Loading...
HomeMy WebLinkAbout2009-10-14 Business Meeting Minutesfi Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 14, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke and Alan Unger; Commissioner Tammy Baney was out of the office. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Joe Stutler, County Forester; Tom Blust, Road Department; Mark Pilliod, Legal Counsel; and three other citizens. No representatives of the media were present. Vice Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Order No. 2009 -064, Approving Annual Appointments to the Board of Property Tax Appeals. UNGER: Move approval. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Vice Chair Signature of an Intent to Award Contract Letter for an Employment Firm to Provide Temporary Workers for the Road Department. Minutes of Board of Commissioners' Business Meeting Wednesday, October 14, 2009 Page 1 of 6 Pages Tom Blust explained that his department uses an employment firm to place temporary workers. The apparent winning bid is with Express Employment Professionals, which was not the lowest bid regarding dollar amount, but their other qualifications were superior. The scoring categories were based on past performance, solvency and resources. UNGER: Move approval of Vice Chair signature. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2009- 590, the 2009 Fund Exchange Agreement Detailing the Responsibilities of ODOT and Deschutes County regarding the Exchange of STP Funds for State Funds. Mr. Blust asked that this be removed from the agenda, as they may be able to use this funding on an earmarked project instead, saving about $27,000. 5. Before the Board was Consideration of Approval of County Administrator Signature of Document No. 2009 -589, an Intergovernmental Agreement with the Oregon Office of Emergency Management regarding Firefree and Defensible Space Efforts. Joe Stutler explained the item, which is the second of what he hopes will be several more grants of this kind. For every acre that the public treats for defensible sense, the grant provides $33. Based on the cubic yards of debris over the past three years, there is in excess of $14 million of in -kind match. Commissioner Unger stated that it would be helpful to have this kind of information available to the legislature, as the impact is huge. Mr. Stutler pointed out that many structures have been saved because of the preparation of land in this manner. UNGER: Move approval of Vice Chair signature. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 14, 2009 Page 2 of 6 Pages 6. Before the Board was Consideration of Signature of Document No. 2009- 587, a Deed of Dedication for Road and Utility Purposes — Haul Road Public Trail. Ms. Rozic said this is the final step in the process, after four years of work. A final condition of approval is the dedication of the road near Entrada Road. UNGER: Move approval. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. UNGER: Move approval of the Consent Agenda. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. Consent Agenda Items 7. Signature of Document No. 2009 -592, Amending a Note regarding the Sale of Property in the La Pine Industrial Park 8. Signature of Order No. 2009 -062, Authorizing the County Administrator to Sign Agreements with Swalley Irrigation District regarding the Jail Expansion Project 9. Signature of Resolution No. 2009 -121, Transferring Appropriations in the Sheriff's Office Fund — Materials and Services 10. Signature of Minutes of Meetings: • Work Sessions: September 28 and 30; October 5 and 7 • Business Meetings: September 28 and 30; October 5 11. Approval of economic development grants to the following nonprofit agencies: • Volunteer Insights — Commissioners Baney and Unger granted $1,250 each. • Healthy Beginnings — Commissioners Baney and Unger granted $875 each. • The Sisters Quilt Show — Commissioner Baney granted $500. • Cat Rescue, Adoption & Foster Team — Commissioner Baney, $500; Commissioners Luke and Unger, $300 each. • Leadership Redmond — $200 from each Commissioner. • Leadership Bend — $200 from each Commissioner. Minutes of Board of Commissioners' Business Meeting Wednesday, October 14, 2009 Page 3 of 6 Pages • Deschutes Water Alliance — $500 each from Commissioners Luke and Baney; $3,650 from Commissioner Unger. CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District (two weeks) in the Amount of $19,379.60. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -H County Service District (two weeks) in the Amount of $4,586.41. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,999,895.68. UNGER: Move approval, subject to review. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, October 14, 2009 Page 4 of 6 Pages 15. Before the Board were Additions to the Agenda. Before the Board was Consideration of Signature of Document No. 2009- 609, a Bargain and Sale Deed relating to a Transfer of Real Property with the City of Redmond. Mark Pilliod said that the deed represent the conclusion of negotiations over a lengthy period of time. They have completed the replacement of the parking, and this transfers the County property to the City and the City's property to the County. UNGER: Move approval of the Deed and Acceptance of property to and from the City of Redmond. LUKE: Second. VOTE: UNGER: Yes. LUKE: Chair votes yes. Mr. Kanner said that Commissioner Baney had advised him that the Environmental Quality Commission is meeting in Klamath Falls on Friday, October 23. She suggested that perhaps a representative of the County attend and provide input during the public comment period regarding the South County groundwater situation. He said that Dick Pedersen of the Department of Environmental Quality might feel that they are going over his head. Commissioner Luke stated that it depends on the nature of the comments offered. Commissioner Unger said that there is also concern about how to handle the Lower Bridge mine site issue, which is primarily a DEQ problem. A brief discussion took place, and it was decided that it might be beneficial to have a Commissioner attend. Citizen Jack Blum had questions regarding the motions made approving accounts payable vouchers "subject to review ". Commissioner Luke answered his questions, and invited him to visit the Finance Department to see how invoices and other documents are handled. Minutes of Board of Commissioners' Business Meeting Wednesday, October 14, 2009 Page 5 of 6 Pages Being no further items addressed, the meeting adjourned at 11:05 a.m. DATED this 14th Day of October 2009 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Tammy Baney, Chair Dennis R. Luke, Vice Chair Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Page 6 of 6 Pages Wednesday, October 14, 200 ► TES Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, OCTOBER 14, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Order No. 2009 -064, Approving Annual Appointments to the Board of Property Tax Appeals — Nancy Blankenship, Clerk 3. CONSIDERATION of Vice Chair Signature of an Intent to Award Contract Letter for an Employment Firm to Provide Temporary Workers for the Road Department — Dennis Morris and/or Tom Blust, Road Department 4. CONSIDERATION of Signature of Document No. 2009 -590, the 2009 Fund Exchange Agreement Detailing the Responsibilities of ODOT and Deschutes County regarding the Exchange of STP Funds for State Funds — George Kolb, Road Department 5. CONSIDERATION of Approval of County Administrator Signature of Document No. 2009 -589, an Intergovernmental Agreement with the Oregon Office of Emergency Management regarding Firefree and Defensible Space Efforts — Joe Stutler, County Forester 6. CONSIDERATION of Signature of Document No. 2009 -587, a Deed of Dedication for Road and Utility Purposes — Haul Road Public Trail — Teresa Rozic, Property & Facilities Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2009 Page 1 of 6 Pages CONSENT AGENDA 7. Signature of Document No. 2009 -592, Amending a Note regarding the Sale of Property in the La Pine Industrial Park 8. Signature of Order No. 2009 -062, Authorizing the County Administrator to Sign Agreements with Swalley Irrigation District regarding the Jail Expansion Project 9. Signature of Resolution No. 2009 -121, Transferring Appropriations in the Sheriff's Office Fund — Materials and Services 10. Signature of Minutes of Meetings: • Work Sessions: September 28 and 30; October 5 and 7 • Business Meetings: September 28 and 30; October 5 11. Approval of economic development grants to the following nonprofit agencies: Volunteer Insights — Commissioners Baney and Unger granted $1,250 each. • Healthy Beginnings — Commissioners Baney and Unger granted $875 each. • The Sisters Quilt Show — Commissioner Baney granted $500. Cat Rescue, Adoption & Foster Team — Commissioner Baney, $500; Commissioners Luke and Unger, $300 each. • Leadership Redmond — $200 from each Commissioner. • Leadership Bend — $200 from each Commissioner. Deschutes Water Alliance — $500 each from Commissioners Luke and Baney; $3,650 from Commissioner Unger. CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2009 Page 2 of 6 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 15. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388- 6572.) Wednesday, October 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 15 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, October 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, October 21 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 22 8:00 a.m. Annual Meeting with the Sunriver Service District Board, at Sunriver, Great Hall Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2009 Page 3 of 6 Pages Monday, October 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, October 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, November 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, November 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, November 9 10:00 a.m. Board of Commissioners' Meeting 12 noon Regular Meeting with Department Directors 1 :30 p.m. Administrative Work Session — could include executive session(s) Wednesday, November 11 Most County Offices will be closed to observe Veterans' Day. Thursday, November 12 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond City Hall 3:00 p.m. COACT Meeting, Redmond November 15 through 20 Annual Association of Oregon Counties' Conference — Portland Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2009 Page 4 of 6 Pages Thursday, November 26 Most County Offices will be closed to observe Thanksgiving Friday, November 27 Most County Offices will be closed to observe Thanksgiving (unpaid day off) Monday, November 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, December 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 3 10:00 a.m. Regular Update with District Attorney 11:00 a.m. Regular Update with Community Development 12:00 noon Meeting of Full Audit Committee 3:00 p.m. Regular Meeting with Road Department 4:00 p.m. Regular Meeting with Solid Waste Department Monday, December 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, December 9 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 10 11:00 a.m. Regular Update with Health and Human Services Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2009 Page 5 of 6 Pages Wednesday, December 16 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 17 10:00 a.m. Regular Update with Community Justice Thursday, December 24 Most County Offices will be closed to observe Christmas (unpaid day off} Friday, December 25 Most County Offices will be closed to observe Christmas Thursday, December 31 Most County Offices will be closed to observe New Years (unpaid day ofd Friday, January 1 Most County Offices will be closed to observe New Years Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, October 14, 2000 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org ADDITION TO BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, OCTOBER 14, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend CONSIDERATION of Signature of Document No. 2009 -609, a Bargain and Sale Deed relating to a Transfer of Real Property with the City of Redmond — Mark Pilliod, Legal Counsel