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HomeMy WebLinkAbout2009-09-23 Business Meeting Minutes-(ES C., Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 23, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Tom Blust, Wanda Kunz and George Kolb, Road Department; Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel; Anna Johnson, Communications; and five other citizens. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. The Commissioners recognized Tom Blust's, Bob Dean's and Wanda Kunz' thirty years of service (each) to the County in the Road Department. 2. Before the Board was Consideration of Signature of Resolution No. 2009- 117, Declaring Deschutes County's Support to Seek Federal Funding for the U.S. Highway 97/Wickiup Junction Improvement Project. Tom Blust distributed a map of the area, and then gave an overview of the status of the project. Various entities, including the County, the City of La Pine, the Oregon Department of Transportation, and Burlington Northern to improve this location. The estimated cost of the project would be around $31 million, and Bob Bryant of ODOT would like to seek federal funding for this. Commissioner Luke stated that the idea solution is developed and when it is learned that it would cost too much, it ends up being scaled back. The Central Oregon Area Council on Transportation is going to do a resolution of support as well. He suggested that the Bend -La Pine School District do the same, since the crossing is hazardous to school buses as well. Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 2009 Page 1 of 6 Pages Commissioner Unger asked if there would be some kind of match needed. Mr. Blust said that this has not yet been discussed with ODOT, the City and the Railroad. Commissioner Baney asked if this request would offset efforts to get funding for 1961 Street and other areas. Mr. Blust replied that the Congressional delegation is working on the 19th Street project. The County will fund a large chunk of this, at about $2 million. The Wickiup Junction project might be more difficult to get federal dollars. Commissioner Luke indicated that the Oregon Transportation Commission will work on this one. Commissioner Unger said that ODOT has different pots of money and the Wickiup Junction project is more of a safety issues. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2009- 564, an Intergovernmental Agreement regarding the Sale of Real Property to the Bend -La Pine School District. John Rexford of the Bend -La Pine School District, and Mark Pilliod came before the Board Mr. Pilliod said a contract has been drafted and reviewed by both entities. One change has been made, indicating the title company will be different. With the filing of the partition plat, the property will exist as a legally separate lot and can be recorded as such. The Board would approve this document, Community Development will review the conditions, and it will be recorded. At that time, a deed would be signed and placed in escrow until such time escrow closes, when it would be recorded. The School District has practical issues to handle regarding utilities, etc. but must own the property first. Mr. Rexford said that the school will open in about a year. He thanked the County for its efforts to have this occur. The school will also have a LEED certification. Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 2009 Page 2 of 6 Pages LUKE: Move approval, with the change as noted. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2009- 112, Appointing Signature Authority for Deschutes County Community Development Department. Tom Anderson said that despite one e -mail on this issue, it is truly a housekeeping item. The existing resolution is out of date as it refers to the previous Community Development Director. This allows for quick signature if needed. The County Administrator would be able to sign for the Director if necessary. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 5. Signature of Resolution No. 2009 -061, Initiating the Vacation of a Portion of Lynch Way, Cinder Butte Estates West Subdivision 6. Signature of Order No. 2009 -033, Vacating a Portion of Lynch Way in the Cinder Butte Estates West Subdivision Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 2009 Page 3 of 6 Pages 7. Signature of Document No. 2009 -562, Accepting the Dedication of a Portion of Lynch Way, Cinder Butte Estates West Subdivision 8. Signature of Resolution No. 2009 -116, Establishing an Imprest Checking Account for Workers' Compensation Disbursements 9. Signature of Resolution No. 2009 -114, Appropriating a New Grant in the Behavioral Health Fund 10. Signature of Resolution No. 2009 -115, Transferring Appropriations in the Public Health Fund 11. Chair Signature of Document No. 2009 -544, the Annual Juvenile Accountability Block Grant Award 12. Signature of Document No. 2009 -545, a Deed of Dedication and Acceptance for Road and Utility Purposes (off Barclay Road, Sisters) 13. Signature of a Letter Accepting the Resignation of Kathy Glading from the Board of Spring River Special Road District, Thanking her for her Service 14. Signature of a Letter Appointing Frank Sieglitz to the Board of Spring River Special Road District, through June 30, 2012 15. Signature of Minutes of Meetings: • Work Session: September 2 and 9 • Business Meeting: September 2 and 9 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $7,615.34 (two weeks). LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 2009 Page 4 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -H County Service District in the Amount of $1,717.22 (two weeks). LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,172,841.00 (two weeks). LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 19. Before the Board was Consideration of Additions to the Agenda. None were offered. Being no further items addressed, the meeting adjourned at 10:40 a.m. Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 2009 Page 5 of 6 Pages DATED this 23rd Day of September 2009 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary • Tammy Dennis R. Luke, ice Chair Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, September 23, 200 ) Page 6 of 6 Pages DESCHUTES COUNTY COMMISSION ON CHILDREN & FAMILIES Together We Change Lives Our Vision: Healthy Children, Strong Families, and Supportive Communities Our Mission: Engaging the community to find solutions to ensure all Deschutes County children, youth and families are protected, healthy and saccessfirl 11:00 — 1:30 pm, Thursday, September 17, 2009 Location: DeArmond Room, Deschutes Services Building 1300 NW Wall Street, Bend AGENDA 1. 11:00 OPENING - Mission, Introductions, Additions or Changes to the Agenda — Finck lVelcome & introduction of visitors. lVelcome new Board Members. Announcement.: Barbara Bak, Leave of Absence, Jessica Currier will serve as interim C AFF Chair 11:05 PUBLIC COMMENT — Information a. Central Oregon Partnership for Youth (COPY) — Bob Moore, Director b. Healthy Families Presentation of New Branding — Kathy Thompson, Director 3. 11:30 CONSENT AGENDA — All Members — Action Needed. Note: Any Board member is free to remove an item from the Consent Agenda for separate consideration. a. CCF Board Minutes, July 16, 2009 4. 11:35 NEW BUSINESS a. Announcements and Happenings b. Director Report — Saraceno — Information. 1) Update on Staffing and new hires; 2) Health & Human Services Community Forum; 3) Budget Note and OCCF Systems Review; 4) State Symposium; 5) Nov. 6th Resource Conference. 5. 12:00 LUNCH 6. 12:15 BOARD DEVELOPMENT COMMITTEE — Swisher— Information. a. Nomination of New Officers Policy & Time Line DRAFT — Action Needed. b. Orientation of new board members and Mentor Assignments c. Update on Board Self-Assessment and Focus on Action Teams d. Board Retreat changed to Febntary — Agenda being developed in October (January: joint meeting with BoCC) 7. 12 :35 ACTION TEAMS: Updates & Intermediate Level Outcomes & Initiatives a. Early Childhood — Nelson — Information. b. Community Youth Development— Finck — Information. a. Community Schools Partnership Update c. Child Abuse & Family Functioning — Currier— Information. Issue Brief: Healthy Families of the High Desert Request for Application — Johnson— Information. 1:30 Adjourn. Other enclosure(s) (not on agenda) - 1) Executive Committee Meeting minutes, June 30, 2009; 2) Community Partner Ltr re: no RFP; 3) Ltr re: Early Head Start Grant Follow -Up; 4) FAN Press Release re: Meyer Memorial Grant; 5) Sept. Coalition Committee Meeting Minutes; 6) CoC Homeless Population Rates; 7) Ltr of Support for Saving Grace; 8) 2010 Committee Membership Roster CCF Calendar Reminders: CCF Board meeting: 11:00 -1:30 p.m., Thursday, October 15th • Deschutes Services Building, DeArmond Room Executive Committee meeting: 11:00 -1:00 p.m., Wednesday, October 7th, CCF office, Skylight Room PAC meeting: 8:30 -10:30 a.m., Tuesday, November 17th', CCF office, Community Board Room Board Leadership Development meeting: 10:30 — Noon, Wednesday, October 140, CCF office, Skylight Room Early Childhood Action Team: 9:00 — 11:00, Thursday, October 8th, CCF office, Skylight Room Child Abuse /Family Functioning Action Team: 11:00 -12 :30 p.m., Tuesday, Oct. 13th, CCF office, Community Board Rm Community Youth Development Action Team: 11:30 -1:30 p.m., TBD, CCF Office Skylight Room Please contact us with agenda items — tami Larson tao.deschutes.or.us Deschutes County Commission on Children & Families COMMISSION MEETING MINUTES, JULY 16, 2009 DeArmond Room, Deschutes Services Building, 1300 NW Wall Street, Bend Please Note: there are references to documents throughout the minutes. If you would like a copy of any document please contact Tami Larson at 385 -1717 or tanni IatsonCr'co.deschutes.or.us. Attending: Windsor (presiding), Balz, Cramer, Currier, Davidson, Finck, Hobson, McLaughlin, Rodda, Stiles, Sundborg, Saraceno, Johnson, Treadway Absent: Nelson, Trego Guests: Carolyn Klindt- Stoops, William Lindemann, Susan Daly Stearns, Steve Swisher Actions Taken 1. Approved Consent Agenda Item(s): June 18, 2009 Commission Meeting Minutes. 2. Approved funding Healthy Start for one year and remainder of flex funds unallocated until February. The Board will revisit the status of the CCF budget at that time. 3. Approved reducing the penalty from $11,000 to $2,300 to the Sisters Park and Recreation District Program for noncompliance within the contract agreement. Authorization was also given to Finck and Saraceno to write a letter to Carrie Ward stating this decision, and it will be stated in the letter that future contracts will include considerations of past performance. 4. Approved four candidates for CCF board appointment: Carolyn Klindt- Stoops, Bill Lindeman, Susan Daly Stearns, and Steve Swisher. 5. Approved Michelle Shaffer for Ex- Officio Status, South County Rep effectively immediately. 6. Other action items as noted. Welcome and Introduction of Guests Windsor called the meeting to order at 11:00 a.m. She introduced prospective board members Carolyn Klindt- Stoops, William Lindemann, Susan Daly Stearns, and Steve Swisher. If appointed to the CCF board, Carolyn and Susan will be joining the Child Abuse AT, Bill will serve on the Community Youth Development AT, and Steve will be on the Early Childhood AT. Saraceno stated that CCF's recommendations will be ratified by the Governing Board after the candidates meet with them in August Upon the Governing Board's approval, there will be a new board orientation and a mentor will be assigned to each new board member. Their tentative start date will be September 1, 2009. Reminders ✓ There is no board meeting in August ✓ Kevin Campbell's Community Family Find Workshop is being held on July 29 in the Barnes - Sawyer Room in the Deschutes Services Building. He will be discussing the topic of reconnecting kids who are in foster care with family. This is a collaboration between DHS, CASA, and CCF. ✓ The Summer Social is August 20 at Renee's house. A flyer and sign -up sheet was passed around at the meeting. ✓ The Deschutes Dash is July 17 and 18. ✓ The Tour Deschutes is also happening on July 17 and 18. Discussion / Notes Consent Agenda Action: A motion (Balz /Davidson) was made to approve Consent Agenda Item: June 18, 2009 Commission Meeting Minutes. Approved with no objections. 2009 -10 Budget Update from Coalition of CCFs (refer to Coalition of CCF Legislative Comm Budget Discussion handout) 7 16 09 Board Minutes DRAFT Page 1 of 5 9/10/2009 Deschutes County Commission on Children & Families COMMISSION MEETING MINUTES, JULY 16, 2009 DeArmond Room, Deschutes Services Building, 1300 NW Wall Street, Bend Davidson gave an overview of the Coalition meeting he attended on July 9`f. He explained that the Coalition is a group of professionals that consist mainly of CCF Executive Directors from all 36 counties in Oregon. Davidson represents Deschutes County as a voting member, Deschutes County CCF has always appointed a board member to serve as the voting member on the Coalition, with the director serving as the alternate in his absence. Davidson stated that the state budget has been passed, but he is not sure if it is signed yet. There is good and bad news regarding the future with the big concerns being two potential tax measures, the personal income tax measure and the corporate tax measure. Both could potentially make it to the ballot through the initiative process. They have 90 days after governor signs the budget bill to collect necessary signatures. If they are able to collect enough signatures, it would go to ballot on January 26, 2010, which is just before the governor could call a special legislative session. If it got to the ballot and the taxes were overturned, there is approximately a $750 million shortfall in the budget which would have to be filled. Everything is up for grabs in terms of the budget, including the Commission's budget. Davidson feels there is a good possibility the tax measures will get onto the ballot and will pass. Davidson mentioned that there is a special two -day meeting in September scheduled in Wilsonville with local commissions and their staff, state OCCF staff and board members, the governor's office, and various state legislators to look at the effectiveness of the Commission structure and to work on improving interactions between these offices. 2009 -10 Discretionary Fund Budget (refer to Discretionary. Funds 2008 -09 & 2009 -10 handout from the board packet) Windsor gave an overview and update on the 200910 Discretionary Funds Budget. She referred to the handout that shows how the discretionary funds were allocated and spent during fiscal year 2008 -09 and what is available for fiscal year 2009 -10. Flex Funds (refer to Flex Funds Discussion Topics and Commission Meeting Minutes 3.19.09 handouts in the board packet) Davidson clarified that focus of today's discussion is on the flex funds received from the state and is not about other designated state and federal funds. The Commission has the responsibility of making recommendations on how OCCF flex funds should be spent to address specific needs in the community. Windsor stated that CCF also receives funding from the state that is designated for established programs, i.e., CASA, MountainStar Relief Nursery, Healthy Start because there is no flexibility in how these funds may be spent. Davidson gave an overview of the decisions made at the March CCF board meeting. There were three options outlined and actions were taken based on information that was available at that time. The first option was to stay with the decision to use a portion of flex funds to offset cuts to 3 designated programs as decided on by the board in March (CASA, MountainStar & Healthy Start). The second option was to use 50% of flex funds to offset cuts to 3 designated programs (CASA, MountainStar Relief Nursery, and Healthy Start or Ready *Set *Go) and 50% would be held in reserves for initiatives, to offset cuts to other programs, and to use as needed. The flex funds that CCF expects to receive is $117,000 per year or $234,000 for the biennium. Saraceno added that CASA and MountainStar did not receive any budget cuts while Healthy Families was hit very hard which had not been taken into consideration when the vote was made by the board in March. Now that the budget amounts have been established, a discussion needs to be held as to where to go since the budget amounts are different than expected. Windsor reviewed options listed on the Flex Funds handout. A lengthy discussion followed. Action: Davidson made a motion to hold onto all of the available flex funds ($234,000) until February 2010. Motion was not approved. More Discussion. 7 16 09 Board Minutes DRAFT Page 2 of 5 9/10/2009 Deschutes County Commission on Children & Families COMMISSION MEETING MINUTES, JULY 16, 2009 DeArmond Room, Deschutes Services Building, 1300 NW Wall Street, Bend Bill Davidson made a second motion to fund Healthy Start /Ready *Set *Go for one year only at the amount originally approved by the board and the remainder of the flex funds be held until February. All approved, with no objections. Windsor stated that this will be revisited at the January board meeting. Once it is known whether or not the tax measures are going to be on the ballot, Davidson requested that CCF again revisit the funding recommendations at the November meeting. PAC Survey and Results Finck gave update of the June 23 PAC meeting. He feels it went well and was happy with the input, ideas and information they received from the group. He stated the meeting minutes will be incorporated into the Community Youth Development Action Team meeting minutes. Update on Sisters Park and Recreation District (SPRD or previously known as SOAR) Finck stated that 2 of 5 grant goals were not met within the contract agreement between CCF and the Sisters Park and Rec District. The grant total was $23,000. The two classes not completed are the Lifeskills and Booster Classes. The issue is that they did not notify CCF staff that the ability to conduct these classes was taken away by the school district. Finck presented a motion at the June board meeting to write a letter to Carrie Ward, SPRD Program Director, stating CCF would withhold about 1/2 of the funds ($11,000), and offered them a chance to respond to the letter. Finck wanted to make sure this letter was screened by County Commissioners to get their input, to ensure their support and to give them a "head's up ". Carrie Ward responded by letter on June 30 and in the letter she made about seven points which can be summarized into to points. Her first point was that the LifeSkills classes were not being conducted with CCF funds but were being taught by school staff; and her second point was that she apologized for not informing CCF of their noncompliance when the quarterly reports were submitted. Finck identified three key issues: 1. A communication gap. They needed to notify CCF in January about these issues. 2. "Not CCF funds." Community Youth Development AT feels it doesn't matter since it is in the contract that they agreed to and the fidelity of the program is compromised because they did not complete the booster sessions with the youth. 3. County Commissioners suggested CCF seek a more agreeable solution to this issue, rather than withhold $11,000 of the funds. CYD held a discussion at their meeting and recommend instead withholding $2,300 (10 %) of funds for services not delivered as promised in the contract period. Action: Finck made a motion to reduce the penalty from $11,000 to $2,300 for noncompliance. Authorization was also given to Finck and Saraceno to write a letter to Carrie Ward stating this decision, and they will state that future contracts will include considerations of past performance. Davidson seconded the motion. All approved, with no objections. Action Teams: Updates & Intermediate Level Outcomes and Initiatives Early Childhood McLaughlin gave the update. He stated they are very busy as usual and gave an overview of some of the things they are involved in. They are working on a low income subsidy for a childcare initiative, but unfortunately they were not successful with this as most of that funding has been given to DHS. 7 16 09 Board Minutes DRAFT Page 3 of 5 9/10/2009 Deschutes County Commission on Children & Families COMMISSION MEETING MINUTES, JULY 16, 2009 DeArmond Room, Deschutes Services Building, 1300 NW Wall Street, Bend Quality childcare remains a priority for the team. They are also heading up an effort to expand the Community Schools Initiative in La Pine and Lynn Hobson from their team is working in partnership with the Community Youth Investment action team. They have a major ongoing project in the "Week of the Young Child." It will take place again next April and while the event last year was very successful, they are brainstorming to make it a broader community program. There is about $5.5 million in stimulus money available to create an Early Head Start Program and they have been meeting with Betty Shuler at NeighborImpact. NeighborImpact is applying for a $1.2 million Early Head Start grant and the proposal includes collaborating with Healthy Families to provide services. He also mentioned that Carol Stiles is heading up efforts to explore the feasibility of a Children's Investment Fund, a successful property tax initiative in Multnomah County that funds child care subsidies, early childhood preschool programs and children's after school programs. This is a long -term project and, if deemed feasible, will attempt to get this initiative on the ballot in Deschutes County within the next several years when the economy has stabilized and hopefully improved. The Multnomah County program produces $13 million /year for programs and he projects that they could potentially raise as much as $2 million in Deschutes County. Community Youth Development Cramer gave the update. CYD Action team continues to target prevention of adolescent substance initiation, use and abuse among middle school youth, particularly in South County. Finck has made good inroads with a number of groups in La Pine that tend to be territorial in their efforts. Several of the existing groups they are partnering with include: La Pine Community Action Team (LCAT), TAPs Community Prevention Teams, and Families and Communities Together (FACT). She stated that a number of these groups have wanted to improve youth opportunities in La Pine but have not been unifying and /or coordinating efforts and this was seen as a good role for the CCF. Lynn Hobson of the Early Childhood Action Team has been helping with the community school effort in La Pine and using her school administration connections to help engage the Bend -La Pine school district administration. They are attempting to move TAPs and LCAT towards working with the school district and to join the community schools initiative. Cramer mentioned that it has been tough to get the groups to work together. Child Abuse & Family Functioning Balz gave the update. She discussed the Kevin Campbell training that is being held in August, and stated this sets the stage for their future agenda and work plan goals. The training serves as a spring board to the reducing number of children in foster care initiative and is one of 6 goals included in their work plan. There are other components of the work plan they will be working on in the near future. Balz also reported that CAFAT wrote and received a mini -grant from OCCF for $12,000. These funds will help the team meet several of their work plan goals and pay for the Kevin Campbell training, the Motivational Interviewing training in August, the Cultural Competency training, and some of the funding will also go towards a parent /mentor program. Balz mentioned that the enrollment for the Motivational Interviewing Training in August has already been filled and a second class may be added (the Motivational Interviewing training was one of the community partner's top priorities to come out of the Child Abuse and Neglect Summit last year). Cheri Skilling, a MountainStar employee, will facilitate the training. Balz stated that the children's license plate initiative has not gone away. If they decide to proceed with it in the future they will most likely bring it to the board for their input (it needs to be weighed with other priorities). Windsor gave an overview of the license bill for the new board members. Representative Whisnant sponsored the children's license plate bill that would have dedicated funding for child abuse prevention programs. 7 16 09 Board Minutes DRAFT Page 4 of 5 9/10/2009 Deschutes County Commission on Children & Families COMMISSION MEETING MINUTES, JULY 16, 2009 DeArmond Room, Deschutes Services Building, 1300 NW Wall Street, Bend Several letters were written by community members to legislators but no response was received. They feel in order to get the bill passed next session, they will more involvement and support. Voting for New Board Candidates Voting took place for the 4 potential board candidates. Windsor read the results of voting. All members were voted to be recommended for board appointment. The next step is to present them to the Governing Board for their approval and /or to ratify the recommendations. Approved Michelle Shaffer as Ex- Officio Member Windsor reported that Michelle Shaffer has requested to become an Ex- Officio member because of family circumstances. She will remain active on the Community Youth Development Action Team as well as the TAPS Prevention team in South County. Windsor called for a motion. Action: A motion was made (Davidson /Sundborg) to approve recommendation for Michelle Shaffer to serve as an Ex- Officio member and to continue to sere on the. Community Youth Development Action Team. This will be effective September 2009. Items Not On Agenda The next board meeting is scheduled for Thursday, September 17, 2009 11:00 a.m. — 1:30 p.m. in the DeArmond Room, Deschutes Services Building, 1300 NW Wall Street. Adjourned. Respectfully submitted by: Tami Larson On: 7 16 09 Board Minutes DRAFT Page 5 of 5 9/ 10/21)09 Policy and Procedures for CCF Board Officer Nominations September 9, 2009 (Rev DRAFT) General Statement Nominations for officers as defined in the Deschutes County Commission on Children & Families (CCF) Bylaws should follow a prescribed procedure in order for succession in leadership to be smooth and progress towards defined ends interrupted as little as possible. It is the goal of this policy to make the process consistent and to ensure that appropriate talent is elected with proper orientation as to the functioning of the positions. The Vice Chair shall be regarded as the CCF Chair -Elect and (subject to a confirming vote before succession) therefore be the best prepared to assume the position of CCF Chair. The Board Development Committee shall function as the Nominations Committee each election year, and the entire membership of the committee shall so participate, subject to amendments to the CCF Bylaws. Process 1. September CCF Board Meeting: During election (odd) years, the current serving CCF Chair, or his /her designee, will review the process and time line for the CCF board officer nominations at the September board meeting. The job expectations and descriptions for the CCF Chair and Vice -Chair positions will be reviewed in order that interest in running for the position be based on the realities of the job (see Article VI — Officers section of Bylaws, excerpt below). Anyone interested in the position will be asked to contact the current serving Chair of the CCF Board Development Committee. 2. Before the October CCF board meeting of an election year, the Board Development Committee will confirm whether or not the current serving Vice Chair will serve as the CCF Chair and identify at least one potential candidate for the Vice Chair position. The Chair of the CCF Board Development Committee will contact the potential candidate to determine his /her interest in the position. 3. October CCF board meeting: At the October board meeting, nominations for officers will be presented by the CCF Board Development Committee. At this time a CCF Board member may nominate additional candidates. All additional nominations must have a second. 4. During the November CCF board meeting, the Chair of the CCF Board Development Committee shall conduct the elections and the distribution and collection of confidential ballots. 5. Action Teams: Each Action Team will elect their team Chair following officer elections in November and announce who has been elected at the January board meeting (even years). Action team chairs or their designated alternate serve as voting members on the Executive Committee. 6. Board Development Committee (BDC): Each past Chair of the CCF board shall serve on the BDC for at least two years subsequent to their service in order to lend their expertise to the process. Nomination of Board Officers REV Draft Page 1 of 1 Updated 9.9.09 Deschutes County Commission on Children & Families ISSUE BRIEF Healthy Families of the High Desert Request For Application Issue Background Information This is an FYI that Deschutes County elects to continue to contract with the current Healthy Start provider (Healthy Families of the High Desert) with new allocation amount. Why is this an issue? Background OCCF is required to provide statewide access to Healthy Start Services under a redesigne funding model that responds to the following Legislative Budget Note received during the 2009 session: Healthy Stair Restructuring— the State Commission is to work with local commissions and agency partners to review how Healthy Start services con be delivered more effectively and at a lower cost across the state. Options should include, but are not limited to, consolidating delivery at the local level through relief nurse; ies or other community partners, multi- county operations, State Commission program administration, increai ed focus on at -risk families, and service cost caps for Healthy Start families. The Commission is to report to the Emergency Board before January 1, 2010, on this review, any changes proposed or implemented as a result of the review, any expected administrative savings, and the number of Healthy Start families expected to be served within the 2009 -11 program funding allocations. At the July 9, 2009 meeting of the State Commission, the Healthy Start Redesign Recommendation was approved. An Implementation Workgroup was developed. The Workgroup produced three deliverables 1. A non - competitive (RFA); 2. Funding Methodology and Allocations; 3. Building Support Action Plan. Local Commissions (LCCFs) have four options in response to the RFA: 1. Continue with existing contracted providers with revised allocation amounts. 2. Conduct a competitive or collaborative process seeking a new local service provider. 3. Develop and submit a joint application to serve a regional, multi -county area. 4. Elect not to contract with OCCF. Deschutes and Jefferson County elect to continue with existing contracted provider: Healthy Families of the High Desert (HFHD). Do not know what Crook is electing to dc:, at this time. Deschutes explored the option of submitting a joint application to serve a multi -county area with Jefferson County. Jefferson County declined. Did not contact Crook County because HFHD does not currently serve Crook County and they are not interested in expanding to Crook County. The new allocation amount will not be determined until September 11. RFA will be released on September 11. Implementation date is not set. Why is Deschutes County Electing to Continue With Existing Provider? 1.Implemented OCCF recommendations (or in process) including: • Co- location with other early childhood serving agencies at East Side Campus. • Program staff retention: 60% of HFHD staff have worked for organizatio i HI∎ ID RFA Issue l3rief Page 1 of 2 9/10/21 :)9 Deschutes County Commission on Children & Families ISSUE BRIEF IIFI ID RFA Issue Brief Page 2 of 2 9/10/2009 eight or more years. • Community support: Re- branded organization and in process of implementing communications /marketing and fundraising plans. • Additional Services: New collaboration with DC Health Services. Public Health Nurse will conduct outreach at St. Charles using New Baby Questionnaire. This leverages over $40,000 in cash equivalent match. 2.Healthy Families of the High Desert (HFHD) exceeded target outcomes in 2007 -2009. 3. Priority of State Commission that current successful program staff be retained. 4. Even if we do not submit a joint RFA, Jefferson County will continue contract with HFHD. 5. HFHD will exceed cash requirement of 25% match: 5% cash and 20% cash equivalent. 6. New funding formula (family unit) will result in increase funding (how much more exactly — will determine week of 8/31). Recommendation Submit RFA to continue contracting with Healthy Families of the High Desert with new allocation amount. IIFI ID RFA Issue Brief Page 2 of 2 9/10/2009 Oregon Commission for Children and Families System Review - Background Information THE BUDGET NOTE The budget note accompanying HB 5004 (2009) directed OCCF to "Work with local commissions on children and families, its state agency partners, other community stakeholders, and representatives of the Senate, the House of Representatives, the Governor's Office, the Department of Administrative Services and the Legislative Fiscal Office, to review its statutory responsibilities, organizational structure, and potential service and administrative efficiencies at both the state and local level ('shared services'). The Commission is to report back to the Legislative Assembly during the 2010 session ". SCOPE OF WORK The following framework may be helpful in understanding the scope of work for the project. 040 400 cornmission 83 G�itdren and Fa * is *40 CCF PROCESSES CCF INPUTS Assess t��( Statutor y 1) What is? History & 2) What could be? Intent Deadlines: August 1 Mid August ),1id -1.,ate August September :. September 10.12 - CCF RESULTS Communities mobilizing and people collaborating System resources being — leveraged, ucetl efficienHV Outcomes Kids being Served i1 Policies being shaped f Team It eeting; Project Kickoff 4 4 eel ytnpostam UC1One. 1° 1 November 1 1)ecentbet- 1 Mid- jonuary Feb'rua y 2010 Commission System Review Report Best \ practices from other /t states eting: YmP+ tng Team Me w Cycles Survey & OCCF Budget Note - Background Page 1 of 2 August 2009 Oregon Commission for Children and Families System Review - Background Information STATUTORY INTENT - ORS 417.715(1) It is the intent of the Legislative Assembly to enable families and communities to protect, nurture and realize the full physical, social, emotional, cognitive and cultural developmental potential of children in Oregon. Toward this end, the Legislative Assembly shall develop and implement a statewide system of services that is preventive, integrated in local communities and accessible to children and families and that focuses on promoting the wellness of children. STATUTORY VALUE STATEMENTS - ORS 417.715(2) The following values shall guide the design and implementation of this system: (a) A commitment to children that ranks them as Oregon's first priority; (b) A commitment to reducing the number of Oregon's children and families living in poverty; (c) A commitment to equitable treatment of gender in both services and funding; (d) A view that strengthening families is of paramount concern, but that child safety must come first if a conflict between the well -being of a child and the well -being of a family arises; (e) A recognition of the central role of families as the best place for children to develop; (f) A realization that good parenting skills are fundamental to a healthy society; (g) A sensitivity to diversity that requires culturally competent services respectful of genders, cultures, orientations and disabilities; (h) An offering of opportunities for children to develop self -worth and concern for others, and to reach their full potential; A fundamental assumption that children should be provided the means to attain safety and good health; and A commitment to early detection and treatment of families at risk for child abuse and neglect. The service system shall emphasize: (a) Services designed to identify risks and nurture potential at the earliest time in a child's life; (b) Services designed to respond to and reduce risks at the earliest possible point; (c) A comprehensive continuum of services such as prevention, early intervention and treatment for children in all age groups; (d) The realization that funding one age group or gender of children at the expense of another is destructive of the wellness of children; and (e) That maintenance and enhancement of treatment services and augmentation of preventive services are paramount to the effective delivery of services to children and families. (i) (1) The service system must begin at the local level, through cooperation and integration of all local and state providers, treat the whole person and be built on the strengths and natural supports of neighborhoods and communities. [1993 c.676 §la] Survey & OCCF Budget Note - Background Page 2 of 2 August 2009 Sept. 4, 2009 Overview High Desert Funding and Grantseekers Conference Problem Statement: Millions of dollars are available to non - profits engaged in the business of meeting the basic needs of Central Oregon's residents through federal, state and private sources, but Central Oregon traditionally has underutilized these resources. The region suffers both from capacity and knowledge of how to access these funds —a continuous challenge related to both high turnover rates in the non - profit arena, a lack of knowledge of how to apply for grants and a lack of information about grant availability. Solution: The Partnership To End Poverty in its role as regional convener is planning what it hopes will become an annual conference dedicated to connecting the non - profits of primarily Central Oregon and secondarily Eastern Oregon to funding needed to pursue fulfillment of human - services missions. The conference is being timed to coincide with a second conference in the Redmond area planned by Financial Stewardship Resources. The Partnership's conference will "set the table" by explaining what resources are available. Financial Resources' conference will then walk grantseekers through the "nuts and bolts" of the grantwriting process. The two seminars will work together to ensure that conference -goers will not only understand the resources available to them but also will have the ability to pursue those resources. Why The Partnership? The work is supportive of our anticipated larger role in becoming a capacity- development agency, working with the region's small non - profits to streamline effective and efficient service delivery under the auspices of an applied -for two -year grant from the U.S. Department of Health and Human Services Strengthening Families and Communities Program. The proposal is also supportive of our vision to help communities thrive in Central Oregon and our mission to provide long -term solutions to poverty in Central Oregon. Lastly, it is supportive of the recognized best - practice of promoting civic engagement as a key strategy to poverty reduction. Preliminary Agenda: 9:00 -9:30 p.m. Keynote address, Proposed: Sen. Max Baucus, chair U.S. Senate Finance Committee Orientation to the day 9:30 -10:20 Oregon Is Green (In More Ways Than One!) Proposed: Victor Merced, director, Oregon Housing and Community Services; Pat Cary, Central Oregon DHS Director; Laurel Werhane, Central Oregon Employment; Tom Moore, COIC; Governor's Office As Oregon rolls out $98 million in federal stimulus funds, how can non - profits access these dollars to meet human service needs. Resource Conference Nov 6 Page 1 of 3 9.09 10:20 -10:35 Break 10:35 -11:20 Your Rich Uncle (Sam, That Is): Accessing The Federal Grants Catalog: Proposed Dr. Kathy Engram; This session will focus on the federal grants catalog and how to use it; how to remain alert to upcoming grant opportunities through the NOFA process; federal resources available in Central Oregon; Considerations in accepting federal funds. 11:40 -12:50 p.m. Lunch Yesterday's Pork is Today's Bacon; Using The Federal Appropriations Process Representatives of Sens. Wyden, Merkley and Walden Congressional funding in other communities is derided as "pork" but when it comes to your community it's "bringing home the bacon!" Unlike other forms of funding, earmarks don't involve extensive paperwork, but they require thorough planning, an advocacy campaign, a good rationale and a lot of relationship building. 1:00 -1 :50 p.m. Local Governments As Partner: Community Development Block Grants and USDA -Rural Development Funds Proposed: Mike Solt, OECDD, Pam Swires, USDA, Andrew Spreadborough, COIL Cities and Counties are eligible to received between $500,000 and $1 million to support a variety of important services. Often, these funds can be spent in partnership with local non - profits to build needed community infrastructure. In addition, USDA -Rural Development has designated funds both in loans and grants to assist rural communities with important projects. The key to getting either set of funds is advance preparation and knowing the rules. 2:00 -2:50 p.m. Private Foundations: Adversity Only Makes Us Stronger! ! Panel of invited foundations (OCF to organize)Foundations are still giving in spite of the downturn in the economy, but their giving is more targeted than ever. Finding a foundation which has goals which line up with your project and delivering on funders' expectations is the key to getting and renewing these resources. 3:00 -4:30 p.m. Foundation Speed Dating Meet multiple foundations in 90 minutes in this fast - moving exercise which has participants on their feet and moving as they change tables and meet new people in fun- and information -filled 10 minute segments. Find your perfect match! (Be sure to check out our topics tables offering micro courses on social media and social entrepreneurialism.) 4:30 p.m. Conclusion Resource Conference Nov 6 Page 2 of 3 9.09 Budget The proposed budget for each event is as follows: Coordinator expense $6200 (160 hours x $35 per hour x 11% OPE) Facility expense (includes lunch, breaks) $9000 (180 hours x $35 per hour x 11% OPE) Printing, mailing, postage $600 (120 attendees x $5 per attendee) Copy expense $1800 (150 pages x 120 attendees x 10 cents per page) Speaker expense (travel and honoraria) $1000 TOTAL BUDGET $18,600 (Individual line items may be adjusted, depended on actual expense and final attendance) Anticipated outcomes: 120 attendees Training for all attendees in availability of mission - related funding Each attendee understands how to "walk through" grants access Each attendee has "take home" materials useful for future grant applications Increased grant resources in Central and Eastern Oregon Resource Conference Nov 6 Page 3 of 3 9.09 Deschutes County Commission on Children and Families EXECUTIVE COMMITTEE MINUTES JUNE 30, 2009 Skylight Room, CCF Office Please Note: there are references to documents throughout the minutes. If you would like a copy of anv document please contact Tami Larson at 330 -4606 or tam i Larson n eo.deschntes. or. us. Attending: JMcLaughlin (Presiding), BBalz, BDavidson, "'Rusk, LCramer (for HFinck), LNelson, RWindsor, HSaraceno, SJohnson, DTreadway, TLarson Absent: HFinck (LCramer attended in his place) Actions Taken 1. Approved June 3, 2009 Executive Committee meeting minutes. 2. Ask Board to amend April decision for flex fund spending (see notes below). 3. See actions noted below. DISCUSSION& ANNOUNCEMENTS Additions /Changes to Agenda: • Add an ECAT update under Action Team Updates • Added a discussion about PAC Liaisons (under PAC Update) Approval of Previous Minutes A motion was made (Balz /Davidson) to approve the June 3, 2009 Executive Committee meeting minutes. Approved with no objections. Include in the July board packet as information. No August Meeting McLaughlin reminded members there is no meeting scheduled in August. OLD BUSINESS Recruitment Updates Saraceno reported that an offer was made to a final candidate for the Prevention Coordinator Specialist & Staff Lead position and it was accepted. The final candidate is a certified prevention specialist and has over seven years' experience in the field. She has supervised as many as 20 staff and has grant writing experience along with government contracting. The Prevention Coordinator will be the CYD Action Team staff liaison. The final candidate must meet the county requirements before she can officially be hired. Saraceno stated that she will begin the recruitment process for the vacant Community Project Coordinator I position, which has been vacant for almost a year. Board Recruitment Update Windsor reported 14 applications for board membership were received and seven candidates will be interviewed on July 6. There are currently three board openings. She feels there is a good pool of candidates with diversity. The selected candidates will be invited to the July 16 board meeting and voting will take place via a written ballot. PAC June 23 "1 PAC Meeting focus on Community Youth Development Follow -Up McLaughlin asked for input from those who attended the meeting. Cramer stated she thought the meeting went well and that there was good input. Some good resources were mentioned that they were not aware of. There was also good input on South County issues from individuals who had EC Minutes 6.30.09 Page 1 of 3 9/10/2009 Deschutes County Commission on Children and Families EXECUTIVE COMMITTEE MINUTES JUNE 30, 2009 Skylight Room, CCF Office previously worked in LaPine. Davidson felt that narrowing the questions to three primary ones worked better than leaving them open -ended and allowed them to get broader input from the entire group by going around the table and having each PAC member respond. Cramer was surprised that the Teen Center concept was well received. Davidson mentioned that in his experience you have to be prepared to deal with two types of children: a) children who have access to resources and are able to access those resources and, b) those that don't have resources or don't know how to access available resources and are serious at -risk kids. He stated both types of kids need to be involved in these types of programs, although there are challenges when trying to integrate kids with different types of backgrounds into one location or program. PAC Liaisons Rusk suggested having a panel of PAC members with programs that tend to get confused and seemed to have similar agendas attend a fall board meeting to answer questions about the different programs, where they fit on the continuum and how each program is unique. NEW BUSINESS 2009 -10 CCF Action Team Discretionary Funds Update (refer to handout) Saraceno gave a brief overview of the discretionary funds budget and criteria for using those funds. It was decided to include the handout in the July 16 board meeting packet. CCF Community Investment Recommendations Process (refer to CCF 2009/10 Budget Reduction Matrix DRAFT handout) Saraceno gave an update on the status of Community Investment Flex Funds. She reminded EC members that the Board decided at the April board meeting to use 50% of flex funds to offset cuts to core OCCF funded programs and to reserve 50% for backfilling of other programs. MountainStar Relief Nurseries and CASA ended up not being cut, but Healthy Families was cut by over 20 %. Now that the budget has been adopted there is still some uncertainty about whether or not there will be additional cuts if the economy continues to decline. There is also a need to revisit the decision on how to spend the flex funds since 2 of the 3 core OCCF funded programs did not receive cuts. Saraceno clarified that "core programs" are OCCF funded programs. Discussion followed about redefining the term "core." When the board voted to fund core programs, only 3 of the 5 OCCF core programs were included in that decision (MountainStar, CASA and Healthy Families). The other two programs are Runaway & Homeless Youth and the Community Schools initiative. She pointed out that unfortunately these two initiatives are sustaining significant cuts as well. Saraceno stated that if the budget does not change, the total flex fund allocation is $117,985 per year ($58,992 for funding core OCCF funded programs and $58,992 for a RFP or for programs and other community investments). After a lengthy discussion, it was decided to ask the Board to amend the decision on the 50/50 split for the flex funds since Healthy Families was the only program of the three originally voted on to receive flex funds that actually received a cut in funding. Discussion was held on how to spend flex funds if Board members voted to amend the 50/50 funding decision. The following options were suggested: 1. All flex funds go to out to RFP for new programs, projects or initiatives (100 %) 2. Use all flex funds for offset cuts to all of the core OCCF funded programs 3. Use all flex funds to offset cuts to ALL programs and initiatives that have been cut, regardless of whether OCCF funded programs 4. Use all flex and discretionary funds to offset cuts to programs (approx. $229,000 combined) 5. Consider holding back some funds for 2010/11 EC Minutes 6.30.09 Page 2 of 3 9/10/2009 Deschutes County Commission on Children and Families EXECUTIVE COMMITTEE MINUTES JUNE 30, 2009 Skylight Room, CCF Office 6. Any combination of above options Pros and cons of each were discussed. With the amount available being so much less than what is needed to fill all needs, some of the options seemed less appealing than others in terms of using resources wisely; but, no final recommendation was made. After more discussion, it was decided that Saraceno, Windsor, McLaughlin, Davidson would meet to work on defining questions and funding options more clearly and clarifying the criteria to be used in the decision - making process for the July action team meetings and the board meeting. Action Saraceno, Windsor, McLaughlin, and Davidson will meet to work on defining questions and funding options more clearly and clarifying the criteria to be used in the decision - making process for the July action team meetings and the board meeting. July Board Meeting Agenda No discussion held. ACTION TEAMS (On Going) Coordination of Action Team Discretionary Funds Update No discussion held. Updates on Tracking Sheet with community outreach activities The tracking sheet was passed around. Nelson requested having the tracking sheet available at board meetings as well. Action Team issues, needs and /or areas for coordinating efforts Nelson reported that Betty Schuler of Neighborlmpact is leading the effort to apply for a federal Early Head Start grant which could potentially bring about 71 additional Head Start slots to Central Oregon for 0 -3 year olds and first birth mothers. Members of the Early Childhood Action Team have met with Shuler to discuss the grant and a letter of support has been requested from the CCF. The action team would like to have seen more collaboration in developing the grant and /or in future efforts. The grant deadline is July 7, 2009. Healthy Families and /or MountainStar could receive up to 22 slots for young children of high risk families. Windsor suggested finding out if matching funds will be needed as discretionary and /or flex funds could potentially be used as leverage to get additional resources. Nelson stated that there is a 20% requirement for matching funds, but CCF has not been asked for any money at this time. Respectfully Submitted by Tami Larson, Administrative Assistant On EC Minutes 6.30.09 Page 3 of3 9/10/2009 COMMISSION ON CHILDREN 6 FAMILIES Of o[SOxurts ro5MTY August 19, 2009 Dear Community Partner, Now that the legislative session has ended for the 2009 session, the Commission on Children & Families has received its budget allocation amounts from the State Commission for the 2009 -2011 biennium. As you are probably aware, the Commission, as well as many human service agencies, suffered reductions in a number of funding sources, including revenue received from the state general fund. For a variety of reasons, there continues to be some significant concerns regarding future funding and it is likely the Commission may see additional cuts in funding for programs and services in Deschutes County. At its business meeting on July 16, 2009, the Deschutes County Commission on Children & Families (CCF) board voted to further delay the CCF's Community Investment /competitive RFP process until possibly February of 2010. Once the figures seem somewhat solid and it is determined there are adequate funds to allocate, the board will revisit this decision and determine whether or not it will implement a competitive RFP or other community investment process. As we stated before, the CCF board is acutely aware of how difficult a time this is for many non - profit agencies, as the need for services increases and resources continue to decline both locally and statewide; however, we feel strongly that it is not good public policy to conduct a RFP process and award funds without first considering the impact of cuts to existing programs and the uncertainty regarding the amount of funds we may have available. If you have questions, concerns or comments, please do not hesitate to contact Hillary either by phone 541/317 -3178 or by email at hils @deschutes.org. We appreciate your understanding and partnerships. Very truly yours, fYu�Usj ����cZtir�d Renee Windsor, CCF Board Chair Hillary Saraceno, CCF Director Committed to the development of healthy children, strong families and supportive communities. Deschutes Community Resource Building, 1130 NW Harriman, Suite A, Bend, OR 97701 Phone: 541/385 -L717 • Fax: 541/385 -1742 • wwv.deschutes.org /ccf Dear Betty, Thank -you for meeting with the Commission's Early Childhood Action Team (ECAT) to discuss the Early Head Start grant and to answer some of our questions. We recognize that writing the grant was a huge undertaking and a stressful process and appreciate you taking the lead on this proposal. We also realize you are very busy and appreciate you making the time to meet with us. The Commission's Early Childhood Action Team has a few more thoughts based on our observations we would like to share with you. Based on our legislative mandate, we see ourselves as leaders in engaging citizens and maximizing community efforts to ensure all local children and families thrive. The Commission on Children & Families has a responsibility to insure there is collaboration, service integration and avoidance of service duplication. In that light, ECAT is committed to bringing a successful collaborate model to important projects such as the Early Head Start model. As you know, collaborations require an investment of time and energy as models, budgets and relationships need to be developed and shared and as organizations build linkages with one another. While collaborative efforts may take longer than single organization strategies, we are committed to facilitating and assisting with collaborative processes which will not only strengthen each organization but our entire community (and we are more than willing to help with this process when it fits with our strategic goals and objectives). While not always possible, we would hope that future collaborative processes be started early and that partners be brought to the table regularly for improved information sharing. It would also help partners understand the proposals so they can give meaningful support to the program. During our meeting you mentioned you would be forming an Early Head Start Program Advisory Committee upon receipt of the grant funds. We would like to encourage you and your Policy Council to utilize the Partnerships for Young Children Committee as the core for that group rather than create an additional advisory group. As the past chair of that group, you are well aware that they are truly early childhood experts and it would be a logical and efficient use of local resources and talents. You and your staff are to be congratulated for taking on this challenging proposal, for meeting the deadline and for focusing on the needs of Deschutes and Crook Counties' youngest and most vulnerable. We are hoping for the success of this proposal and look forward to the outcome of this process. Clearly the resources are greatly needed and will help to improve the outcomes for many young children in our area. We look forward to working with you in the future. If you have any questions about our comments, please don't hesitate to call me at XXXXXXXX777'». In partnership, Lolly Nelson, ECAT Chair Des. Co. Commission on Children & Families AY rul�.8.kr August 24, 2009 Contact: Julie N. Lyche, Director, 541.693.5675 FOR IMMEDIATE RELEASE Family Access Network receives grant funds from Meyer Memorial Trust to serve young children Grant funds to be used to hire an early childhood Family Access Network (FAN) advocate The Family Access Network is the recipient of a $60,300 two -year grant from Meyer Memorial Trust to fund an Early Childhood FAN advocate in two sites. "The funds from Meyer Memorial Trust will help us fill a hole in services with families of children ages 0 -5. We are very appreciative of these grant funds and look forward to our partnership with Meyer Memorial Trust. The FAN Foundation has made great strides in diversifying our funding base and this grant helps us to continue to meet our goals." Ron DiTullio, FAN Foundation Board Vice Chair. The Early Childhood FAN advocate will be housed in Bend at the Alyce Hatch Center and Redmond at the Becky Johnson Center. Last year alone, the Early Childhood advocate helped more than 570 young children and their family members. Thanks to the generosity of Meyer Memorial Trust, FAN will again be able to serve families with young children, helping to break the cycle of poverty. FAN began in January 1993 and currently employs 21 advocates in 42 public schools (K -12) and two early childhood sites. FAN strives to improve lives by ensuring all children in Deschutes County have access to basic -need services. FAN is unique to Deschutes County, utilizing advocates to efficiently reach and connect disadvantaged children and families with basic needs, such as food, shelter, and health care. During the 2008 -09 school year FAN connected over 7,800 children and their family members with food, shelter, health care and other critical services. Meyer Memorial Trust was created by the late Fred G. Meyer, who built the chain of retail stores bearing his name throughout the Pacific Northwest. When Mr. Meyer died in 1978 at the age of 92, his will established the Trust, which began operating in 1982. Meyer Memorial Trust is a private, independent foundation representing Mr. Meyer's personal philanthropy. For more information about the Family Access Network, visit www.familyaccessnetwork.org or call 693 -5675. The Family Access Network is committed to building a healthy community by alleviating the suffering of children in need. In FY 2008 -09, FAN advocates improved the lives of 7,860 people in our community. Family Access Network, Helping with the Other Kind of Homework National Alliance to End Homelessness: Data + Research: Interactive Tools: Highest CoC... Page 1 of 3 D National Alliance to End Homelessness naeh.com /3 chic HPRP Tools + Data + News + Ways to About -Tools Training Research Media Give Us Legislative Updates Policy _Focus Areas Policy Priorities__ Advocacy..: -__ -_ ;Congressional Testimonies For Congressional Staff___:___ Neighborhood Stabilization. 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The Cost of Homelessness Elements of a Plan to End Homelessness Planning for Outcomes. - Closing the Front Door. - file: / /S: \CCFamilies \Board \CCF Packets12009 \September 2009\Information \CoC Homeless ... 9/9/2 009 National Alliance to End Homelessness: Data + Research: Interactive Tools: Highest CoC... Page 2 of 3 Opening the Back Door Building Infrastructure Plan Data Emergency. Prevention ,Systems Prevention Outreach 'Shorten Homelessness Rapid Re-housing Services Permanent Housing 'income 2009 Annual Conference 2009 National Conference on Ending Family Homelessness 2008 Annual Conference 2008 National Conference on Ending Family Homelessness Homelessness Research Institute Interactive Tools Quarterly Research Newsletter Research Council Fact Sheets :Fact Sheets for Students 'State by State Data Shelter Calculator Urban/Rural Cost Analysis Chart 2007 Counts Map_ Homeless Veterans in America Homelessness by Geog,raphic Type Foreclosure and Homelessness 2009 Counts Media Map Highest CoC Homeless Population and Rates Media Tracking_Chart Press Room Alliance Online News Events Daily Media Clips Why Donate? Giving Opportunities Creative Giving 'Donate as a Gift Monthly Giving Event Sponsorship Donate Now! .In Honor In Memory Holiday Special Occasions and Weddings 2009 Awards Ceremony Annual Conferences Our Work Message from the President oasis .0**41 donate [Search file://SACCFamilies\Board\CCF Packets\2009\September 2009\Information\CoC Homeless ... 9/9/2009 National Alliance to End Homelessness: Data + Research: Interactive Tools: Highest CoC... Page 3 o 3 Board of Directors Staff Homelessness 101 . _.. . FAQs . . What You Can Do _.... Contact Us Job Opportunities__ Home > Data + R. esearch > Interactive Tools > Highest CoC Homeless Population and Rates Highest CoC Homeless Population and Rates The first two issues of the Geography of Homelessness series identify the types of places - urban or rural - where homelessness is most prevalent. Part 1 in the series confirms that the vast majority of homeless people are counted in Urban and Mostly Urban areas. CoCs with Highest Number of People Experiencing Homelessness Part 2 finds that while homeless rates in Urban and mostly Urban areas are - on average - higher than in rural and mostly rural areas, there are some rural places with high rates of homelessness. Note that the rates in the table are per 10,000 in the general population. CoCs with Highest Rates of Homelessness (per 10,000) The map below identifies the top 10 Continua of Care in terms of homeless population size (shown with orange pushpins) and rate of homelessness (shown with green markers) and shows that while the places with the most homeless people are either cities or large, multi- county "balance of state" CoCs, rural CoCs are among the CoCs with the highest rates. Only one place, Detroit, is on both top 10 lists. file: / /S: \CCFamilies \Board \CCF Packets\2009 \September 2009 \Information \CoC Homeless ... 9/9/20 )9 Page 1 of 2 From: Diane Treadway Sent: Thursday, September 03, 2009 4:10 PM To: Hillary Saraceno; billcherylore @bendbroadband.com Subject: Coalition Legislative Meeting notes Notes from Coalition meeting 9/3/09 -A record number of counties were represented at this meeting - 22 - Fiskum confirmed that Rep. Kopek is not interested in Margaret Carter's position. - Revenue forecast. Fiskum indicated that it is flat. Appears we have hit rock bottom however it will be a slow recovery. Might be as late as 2013 before we will reach pre recession levels of revenue. It is expected to be a "jobless recovery ". Appears that there will be no need for a special session in September. Next forecast due out 12/1. - Election on taxes to take place on 9/25 if each ballot initiative gathers 55,000 signatures. Business' are spending $550,000 to collect signatures. - Kopek talked about the budget note and the importance of really taking a look at how we can be more efficient. She's says we need to answer a few questions: What are we supposed to be doing? How can we do it better? How can we make best use of limited resources? She's aware of the symposium. Doesn't feel the system is bad, but we need to be on a self improving mission, investing resources wisely and getting the biggest bang for the buck. We need to look at how we are engaging other groups in our work (CFFO, etc. ) Some advocacy groups have no clue what the CCF system does. This is a huge concern of hers. She talked about accountability and the need for locals to clarify what they are doing. Current data base system doesn't give her what she wants. She says the CCF has a role in facilitation, collaboration but there's an overlap with program delivery. What she wants is a way to measure the community mob work we do. She talked about what she's heard about the role of the OCCF /state staff and her take is that some counties (especially urban counties) don't have much of a need for the state, but she thought smaller counties do. She supports keeping the state office, not practical to do away with it. If tax measure recall goes through, we will need to be prepared to talk about tangible scenarios, plans A B C etc. Legislators will be asking how we are going to do business differently with more cuts. - I asked Kotek what she would like to see happen in terms of data due to the fact that the current data base system is not sufficient and without more resources, we can't design a better system. Her response was interesting "I've heard quite a bit of data discussions relating to the OCCF data base ", "partners were not consulted in the design and it's not a good product ", she said to "ask why? Ask questions" -Kotek suggested that we stay focused in our redesign discussions, Commissions are doing file: / /S: \CCFamilies \Board \CCF Packets \2009 \September 2009 \Information \Sept. Coalitio... 9/10/2005 Page 2 of 2 good work, she knows that but she's a cut to the chase kind of person. Don't dwell on the good work, or the bad work, but look at where we are right now and ask how we can change things to make it work with limited resources. Need to ask "what are we statutorily required to do ?" Perhaps changes in statutes needs to happen. -Bill Thomas suggested that based on Kotek's comments that the questions that need to be explored at the symposium should be: 1. What's working? 2. How can it be done better? 3. How can we do it with less money? 4. What are we required to do? - Locals need to work on the relationship issues relating to working with OCF, CFFO, Hunger Relief, etc. - Side note: Rod had a conversation with a state agency leader who told him that the CCF system was DOA from the get go, what we were created to do is impossible to do because we have no authority (teeth), no money and very limited human resources to do the job set out in statute. Please let me know if you have any questions, or need clarification on something. r 2 v/ti Deschutes County Commission on Children & Families 541 - 385 -1405 file: / /S:ACCFamilies \Board \CCF Packets \2009 \September 2009 \Infonnation \Sept. Coalitio... 9/10/2009 September 2, 2009 Visitor Industry Gala at the Riverhouse Attn: Lara Wettig 3075 N. Business 97 Bend, OR 97701 Ladies and Gentlemen, COMMISSION 014 CHILDREN & FAMILIES Or b (11Otrc (01141Y We are writing this letter in full support of the Saving Grace application for Visitor Industry Funds to use for building improvements at their confidential shelter to protect children and families. The Deschutes County Commission on Children & Families (CCF) works closely with local citizens and organizations to identify, prioritize and address the needs of local children and families. Recent data collection done by the Deschutes County Commission on Children & Families (CCF) identified domestic violence and child maltreatment as significant issues of concern. In addition, during the county's long -range Comprehensive Community Planning process, community partners ranked child and family safety as one of the highest priority needs in Deschutes County. Saving Grace is an essential component of the local continuum of services to protect children and families and has a long history of working collaboratively with a wide range of community partners throughout Deschutes County. The Saving Grace shelter is the only domestic violence shelter for families who are in need of emergency housing and services in Deschutes, Crook or Jefferson Counties. In addition, Saving Grace has consistently demonstrated their ability to meet or exceed all of their targeted outcomes on grant awards received through the CCF. The mission of the CCF is to engage the community to find solutions to ensure all local children, youth and families are protected, healthy, and successful. Saving Grace has been and continues to be a vital partner in meeting our community's goals and has provided critical life- saving services to children and families in Central Oregon for over thirty years. Improvements to the shelter will enhance current services for these families and the children who have suffered from and witnessed domestic violence and we respectfully encourage you to fully consider their request for funding. Sincerely, C z; y ., 1.4— aGI-s-1-o Renee Windsor, Board Chair Hilary Saraceno, Director Commission on Children & Families Commission on Children & Families Committed to the development of healthy children, strong families and supportive communities. Mike Maier Building, 1130 NW Harriman, Suite A, Bend, OR 97701 Phone: 541/385 -1717 • Fax: 541/385 -1742 • wwv.deschutes.org /ccf 2010 ACTION TEAMS & COMMITTEES Early Childhood Success (0 -8 years of age) Emphasis in CCF STRAP is on affordable, quality child care and early childhood education. Staff Liaison - Diane Treadway Members Lolly Nelson - Chair Lynn Hobson Carol Stiles Stephanie Sundborg Steve Swisher Debbie Coehlo - Community Member Anna Higgins- Community Member X John McLaughlin Renee Windsor Hillary Saraceno Child Abuse and Family Functioning (0 -17 years of age) Emphasis in CCF STRAP is on child abuse policy changes, effective family management skills training, a child abuse summit, and the reconnecting children with families initiatives. Staff Liaison - Sarah Johnson Members Jessica Currier - Chair Connie Rodda Susan Daly Stearns Carolyn Klindt- Stoops Barbara Balz Sharon Leighty - Comm. Member /Vol. Tim Rusk - Community Member /PAC X Renee Windsor John McLaughlin Hillary Saraceno Building Resilient Youth (9 -17 years of age) Emphasis in CCF STRAP is on advocacy and resource development for runaway and homeless youth, substance abuse and juvenile crime prevention. Staff Liaison - Jessica Kelly Members Howard Finck - Chair Bill Lindemann Bill Davidson Judy Trego Linda Cramer Michelle Shaffer - Comm.Member /Vol. Renee Windsor John McLaughlin X Hillary Saraceno BOARD DEVELOPMENT COMMITTEE Renee Windsor (BDC Chair), Barbara Balz, Barbara Belzer, Bill Davidson, John McLaughlin, Steve Swisher, Judy Trego EXECUTIVE COMMITTEE CCF Board Chair and Vice Chair, Board Development Committee Chair, three action team Chairs, and PAC Chair 2010 Committee Membership Roster Page 1 of 1 Updated 9.9.09 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 23, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Resolution No. 2009 -117, Declaring Deschutes County's Support to Seek Federal Funding for the U.S. Highway 97 /Wickiup Junction Improvement Project — Tom Blust, Road Department 3. CONSIDERATION of Signature of Document No. 2009 -564, an Intergovernmental Agreement regarding the Sale of Real Property to the Bend - La Pine School District — Mark Pilliod, Legal Counsel; John Rexford, Bend -La Pine School District 4. CONSIDERATION of Signature of Resolution No. 2009 -112, Appointing Signature Authority for Deschutes County Community Development Department — Tom Anderson, Community Development CONSENT AGENDA 5. Signature of Resolution No. 2009 -061, Initiating the Vacation of a Portion of Lynch Way, Cinder Butte Estates West Subdivision 6. Signature of Order No. 2009 -033, Vacating a Portion of Lynch Way in the Cinder Butte Estates West Subdivision Board of Commissioners' Business Meeting Agenda Wednesday, September 23, 2009 Page 1 of 7 Pages 7. Signature of Document No. 2009 -562, Accepting the Dedication of a Portion of Lynch Way, Cinder Butte Estates West Subdivision 8. Signature of Resolution No. 2009 -116, Establishing an Imprest Checking Account for Workers' Compensation Disbursements 9. Signature of Resolution No. 2009 -114, Appropriating a New Grant in the Behavioral Health Fund 10. Signature of Resolution No. 2009 -115, Transferring Appropriations in the Public Health Fund 11. Chair Signature of Document No. 2009 -544, the Annual Juvenile Accountability Block Grant Award 12. Signature of Document No. 2009 -545, a Deed of Dedication and Acceptance for Road and Utility Purposes (off Barclay Road, Sisters) 13. Signature of a Letter Accepting the Resignation of Kathy Glading from the Board of Spring River Special Road District, Thanking her for her Service 14. Signature of a Letter Appointing Frank Sieglitz to the Board of Spring River Special Road District, through June 30, 2012 15. Signature of Minutes of Meetings: • Work Session: September 2 and 9 • Business Meeting: September 2 and 9 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, September 23, 2009 Page 2 of 7 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 19. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388- 6572.) Monday, September 21 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 6:30 p.m. "Talk of the Town" Forum — Cascades Theatrical Company, Greenwood Ave. Thursday, September 24 All Day Association of Oregon Counties' District 2 Meeting — Brasada Ranch Friday, September 25 6:00 p.m. Redmond Chamber of Commerce "Redneck Ball" Monday, September 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 23, 2009 Page 3 of 7 Pages Tuesday, September 29 8:00 a.m. Regular Meeting with Fair & Expo Director 9:00 a.m. Regular Meeting with Assessor 10:00 p.m. Regular Meeting with Commission on Children & Families 1:30 p.m. Regular Meeting with Sheriff Wednesday, September 30 10:00 a.m. Board of Commissioners' Meeting 12:00 noon MountainStar Meeting — the Riverhouse, Bend 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, October 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, October 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, October 12 5:30 p.m. Upper Deschutes Watershed Council Meeting Wednesday, October 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 15 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, October 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 23, 2009 Page 4 of 7 Pages