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Home My WebLink About2008-01-30 Business Meeting Minutesw 0 [ES Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 30, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Laurie Craghead, Legal Counsel; Sherri Pinner, Mental Health Department; George Kolb, Road Department; and ten other citizens. No representatives of the media were in attendance. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2008- 029, an Amendment to an Intergovernmental Agreement with the Oregon Department of Human Services regarding Mental Health, Developmental Disability and Addiction Services. Sherri Pinner gave a brief overview of the item. DALY: Move approval. MELTON: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 1 of 6 Pages 3. Before the Board was a Public Hearing (continued from January 9) and Consideration of Signature of Order No. 2008 -001, Vacating a Portion of J. N. Masten Road. The road was to remain open until the Walker Range Fire District and homeowners group could find an alternative emergency exit. The property owners, the Rosens, have agreed to have an easement on the property for five years to allow for development of the emergency exit. Chair Luke opened the hearing at this time. Terry Cagarnan, chair of Wagon Trail Homeowners' Association, testified that his Board and members confirmed that they support Mr. Rosen's road vacation. He said that discussion took place regarding the easement. There was no opposition from the Association at the meeting last week. No other testimony was offered, so the hearing was closed. DALY: Move signature of Order No. 2008 -001. MELTON: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Order No. 2008 -008, Establishing Manzanita Lane and Pocahontas Lane as County- Maintained. Mr. Kolb stated that these are the final roads to be added to the County - maintained road system. There are other local improvement districts that are responsible for their own road maintenance. MELTON: Move approval. DALY: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. 5. Before the Board was Consideration of Signature of Resolution No. 2008- 006, Initiating the Vacation of a Portion of the 1922 Gribbling Road. Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 2 of 6 Pages Mr. Kolb explained that the actual right of way is not where the road has been used. Kim Ward has dedicated property to correct the right of way into the proper location. The old approach has been closed. There is only one owner so a hearing is not necessary. Kim Ward testified that he is pleased with how the problem this presented to him and other local residents has been solved, with the help of the Road Department. Citizen Neil Ripich thanked the Board and the County for the work that was done, which makes the road much safer for children in the area. MELTON: Move approval. DALY: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Order No. 2008 -005, Vacating a Portion of the 1922 Gribbling Road. MELTON: Move approval. DALY: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. Commissioner Melton asked that agenda items #7 and #8 be removed from the agenda, pending further discussion. 7. Before the Board was Consideration of Authorizing County Administrator's Signature of Document No. 2008 -038, Document No. 2008- 039 and Document No. 2008 -040, Cable Franchise Agreements with Bend Cable Communications, Crestview Cable and Chambers Cable. This item will be addressed at a later date. Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 3 of 6 Pages 8. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2008 -011, Creating Title 13, Chapter 44 of the Deschutes County Code regarding Cable Franchises. This item will be addressed at a later date. Before the Board was Consideration of Approval of the Consent Agenda. The work session minutes of August 15, August 20, October 15 and November 8 were removed from the agenda as they are not ready to approve. MELTON: Move approval, as amended. DALY: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. CONSENT AGENDA 9. Approval of Minutes: • Business Meeting: January 23 • Work Sessions: August 15, August 20, October 15 and November 8, 2007, and January 23, 2008 10. Economic Development Grant Requests: • La Pine Rodeo Association — Promotion — each Commissioner granted $500. • Project Wildfire — Commissioners Melton and Luke agreed to split the grant request amount ($1,000 each) 11. Signature of Letters regarding the Deschutes River Mitigation & Enhancement Committee: • Accepting the Resignation of Bob Jackson and Bob Spateholt • Appointing Matt Shinderman, through February 2010 • Appointing William Seitz, through February 2011 • Reappointing Ryan Houston, Bob Beal and Scott McCaulou, through February 2011 Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 4 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District, in the Amount of 5,237.76. DALY: Move approval, subject to review. MELTON: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension /4 -H County Service District, in the Amount of $1,416.00. DALY: Move approval, subject to review. MELTON: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County, in the Amount of $740,194.27. DALY: Move approval, subject to review. MELTON: Second. VOTE: DALY: Yes. MELTON: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 5 of 6 Pages 15. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, Chair Luke adjourned the meeting at 11:15 a.m. DATED this 30th Day of January 2008 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary De is R. Luke, Chair Tammy (Baney) Melton, Vice Chair Mic ael . Daly, mmissioner Minutes of Board of Commissioners' Business Meeting Wednesday, January 30, 2008 Page 6 of 6 Pages IF YO 1 e-)/40/)0A6 H W TO TESTIFY Please complete this card & turn it in„ a County taff person. ame: Mailing Address: k YW6 -z.-/ , Phone #:6'W -5-3 ( /,Lf6,9(�- E -mail Address: 91 7 Date: Subject: "9,,f) 06.&t: 1:3A R 6. - LP IF YOU WISH TO TESTIFY Please complete this card & turn it in to a County staff person. Name: /<"M WAR Mailing Address: (c o 3 RI dqe- v 6-14 e_T - 13 &,,/d Phone #: 3g-2- /t 3 E -mail Address: Date: %%3 %- Subject: Get Wr,.i M /4r /?oA j IF YOU WISH TO TESTIFY Please complete this card & turn it in to a County staff person. Name: /tic l . ,h Mailing Address: Phone #: .S i, �... , 3i r / E -mail Address: 4e/4. Date: i /3o % Subject: . oc-4 6- Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 30, 2008 Commissioners' Hearing Room - Administration Building 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2008 -029, an Amendment to an Intergovernmental Agreement with the Oregon Department of Human Services regarding Mental Health, Developmental Disability and Addiction Services — Sherri Pinner, Mental Health Department 3. A PUBLIC HEARING (continued from January 9) and Consideration of Signature of Order No. 2008 -001, Vacating a Portion of J. N. Masten Road — George Kolb, Road Department 4. CONSIDERATION of Signature of Order No. 2008 -008, Establishing Manzanita Lane and Pocahontas Lane as County- Maintained Roads — George Kolb, Road Department 5. CONSIDERATION of Signature of Resolution No. 2008 -006, Initiating the Vacation of a Portion of the 1922 Gribbling Road — George Kolb, Road Department 6. CONSIDERATION of Signature of Order No. 2008 -005, Vacating a Portion of the 1922 Gribbling Road — George Kolb, Road Department Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 1 of 8 Pages 7. CONSIDERATION of Authorizing County Administrator's Signature of Document No. 2008 -038, Document No. 2008 -039 and Document No. 2008- 040, Cable Franchise Agreements with Bend Cable Communications, Crestview Cable and Chambers Cable — Dave Kanner, County Administrator 8. CONSIDERATION of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2008 -011, Creating Title 13, Chapter 44 of the Deschutes County Code regarding Cable Franchises — Dave Kanner, County Administrator CONSENT AGENDA 9. Approval of Minutes: • Business Meeting: January 23 • Work Sessions: August 15, August 20, October 15 and November 8, 2007, and January 23, 2008 10. Economic Development Grant Requests: • La Pine Rodeo Association - Promotion • Project Wildfire — Presentation in Washington, DC 11. Signature of Letters regarding the Deschutes River Mitigation & Enhancement Committee: • Accepting the Resignation of Bob Jackson and Bob Spateholt • Appointing Matt Shinderman, through February 2010 • Appointing William Seitz, through February 2011 • Reappointing Ryan Houston, Bob Beal and Scott McCaulou, through February 2011 CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4 -H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 2 of 8 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 15. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial? -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388- 6572.) Tuesday, January 29, 2008 6:00 p.m. Eastside Framework Plan (Redmond) — Redmond Fire Station Wednesday, January 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:30 p.m. Meeting with DEQ and DLCD regarding South County Groundwater Issues Thursday, January 31, 2008 8:00 a.m. Board of Commissioners' Goal Setting Meeting Monday, February 4, 2008 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 6, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 3 of 8 Pages Monday, February 11, 2008 10:00 a.m. Board of Commissioners' Meeting 12:00 noon Regular Meeting of Board and Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, February 12, 2008 9:00 a.m. Ore -Star Training 1:00 p.m. Drug Court Graduation (tentative), at Courthouse Wednesday, February 13, 2008 9:00 a.m. Meeting with Students at Redmond High School 10:00 a.m. Board of Commissioners' Meeting, at Redmond High School 1:30 p.m. Administrative Work Session — could include executive session(s) Friday, February 15, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor/Touchmark Monday, February 18, 2008 Most County offices will be closed to observe Presidents' Day Tuesday, February 19, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, February 20, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 25, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 4 of 8 Pages Wednesday, February 27, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, March 3, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, March 5, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 6, 2008 10:00 a.m. Regular Department Update — District Attorney 11:00 a.m. Regular Department Update — Community Development 1:30 p.m. Regular Department Update — Road Department Wednesday, March 12, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 13, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers 10:00 a.m. Regular Department Update — Mental Health Department 1:00 p.m. Regular Department Update — Health Department Monday, March 17, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, March 18, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 5 of 8 Pages Wednesday, March 19, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 20, 2008 10:00 a.m. Regular Department Update — Community Justice Friday, March 21, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor/Touchmark Monday, March 24, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 26, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 27, 2008 9:00 a.m. Regular Department Update — Fair & Expo 11:00 a.m. Regular Department Update — Commission on Children & Families Monday, March 31, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 3, 2008 8:00 a.m. Regular Meeting with Sisters City Council, at Sisters City Hall Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 6 of 8 Pages Monday, April 7, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, April 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 10, 2008 12:00 noon Audit Committee Meeting Tuesday, April 15, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, April 16, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Friday, April 18, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor/Touchmark Monday, April 21, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, April 22, 2008 7:00 a.m. Bend Chamber of Commerce Forecast Breakfast, Bend Country Club Wednesday, April 23, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 7 of 8 Pages Monday, April 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, May 5, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, May 7, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, May 8, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, January 30, 2008 Page 8 of 8 Pages