 100 .00 001 - 2300 - 444.94 -45 Technology Improvements 12,511 0 0 .00 0 0 0 .00 001- 2300 - 444.94 -60 Office Machines & Equip 1,856 0 0 .00 0 0 0 .00 • Capital Outlay 14.367 0 100 .00 100 100 100 .00 Veterans' Services 248,866 203,855 236,965 2.50 225,701 225,701 225,701 2.50 Page 39