HomeMy WebLinkAboutIntent to Award - Road Dept Temp EmployeesDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutcs.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 14, 2009
Please see directions for completing this document on the next page.
DATE: October 7, 2009
FROM: Dennis Morris Road Department Phone # 322 -7125
TITLE OF AGENDA ITEM:
Consideration of intent to award a contract for an employment firm to supply workers for temporal-)
employment with the Deschutes County Road Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The Road Department uses an employment firm to hire seasonal temporary employees for the purpose
of general labor and traffic control. The employment firm is responsible for all payrolls including
employer's tax liabilities, worker's compensation and unemployment insurance.
A Request for Proposal was advertised with five firms submitting proposals. Based upon a review o!'
qualifications and cost by a review team, the Road Department recommends award of this contract t
Express Employment Professionals of Bend, Oregon.
FISCAL IMPLICATIONS:
Funds are budgeted in the 2009 -2010 fiscal year with a maximum not to exceed amount of
$250,000.00. The contract has a provision for additional extensions up to two years.
RECOMMENDATION & ACTION REQUESTED:
The Road Department recommends approval and signature of intent to award contract #2009 -509 by
the Chair of the Board of County Commissioners to the most qualified firm, Express Employment
Professionals of Bend, Oregon.
ATTENDANCE: Kelli Candella and /or Tom Blust
DISTRIBUTION OF DOCUMENTS:
Copy of signed intent to award to Wanda Kunz, Road Department.
co
c -4 Road De artment
61150 S.E. 27th St., Bend, OR 97702
(541) 388 -6581 • FAX (541) 388 -2719
October 6, 2009
To: Tom Blust, Director
Deschutes County Road Department
From:
Subject:
Dennis Morris, Support Services Manager
Deschutes County Road Department
Contract award for an employment firm supplying workers for temporary
employment to the Road Department
BACKGROUND:
An RFP was prepared for soliciting an Employment Firm to Supply Workers for Temporary
Employment with Deschutes County Road Department.
The project was advertised in the Bend Bulletin on September 9 and September 14, 2009.
DISCUSSION:
A total of nine (9) firms acquired RFP documents with five (5) firms submitting proposals to the
Road Department.
Proposals were opened on September 26, 2009. All submitted proposals were reviewed and
ranked based on predetermined criteria outlined in the RFP documents. The categories for revievk
included: Financial Resources, Qualifications, Supportive Information, Past Performance,
Approach and Understanding of the Project, Cost and Minimum Qualifications.
Express Employment Professionals of Bend, Oregon was the most qualified firm.
RECOMMENDATION:
The Road Department recommends that the contract be awarded to the most qualified bidder,
Express Employment Professionals of Bend, Oregon, for a not to exceed amount of $250,000.00
for the 2009 -2010 budget year.
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October 14, 2000
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701 -1960
(541) 388 -6570 • Fax (541 ) 385 -3202
www.co.deschutes or.us
board @co.deschutes or.us
Tammy Baney
Dennis R Luke
Alan Unger
Sent via facsimile (541) 389 -1581 / 3 pqs) & First Class Mail
Express Employment Professionals
400 SW Bluff Dr., Suite 200
Bend, OR 97701
RE: Project — Request for Proposal (RFP) for Employment Firm to Supply Workers
for Temporary Employment with Deschutes County Road Department
NOTICE OF INTENT TO AWARD RFP
On October 14, 2009, the Board of County Commissioners of Deschutes County,
Oregon, considered RFP's for the above- referenced project. The Board of County
Commissioners determined that the apparent responsible RFP for the project was
Express Employment Professionals of Bend, Oregon.
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137 - 047 -0610. A copy of this Notice is being provided to each firm or
person that submitted a RFP for the project. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award of RFP set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award RFP to the Board of County Commissioners of Deschutes
County, Oregon, at the above address. The seven (7) calendar day protest period
will expire at 5:00 PM on Wednesday, October 21, 2009.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost - Effective Manner
Express Employment Professionals
October 14, 2009
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, October 28,
2009 before the Board of County Commissioners of Deschutes County Oregon, acting
as the RFP Review Board, in the Deschutes County Services Center, 1300 NW Wall
Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award RFP
becomes an Award of RFP without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute three (3) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, telephone (541) 388 -6625 or FAX
(541) 383 -0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis R. Luke, Vice Chair
Enclosures: OAR 137 - 303 -0104
cc w /enc: Transmitted by Facsimile and First Class Mail on October 14, 2009 to
All Firms Submitting RFP's (3 pages) See attached List
BIDDER'S LIST FOR
EMPLOYMENT FIRM TO SUPPLY WORKERS FOR
TEMPORARY EMPLOYMENT WITH
DESCHUTES COUNTY ROAD DEPARTMENT
Bend Instant Labor
P.O. Box 9192
Bend, OR 97708 -9192
(541) 389 -7474
Fax (541) 389 -1305
e -mail: rkchavesmsn.com
Certified Personnel Service Agency, Inc.
1707 N. Hwy. 97
Redmond, OR 97756
(541) 504 -9675
Fax (541) 504 -0590
e -mail: klousignont(c�cpsagencyinc.com
Express Employment Professionals
400 SW Bluff Drive, Suite 200
Bend, OR 97701
(541) 389 -1505
Fax (541) 389 -1581
e -mail: kelly.karra@,expresspros.com
Mid Oregon Personnel Services, Inc.
2248 NE Division
Bend, OR 97701
(541) 382 -0445
Fax (541) 389 -6094
e -mail: samcmidoregonpersonnel.com
Staffing Partners, Inc.
846 NW Colorado
Bend, OR 97701
(541) 318 -5950
Fax (541) 318 -5952
email: dwRstaffingoregon.com