HomeMy WebLinkAboutM57 Grant ApplicationDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 30, 2009
Please see directions for completing this document on the next page.
DATE: September 23, 2009
FROM: Deborah Feffer Adult Parole and Probation 330 -8255
TITLE OF AGENDA ITEM:
Consideration of approval of Document No. 2009- 574, an application to Oregon Department of
Corrections for supplemental funding for the supervision and treatment of drug addicted offenders.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The 75th Oregon Legislative Assembly, 2009, made appropriations to the Oregon Department of
Corrections for the purpose of providing funds to local community corrections departments for the
supervision and treatment of offenders addicted to drugs or alcohol.
This funding is ongoing to implement provisions of Ballot Measure 57 (2008) and HB 3508 (2009).
Ballot Measure 57 called for the incarceration of repeat property crime offenders. It also contained
provisions to enhance the ability of local community corrections departments to supervise and treat
property offenders in the community; recognizing the relationship between drug addiction and prop ;rty
crime and the value of treatment in preventing repeat offenses.
On September 14, 2009, the Deschutes County Public Safety Coordinating Council endorsed the
application and recommended its submission.
FISCAL IMPLICATIONS:
Submission and approval of Document No. 2009 -574. If approved, the application will result in
Deschutes County Community Corrections receiving $434,000 over the FY 2010/2011 biennium to
finance supervision and treatment of drug- addicted offenders.
RECOMMENDATION & ACTION REQUESTED:
Approve the application.
ATTENDANCE: J. Kenneth Hales, Community Justice Director
DISTRIBUTION OF DOCUMENTS:
Originals to Ken Hales for final signatures.
Oregon Dept. of Corrections'
09/24/2009 THU 11137 FAX 541 385 1804 Deech Co P & P
X002'003
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Porn is also required. Nthis form is not included with the document, the document will be returned to
the Department Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Adminlrtrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
09.24.09
Please complete all sections above the Official Review line.
Department:
Contractor /Supplier /Consultant Name:
Contractor Contact:
9051
Dawn Persels
Type of Document: Grant application
Parole & Probation
Contractor Phone #:
(503) 945-
Goods and /or Services: Supervision and treatment for drug addicted offenders on
community corrections supervision.
Background & History: The 75th Oregon Legislative Assembly made appropriation to
the Oregon Department of Corrections for the purpose of providing funds to local
community corrections departments for supervision and treatment of offenders addicted
to drugs or alcohol. For the FY 2010/2011 biennium Deschutes County community
corrections is eligible to receive $434,000. The attached application Identifies how the
the Deschutes County community corrections department will utilized these funds
pursuant to the instructions provided by the Oregon Department of Corrections.
Agreement Starting Date: TBD Ending Date:
Annual Value or Total Payment:
'$217,000
❑ Insurance Certificate Received (check box)
Insurance Expiration Date: NA
1TBD
Check al that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes ( <$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ® No
If No, has budget amendment been submitted? ❑ Yes ® No
Is this a Grant Agreement providing revenue to the County? ® Yes ❑ No
Special conditions attached to this grant: Grant conditions will be specified in a
subsiquent IGA.
9/24/2009
09/24/2009 THU 11137 FAX 541 385 1804 De5Ch Co P & P
Deadlines for reporting to the grantor: Reporting requirements will be specified in a
subsiquent IGA.
Z10031003
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
It is a grant - funded position so that this will be noted in the offer letter. ❑ Yes ❑ No
Contact information for the person responsible for grant compliance: Name: TBD
Phone #:
Departmental Contact and Title: Tanner Wark Phone #:
541.330.8260
Department Director Approval:
x•24/
Date
Distribution of Document: Who gets the original document and /or copies after it has
been signed? Include complete information if the document is to be mailed. NA
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
t7 Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review
Document Number
Date
9/24/2009
OREGON DEPARTMENT OF CORRECTIONS
COMMUNITY CORRECTIONS
2575 CENTER ST. NE
SALEM, OREGON 97301
503 - 945 -9050
APPLICATION:
Supplemental Funds for Drug Addicted Persons
APPLICATIONS DUE:
September 4, 2009
Or
October 5, 2009
Oregon Department of Corrections
Community Corrections
Supplemental Funds for Drug Addicted Persons
SECTION ONE
General Information
I. INTRODUCTION
Supplemental funds have been made available by the legislature for drug- addicted
persons as part of the implementation of Measure 57. A statewide approach to
intervention has been defined to meet the statutory requirement that the programs
funded be guided by evidence -based practices and be designed to reduce crime and
drug addiction. The approach includes a balance of treatment, supervision, and
immediate sanctions.
According to statute, the Department of Corrections shall make grants to counties to
provide supplemental funding for:
(a) the operation of jails;
(b) treatment services for drug- addicted persons charged with a crime listed in
ORS 137.717, convicted of a crime listed in ORS 137.717, or for those who
have been convicted of predicate crimes related to ORS 137.717 and who
have been placed on community supervision, and scoring as high or medium
risk to re -offend on the Oregon Case Management System risk tool, or other
validated risk tool approved by the Department; and
(c) intensive supervision including incarceration for violating the conditions of that
supervision for drug- addicted persons charged with a crime listed in ORS
137.717, convicted of a crime listed in ORS 137.717, or for those who have
been convicted of predicate crimes related to ORS 137.717 and who have
been placed on community supervision, and scoring as high or medium risk to
re -offend on the Oregon Case Management System risk tool, or other
validated risk tool approved by the Department.
II. FUNDING
The legislature has appropriated ten million dollars ($10,000,000) for the biennium
2009 -2011. Supplemental funds will be made available to counties based on a formula
that matches the county's percentage share of community corrections grant -in -aid funds
(see Attachment A). Every county will be eligible for a minimum grant of $50,000. A
county or a group of counties may submit an application for these funds, as described in
this publication.
The Director of the Department of Corrections, after consulting with the Community
Corrections Commission, shall review the applications and determine the funds to be
allocated to each county. In the event that some of the funds are not allocated in this
first round of funding, the balance of funds will be made available as enhancement
funding through a competitive process based on scored program proposals in a process
to be defined later.
III. APPROVAL PROCESS
The Community Corrections Commission shall review the applications and make
recommendations to the Director or designee. The criteria upon which the advisory
board shall base their review will include:
(a) ability of the proposed approach to reduce crime and drug addiction;
(b) extent to which the approach is guided by evidence -based practice and /or
research; and
(c) whether the approach is comprehensive, involving a mix of supervision, services,
and sanctions; and
(d) whether the approach is collaborative, engaging local criminal justice system
agencies and local service providers working together.
Oregon Department of Corrections
Community Corrections
Supplemental Funds for Drug Addicted Persons
SECTION TWO:
Standards for Interventions
This new investment in effective interventions for drug addicted persons on supervision
will be guided by evidence -based practices which are best designed to reduce crime
and drug addiction. The required approach includes a balance of treatment,
supervision, and immediate sanctions. While each county or group of counties may
design an intervention unique to their community, the approach should incorporate
these principles:
• Assessment which is standardized, objective, and comprehensive should be
used to prioritize treatment, determine criminal risk factors, and to determine the
proper level of care. Assessments of risk should be based on actuarial risk
assessment tools.
• Rules, requirements and expectations for participants, including consequences
for success and for failure are made formal and clear by an authority figure.
• An individual case plan should be developed for each offender. The case should
include criminal risk factors in addition to addiction that will be addressed in
treatment.
• Treatment program design should address issues of motivation. Treatment
options should be available for offenders consistent with their assessed stage of
change.
• Treatment should be based on cognitive and behavioral interventions and social
learning approaches. Treatment programs should be of sufficient length and
intensity to produce stable behavior changes based on replacing old patterns of
thinking and behaving and learning and practicing new skills for avoiding drug
use and criminal behavior.
• Utilize a system of graduated sanctions and incentives which are swift and sure
and which encourage recovery goals while holding offenders accountable for
non - compliance behaviors.
• Weekly random drug testing should occur. There should be a consequence for
this or any other rule violation, but that consequence should not automatically
result in withdrawal from treatment. In fact, sanctions should be used to assure
longer stays in treatment which are associated with good outcomes.
• Co -ed treatment should be avoided if possible. Women generally experience
better outcomes when treated in gender- specific and gender- responsive settings.
• Programs should include relapse prevention planning and comprehensive
transition planning so that participants are more likely to adjust to the next level
of care or change in living situation.
• Addictions treatment programs must be licensed by the state to provide
addictions treatment
Performance Goals: Interventions funded through this process will be evaluated.
Goals for the evaluation are as follows:
Treatment programs will be evidence - based: Programs will be reviewed for
compliance with SB 267 using the Corrections Program Checklist.
Recidivism will be reduced: Participants will recidivate at lower rates than similar
untreated offenders. Recidivism will be measured, including reconviction and re-
arrest.
Participants will reduce drug use: Results of random urinalysis will be analyzed.
Participants will show evidence of improved community functioning: Improved
community functioning will be measured by successful completion of the program
and through the existing community corrections performance measures (successful
completion of supervision, employment, payment of restitution and /or community
service work).
Data Requirements:
Offenders who participate in the program will be identified in CIS. The start and stop
date of actual program participation as well as the reason for program closure will be
entered in the Treatment Module in CIS. Program participants will be assessed for level
of severity of addiction, using the Texas Christian University screening tool (available at
no- cost). Program participants will be required to sign a consent to have data pulled
from two existing state data basis: PRISM which provides information about
employment, and CPMS which provides information about treatment.
Oregon Department of Corrections
Community Corrections
Supplemental Funds for Drug Addicted Persons
SECTION THREE:
Application
I. APPLICATION SUBMISSION
There will be two dates by which applications can be submitted. By September 4,
2009 or October 5, 2009 respondents must submit one (1) original and one complete
copy of the application to:
Mark Cadotte, Chief
Community Corrections
Department of Corrections
2575 Center St. NE
Salem, OR 97301
Fax: 503 - 373 -7810
Faxed copies will be accepted, but must be followed with the mailed originals.
II. APPLICATION INSTRUCTIONS
A. Th e Application Cover Page (Attachment B) must be included and attached as
the first page of your application.
B. Applicatio ns must be reviewed and approved by the local public safety
coordinating council or councils and must include documentation of this approval.
C. Applications must be clearly typewritten and single spaced on 8.5 " x 11" paper
printed on only one side of the page. Do not use a type size less than 12 c.p.i.
D. Applications must restate the questions and use the same numbering and
lettering sequence as in the application format. All documents must be included
and received by the deadline for the proposal to be considered.
III. APPLICATION CONTENT
A. Description of Services
Describe the intervention your county proposes to provide by answering the following
questions. Be sure to integrate into your responses how the standards for intervention
described in Section II will be addressed.
1. Describe your intervention approach. How will you use supervision, treatment, and
immediate sanctions to reduce drug abuse and criminal behavior?
2. Describe the treatment program design, including expected duration and intensity.
3. Describe any collaborations in your approach, including local criminal justice system
and local servicers providers.
4. How will risk assessment will be used, and what risk assessment tool will be used?
5. Describe how you will randomize drug testing.
6. What research or evidence is there that supports the approach? If the approach has
been in operation for at least a year, what have been the outcomes of the approach? If
the approach has been in operation for at least a year, how do participants rate on the
community corrections performance measures (recidivism, successful completion of
supervision, employment, benefit from treatment, payment of restitution and /or
community service work)?
B. Budget
Show the budget for the intervention approach using the form in Attachment C. List
personnel by job title and FTE. List all materials and services by type. List all
contracted and professional services by type. Include state funds and any other funds
will be used to operate the program. A county may apply for up to 100% of the funds
identified in Attachment A.
ATTACHMENT A
Supplemental Funds Available By County
Round One
County
Share of Workload
Supplemental Funds Available
Baker
0.42%
$50,000
Benton
1.01%
$95,445
Clackamas
6.10%
$576,450
Clatsop
1.31%
$123,795
Columbia
1.34%
$126,630
Coos
1.80%
$170,100
Crook
0.55%
$51,975
Curry
0.46%
$50,000
Deschutes
4.60%
$434,700
Douglas
3.39%
$320,355
Gilliam _
0.08%
$50,000
Grant
0.13%
$50,000
Harney
0.27%
$50,000
Hood
0.32%
$50,000
Jackson
5.77%
$545,265
Jefferson
0.64%
$60,480
Josephine
2.64%
$249,480
Klamath
2.50%
$236,250
Lake
0.28%
_ $50,000
Lane
9.57%
$904,365
Lincoln
1.54%
$145,530
Linn
4.39%
$414,855
Malheur
1.26%
$119,070
Marion
11.02%
$1,041,390
Morrow
0.21%
$50,000
Multnomah
22.01%
$2,0799,450
Polk
1.41%
$133,245
Sherman
0.06%
$50,000
Tillamook
0.68%
$64,260
Umatilla
2.54%
$240,030
Union
0.68%
$64,260
Wallowa
0.11%
$50,000
Wasco
0.74%
$69,930
Washington
8.08%
$763,560
Wheeler
0.01`)/0
$50,000
Yamhill
2.15%
$203,175
8
ATTACHMENT B
APPLICATION COVER PAGE
COUNTY NAME: DESCHUTES COUNTY
CONTACT NAME: TANNER WARK
CONTACT ADDRESS: 63360 BRITTA ST. BLDG #2, BEND OREGON, 97701
TELEPHONE NUMBER: 541 - 330 -8260
E -MAIL ADDRESS: tannerw @deschutes.org
Offender population to be served:
The Drug Addicted Intensive Services Program will serve those offenders who have an
identified drug addiction which is affecting their ability to function in the community, have
been convicted of a crime that is listed in ORS 137.717, score "high" to "medium" on the
LSCMI risk assessment and are in the "contemplative" to "action" stage of change.
Number of offenders who will participate in the program:
At any given time 75 individuals will be involved in the program and approximately 150
offenders will be served over a 12 month period.
4 j
Description of Services Provided:
1. Describe your intervention approach. How will you use supervision,
treatment, and immediate sanctions to reduce drug abuse and criminal behavior?
The Intensive Services Program (ISP) is designed to provide enhanced supervision and
support to the above mentioned target population. The program is comprised of two
components. One is the specialized ISP caseload. The second is the ISP treatment
support service.
The ISP caseload component is a specialized caseload of offenders that meet program
eligibility requirements and are determined to be high risk. A single parole and
probation officer (PPO) will supervise these offenders. This PPO will be trained in
motivational interviewing, cognitive restructuring and substance abuse. This PPO will
be knowledgeable of community based treatment providers and social service agencies.
The PPO will incorporate these skills into an intensive case management program.
Regardless of whether the offender assigned to the ISP caseload is newly sentenced or
transferred from an existing caseload the offender will have a case plan developed
which will identify the offender's top three to four criminogenic needs of the offender and
a treatment regimen will be designed. The ISP officer will strictly monitor compliance
with treatment. Violations of supervision will result in a swift response using graduated
sanctions that will include cognitive classes, community service, electronic monitoring,
and short jail sanctions.
The second component is ISP treatment support services. Offenders will be eligible to
receive ISP treatment support services if they meet the aforementioned eligibility criteria
and are assessed to be medium risk. These offenders will not be assigned to the ISP
caseload but will be provided the same level of service support as the high risk
offenders who comprise the ISP caseload.
All ISP program participants will be required to complete an alcohol and drug treatment
program. All will be referred to treatment programs that best meet the offender's
responsivity to learning style and motivation. All are subject to sanctions. Sanctions will
be applied in a manner that will address the type and seriousness of violation.
Sanctions will include, but are not limited to; assignment of additional community
service, placement on electronic monitoring, requirement to complete the agency's 12 to
16 week Moral Reconation Therapy program or jail incarceration. Participants
sanctioned to a period of incarceration in the Deschutes County Adult Jail may be
assigned by facility staff to participate in the cognitive training or drug and alcohol
treatment programming provided within the facility.
2. Describe the treatment program design, including expected duration and
intensity.
Treatment providers selected to receive funds from this program shall have a current
Corrections Program Checklist with a satisfactory score or better and /or be in the
10
process of increasing the program score. Treatment providers providing service for this
program will not conduct co -ed groups for offenders in the program. Communication
between the treatment provider and the ISP staff will be done on a bi- weekly basis.
Treatment programs will use random UA's as means of checking compliance with the
program; this may be in concert with the parole and probation's random UA program.
Treatment programs will use a cognitive behavior approach.
All program participants will be required to attend group as directed. Offenders will start
an intensive treatment regimen requiring three groups a week. With substantial
compliance, treatment groups shall be reduced in accordance with the treatment
provider's program. Treatment program duration is a minimum of 90 days.
3. Describe any collaborations in your approach, including local criminal justice
systems and local services providers.
The ISP program will work in concert with program treatment providers to insure
program goals are being met and offender criminogenic needs are being addressed. In
the event a probation offender is revoked, the supervising officer will communicate with
the District Attorney's office and the Court to ensure all parties are aware of the
offender's performance and to provide recommendations. ISP staff will coordinate
continuation of treatment with the Deschutes County Sheriffs' Office and the Deschutes
County Health Department for program participants serving a period of incarceration in
the jails and assigned to the jail Restart Program.
4. How will risk assessments be used, and what risk assessment tool will be
used.
All potential program participants will be assessed using the OCMS, LSCMI and the
Texas Christian University's drug screening. Assessment findings will be used to assist
in determining suitability for assignment to the program and to develop the participant's
case plan, particularly as it relates to addressing the offender's criminogenic need and
determining treatment plans.
5. Describe how you will randomize drug testing.
The offenders will be assigned to the department's random urinalysis (UA) program.
The random UA program is a tool used to assess the offender's compliance with
treatment and supervision. Offenders are given a form, assigning them a number and
providing instructions of how the program works. These offenders are required to call in
daily to the UA hotline. If their number is the assigned number for the day, they are
required to report before 5pm to submit to an UA. All program participants will be
assigned to the department's UA program for the first 90 days of program participation.
Continued participation is determined by the supervising officer.
6. What research or evidence is there that supports the approach? If the
11
approach has been in operation for at least a year, what have been the outcomes
of the approach? If the approach has been in operation for at least a year, how
do participants rate on the community corrections performance measures
(recidivism, successful completion of supervision, employment, benefit from
treatment, payment of restitution and /or community service work)?
A number of recognized evidenced based practices are used in this program. Program
participant's risk needs will be assessed by use of a widely recognized actuarial based
risk -needs assessment instrument. The intrinsic motivation of the participant will be
reinforced by the PPO in part through the use of motivational interviewing techniques.
Case plan and targeted interventions will be based on appropriate application of the
Risk Principle, Need Principle, Responsivity Principle, Dosage of Structure, and
Treatment. Cognitive programming is provided by department staff and other specific
skills training is supported and will be provided as indicated by the case plan. The
specialized caseload model as employed by the ISP caseload component of the
program is a recognized best practice for offenders with mental health needs. This
model has also shown promise with sex offender and domestic violence offender
supervision and is a promising approach when applied to this program's population.
There is no available research literature specifically applicable to this program and
therefore no comparable outcome data exists. However, the major elements employed
in the program are well researched and considered evidenced based. Performance
data will be collected allowing for participant performance to be measured against the
participant's prior performance, the general offender population and other offender
subsets. Performance measures will include the five data elements collected by the
Oregon the Department of Corrections (see table below) and:
• Reduction in drug use, to be measured through treatment notes, urinalysis
results, and exit interviews.
• Reduction in crime, to be ascertained through criminal history checks over a
multi -year period following completion of the program.
• Increased Restitution Collection Rate, to be determined by the amount and
frequency of payments for the duration of the ISP program.
• Program Participation, to be tracked by offender start and stop dates on the ISP
caseload will be documented in the CIS treatment module.
OREGON DEPARTMENT OF CORRECTIONS
Outcome Measures for DESCHUTES County
HIGH and MEDIUM Caseload Only
On August 11, 2009
Closures February 11, 2009 to August 11,
2009
Admissions 2005/2ND
Half
f___1
EMPLOYMENTdTREATMENT
RESTITUTION
COMMUNITY
SERVICE
POSITIVE CASE
CLOSURES
RECIDIVISM
Post - Prison
Probation
Post - Prison
Probation
Location
Hi -Med
Hi -Med
Hi -Med
Hi -Med
Hi -Med
Hi -Med
Hi -Med
Hi -Med
Statewide
41%
34%
24%
43%
67%
45%
40.5%
39.1%
DESCHUTES
56%
43%
25
?
.' _
68%
'60
" �I
L v � h
w
ga ill
12
Attachment C
Intervention Budget Summary
Program Ex p enses
M -57 State Funds
Other State Funds
County/
Local Funds
Total
1 FTE Parole and
Probation Officer
Wages
69,146
69,146
37,505
Taxes and Benefits
37,505
1 FTE Parole and
Probation Specialist
Wages
59,404
59,404
Taxes and Benefits
34,854
34,854
MATERIALS AND
SERVICES
38,000
38,000
CONTRACT SERVICES
AND PROFESSIONAL
SERVICES
195,700
195,700
13
Michael Sullivan (Chair)
Presiding Judge
Tammy Baney
Commission Chair
Sandy Baxter
Chief of Police, Bend
Larry Blanton
Sheriff
Aaron L. Brenneman
Attorney
Jack Blum
Citizen Member
Bev Clamo
Citizen Member
Michael T. Dugan
District Attorney
Scott Johnson
Health and
Mental Health Dir.
Dave Kanner
County Administrator
J. Kenneth Hales
Community Justice Dir.
Emest J. Mazorol III
Court Administrator
Donna McClung
Oregon Youth Authority
Becky McDonald
Director, 9 -1 -1
Lt. Carl Rhodes
Oregon State Police
Ronnie Roberts
Chief of Police, Redmond
Hillary Saracen
Commission on Children
& Families Director
Alan Unger
Commissioner /Alternate
Ed Bolero
Councilman, Redmond
Aaron Brenneman
Attorney
Shelly Smith
Executive Director, KIDS Center
Eileen Stein
City Manager, Sisters
Deschutes County Public Safety Coordinating Council
1300 NW Wall, Bend, OR, (541) 888 -3118; kenha @deschutes.org
September 23, 2009
Mark Cadotte, Community Corrections Chief
Department of Corrections
2575 Center Street N.E.
Salem, Oregon 97301 -4667
RE: Supplemental Funding for Drug Addicted Persons
Grant Application
Dear Mark:
Enclosed please find a copy of the Deschutes County Community
Corrections application for supplemental funds for addicted persons.
On September 14, 2009 the Deschutes County Public Safety
coordinating Council reviewed the application and in a unanimous
vote, endorsed the application and recommended that the
Community Corrections Director proceed with submission of the
application.
Sincerely,
Michael C. Sullivan, Chair
Public Safety coordinating Council
C: Tammy Baney, Commissioner