HomeMy WebLinkAbout2008-01-02 Business Meeting (4)Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 2, 2008
Please see directions for completing this document on the next page.
DATE: December 21, 2007
FROM: Sherri Pinner Department: Mental Health Department (DCMH) Phone #322-7509
TITLE OF AGENDA ITEM:
Consideration and signature of document #2008-005, an amendment to an intergovernmental agreement
with the Oregon Department of Human Services for adult treatment services.
PUBLIC HEARING ON THIS DATE? no.
BACKGROUND AND POLICY IMPLICATIONS:
The 2007-09 Intergovernmental Agreement for the Financing of Mental Health, Developmental
Disability, and Addiction Services agreement sets forth the dollar amounts and guidelines for Deschutes
County Mental Health to provide or coordinate provision of mental health and developmental disability
treatment services to individuals, as well as alcohol, other drug and problem gambling prevention and
treatment services for the 2007-2009 biennium. Amendment #119929-12 increases funding for Service
element #20 - Non -Residential Adult Mental Health and Service element #25 - Community Crisis
Services for Adult and Children.
Amendment #119929-12 includes revisions for the following service elements:
1. Service element #20 - Non -Residential Adult Mental Health - increase of $234,748 for adult sen ices
for the 2007-2009 biennium. This includes the jail diversion funds needed to expand the DCMH Jai
Bridge Program.
2. Service element #25 - Community Crisis Services for Adult and Children - increase of $119,878 for
adult services for the 2007-2009 biennium.
FISCAL IMPLICATIONS:
The fiscal implication is $354,626 in revenue from the Oregon Department of Human Services for the
2007-2009 biennium. This revenue is not included in the current budget and a budget amendment h
been submitted to the Finance Dept.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of document #2008-005.
ATTENDANCE: Scott Johnson
DISTRIBUTION OF DOCUMENTS:
Fax to April D. Barrett at (503) 378-4324, and fully executed copy to Loretta Gertsch, Mental Health
Department, (541) 322-7510.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
December 21, 2007
Contact Person:
Lori Hill
Contractor/Supplier/Consultant Name:
Department:
Phone #:
Mental Health Dept.
322-7535
Oregon Department of Human Services
Goods and/or Services: Consideration and signature of document #2008-005, an
intergovernmental agreement, #119929-12, with the Oregon Department of Human
Services for adult treatment services.
Background & History: The 2007-09 Intergovernmental Agreement for the Financing
of Mental Health, Developmental Disability, and Addiction Services agreement sets forth
the dollar amounts and guidelines for Deschutes County Mental Health (DCMH) to
provide or coordinate provision of mental health and developmental disability treatment
services to individuals, as well as alcohol, other drug and problem gambling prevention
and treatment services for the 2007-2009 biennium. Amendment #119929-12
increases funding for Service element #20 - Non -Residential Adult Mental Health and
Service element #25 - Community Crisis Services for Adult and Children.
Amendment #119929-12 includes revisions for the following service elements:
1. Service element #20 - Non -Residential Adult Mental Health - increase of $234,748
for adult services for the 2007-2009 biennium. This includes the jail diversion funds
needed to expand the DCMH Jail Bridge Program.
2. Service element #25 - Community Crisis Services for Adult and Children - increase
of $119,878 for adult services for the 2007-2009 biennium.
Agreement Starting Date:
7/1/2007
Annual Value or Total Payment:
2007-2009 biennium.
Ending Date:
6/30/2009
Increases contract revenue by $354,626 for the
® Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
U RFP, Solicitation or Bid Process
LI Informal quotes (<$150K)
U Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
N/A County is Contractor
Funding Source: (Included in current budget? ❑ Yes ® No
If No, has budget amendment been submitted? ® Yes ❑ No
12/21/200
Departmental Contact:
Title:
Lori Hill
Adult Treatment Program Manager
Department Director Approval:
Phone #:
322-7535
1212117
Date
Distribution of Document: Fax to April D. Barrett at (503) 378-4324, and fully
executed copy to Loretta Gertsch, Mental Health Department, (541) 322-7510.
Include complete information if document is to be mailed.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review
Document Number
Date
)
12/21/200
Oregon
Theodore R. Kulongoski, Governor
DATE: December 17, 2007
TO:
Scott Johnson, Director
Deschutes County
Department of Human Services
Administrative Services
Office of Contracts & Procurement
500 Summer Street NE, E-03
Salem, OR 9730]-1080
(503) 945-5818
Purchasing Fax: (503) 373-7365
Contracts Fax: (503) 373-7889
TTY (503) 947-5330
)(DHS
RE: Amendment #12 to the
2007-2009 Intergovernmental Agreement for the Financing
of Mental Health, Developmental Disability, and Addiction
Services Agreement #119929
Enclosed is an amendment to the Agreement.
The instructions for processing this amendment are as follows:
• Open and print the electronic file containing the amendment for signature by
the appropriate authorized County Official(s).
• Obtain the authorized signature(s) on the Amendment and the "Fax Back
Statement.
• Fax the amendment and "Fax Back Statement" to DHS at 503-373-7889 or
503-378-4324.
Following receipt by DHS of your signed amendment, DHS will route its copy of
amendment to the official(s) who is/are authorized to execute the amendment.
Once the amendment is signed DHS will scan the Amendment and transmit to the
appropriate County official.
If you have questions regarding this financial assistance award, please contact
Stanislav Leaderman, Mental Health & Addiction Services, at (503) 945-5879 or
April D. Barrett at (503) 945-5821.
Sincerely,
April D. Barrett, OPBC
Contracts Specialist
Enclosure
"Assisting People to Become Independent, Healthy and Safe"
An Equal Opportunity Employer
Oregon
Iheodore R Kulongoski, Governor
Department of Human Services
Administrative Services
Office of Contracts & Procurement
500 Summer Street NE, E-03
In compliance with the Americans with Disabilities Act, this Salem, OR 97301-1080
document is available in alternate formats such as Braille, (503) 945-5818
large print, audio tape, oral presentation, and electronic Purchasing Fax: (503) 373-7365
format, To request an alternate format call the State of Contracts Fax: (503) 373-7889
Oregon, Department of' Human Services, Office of Forms TTY (503) 947-5.330
and Document Management at (503) 373-0333..
TWELFTH AMENDMENT TO
DEPARTMENT OF HUMAN SERVICES
2007-2009 INTERGOVERNMENTAL AGREEMENT FOR THE
FINANCING OF MENTAL HEALTH, DEVELOPMENTAL DISABILITY
AND ADDICTION SERVICES AGREEMENT #119929
(DHS
This Twelfth Amendment to Department of Human Services 2007-2009
Intergovernmental Agreement for the Financing of Mental Health, Developmental
Disability and Addiction Services as amended, is entered into, as of the date of the
last signature hereto, by and between the State of Oregon acting by and through its
Department of Human Services ("Department" or "DHS") and Deschutes County
("County"),
RECITALS
WHEREAS, the Department and County wish to modify the Financial
Assistance Award set forth in Exhibit C-1 of the Agreement..
NOW, THEREFORE, in consideration of' the premises, covenants and
agreements contained herein and other good and valuable consideration the receipt
and sufficiency of' which is hereby acknowledged, the parties hereto agree as
follows:
AGREEMENT
1. The financial and service information in the Financial Assistance Award are
hereby amended as described in Exhibit 1 attached hereto and incorporated
herein by this reference.. Exhibit 1 must be read in conjunction with the
portion of' Exhibit C-1 of' the Agreement that describes the effect of' an
amendment of the financial and service information.
"Assisting People to Become Independent, Healthy and Safe"
An Equal Opportunity Employer.
2.. Capitalized words and phrases used but not defined herein shall have the
meanings ascribed thereto in the Agreement.
3. County represents and warrants to Department that the representations and
warranties of County set forth in section 2 of Exhibit E of the Agreement are
true and correct on the date hereof with the same effect as if made on the date
hereof,
4.. Except as amended hereby, all terms and conditions of the Agreement remain
in full force and effect.
This Amendment may be executed in any number of counterparts, all of
which when taken together shall constitute one agreement binding on all
parties, notwithstanding that all parties are not signatories to the same
counterpart. Each copy of this Amendment so executed shall constitute an
original..
IN WITNESS WHEREOF, the parties hereto have executed this amendment as of
the dates set forth below their respective signatures..
STATE OF OREGON ACTING BY AND THROUGH
ITS DEPARTMENT OF HUMAN SERVICES
13y: Date:
Name: Jeremy Emerson
Title: Administrator, DHS Office of Contracts & Procurement
Deschutes County
By:
Name:
Date:
Title:
Document date: 12/17/2007 Amendment #12 Page 2
Reference #009
Exhibit 1 to the 12th Amendment to
Department of Human Services
2007-2009 Intergovernmental Agreement for the
Financing of Mental Health, Developmental Disability
And Addiction Services Agreement #119929
Document date: 12/17/2007 Amendment #12 Page 3
Reference #009
DEPARTMENT OF HUMAN SERVICES
Financial Assistance Award Amendment (FAAA)
2007-2009
CONTRACTOR: DESCHUTES COUNTY Contract#: 119929
DAPE: 12/13/2007 Reference#: 009
MENIAL HEALTH SERVICES
SECTION: 1
SERVICE REQUIREMENTS MEET EXHIBIT B AND, IF INDICAIED, EXHIBIT D
Start/End CPMS Approved Approved Serv.. Unit EXHIB D Spec
Part Dates Name Service Funds Start-up Units Iype Codes Cond#
SE# 20 NON-RESIDENTIAL ADULI MH SERV
A 7/2007- 6/2008 N/A
A 7/2008- 6/2009 N/A
SUBTOTAL SE# 20
$117,374 $0 0. NA N/A
$117,374 $0 0. NA N/A
$234,748 $0
SE4 25 COMM CRISIS - ADULT & CHILD
A 7/2007- 6/2008 N/A $59,939 $0 0., NA N/A
A 7/2008- 6/2009 N/A $59,939 $0 0.. NA N/A
SUBTOIAL SE# 25
IOTAL SECIION 1
$119,878 $0
$354,626 $0
TOTAL AUIHORIZED FOR MENTAL HEALIH SERVICES $354,626
TOTAL AUTHORIZED FOR THIS FAAA: $354,626
DEPARTMENT OF HUMAN SERVICES
Financial Assistance Award Amendment (FAAA)
CONTRACTOR: DESCHUTES COUNTY Contract#: 119929
DATE: 12/13/2007
REASON FOR FAAA (for information only):
REF#: 009
NON-RESIDENTIAL ADULT MENTAL HEALTH (MHS20) FUNDING IS AWARDED FOR JAIL
DIVERSION AND CASE MANAGEMENT SERVICES FOR THE 07-09 BIENNIUM AND COMMUNIIY
CRISIS SERVICES FOR ADULT AND CHILDREN (MHS25)FUNDING IS AWARDED FOR THE
07-09 BIENNIUM..
DHS, Office of Mental Health and Addiction Services, Evidence -Based Practices Unit
Addictions and Mental Health Division
Evidence -Based Practices Unit
Explanation of Changes in County Financial Assistance Contract Amendment
Contract #
DESCHUTES COUNTY
6 -6
0 0
:
N
to
N
— 112
co tu
I— ci
ERSION SERVICES FOR THE 2007-2009 BIEN
77.586.51
77,586.51
IE 2007-20091
1 39,787.95
in
a>
1-:
co
oi.
co
M=Months
Rate D=Days
• .2
2
[NON-RESIDENTIAL ADULT MENTAL HEALTH (MHS 20) FUNDING IS AWARDED FOR CASE MANAGEMENT SERVICES FOR Th
2
2
1 GRAND TOTAL
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< •et
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*
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,-
Effective Date
From: I To:
NON-RESIDENTIAL ADULT MENTAL HEALTH (MHS 20) FUNDING IS AWARDED FOR JAIL DIV
6/30/2008
1 6/30/2009
co
00
N
00
(t)
(OW
0
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I 7/1/2007
I 7/1/2008
7/1/20071
7/1 /20081
25 CS0709 COMM CRISIS NEW FUNDING
77 //11 //22 00 0078
1 25 CS0709 COMM CRISIS NEW FUNDING
CPMS Coded
Name
Q) E(I)
52
Provider Name
or Description
JD0709 1 JAIL DIVERSION NEW FUNDING
JDO709 1 JAIL DIVERSION NEW FUNDING
I CASE MGMT NEW FUNDING
CASE MGMT NEW FUNDING
Provider
No.
1 20 (CM0709
1 20 1 CM0709
w
(,)
oio
NIN
119929 INPUT M0117 071296.xis
N
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41
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*********************
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PROPOSED
$1,048,483
O
v}
0
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W W c0 CO CO CO r-1 H N N co
W W o 0 N N N N 01 O1 H
ill to 0 O CO W -1 H N N W
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DESCRIPTION
A
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TOTAL SE#
CHILD & ADOLES MH SERVICES
N
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0
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$1,100,084
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PSRB TMNT & SUPERVISION
O
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0
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TOTAL SE#
NON -RES DESIGNATED SVCS MHS
Therefore,
"REVISED TOTAL"
J.�
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$1,017,248
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DESCRIPTION
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V
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aW
U
ADULT FOSTER
ADULT FOSTER CARE MHS
"CURRENT PENDING" column
Therefore,
"REVISED
TOTAL SE#
that have
a1
a) E
al '0
U
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as
b
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Z
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A a H Hi N 0 N d' V' N N CO CO lD VO M
Ol Ol W FG h h H lO N m m m co d' d' H H h
N O (/) Et r- h m to Ol O O h h N N N h N
mo H O - . . _ - -
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H W h h Hi O l o 0 H H H H Hr -1 0
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#
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0
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N O N N
& ADOLES MH SERVICES
T
0
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0
$1,100,084
ACUTE PSYCH INPATIENT
0
0
$1,100,084
TOTAL SE#
0
0
4/-
cN CO
0 0 d'
Ol Col N
CO CO
th C> HI
In In o
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LOH
A
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0
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TOTAL SE#
RESIDENTIAL TREATMENT SERVICES
0
0
$1,017,248
0
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r
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ar
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0
0
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TOTAL SE#
Therefore,
01 Cr) W
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01 O H O
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5 g P• W$
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5
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5 0 W U'
5 0
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DESCRIPTION
M 1.0 1.0 N N N d' d' l0 l0
N N O1 N N N N V) CO CO
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$5,608,680
N
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TOTAL SE#
U
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Et
OLDER/DISABLED
TOTAL SE#
TOTAL SE#
NON -RES DESIGNATED SVCS
ri
0
TOTAL SE# 201
0
z W
O 0
O z
PENDING"
✓ 00
U) U
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"REVISED