The URL can be used to link to this page

Home My WebLink About2009-12-30 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, DECEMBER 30, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Laurie Craghead, Legal Counsel; Anthony Raguine, Community Development; Ken Harms, Risk Management; Tom Blust and George Kolb, Road Department; and ten other citizens. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2009 -027, Amending Personnel Rules. Dave Kanner explained there was an addition; for a non - represented employee to receive lead pay, this must be requested in writing by the supervisor. LUKE: Move first and second readings. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 1 of 10 Pages Chair Baney did the first and second readings by title only, declaring an emergency. LUKE: Move adoption, including adding "by emergency" in the title. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 3. Before the Board was a Continuation of a Public Hearing and Consideration of Signature of Document No. 2009 -657, a Noise Permit to Allow the Oregon Department of Transportation to Utilize the Powell Butte Highway Stockpiling Site. Chair Baney opened the hearing. Anthony Raguine gave an overview of the item, and explained that the Board had asked that ODOT look into alternative sites and to clarify the use and timing proposed for the subject site. Commissioner Luke asked that ODOT respond to questions and concerns. Jay Davenport and Mike Darling of ODOT came before the Board. Commissioner Luke asked why the Road Department site did not meet ODOT's criteria. Mr. Davenport said they inspected the County and City sites. The County location was not convenient enough and there was not enough space for their use. Tom Blust stated that the County site is about two acres; some of it would need a little work first, mostly the removal of brush. Mr. Davenport said the subject site is over eight acres. There is an existing stockpile using some of the area. Commissioner Luke asked how much space they need. Mr. Davenport said that it depends on how the site is utilized by the contractor. At least two to four acres would be needed. Mr. Blust said there is a gas pipeline through the County property, but there is a road where it can be crossed. There is a lot of County acreage beyond that location. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 2 of 10 Pages Chair Baney asked about changing the language about the duration of crushing Mr. Davenport replied he is aware that there is a concern about the potential noise, and ODOT could within the contract limit the amount of work done in that location. They revisited the construction schedule and met with ODOT inspectors, and determined that the contractor needs 30 nights to work. Commissioner Luke noted that they are not consecutive nights, so could be spread out for months. Mr. Davenport stated that they detailed the specific uses on certain days. Most of the work would be loading and unloading equipment and materials. Mid -July to mid - August would be the busiest time period. The final period, installing lines on the roadway, requires several nights of loading and unloading. Commissioner Luke asked if there was enough room at the Road Department site, would that work for ODOT. Mr. Davenport stated that it is about two miles further, and it could cost about $20,000 additional if a different site has to be utilized. Mike Darling said that there are environmental concerns and time constraints. The monetary difference comes into play if they cannot use the preferred site. They are trying to find additional funding to pave more of the road as well. August 28, 2008 is the date of a previous permit for a different location, approved by the Board; there was no public testimony at that time. Commissioner Luke asked if the ODOT people discussed utilizing additional County land. Mr. Blust said that he understood that about two acres would be adequate and their discussion went no further. Chair Baney stated that the biggest sensitivity is that this part of the County has been hit with impacts regarding a variety of issues, in particular nighttime noise, and the citizens there are very sensitive to further disruption of their lives. Commissioner Luke asked if an environmental impact study would have to be used for the County property. Mr. Blust said the property he showed ODOT is within the Bend City limits. Chair Baney noted that the City would have to do a posting on the County -owned property as well. Mr. Raguine added that there is a process for a noise variance from the City. If more property is needed, the new site would have to be noticed and a hearing held. At least twenty days' notice is required. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 3 of 10 Pages Commissioner Unger said that he finds it interesting that a noise permit was already issued previously. The last time it was a local company and the site was not used. Mr. Davenport stated that originally ODOT was going to retain the asphalt grindings, but did not after all. ODOT property beneath the Parkway was utilized instead. Commissioner Unger suggested they improve and use this site, keeping concerns in mind, and then seek out a location that has fewer impacts for future projects. He feels the problems can be minimized. Mr. Davenport said they are sensitive to this. The contractor may even decide not to use the site. Chair Baney stated that she prefers this be addressed now and not later. She would like to see other sites investigated, but does not feel that ODOT should have to pay additional fees to move it to the County property or another site. Commissioner Luke said that he supports ODOT usually, but he feels this can be addressed through using County property. He feels they have met their burden of proof, but the State and County should have sought another site. Chair Baney feels that the next time this should be more seamless, and a process should be established as soon as possible to handle this issue in the future. Commissioner Unger supports approving this and seeking a better location in the future. Chair Baney prefers to do what can be done now. She understands the timeline issues, however. Mr. Davenport asked if under conditions of approval, not allowing nighttime activities after this project, would help. This would force ODOT to not utilize this site in the future and would force them to find a different location to handle future work projects, which is not a simple thing. Commissioner Luke would like to see an alternative site used now. To site a new location will not be easy, and would not be an efficient use of the public's money. No one knows what projects will come later. Chair Baney does not want ODOT's hands tied. It is a stockpile site, and it has been approved as such. It has been there far longer than the residences. Chair Baney opened the meeting for additional public comment. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 4 of 10 Pages Leslie Katrenos commented that the noise permit in 2008 did not notify the residents. Otherwise there would have been testimony from the locals. She added that there was not going to be much stockpiling, but now it appears there will be much more than originally stated. Harry Katrenos said that there is no way for them to guarantee a thirty -day project. Things happen and change. He feels no one will really be watching it to make sure they comply. Melody Spicer lives across the street. She said that convenience and cost seem to be the biggest ODOT concerns. This would be a problem for her bed & breakfast, both in convenience and cost. An additional cost of up to $20,000 was noted by ODOT. If their bed & breakfast does not succeed, the cost to them is much higher than that. Commissioner Luke asked if 27th Street was considered, what the mailing area would be. Mr. Raguine said that he does not know what the City's requirement is. Commissioner Luke said ODOT met its burden of proof and has done some modifications. In the interest of time, he could support this if they would spend some more time analyzing the 27th Street site. There would be no environmental impact and fewer residents to be impacted. A two -mile drive does not change the contract that much. He feels this is the best location. Commissioner Unger stated that he feels the neighbors' concerns. He does not feel there will be a worst case scenario, and thinks that ODOT has met its burden of proof. Ms. Craghead said that limitations, such as thirty nights, can be written into the permit. She indicated that the permit could be rescinded if ODOT decides to work with the County on the County's property. Mr. Darling stated that the process to make these arrangements could take a lot of time; the bid documents are to be compiled by mid - January. Commissioner Luke said that a change order for stockpiling site could be done later. He is asking that they make every effort to make the 27th Street location work for them. Mr. Davenport and Mr. Darling said they can make that commitment. Mr. Davenport indicated they were not aware there would be this much of an issue for the residents. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 5 of 10 Pages Commissioner Luke asked for and received clarification of where the work will be done. Chair Baney closed the hearing. She indicated that she feels an alternative site is feasible at this time and in the future. Commissioner Luke asked Mr. Raguine to make sure the conditions noted in the ODOT letter are included in the permit. He hopes that ODOT will seek out an alternative site for the future. LUKE: Move that the noise permit be granted, with conditions in the letter and others as stated included. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes no. (Split vote.) Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney asked that item #7 be removed from the Consent Agenda. Commissioner Luke asked if #5 is different from previous agreements. Mr. Kanner stated that there were some minor changes. Chair Baney said that the changes did not impact the contract language. LUKE: Move approval of the Consent Agenda except for Item #7. Consent Agenda Items 4. Chair Signature of Document No. 2009 -684, an Intergovernmental Agreement regarding the Financing of State Public Health Services 5. Approval of County Administrator's Signature of Document No. 2009 -686, an Agreement with ABHA (Accountable Behavioral Health Alliance) regarding Funding for Mental Health Services 6. Chair Signature of Document No. 2009 -705, Annual Chemical Dependency Organization Program Renewal with the State of Oregon Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 6 of 10 Pages 7. Approval of County Administrator's Signature of Document No. 2009 -616, a Contract for Third Party Administration Services for Self- Insured Worker's Compensation Program 8. Signature of a Letter Reappointing Brendan Jackson to the Deschutes River Recreation Homesites Special Road District #1 Board, through December 31, 2012 9. Economic Development Grant: • 4 -H Leaders' Association — Commissioners Luke and Unger granted $1,000 each; Commissioner Baney granted $500 10. Approval of Minutes: • Business Meetings: November 30; December 2, 7 and 9 • Work Sessions: November 30; December 2, 7, 9, 16 and 21 Ken Harms came before the Board to address questions about item #7. He said that an actuarial study was done and those numbers were used to create a more sophisticated model by department. Statistically the most likely to have accidents are law enforcement and operators at Solid Waste and Road Department. Solid Waste and Road have a good safety program. The Sheriff's Office is faced with hazards that other departments don't have to experience. Mr. Harms stated that some claims have gone back for several years. As an organization, the percentage is less than 1% overall. Commissioner Unger asked if there is a stop loss. Mr. Harms confirmed this. Historically the contract is for three years, with an opportunity to add some time. Requests were sent to a variety of carriers that did not respond. Mr. Kanner said that there are just not enough self - insured entities in the area to support a local company. Mr. Harms said this company has a presence in Portland. LUKE: Move signature of Document No. 2009 -616. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 7 of 10 Pages CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District (two weeks) in the Amount of $6,035.09. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension /4 -H County Service District (two weeks) in the Amount of $2,581.08. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Signature of a Letter Reappointing Clayton Higuchi to the Countywide Law Enforcement County Service District Budget Committee, through December 31, 2012. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 8 of 10 Pages CONVENED AS THE GOVERNING BODY OF THE RURAL LAW ENFORCEMENT COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Signature of a Letter Reappointing Clayton Higuchi to the Rural Law Enforcement County Service District Budget Committee, through December 31, 2012. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,680,073.10. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 16. ADDITIONS TO THE AGENDA Chair Baney said she attempted to talk with Dick Pederson of the State Department of Environmental Quality, but was unable to get a response. She is disappointed at the lack of attention and effectiveness relating to the issue of south County groundwater protection. Being no further items addressed, the meeting adjourned at 11:15 a.m. Minutes of Board of Commissioners' Business Meeting Wednesday, December 30, 2009 Page 9 of 10 Pages DATED this 30th Day of December 2009 for the Deschutes County Board of Commissioners. ATTEST: !L)&i,Lu 7 Recording Secretary Tammy Baney, Chair Dennis R. Luke, Vice Chair Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Page 10 of 10 Pages Wednesday, December 30, 2009 0 Tel KitIongo6ki, Grnenxa' DATE: December 22, 2009 TO: Dave Kanner Deschutes County Administrator FROM: Jay Davenport, P.E. ODOT Assistant Project Manager CC: Mike Darling ODOT Project Leader Department of Transportation Region 4 Bend Construction Office 63030 O.B. Riley Road Bend, OR 97701 (541) 388 -6216 FAX: (541) 388 -6231 SUBJECT: File Number SOP -09 -1 Noise Permit Powell Butte Stockpile Site: Follow up to December 7, 2009 Public Hearing US20 Purcell — Arnold Ice Caves Central Oregon Highway Deschutes Key # 14932 As requested during the December 7, 2009 public hearing, ODOT evaluated questions and concerns raised during and after the hearing. ODOT presents the following additional information for consideration at the continuance hearing scheduled for December 30, 2009. Prior Permits — In October 2008, Deschutes County Commissioners issued a Noise Permit to ODOT (File No. SOP -08 -2) for stockpiling at this site during construction for the dates of March 15, 2009 through October 31, 2009. No public testimony was received at this hearing. Detailed Description of Anticipated Contractor Activities at the Stockpile Site — Starting June 2010, stockpiling materials (pipe, manholes, crushed rock) for sewer pipe installation and mobilizing traffic control devices and equipment during the daytime. From mid -July to mid- August 2010 during lane closures at night between 9 PM to 7 AM (Sunday nights through Friday mornings); loading and unloading of traffic control devices, loading of sewer pipe materials, unloading of construction debris (excavated soil and rock, concrete and asphalt rubble). Early to mid September 2010, moving traffic control devices and paving equipment from the stockpile site to the construction zone during nighttime closures. Late September 2010; moving traffic control and line striping equipment to the construction zone during nighttime lane closures. Review of Alternative Sites - ODOT staff contacted Deschutes County and City of Bend staff for alternative staging sites. ODOT staff visited and evaluated the County Road Department property (off 27th Street) and City of Bend Road Department property (off 15th Street) as possible sites. ODOT determined that these sites were not feasible for the following reasons: limited available area, reasonable accessibility to the project, noise variance permit requirements, and /or required intergovernmental agreements. Ted KilongtEli, Governor Department of Transportation Region 4 Bend Construction Office 63030 O.B. Riley Road Bend, OR 97701 (541) 388 -6216 FAX: (541) 388 -6231 Contract Provisions to mitigate impact — If a noise permit is granted, ODOT will prepare contract language to limit the activity of stockpiling and loading of construction materials such as crushed rock and concrete rubble to the hours of 7 AM to 10 PM except for 30 days (total, not consecutive) in which the contractor can do these activities between the hours of 10 PM to 7 AM. Based on our assumed construction schedule, this activity would predominately occur in the early portion of the project, from mid July 2010 to mid August 2010. The Contractor would be required to submit 15 days advance notice to nearby property owners prior to commencing stockpiling and loading activities. Financial Impact to Protect - ODOT estimates that the additional cost to the project of not having the subject noise permit is between $15,000 - $20,000. Other Considerations — This project requires lane closures on US20 and 27th Avenue to complete the work. Due to the volume of traffic and number of businesses in the project area, ODOT can only perform these closures at night to avoid major impacts to businesses and the traveling public. Providing an Agency controlled staging area as close as possible to the project site ensures that the project has an adequate staging location that meets required environmental clearances and avoids potential right of way issues, reducing the risks (Le. violations, delays, conflicts) associated with staging areas. • y' '+ !n • i 1/4-064 ir is Al IA, i,'P6e A -"1": t 1 4 • 1 • MMIM 1 0 loefoad sene3 e3 BOARD OF COMMISSIONERS' MEETING Agenda Item of Interest: Name Address REQUEST TO SPEAK IV e) c rrlI l'e. / efrerl 0,fi Date: /a -, v--67 68..4.37 E f'r1% `)A.. Phone #s s y/ - ,‘ 3 _ ry E -mail address /IA/ ; In Favor Neutral/Undecided Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. a j,;►,, { BOARD OF COMMISSIONERS' MEETING Agenda Item of Interest: REQUEST TO SPEAK Name Address ( 22 Opposed No Date: iZ "W 30-0, A Phone #s 3 3- U l 1 0 E -mail address In Favor 1"- \4 e-k t �� M Neutral/Undecided Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. 'Opposed BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: r) p t)A"-• Date: Name ')\LA Address ANN/ V-A4 T i\-7n") Phone #s , LI a`) it E -mail address �,1st ,\ \. 1 0WV,. In Favor Neutral/Undecided Submitting written documents as part of testimony? Yes If so, please give a copy to the Recording Secretary for the record. X Opposed No -CAS Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHU1'ES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, DECEMBER 30, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing 2. CONSIDERATION of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2009 -027, Amending Personnel Rules — Dave Kanner, County Administrator 3. CONTINUATION of a Public Hearing and Consideration of Signature of Document No. 2009 -657, a Noise Permit to Allow the Oregon Department of Transportation to Utilize the Powell Butte Highway Stockpiling Site — Anthony Raguine, Community Development CONSENT AGENDA 4. Chair Signature of Document No. 2009 -684, an Intergovernmental Agreement regarding the Financing of State Public Health Services 5. Approval of County Administrator's Signature of Document No. 2009 -686, an Agreement with ABHA (Accountable Behavioral Health Alliance) regarding Funding for Mental Health Services 6. Chair Signature of Document No. 2009 -705, Annual Chemical Dependency Organization Program Renewal with the State of Oregon Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 1 of 8 Pages 7. Approval of County Administrator's Signature of Document No. 2009 -616, a Contract for Third Party Administration Services for Self - Insured Worker's Compensation Program 8. Signature of a Letter Reappointing Brendan Jackson to the Deschutes River Recreation Homesites Special Road District #1 Board, through December 31, 2012 9. Economic Development Grant: • 4 -H Leaders' Association — Commissioners Luke and Unger granted $1,000 each; Commissioner Baney granted $500 10. Approval of Minutes: • Business Meetings: November 30; December 2, 7 and 9 • Work Sessions: November 30; December 2, 7, 9, 16 and 21 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District (two weeks) in the Amount of 6,035.09. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4 -H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District (two weeks) in the Amount of $2,035.08. CONVENE AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT COUNTY SERVICE DISTRICT 13. CONSIDERATION of Signature of a Letter Reappointing Clayton Higuchi to the Countywide Law Enforcement County Service District Budget Committee, through December 31, 2012 Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 2 of 8 Pages CONVENE AS THE GOVERNING BODY OF THE RURAL LAW ENFORCEMENT COUNTY SERVICE DISTRICT 14. CONSIDERATION of Signature of a Letter Reappointing Clayton Higuchi to the Rural Law Enforcement County Service District Budget Committee, through December 31, 2012 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $1,680,073.10. 16. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388- 6572.) Thursday, December 24 Most County Offices will be closed to observe Christmas (unpaid day ofd Friday, December 25 Most County Offices will be closed to observe Christmas Wednesday, December 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 3 of 8 Pages Thursday, December 31 Most County Offices will be closed to observe New Years (unpaid day off} Friday, January 1 Most County Offices will be closed to observe New Years Monday, January 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, January 5 1:30 p.m. Meeting of Full Budget Committee — Overview and Update Wednesday, January 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 7 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall 11:00 a.m. Commission on Children & Families Coalition Meeting Wednesday, January 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 14 7:00 a.m. Regular Meeting with the City of Redmond Council, Council Chambers, Redmond Monday, January 18 Most County Offices will be closed to observe Martin Luther King, Jr. Day Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 4 of 8 Pages Thursday, January 19 10:00 a.m. Employee Benefits Advisory Committee Meeting Wednesday, January 20 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 21 11:00 a.m. Meeting with Commission on Children & Families' Board and Department Monday, January 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, January 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 3 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 10 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 15 Most County Offices will be closed to observe Presidents' Day Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 5 of 8 Pages Wednesday, February 17 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 22 10:00 a.m. Board of Commissioners' Meeting 12:00 noon Regular Meeting with Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, March 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, March 3 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 4 10:00 a.m. Quarterly Update with the District Attorney 11:00 a.m. Quarterly Update with Community Development 1:30 p.m. Quarterly Update with the Road Department 2:30 p.m. Quarterly Update with Solid Waste Wednesday, March 10 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 6 of 8 Pages Thursday, March 11 7:00 a.m. Regular Meeting with the City of Redmond Council, Council Chambers, Redmond 11:00 a.m. Quarterly Update with Health and Human Services Monday, March 15 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 17 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 18 9:00 a.m. Semi - annual Meeting with the Clerk 10:00 a.m. Quarterly Meeting with Community Justice Monday, March 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 25 9:00 a.m. Quarterly Meeting with the Fair & Expo 10:00 a.m. Semi - annual Meeting with the Assessor 11:00 a.m. Quarterly Meeting with the Commission on Children & Families 2:00 p.m. Quarterly Meeting with the Sheriff Monday, March 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 7 of 8 Pages Wednesday, March 31 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, December 30, 2009 Page 8 of 8 Pages