HomeMy WebLinkAboutDoc 010 - Extend Lease - to OR DOJDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 5, 2014
Please see directions for completing this document on the next page.
DATE: December 31,2014
FROM: James Lewis Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Board signature of document 2015-010.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
A 4-month lease extension for approximately 8,037 square feet of office space (1300 NW Wall Street,
Suite 100) to the State of Oregon -Department of Justice, Division of Child Support. The DOJ is
currently seeking new space and therefore only requires a 4-month extension at this time. The premises
will continue to be used for functions related to its business as a social service provider. The Term of
the agreement is from March 1,2015 through June 30, 2015. The base rent is $15,012.48 (which
includes $2,152.50 for base operating expenses) per month through the entire length of the tenn.
FISCAL IMPLICATIONS:
Annual (term) rental income is $60,169.92 ($15,012.48/month).
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Commissioners sign Document 2015-010.
ATTENDANCE: James Lewis
DISTRIBUTION OF DOCUMENTS:
One fully signed original returned to James Lewis will come back for our pennanent records and copy
to tenant.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This foon is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda. the Agenda Request Foon is also required. If this foon is not included with the document. the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the
County Administrator or the Commissioners. In addition to submitting this foon with your documents, please submit this foon
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 112-31 201~ Department: IProperty & Facilitie~
Contractor/Supplier/Consultant Name: 1 State of Oregon -Department of Justice,\
IDivision of Child Suppoij
Contractor Contact: \Lisa Haved Contractor Phone #: \503-373-708~
Type of Document: Lease Extension (Lease)
Goods and/or Services: N/A
Background & History: A 4-month lease extension for approximately 8,037 square
feet of office space (1300 NW Wall Street, Suite 100) to the State of Oregon
Department of Justice, Division of Child Support. The premises will be used for
functions related to its business as a social service provider. The Term of the
agreement is from March 1,2015 through June 30,2015. The base rent is $15,012.48
(which includes $2,152.50 for base operating expenses) per month through the entire
length of the term.
Agreement Starting Date: IMarch 1, 20151 Ending Date: pune 30, 2015\
Annual Value or Total Payment: 1$60,169.92 ($15,012.48 base rent per month]
N/ A -statutory coverageo Insurance Certificate Received ~~------~----------~ Insurance Expiration Date: State of Ore on is self insured
N/A
Check all that apply:
o RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? 0 Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes ~ No
Special conditions attached to this grant:
12/30/2014
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone#:
Departmental Contact and Title: James Lewis Phone #: 541-385-1414
Department Director Approval: ----l~-=------
Signature Date
Distribution of Document: One fully Signed original retumed to James Lewis for our
permanent records and copy to tenant.
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. _____)
Legal Review Date
Document Number 2015-010
12/30/2014
. I-Oregon
Jolm A. Kitzhaber, MD, Governor Department of Administrative Services
Enterprise Asset Management -Real Estate Services
1225 Fmy Street SE, UlOO
Salem, OR 97301-4281
PHONE: 503-373-7084
FAX: S03-373-7210
December 19,2014
Deschutes Comrty
PO Box 6005
Bend, Oregon 97708-6005
ATTN: Susan Ross, or successor
Re: Lease between DESCHtJTES couNTY. a political subdivision of the State of Oregon (Lessor) and
the STATE OF OREGON, acting by and through its Department of Justice, Division of Child
Support (Lessee)
Dear Ms. Ross,
., the above !referenced Lease dated October iO, 2002; (DAS Lease #2412), is due to expire on February
28,2015.
The Lessee would like to extend the lease to June 30, 2015.
Therefore, tbisletter shall serve as formal docw:nentation that the Lease between Lessor and Lessee dated
.. ·October 10,2002, as amended or supplemented by lease amendments dated December 18, 2001, April 16,
2004 aodAugust 19, 2013, (herein referred to as the Lease), covering Premises described as
· approximately '8.037 rentable square .feet of office space located at 1300 NW Wall Street, Suite 100,
Bend" Deschutes County, Oregon 97701, shall remain in full force and effect pufSuant to current ter.ms
until June 30, 2015.
· This letter is ;beingsent by Department ofAdministrative Services acting as leasing agent for Lessee, tbe
· . STATE ~F OREGON, acting by and through its Departmentof Justice. Division ofChild .support.
thank youfor your consideration in this matter. ACCBPIlID t\Nl2 .AGRmm:
Sincerely,
LESSEE: STATE OF OREGON. acting by and through
:~~of~~
Lisa Haver, Leasing &. Property Agent Date: (')-. -~'l-1'i
Dept. ofAdministrative Services
Enterprise Asset Management LESSOR: DESCHUTES COUNTY, a pblitical
Real Estate Services subdivision ofthe State of Oregon
1225 Feny Street SE. Uloo
Salem. OR 97301-4281 .
Phone: 503-373-7084
Fax: 503-373-7210
SIGNATURES ON FOLLOWING PAGE
J opz.
REVIEWED
LEGAL COUNSEL
DATED this __day of _______ BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
STATE OF OREGON )
) ss.
County of Deschutes )
Before me, a Notary Public. personally appeared ANTHONY DEBONE, ALAN UNGER and TAMMY
BANEY, the above-named Board of County Commissioners of Deschutes County, Oregon and
acknowledged the foregoing instrument on behalf of Deschutes County. Oregon.
DATED this __day of ______
My Commission Expires: ________
Notary Public for Oregon
DOCUMENT NO. 2015-010 2o,:Z