Loading...
HomeMy WebLinkAboutAppts to Sunriver SD Budget CommitteeSSD Board Meeting – January 10, 2008 DRAFT SUNRIVER SERVICE DISTRICT PO Box 2108 Sunriver, OR 97707 MINUTES OF BOARD REGULAR MEETING SUNRIVER SERVICE DISTRICT BOARD OF DIRECTORS 4:00 P.M. Thursday, January 10, 2008 SROA Board Room 57455 Abbot Drive, Sunriver 97707 An Executive Session pursuant to ORS 192.660(2)(d) was held prior to this Meeting. Call to order- Chairman Coe opened the meeting at 4:00 PM. Roll call- Present were Directors Coe, Brannan, Wrightson, Gunn and Director Wood. Public input- none 1. Approval of the minutes of December 6, 2007 regular meeting. COE: Move approval BRANNAN: Second VOTE: WRIGHTSON: Yes BRANNAN: Yes GUNN: Yes WOOD: Yes COE: Chair votes yes 2. Financials – November 31, 2007 Unaudited – was submitted. Director Wrightson discussed the financials. BRANNAN: Move approval WOOD: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes 3. Accounts Payable – Motion to accept SROA (December Invoice) for the amount of $14,928.01 WOOD: Move approval. WRIGHTSON: Second. VOTE: BRANNAN: Yes. WRIGHTSON: Yes WOOD: Yes GUNN: Yes COE: Chair votes yes SSD Board Meeting – January 10, 2008 DRAFT 4. Motion to Accept Resolution 2008-001 Labor Contract with Police Association. Director Gunn had a concern in the interest of public safety regarding a clause for labor representation of a union member involved in an informal investigation, if labor representation was requested the time frame involved in getting labor representation should there not be one on duty and easily reached. Director Gunn mention that Bruce Bishof, legal counsel, stated that if an appointed labor rep was not immediately available that another union member could sit in and listen. Police Officer Kristina Gage who was present at the meeting confirmed what Bruce Bishof stated. Office Gage also stated that there will be two people on each shift that will be available for representation if needed. Director Wrightson moved to adopt the labor contract with the Police Association. Director Brannan discussed the fact that she had just received the contract and she has not had the chance to review. COE: Move approval WOOD: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Abstained COE: Chair votes yes 5. Motion to Appoint Budget Committee Chairman Coe requests a formal motion to appoint Director Wrightson and Doug Seator to be on the Budget Committee working on the fiscal year budget. Budget due date with the county is March 21, 2008. Director Gunn stated that the county will need to be notified who is on the budget committee. BRANNAN: Move approval WOOD: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes 6. Motion to Accept Resolution 2008-002 Changing The Date, Time and Location of the Regular Meetings. Chairman Coe discussed the days were available for the meetings. Since the SROA room was unavailable on the third Thursday, it was then discussed moving the meeting to the Fire Building Room, as well as changing the meeting time to 3 PM instead of 4 PM. The Board concluded to have the meetings on the third Thursday at 3 PM in the Fire Building. Unless the first of the month falls on a Thursday then the meeting would be moved to the fourth Thursday of the month. WOOD: Move approval BRANNAN: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes SSD Board Meeting – January 10, 2008 DRAFT 7. Motion to Accept Pay Increases for Non-Represented Employees Effective January 1, 2008. Chairman Coe discussed the 3% increase. WRIGHTSON: Move approval BRANNAN: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes 8. Chief’s Reports – Police Chief Kennedy – Chief Kennedy updated the board on the cleaning of the evidence room. Chief Kennedy informed that he will be out of town from the 15th to the 17th at Executive Leadership Training Seminar annual training to maintain certification. Chairman Coe brought the subject of impounding. Chief Kennedy discussed the fact that Deschutes County Sheriffs will no longer be taking impounded property from Sunriver or Black Butte and other communities. Their employee that handles these claims is saturated and they will not be hiring another person to assist. Instead they have stopped handling impounds claims from other agencies. Chief Kennedy will be investigating tow agencies and a hearing officer and will keep the board updated on his findings. Fire Chief Hatch – Chief updated the board of the return of Jeff Ruthardt firefighter who is returning from active duty in Iraq and the training he will need. Chief Hatch discussed apparatus for surplus. Chief will investigate the best way of removing the apparatus. Chairman Coe requests a motion to surplus the mentioned pick-up and ambulance. WOOD: Move approval BRANNAN: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes Chief Hatch discussed the fire at Gold Finch and how it started as well as how snow somewhat hindered their efforts such as the fire hydrant was hidden and was not working at first. Chief Hatch also discussed the maintenance of the hydrants and who was responsible for their maintenance. He will research who is responsible and what is the best way to handle snow buried hydrants as well as maintenance for the hydrants. Chief updated the board on the lease agreement for the fire station regarding who is responsible for certain issues. Chief discussed and updated the board on the Capital Reserve Fund and whether or not is being funded properly. Director Gunn stated that again this year there will have to be a big chunk of money put into the fund to make it adequate. Director Gunn had to leave the meeting at this time. Chief Hatch stated that the 6% increase will not be enough the truth is 8% might need to be considered for the reserve fund. Chief discussed the variances in the fire department payroll. SSD Board Meeting – January 10, 2008 DRAFT Chief Hatch discusses the need for a training officer that is available full time. With some moving of personnel we will get a full time Training Officer for the price of an entry level fireman. The Training Officer will also act as the Safety Officer. Director Wood wants a motion to have Chief Hatch have a full time position for Training/Safety Officer and make the necessary personnel changes to maintain an effective fire department. WOOD: Move approval COE: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes The Chief updated the Board on the new apparatus. The Chief also discussed the training line on the budget and how some over spending would get put into that line. The Chief feels that if we over spend a line show it that way, and that will make for a more accurate budget in the long run. 9. Other Business –  Chairman Coe needs a motion to approve the PowerPro Ambulance Cot already budget for in the amount of $9,919.32. BRANNAN: Move approval WOOD: Second VOTE: WRIGHTSON: Yes WOOD: Yes GUNN: Yes BRANNAN: Yes COE: Chair votes yes  Chairman Coe discussed the invitation of Board Member and their spouses to the Fire Department Annual Awards Banquet on January 28th. Please contact Sharon if you will be attending.  Director Wrightson updated the board on the Budget and when it is due and the schedule.  Director Brannan discussed having received a notification of a court case regarding liability insurance pertaining to people serving on boards and to check our insurance and make sure that Board Members are covered for more than the minimum. Chairman Coe will check with Pete on our coverage.  Director Wood brought up the SROA Rules and Regulations meeting and Director Brannan stated that the next SROA meeting this Saturday, January 12th, they will be appointing two representatives to Rules and Enforcement Committee and that SSD Board will be getting a letter requesting SSD to also appoint two representatives. Director Brannan and Director Wood could not represent the SSD Board due to a conflict of interests. The Rules and Enforcement Committee will probably be meeting the end of February. The meeting was adjourned at 5:45 PM. Board Chairman, Jim Coe Recording Secretary, Sharon L. Smith