HomeMy WebLinkAboutGrant Application - NeighborImpactILI0° 01- ES
02
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 6, 2008
Please see directions for completing this document on the next page.
DATE: January 29, 2008
FROM: Judith Ure Administrative Services 541-330-4627
TITLE OF AGENDA ITEM:
Consideration of Board approval for Deschutes County to act as applicant for Community Development
Block Grant on behalf of Neighborlmpact.
PUBLIC HEARING ON THIS DATE? Yes.
BACKGROUND AND POLICY IMPLICATIONS:
Neighborlmpact routinely applies for and receives funding from the Community Development Block
Grant (CDBG) Home Rehabilitation Program to serve low-income residents in Crook, Deschutes, and
Jefferson Counties. However, to be eligible for these funds, a local government agency must act as
direct applicant then enter into a sub -recipient agreement with Neighborlmpact as the local service
provider. The applicant role has been rotated between the three counties and the Cities of Bend and
Madras in previous years with Deschutes County last performing this function in 2003. Under this
arrangement, NeighborImpact will prepare the grant application, implement the project, and report
project status and results. Deschutes County will draw and distribute the funds in accordance with
CDBG guidelines. While the 2008 application, in the amount of $400,000, will benefit the entire tri -
county region, it emphasizes low-income residents located in south Deschutes County who live witnin
the area of the current ground water protection project. To proceed in the application process,
Deschutes County must host a public hearing and sign a preliminary sub -recipient agreement to be
submitted with the grant application. Please reference the attached memorandum from Corky Senegal,
Director of NeighborImpact for further details about the project.
FISCAL IMPLICATIONS:
If a grant is awarded, Deschutes County will receive and pass through to NeighborImpact up to
$400,000 between fiscal years 2008-09 and 2009-10, which will require appropriation through the
regular budget cycle, supplemental budget process, or other action.
RECOMMENDATION & ACTION REQUESTED:
Approve Deschutes County to act as applicant for Community Development Block Grant on behalf of
NeighborImpact and authorize Board Chair to sign sub -recipient agreement and subsequent grant
application forms.
ATTENDANCE: Judith Ure, Management Analyst.
DISTRIBUTION OF DOCUMENTS:
Return signed original copies of sub -recipient agreement to Judith Ure.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
January 29, 2008
Contact Person:
Karen Orme
Contractor/Supplier/Consultant Name:
Department:
Administrative Services
Phone #:
Neighborlmpact
541-548-2380, ext 111
Goods and/or Services: Act as potential sub -recipient of Community Development
Block Grant for the purpose of assisting low-income homeowners in Crook, Deschutes,
and Jefferson Counties.
Background & History: Neighborlmpact routinely receives funding from the
Community Development Block Grant (CDBG) Home Rehabilitation Program to serve
low-income residents in Crook, Deschutes, and Jefferson Counties. However, to be
eligible for these funds, a local government agency must act as direct applicant then
enter into a sub -recipient agreement with Neighborlmpact as the local service provider.
The applicant role has been rotated between the three counties and the Cities of Bend
and Madras in previous years with Deschutes County last performing this function in
2003. Under this arrangement, Neighborlmpact will be responsible for preparing the
grant application, implementing the project, and reporting project status and results.
Deschutes County will draw and distribute the funds in accordance with CDBG
guidelines. While the 2008 application, in the amount of $400,000, will benefit the entire
tri -county region, it places an emphasis on assisting low-income residents located in
south Deschutes County who live within the area of the current ground water protection
project. To proceed in the application process, the County must host a public hearing
(copy of published notice attached) and sign a preliminary sub -recipient agreement to
be submitted with the grant application. Please reference attached agenda request
form and memorandum from Neighborlmpact for further details concerning the project.
Agreement Starting Date:
July 1, 2008
Annual Value or Total Payment:
Ending Date:
June 30, 2010
Up to $400,000 during 2008-2010 biennium.
❑ Insurance Certificate Received check box)
Insurance Expiration Date:
Check all that apply:
❑ RFP, Solicitation or Bid Process
7 Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ® No
If No, has budget amendment been submitted? ❑ Yes ® No
1/30/20M.
Departmental Contact: Judith Ure Phone #:
Title:
Management Analyst
541-330-4627
Department Director Approval:
Signature Date
Distribution of Document: Return signed originals to Judith Ure.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number
1/30/2008
Neighborlmpact
Critical LcecLOixere?erxx:a.En oweei N,Change.
TO: Deschutes County Board of Commissioners
FROM: Corky Senecal, Director
Housing and Emergency Services
NeighborImpact
RE: Funding Opportunity
Home Rehabilitation Loan Program for Low Income Homeowners
DATE: January 2, 2008
The State of Oregon administers the Community Development Block Grant Home
Rehabilitation Program for "balance of state" communities. The tri -county area of
Deschutes (excluding the City of Bend), Crook and Jefferson counties qualifies for
funding from this source. NeighborImpact has consistently applied for and received
funding to provide this program to low-income residents of Central Oregon. The funding
requirement is that a local jurisdiction must be the applicant entity and then enter into a
sub -recipient agreement with the local service provider. NeighborImpact has been the
sub -recipient for each of the grants with different local jurisdictions throughout the
service area being the direct applicant. In 2003 Deschutes County was the recipient and
since then we have worked with the City of Bend, Crook County, Jefferson County and
the City of Madras.
We are asking Deschutes County to submit the application to the State of Oregon for
$400,000 in CDBG Home Rehabilitation funding for the years 2009 and 2010. The
funding is categorical and not competitive with any other CDBG funding Deschutes
County is eligible to receive. As the applicant Deschutes County need only identify a
staff person as a liaison between NeighborImpact and the Oregon Housing and
Community Services Rehabilitation Program office and staff. NeighborImpact is
responsible for preparing the application, facilitating the processes required to receive
and administer funding, and implement the program.
We see this as a unique opportunity for the partnership between Deschutes County and
NeighborImpact. While the funding will serve low-income residents in all three counties,
the funding cycle on this particular grant may help to serve residents of South
Deschutes County in the "Ground Water Protection Project". Currently our home
rehabilitation program wait -list has 44 applicants, 22 are in Deschutes County and 10
are in South Deschutes County. Clearly, this program will benefit a number of
Deschutes County residents.
The deadline for submission to Oregon Housing and Community Services is February 28,
2008. We are asking the Board of Commissioners for authorization to prepare the
application with Deschutes County as the applicant entity.
OREGON HOUSING AND COMMUNITY SERVICES
2007 INCOME LIMITS
Effective March 20, 2007
U.S. Department of Housing and Urban Development (HUD)
"Low Income" and "Moderate Income" are defined in the federal Housing and Community Development
Act of 1974, as amended. A Low —Income person is a member of a family with a gross income of no more
than 50 percent of the area median income. A Moderate -Income person is a member of a family with a gross
income of no more then 80 percent of the area median income. The "area" is either the county or the non -
metropolitan portion of the state, whichever has the higher median income. The 2007 estimated median family
income for non -metropolitan counties in Oregon is $47,596.
MSA / County %MFI 1Pers 2Pers 3Pers 4Pers 5Pers 6Pers 7Pers 8Pers
Deschu tes
FY 2007 MFI: Low
58,700 Moderate
Crook
FY 2007 MFI: Low
46,700 Moderate
Jefferson
FY 2007 MFI: Low
44,500 Moderate
20600 23500 26450 29400 31750 34100 36450 38800
32950 37650 42350 47050 50800 54600 58350 62100
17300 19750 22250 24700 26700 28650 30650 32600
27650 31600 35550 39500 42650 45800 49000 52150
16900 19300 21750 24150 26100 28000 29950 31900
27050 30900 34800 38650 41750 44850 47950 51000
r
Neighborlmpact
Criika I `IcbCs. U.rertf•ar•nC timpah 69Change.
NeighborImpact's Housing Rehabilitation Program
The Housing Rehab Program is designed to assist homeowners in maintaining the
upkeep of their home, be it roof repair/replacement, plumbing & electrical repairs to
exterior paint and septic problems. To qualify for this program you must own your
own home and the land it is on, and you also must fall at 80% of the area median
income or lower (see attachment for income qualifications).
Neighborlmpact will conduct a site visit to interested homeowners once they have
met the income requirements. A representative will take an application to them and
make a short visit to ensure the type of repairs the homeowner is interested in making
fall within our program guidelines. The loan maximum is $25,000 and depending on
the household annual income the interest rate is anywhere from 1 %-4%. These loans
are deferred for 30 years, in other words no monthly payment is required. The loan is
paid back at the sale or refinance of the home, or in 30 years the entire loan comes
due.
The homeowner is responsible for hiring an Oregon licensed General Contractor to do
the work, however Neighborlmpact can assist them in this process if need be.
Neighborlmpact writes grants on an annual basis to apply for funds through Oregon
Housing & Community Services, this is how the program is funded. Once loans are
paid back to Neighborlmpact, they are pooled in a revolving loan fund and lent back
out in the community for housing repairs in the same manner.
For questions or to apply to the program, contact Karen Orme at Neighborlmpact:
541-548-2380. extension I11.
01/29/2008 16:13 54192322527
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SUBRECIPIENT AGREEMENT
This Agreement is made and entered into by and between Deschutes County and NeighborImpact.
Founded in 1985, NeighborImpact is a private nonprofit organization established to serve and speak
out for economically disadvantaged people in Central Oregon. Our mission is to break the cycle of
poverty by helping remove the barriers that prevent people from achieving economic self-sufficiency.
NeighborImpact is not a government agency, but a private nonprofit agency whose funding comes
from federal, state and local sources, grants from private foundations and donations from individuals
and businesses.
RECITALS
WHEREAS, the County has been awarded Community Development Block Grant (CDBG) funds
from the State of Oregon, acting by and through Oregon Housing & Community Services
Department;
WHEREAS, the grant is subject to Title I of the Housing and Community Development Act of 1974,
42 U.S.C. "5301-5321 (1994) ("the Act"), the regulations promulgated pursuant thereto, 24 Code of
Federal Regulations (C.F.R.) 570.1-.5 (1997), Oregon Revised Statutes (ORS) 285A.075 (1997), and
Oregon Administrative Rules (OAR) 123-080-0000 TO 123-080-0050 (1998), all as may be amended
from time to time, and
WHEREAS, the approved uses of those funds are subject to a grant contract between the State of
Oregon, Oregon Housing & Community Services Department and the County for project # HR
(Regional Housing Center); and
WHEREAS, the County engages the Subrecipient to carry out specified activities under the executed
grant contract #
THEREFORE, the parties agree as follows:
I. SCOPE OF SERVICES
A. Activities
The Subrecipient will be responsible for Regional Housing Center in a manner satisfactory to the
County and consistent with any standards required as a condition of providing these funds, see
Exhibit A and Exhibit B. Such Project will include the activities eligible under the Community
Development Block Grant (CDBG) program administered by the State of Oregon, including:
1. Operations of the Regional Housing Counseling Center
2. Program management activities
4. Grant administration
More information is in the attached Scope of Services and Schedule of Payment (Exhibit A).
B. National Objective
The Subrecipient certifies that the activities carried out with funds provided under this Agreement
will meet the national objective of principal benefit to low- and moderate -income persons as required
by 24 C.F.R. 570.483(b).
Page 1 of 14
C. Staffing
Subrecipient shall assign such staff as is appropriate to carry out its responsibilities in a timely and
professional manner. Upon The County's request, Subrecipient shall provide the names and
responsibilities of key staff assigned to perform work under this agreement, and shall notify The
County in the event of changes in key staff assignments.
D. Performance Monitoring
The County will monitor the performance of the Subrecipient against goals and performance standards
required herein. Substandard performance as determined by the County will constitute non-
compliance with this Agreement. If action to correct such substandard performance is not taken by
the Subrecipient within a reasonable period of time after being notified by the County, suspension or
termination procedures for this Agreement will be initiated.
II. Time of Performance
The period for this agreement is effective January 1, 2009 to December 31, 2011.
III. Budget
The line item budget for services to be provided by the Subrecipient is in the attached Scope of
Services and Schedule of Payment (Exhibit A).
Any indirect costs charged must be consistent with the conditions of this Agreement. In addition,
the County may require a more detailed budget breakdown than the one contained in Exhibit A,
and the Subrecipient shall provide such supplementary budget information in a timely fashion in
the form and content prescribed by the County. Any amendments to this budget must be approved
in writing by the County and the Subrecipient.
IV. (Payment) Transfer of Funds
V. Notices
Communications and details concerning this Agreement shall be directed to the following
rebresentatives:
Page 2 of 14
County
Subrecipient
Name & Title
Melanie Harper
Operations Director
Address:
1300 NW Wall Street
2303 SW First Street
County, State, Zip
code
Bend, Oregon 97701
Redmond, OR 97756
Page 2 of 14
Telephone:
(541)
(541) 548-2380 ext. 104
Fax Number:
(541)
(541) 548-6013
Email:
melanieh@neighbormpact.org
VI. General Conditions
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal
Regulations, Part 570 (the U.S. Department of Housing and Urban Development regulations for
Community Development Block Grants applicable to funds provided through states). The
Subrecipient also agrees to comply with all other applicable Federal, state and local laws,
regulations, and policies governing the funds provided under this Agreement. The Subrecipient
further agrees to utilize funds available under this Agreement to supplement rather than supplant
funds otherwise available.
B. No employee, agent, consultant, officer, or elected or appointed official of the County or
the Subrecipient receiving CDBG funds who exercises or has exercised any functions or
responsibilities with respect to CDBG activities assisted by the grant for project # , or who
is in a position to participate in a decision-making process or gain inside information with regard
to such activities, may obtain a financial interest or benefit from the activity, or have an interest or
benefit from the activity, or have any interest or benefit, direct or indirect, in any contract,
subcontract, or agreement with respect thereto, or the proceeds thereunder, for themselves or those
with whom they have family or business ties during his/her tenure or for one year thereafter.
C. Independent Contractor
Nothing in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the Subrecipient and Deschutes
County or Oregon Housing and Community Services. The Subrecipient shall be responsible
exclusively for payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Workers Compensation Insurance for its officers, agents and employees.
The Subrecipient and Deschutes County agree that there is no relationship under this agreement
except as specified herein. Deschutes County exercises no control over, is not responsible for the
acts of, assumes no specific responsibilities to or for officers, employees or agents or the public in
general, except as specified in this Agreement. The Subrecipient shall not claim any relationship
with the Deschutes County or OHCS as agent, representative or employee which is not expressly
set forth in this agreement.
Except for the State of Oregon, nothing in this Agreement, expressed or implied, is intended to
confer upon any person, other than the parties to this Agreement, any right or remedy of any
nature whatsoever.
Page 3 of 14
D. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify Deschutes County from any and all
claims, actions, suits, charges, and judgments whatsoever that arise out of the Subrecipient
performance or nonperformance of the services or subject matter called for in this Agreement.
E. Workers Compensation
The Subrecipient shall provide Workers Compensation Insurance coverage for all of its employees
involved in the performance of this Agreement before work under the Agreement commences.
The Subrecipient shall ensure that its contractors do likewise.
F. Insurance and Bonding
The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due
to theft, fraud, and/or undue physical damage, and shall purchase a blanket fidelity bond covering
all employees in an amount equal to cash advances from Deschutes County, and a performance
bond ensuring faithful performance of the Agreement.
The Subrecipient shall comply with the bonding and insurance requirements of Attachment B of
OMB Circular A-110, Bonding and Insurance.
The Subrecipient shall maintain at all times comprehensive liability insurance and property
damage insurance covering its activities and operations under this Agreement, and naming
Deschutes County, its officers, agents and employees as additional named insured. Such
insurance shall be in the forms and amounts not less than set forth in ORS 30.270. Deschutes
County shall be furnished a certificate of insurance providing at least ten days written notice if the
insurance coverage is canceled or reduced.
Deschutes County shall maintain at all times comprehensive liability insurance and property
damage insurance covering its activities and operations under this Agreement.
G. Amendments
Deschutes County or Subrecipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed by a
duly authorized representative of both organizations, and approved by Deschutes County's
governing body. Such amendments shall not invalidate this Agreement, nor relieve or release
Deschutes County or Subrecipient from its obligations under this Agreement.
Deschutes County may, in its discretion, amend this Agreement to conform with Federal, state or
local governmental guidelines, policies and available funding amounts, or for other reasons. If
such amendments result in a change in the funding, the scope of services, or schedule of the
activities to be undertaken as part of this Agreement, such modifications will be incorporated only
by written amendment signed by both Deschutes County and Subrecipient.
Page 4 of 14
H. Suspension or Termination
Deschutes County may suspend or terminate this Agreement, in whole or in part, if the
Subrecipient materially fails to comply with any term of this Agreement or with any of the rules,
regulations or provisions referred to herein. In the event there is probable cause to believe the
Subrecipient is in noncompliance with any applicable rules or regulations, Deschutes County may
withhold up to fifteen (15) percent of said Agreement funds until such time as the Subrecipient is
found to be in compliance by Deschutes County, or is otherwise adjudicated to be in compliance.
Failure of the Subrecipient to comply with the provisions of this Agreement and the grant contract
shall constitute a breach of this Agreement. Deschutes County shall be entitled to recover from the
Subrecipient any sums that may become due as a result of said breach.
The State of Oregon shall have independent authority to enforce the provisions of this Agreement,
including recovery of sums due for breach of this Agreement.
VII. Administrative Requirements
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with Attachment F of OMB Circular A-110 and agrees to
adhere to the accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in conformance with the policies, guidelines and
requirements of OMB Circulars A-122, A Cost Principles for Non -Profit Organizations, or A-21,
"Cost Principles for Educational Institutions," as applicable. These principles shall be applied to
all costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record-keeping
1. Records to be maintained
The Subrecipient shall maintain all records required by the State of Oregon pursuant to federal
regulations at CFR Part 570.490, that are pertinent to the activities to be funded under this
Agreement. Instructions from the State are included in a Grant Management Handbook and by
communication from State employees.
The Subrecipient shall maintain any other records pertinent to this Agreement in such a manner as
to clearly document the Subrecipient's performance.
Page 5 of 14
For fair housing and equal opportunity purposes, the Subrecipient's records shall include data on
the racial, ethnic and gender characteristics of persons who are applicants for, participants in, or
beneficiaries of the program.
The Subrecipient shall provide citizens with reasonable access to records regarding the past use of
CDBG funds consistent with State and local requirements concerning the privacy of personal
records.
2. Retention
The Subrecipient shall retain and keep accessible all such books, accounts, records, reports, files,
and other papers, or property for a minimum of three (3) years from closeout of the grant
hereunder, or such longer period as may be required by applicable law, or until the conclusion of
any audit, controversy or litigation arising out of or related to this Agreement, whichever date is
later.
3. Property Records
The Subrecipient shall maintain real property inventory records which clearly identify property
purchased, improved or sold. Properties retained shall continue to meet eligibility criteria and
shall conform to the "change of use restrictions" specified in 24 C.F.R. Part 570.489(j).
4. Close -Outs
The Subrecipient's obligation to Deschutes County shall not end until the State, through its
Housing & Community Services Department, determines that the project can be administratively
closed.
5. Audits and Inspections
Audits shall be conducted annually in accordance with the Single Audit Act of 1984, 31 U.S.C.
"7501-7507 (1994) as amended by Pub. L. 104-156, "1-3, 110 Stat. 1397 (1996) and the
regulations promulgated pursuant thereto, 24 C.F.R. "44.1-44.18 (1997), and the Office of
Management and Budget (OMB) Circular A-133, 24 C.F.R. "45.1-45.5 (1997).
The Subrecipient acknowledges and agrees that Deschutes County, the State, and the federal
government (including but not limited to the U.S. Department of Housing and Urban
Development, the Inspector General, and the General Accounting Office) and their duly
authorized representatives shall have access to all books, accounts, records, reports, files, and
other papers, or property pertaining to the administration, receipt and use of CDBG funds and
necessary to facilitate such reviews and audits in order to perform examinations and audits and
make excerpts and transcripts.
C. Reporting and Payment Procedures
Page 6 of 14
1. Payment Procedures
Deschutes County will pay to the Subrecipient funds available under this Agreement based upon
information submitted by the Subrecipient and consistent with any approved budget and
Deschutes County policy concerning payments. Payments will be made for eligible expenses
actually incurred by the Subrecipient, and not to exceed actual cash requirements.
2. Indirect Costs
If indirect costs are charged, the Subrecipient shall follow an indirect cost allocation plan for
determining the appropriate Subrecipient's share of administrative costs and shall submit such
plan to Deschutes County with evidence that it has been negotiated and approved by the Federal
cognizant agency for the Subrecipient. If the Subrecipient's indirect cost proposal is under review
by the cognizant agency, it shall be followed by the Subrecipient until a final plan is negotiated
and approved.
3. Progress Reports
The Subrecipient shall submit regular progress reports to Deschutes County in the form, content
and frequency as required by Deschutes County.
4. Program Income
The Subrecipient shall report all program income as defined at 24 C.F.R. 570.489(e) generated by
activities carried out with CDBG funds made available under this Agreement. The use of program
income by the Subrecipient shall comply with all applicable requirements of the U.S. Department
of Housing and Urban Development and the State for Community Development Block Grants. By
way of further limitations, the Subrecipient shall use program income during the Agreement
period for activities permitted under this Agreement and shall reduce requests for grant funds by
the amount of any such program income balances on hand. Upon expiration of this agreement, all
unused program income on hand or subsequently received shall be returned to Deschutes County.
5. Procurement
The Subrecipient shall procure all materials, property or services in accordance with the Uniform
Administrative requirements of OMB Circular A-110 (implemented at 24 C.F.R. part 84,
"Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher
Education, Hospitals and Other Non -Profit Organizations" or the related CDBG provision, as
specified in this paragraph.
(a) Subpart A --"General";
(b) Subpart B--"Pre-Award Requirements,"except for 84.12, "Forms for Applying for Federal
Assistance";
(c) Subpart C --"Post Award Requirements," except for;
Page7of 14
(1) Section 84.22, "Payment Requirements";
(2) Section 84.23, "Cost Sharing and Matching";
(3) Section 84.24, "Program Income." In lieu of 84.24, the Subrecipient shall follow
570.489(e);
(4) Section 84.25, "Revision of Budget and Program Plans";
(5) Section 84.32,"Real Property." In lieu of 84.24, the Subrecipient shall follow 570.505;
(6) Section 84.34(g), "Equipment." In lieu of the disposition provisions of 84.34(g), the
following applies:
(A) In all cases in which equipment is sold, the proceeds shall be program income (prorated to
reflect the extent to which CDBG funds were used to acquire the equipment); and
(B) Equipment not needed by the Subrecipient for CDBG activities shall be transferred to
Deschutes County or shall be retained after compensating the recipient;
(7) Section 84.51 (b), (c), (d), (e), (f), (g), and (h), "Monitoring and Program Performance";
(8) Section 84.52, "Financial Reporting":
(9) Section 84.53(b), "Retention and access requirements for records." The retention period
starts from the date of submission of the State's Consolidated Annual Performance and
Evaluation Report, as described in 24 CFR 91.520, in which the specific activity is
reported on for the final time;
(10) Section 84.61, "Termination." In lieu of the provisions of 84.61, the Subrecipient shall
comply with paragraph V.II.I of this Agreement, and
d. Subpart D--"After-the-Award requirements," except for 84.71, "Closeout
Procedures."
VIII. Participant Conditions
The Sub -Recipient agrees to comply, and cause its agents and contractors to comply, with all
applicable state and federal laws, regulations, policies, guidelines and requirements with respect to
the use of and the administration, distribution and expenditure of the funds provided under this
Agreement, including but not limited to the following:
1. The Housing and Community Development Act of 1974, as amended, and with all
related applicable laws, rules and regulations, including but not limited to Sections 109 and 110 of
the Act.
2. Section 104(d) of the Housing and Community Development Act of 1974, as amended,
42 U.S.C. '5304 (1994), and the regulations promulgated pursuant thereto, and 12 U.S.C. '1735b
(1994).
3. Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. '1701u (1994)
(employment opportunities to lower income people in connection with assisted projects), and the
regulations promulgated pursuant thereto, 24 C.F.R. '135.38 (1997). The Sub -Recipient shall
cause or require the Section 3 clause in 24 C.F.R. '135.38 (1997) to be inserted in full in all
contracts and subcontracts exceeding $100,000 for Section 3 covered construction projects
receiving more than $200,000 under this Grant Contract.
4. Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970, 42
U.S.C. "4601-4655 (1997), and the regulations promulgated pursuant thereto, 49 C.F.R. "24.1 -
Page 8 of 14
24.603 (1997);
5. The Davis -Bacon Act, as amended, 40 U.S.C. "276a to 276a-5 (1994); 42 U.S.C. '5310
(1994) (applicable to the rehabilitation of residential property by laborers and mechanics in the
performance of construction work only if such property contains not less than eight (8) units); and
the Contract Work Hours and Safety Standards Act, 40 U.S.C. "327-333 (1994), and all
regulations promulgated pursuant to thereto and all other applicable federal laws and regulations
pertaining to labor standards.
6. The Hatch Act, 5 U.S.C. "7321-7326 (1994) (limiting the political activity of some
employees).
7. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d (1994), and the regulations
promulgated pursuant thereto, 24 C.F.R. "1.1-1.10 (1997). The Sub -Recipient will immediately
take any measures necessary to effectuate this assurance. If any real property or structure thereon
is provided or improved with the aid of federal financial assistance extended to the Sub -Recipient,
this assurance shall obligate the Sub -Recipient, or in the case of any transfer of such property, any
transferee, for the period during which the real property or structure is used for a purpose for
which the federal financial assistance is extended, or for another purpose involving the provision
of similar services or benefits.
8. Title VIII of the Civil Rights Act of 1968, as amended, popularly known as the Fair
Housing Act, 42 U.S.C. "3601-3631 (1994), as amended by Pub. L. 104-76, "1-3 109 Stat. 787
(1995); Pub. L. 104-66, Title I, '1071(e), 109 Stat. 720 (1995); Pub. L. 90-284, Title VIII, '814A,
as added Pub. L. 104-208, Div. A, Title II, '2302(b)(1), 110 Stat. 3009-3421 (1996); Pub. L. 104-
294, title VI, '604(b)(15), (27), 110 Stat. 3507, 3508 (1996)
9. Exec. Order No. 11,063, 46 F.R. 1253 (1962), reprinted as amended in 42 U.S.C. '1982
(1994) and the regulations promulgated pursuant thereto, 24 C.F.R. "107.10-107.65 (1997).
10.Exec. Order No. 11,246, 30 F.R. 12319 (1965), as amended by Exec. Order No. 11,375, 32
F.R. 14303 (1967), reprinted in 42 U.S.C. '2000e (1994), and the regulations promulgated
pursuant thereto, 41 C.F.R. "60-1.1 to 60-999.1 (1997)
11.The Age Discrimination Act of 1975, 42 U.S.C. "6101-6107 (1994).
12.Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 (1994).
13.Section 302 of the Lead -Based Paint Poisoning Prevention Act, 42 U.S.C. '4822 (1994), and
the regulations promulgated pursuant thereto, 24 C.F.R. "35.1-35.98 (1997).
14. The Architectural Barriers Act of 1968, 42 U.S.C. "4151-4157 (1994).
15. The Copeland Anti -Racketeering Act, 18 U.S.C. '1951 (1997).
16.ORS "294.305-294.565 (1997) and other applicable state laws for Deschutes County and
municipal administration.
Page 9 of 14
17.Special program and grant administration requirements imposed by the State related to the
acceptance and use of funds provided under this Grant Contract (which requirements have been
approved in accordance with the procedures set forth in the Grant Management Handbook).
IX.Lobbying Certification
For grants of $100,000 or more, the Sub -Recipient also makes the certification regarding lobbying
set forth in Exhibit A
This Sub -Recipient Agreement is hereby executed by the parties on the dates set forth below.
Deschutes County NeighborImpact
By: By:
Title: Title:
Date: Date:
Page 10 of 14
Exhibit A
Scope of Services and Schedule of Payment
A. Principal Tasks
1. Operate the Regional Housing Center and provide direct service and referral to other housing
providers with the service area. With area providers, establish written working agreements and develop
a tracking system for referrals and a referral follow up process.
• Provide on-going orientation sessions on the home buying services offered within the region.
• Provide access to pre -purchase counseling in one-on-one counseling sessions. Counseling
includes creating a work plan that addresses the barriers (credit, debts, savings, and employment)
preventing the homebuyer from qualifying for a home loan.
• Provide access to home -buying classes in English and Spanish on the housing decision, financial
preparation, shopping for a home, mortgages, closing process, and protecting a home.
• Conduct outreach and marketing activities, targeted to low and moderate income households,
minorities, single women with children and residents of low-income neighborhoods.
• Participate in the planning and delivery of home -buying fairs.
• Provide training on affordable mortgage products.
• Provide access to foreclosure prevention counseling, rental, homelessness, and emergency
assistance programs.
• Provide information and access to owner -occupied rehab programs. (Exhibit B of HCS #505)
• Provide written procedures for appeal by clients of sub -recipient determinations.
2. Workplan
Activity
Number of persons served
Outcomes
Regional Housing Services
68th+
Various services per specific program
Individual
Development
Accounts (IDA)
80% of Area Median Income or below.
Reverse Mortgage
Counseling
Age requirement only, it is 62
3. Program matrix of services provided with customer eligibility criteria.
Program/Service
Customer Income Eligibility Criteria
Homebuyer Education
None
Financial Fitness
Classes
None, however targeted to HeadStart and the local housing authorities
participants
Individual
Development
Accounts (IDA)
80% of Area Median Income or below.
Reverse Mortgage
Counseling
Age requirement only, it is 62
Page 11 of 14
Exhibit A
Default Counseling
None
., .tq a»%.��'
o L3 e s
�p p rogra
f
a oa`�����'Uplo uoans nada canoe
% • ®1
Housing
Rehabilitation
80% of Area Median Income or below.
Weatherization
60% of Area Median Income or below.
Weatherization
Classes
60% of Area Median Income or below.
Dousing Reface
8(}oafe�cla c
B. Line Item Budget
The following is the budget for Project # to be determined by grant award to be administered by the
Sub -Recipient. Unless otherwise noted, this budget may be modified only through a formal written
amendment approved by the County.
II. Method of Compensation / Schedule of Payments
1. Subrecipient shall request periodic drawdown of grant funds to pay eligible program expenses.
2. Request for drawdown of funds for Subrecipient's administrative and program services shall be on an
expense reimbursement basis.
3. All drawdown requests shall include documentation of work completed to date in a manner, form and
substance acceptable to the County and State before any disbursement of funds will be made. Draw
downs for the payment of eligible expenses shall be made against the line item budgets specified..
Payments will be made for eligible expenses actually incurred and may not exceed actual cash
requirements.
4. Eligible grant administration costs are defined by the State's Grant Management Handbook. The Sub -
Recipient must request payments for grant administration services separately from program management
services because Federal program regulations require the two types of costs to be reported separately.
Funds for grant administration may be requested in the same manner as for program management.
Page 12 of 14
Alaaun#
a
Opp.
II. Method of Compensation / Schedule of Payments
1. Subrecipient shall request periodic drawdown of grant funds to pay eligible program expenses.
2. Request for drawdown of funds for Subrecipient's administrative and program services shall be on an
expense reimbursement basis.
3. All drawdown requests shall include documentation of work completed to date in a manner, form and
substance acceptable to the County and State before any disbursement of funds will be made. Draw
downs for the payment of eligible expenses shall be made against the line item budgets specified..
Payments will be made for eligible expenses actually incurred and may not exceed actual cash
requirements.
4. Eligible grant administration costs are defined by the State's Grant Management Handbook. The Sub -
Recipient must request payments for grant administration services separately from program management
services because Federal program regulations require the two types of costs to be reported separately.
Funds for grant administration may be requested in the same manner as for program management.
Page 12 of 14