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Home My WebLink About2008-02-06 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 6, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Michael M Daly and Dennis R. Luke and, via conference call, Commissioner Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Teresa Rozic, Property and Facilities; Anthony Raguine and Cynthia Smidt, Community Development Department; Laurie Craghead, Legal Counsel; Judith Ure, Administration; and four other citizens. Media representative Hillary Borrud of The Bulletin was also present. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Public Hearing and Consideration of Board Approval of Deschutes County Acting as applicant for a Community Development Block Grant on Behalf of Neighborlmpact. Judith Ure, Deschutes County Administration, introduced Karen Orme from Neighborlmpact. She stated they are asking the Board to approve the County act as the applicant for a Community Development Block Grant. The County would receive funds and pass them through to Neighborlmpact. This is a public hearing in case the public has comments. The program helps low income families get low income loans for improvements to their homes. Karen Orme stated that the income requirement is below 80% of median, and it does depend on how many are in the household. Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 1 of 7 Pages Ms. Ure said the program itself is for the tri- county area. This process is the only way that NeighborImpact can get the funding for this particular grant. Commissioner Melton said that it is her understanding that there are 44 families on the list in need of these funds. The intention is to apply again since there is a backlog. Ms. Orme said NeighborImpact does have a list but they would also incorporate South County into that. Ms. Ure stated of the 44 people, twenty are in Deschutes County and 10 of those are in South County. Commissioner Luke opened the public hearing. No testimony was offered, so the hearing was closed. DALY: Move approval of Deschutes County acting as applicant for this Community Development Block Grant and authorize Chair to sign grant documents. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2008- 043, a Quitclaim Deed relating to a Redeemed Real Property. Teresa Rozic, Property & Facilities Department, said the quitclaim deed will correct an error in the most recent tax deed records. DALY: Move approval of Document No. 2008 -043. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Second Reading and Adoption of Ordinances No. 2008 -001, 2008 -006, 2008 -010 and 2008 -009, comprehensive Plan and Zone Map changes Regarding the Harris Kimble Property — from Surface Mine (SM) to rural Residential 10 (RR -10). Anthony Raguine, Community Development Department, stated that the documents would change surface mining to rural residential for this property. Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 2 of 7 Pages Laurie Craghead stated that Ordinance No. 2008 -010 needs to be read and adopted prior to Ordinance No. 2008 -009. DALY: Move second readings of Ordinances No. 2008 -001, 2008 -006, 2008 -010 and 2008 -009. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Chair Luke then conducted the second readings, by title only. DALY: Move adoption of Ordinance No. 2008 -001. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. DALY: Move adoption of Ordinance No. 2008 -006. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. DALY: Move adoption of Ordinance No. 2008 -010. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. DALY: Move adoption of Ordinance No. 2008 -009. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 3 of 7 Pages 5. Before the Board was Consideration of Whether to Hear an Appeal of the Hearings Officer's Denial of a Partition based on a Measure 37 claim (Harrington Loop: Appellant: Stolz). Cynthia Smidt, Community Development Department, gave a brief overview of the item. She said CDD recommended the Board not hear this appeal and presented the Board with Order 2008 -014 for their signature. MELTON: Move that the Board not hear this appeal and approve Order 2008- 014. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Melton asked that item #7, business meeting minutes of January 28 and 30 and work session minutes of January 28 and 30 be postponed. Chair Luke said he would also like to remove item #9 as there is a possibility that Mike Shirtcliff may change his mind and not step down from the Planning Commission. There are no economic development grant items for #8. MELTON: Move approval, as amended. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Consent Agenda Items. 6. Signature of a Letter Appointing Michael A. Maier to the Deschutes County Budget Committee, through December 31, 2010. 7. Approval of Minutes: • Business Meeting: January 28 and 30, 2008 • Work Sessions: January 28 and 30, 2008 (These items were pulled from the agenda for discussion at a later date.) Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 4 of 7 Pages 8. Economic Development Grant Requests (none were noted) 9. Signature of a Letter Accepting the Resignation of R. Mike Shirtcliff from the Deschutes County Planning Commission, and Thanking Him for His Service (This item was pulled from the agenda for further discussion.) CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of the Appointment of Michael A. Maier to the 9 -1 -1 County Service District Budget Committee. MELTON: Move approval of appointment of Michael A. Maier to the 9 -1 -1 County Service District Budget Committee. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 11. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $6,395.37. MELTON: Move approval, subject to review. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension /4 -H County Service District in the Amount of $1,607.80. MELTON: Move approval, subject to review. DALY: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 5 of 7 Pages VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY COUNTYWIDE LAW ENFORCEMENT DISTRICT #1 13. Consideration of Signature of a Letter Appointing Michael A. Maier to the Countywide Law Enforcement District #1 Budget Committee, through December 31, 2010. MELTON: Move approval of appointment of Michael A. Maier to the Countywide Law Enforcement District #1 Budget Committee. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY RURAL LAW ENFORCEMENT DISTRICT #2 14. Consideration of Signature of a Letter Appointing Michael A. Maier to the Rural Law Enforcement District #2 Budget Committee, through December 31, 2010. MELTON: Move approval of appointment of Michael A. Maier to the Rural Law Enforcement District #2 Budget Committee. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 6 of 7 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County in the Amount of $639,249.58. MELTON: Move approval, subject to review. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 16. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, Chair Luke adjourned the meeting at 10:40 a.m. DATED this 6th Day of February 2008 for th 1 eschutes County Board of Commissioners. ATTEST: Recording Secretary De nis R. Luke, h z"tVtitt�+o-�. Tammy (Baney) Melton, Vice Chair ic ael M. Da y, o► missioner Minutes of Board of Commissioners' Business Meeting Wednesday, February 6, 2008 Page 7 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 - 1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 6, 2008 Commissioners' Hearing Room - Administration Building 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. A PUBLIC HEARING and Consideration of Board Approval of Deschutes County Acting as Applicant for a Community Development Block Grant on Behalf of Neighborlmpact — Judith Ure, Administrative Services 3. CONSIDERATION of Signature of Document No. 2008 -043, a Quitclaim Deed relating to a Redeemed Real Property — Teresa Rozic, Property and Facilities Department 4. CONSIDERATION of Second Reading and Adoption of Ordinances No. 2008 -001, 2008 -006, 2008 -010 and 2008 -009, Comprehensive Plan and Zone Map Changes Regarding the Harris Kimble Property — from Surface Mine (SM) to Rural Residential 10 (RR -10) — Chris Bedsaul, Community Development Department 5. CONSIDERATION of Whether to Hear an Appeal (File #A -08 -2) of the Hearings Officer's Denial of a Partition based on a Measure 37 Claim (Harrington Loop; Appellant: Stolz) — Cynthia Smidt, Community Development Department Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 1 of 9 Pages CONSENT AGENDA 6. Signature of a Letter Appointing Michael A. Maier to the Deschutes County Budget Committee, through December 31, 2010 7. Approval of Minutes: • Business Meeting: January 28 and 30, 2008 • Work Sessions: January 28 and 30, 2008 8. Economic Development Grant Requests 9. Signature of a Letter Accepting the Resignation of R. Mike Shirtcliff from the Deschutes County Planning Commission, and Thanking Him for His Service CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 10. CONSIDERATION of Signature of a Letter Appointing Michael A. Maier to the Deschutes County 9 -1 -1 Service District Budget Committee, through December 31, 2010 11. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4 -H County Service District CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY RURAL LAW ENFORCEMENT DISTRICT #1 13. CONSIDERATION of Signature of a Letter Appointing Michael A. Maier to the Rural Law Enforcement District #1 Budget Committee, through December 31, 2010 Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 2 of 9 Pages CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY RURAL LAW ENFORCEMENT DISTRICT #2 14. CONSIDERATION of Signature of a Letter Appointing Michael A. Maier to the Rural Law Enforcement District #2 Budget Committee, through December 31, 2010 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 16. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388- 6572.) Monday, February 4, 2008 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 6, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 3 of 9 Pages Monday, February 11, 2008 10:00 a.m. Board of Commissioners' Meeting 12:00 noon Regular Meeting of Board and Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, February 12, 2008 9:00 a.m. Ore -Star Training 1:00 p.m. Drug Court Graduation (tentative), at Courthouse Wednesday, February 13, 2008 9:00 a.m. Meeting with Students at Redmond High School 10:00 a.m. Board of Commissioners' Meeting, at Redmond High School 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, February 14, 2008 11:30 a.m. EDCO (Economic Development for Central Oregon) Luncheon, Riverhouse Convention Center. Bend 3:00 p.m. Regular Meeting of the Fair Board, Fair & Expo Center, Redmond Friday, February 15, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor /Touchmark Monday, February 18, 2008 Most County offices will be closed to observe Presidents' Day Tuesday, February 19, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee 12 noon Regular Meeting with Department Heads Wednesday, February 20, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 4 of 9 Pages Thursday, February 21, 2008 1:30 p.m. Leadership Redmond 5:30 p.m. COBA (Central Oregon Builders Association) Annual Dinner, at Bend Senior Center Monday, February 25, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 27, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, March 3, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, March 5, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 6, 2008 9:00 a.m. Regular Department Update — Mental Health 10:00 a.m. Regular Department Update — District Attorney 11:00 a.m. Regular Department Update — Community Development 1:30 p.m. Regular Department Update — Road Department 2:30 p.m. Regular Department Update — Clerk Wednesday, March 12, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 5 of 9 Pages Thursday, March 13, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers 21:00 p.m. Regular Department Update — Health Department Monday, March 17, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, March 18, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, March 19, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) 6:00 p.m. (Tentative) Public Hearing regarding South County Groundwater Issues, La Pine High School Thursday, March 20, 2008 10:00 a.m. Regular Department Update — Community Justice 11:00 a.m. Regular Department Update - Assessor Friday, March 21, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor /Touchmark Monday, March 24, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 26, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 6 of 9 Pages Thursday, March 27, 2008 9:00 a.m. Regular Department Update — Fair & Expo 11:00 a.m. Regular Department Update — Commission on Children & Families Monday, March 31, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:00 p.m. Drug Court Graduation Ceremony, at Courthouse Wednesday, April 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 3, 2008 8:00 a.m. Regular Meeting with Sisters City Council, at Sisters City Hall 9:30 a.m. Regular Update — Judge Fadeley, Sisters City Hall Monday, April 7, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, April 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 10, 2008 12:00 noon Audit Committee Meeting Tuesday, April 15, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 7 of 9 Pages Wednesday, April 16, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Friday, April 18, 2008 12:00 noon Community Affairs Council Town Hall Luncheon, at Mt. Bachelor /Touchmark Monday, April 21, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, April 22, 2008 7:00 a.m. Bend Chamber of Commerce Forecast Breakfast, Bend Country Club Wednesday, April 23, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, April 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, May 5, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, May 7, 2008 Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 8 of 9 Pages 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, May 8, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, February 6, 2008 Page 9 of 9 Pages