HomeMy WebLinkAboutRes 116 - Imprest Acct - Workers CompDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.or
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 23, 2009
Please see directions for completing this document on the next page.
DATE: September 9, 2009.
FROM: Marty Wynne Finance Department Phone # 388 -6559
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution no. 2009 -116 establishing an imprest checking accol nt
for Workers' Compensation disbursements.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Resolution number 2009 -116 establishing an imprest checking account at BOTC for Workers'
Compensation disbursements. This is necessary due to a contract with Matrix Absence Management a
new third party administrator, which is effective November 1, 2009.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REQUESTED:
Adoption of Resolution No. 2009 -116
ATTENDANCE: Marty Wynne, Christina Edleston
DISTRIBUTION OF DOCUMENTS:
Two signed copies of the resolution to the Finance Department
One signed copy of the resolution to Risk Management
REVIEWED
LEGAL COUNSEL
For Recordin Stam . Onl
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing an Imprest
Checking Account for Workers'
Compensation Disbursements
RESOLUTION NO. 2009 -116
WHEREAS, Deschutes County has a need for an imprest checking account for handling
workers' compensation disbursements; and
WHEREAS, ORS 294.465 provides that checking accounts for handling disbursements must be
established by resolution of the Board of County Commissioners; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That a checking account shall be established for the handling of workers'
compensation disbursements.
Section 2. That the amount deposited into such account annually will not exceed
appropriations for such expenditures in the Insurance Fund (Fund 670).
Section 3. Disbursements from this checking account must be supported by a record for such
disbursements and an accounting of all such expenditures shall be maintained with the account
records.
Section 4. The Finance Department will be responsible for the reconciliation of the account in
accordance with its policies and procedures.
Page 1 of 2- Resolution No. 2009 -116 (9/23/09)
DATED this 23rd day of September 2009.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice Chair
Recording Secretary ALAN UNGER, Commissioner
Page 2 of 2- Resolution No. 2009 -116 (9/23/09)