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Home My WebLink AboutDLCD Grant Agrmt - Regional Problem Solving�yTES C tv ❑ { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orp AGENDA REQUEST & STAFF REPORT For Board Business Meeting of March 12, 2008 DATE: March 5, 2008 FROM: Peter Gutowsky Community Development Department 385-1709 TITLE OF AGENDA ITEM: Consideration of Board approval and Signature of an Oregon Department of Land Conservation and Development Technical Assistance Grant, TA -R-09-178 PUBLIC HEARING ON THIS DATE? No. BACKGROUND AND POLICY IMPLICATIONS: Building on the accomplishments of Regional Problem Solving, a National Demonstration Project, a Groundwater Protection Program, and a draft Local Rule, starting in July 2008, a steering committee interfacing with south county stakeholders will provide policy direction for updating the Deschutes County Comprehensive Plan. The steering committee will specifically evaluate the cumulative impacts of developing approximately 1,500 high groundwater lots (areas with less than 2 feet of separation from groundwater). These properties are located near critical ecological areas, including riparian areas, wetlands, and deer migration corridors. An Oregon Department of Land Conservation and Development Technical Assistance Grant consisting of $90,000 will help offset the expenses associated with providing support for a steering committee and associated stakeholder involvement processes to address land -use and water quality issues in the region. Besides contributing to staff expenses, the grant will also recoup costs associated with professional facilitation and U.S. Geological Survey modeling. FISCAL IMPLICATIONS: The $90,000 state grant, recognized as revenue is budgeted for fiscal year 2008/2009. RECOMMENDATION & ACTION REQUESTED: Community Development Department recommends the Board of County Commissioners approve and sign Technical Assistance Grant, TA -R-09-178 ATTENDANCE: Tom Anderson DISTRIBUTION OF DOCUMENTS: Once signed, two original contracts will be mailed to the Oregon Department of Land Conservation and Development. Larry French, with the state agency will sign both forms and mail one original back to the County. Larry French, Grants Administrative Specialist Community Services Division Department of Land Conservation and Development 635 Capitol Street NE, Suite 150 Salem, Oregon 97301 Peter Gutowsky, DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document Is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: 3-05-08 Contact Person: Please complete all sections above the Official Review line. Department: Contractor/Supplier/Consultant Name: N/A Community Development Phone #: 385-1709 Goods and/or Services: Professional facilitation, USGS technical assistance, and partial funding towards a steering committee. A steering committee at the end of the FY 08/09 work program will recommend policy and implementation measures addressing high groundwater development in the La Pine Sub -basin. Background & History: Building on the accomplishments of Regional Problem Solving (RPS), a National Demonstration Project, a Groundwater Protection Program, and a draft Local Rule, starting in July 2008, a steering committee interfacing with south county stakeholders will provide policy direction for updating the Deschutes County Comprehensive Plan. The steering committee will specifically evaluate the cumulative impacts of developing approximately 1,500 high groundwater lots (areas with less than 2 feet of separation from groundwater). These properties are located near critical ecological areas, including riparian areas, wetlands, and deer migration corridors. An Oregon Department of Land Conservation and Development Technical Assistance Grant consisting of $90,000 will help offset the expenses associated with providing support for a steering committee and associated stakeholder involvement processes to address land -use and water quality issues in the region. Besides contributing to staff expenses, the grant will also recoup costs associated with professional facilitation and U.S. Geological Survey modeling. Agreement Starting Date: IWhen DLCD signs Ending Date: 6-30-09 Annual Value or Total Payment: $90,000' ❑ Insurance Certificate Received check box) Insurance Expiration Date: Check all that apply: ❑ RFP, Solicitation or Bid Process ❑ informal quotes (<$150K) ❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? ❑ Yes No Identified in FY08/09 budget If No, has budget amendment been submitted? ❑ Yes ® No 3/5/2008 Departmental Contact: Title: Principal Planner Peter Gutowsky Department Director Approval: Signature Phone #: 385-1709 �ii 3- s -otS Date Distribution of Document: Include complete information if document is to be mailed. Official Review: County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ) Legal Review Date Document Number 3/5/2008 regon Theodore R. Kulongoski, Governor March 5, 2008 Peter Gutowsky, Principal Planner Deschutes County 117 N.W. Lafayette Avenue Bend, Oregon 97701 Department of Land Conservation and Development 635 Capitol Street NE, Sul to 150 Salem, Oregon 97301-2524 Phone: (503) 373-0050 First Floor/Costal Fax: (503) 378-6033 Second Floor/Director's Office: (503) 378-5518 Web Address: http://www.oregon.gov,'LCD VIA EMAIL Re: Deschutes County TA -R-09-178 Grant Offer for High Ground Water Work Program Dear Peter, The Department of Land Conservation and Development (DLCD) is pleased to offer Deschutes County a grant in the amount of $90,000.00 to forward Deschutes County High Ground Water Work Program. The grant agreement number TA -R-09-178 indicates the total amount of our offer and lists the standard and special conditions Deschutes County must meet. Please read them carefully. You will find your grant agreement in a separately attached PDF file. Please print two copies. Both originals of the agreement must be signed by Deschutes County and both originals must be returned to my attention at the address listed on the letterhead and received in the Salem Office by April 4, 2008. If both signed contracts are not received by the April 4, 2008 date, this offer is withdrawn. A fax will not be accepted. The grant agreement is not in effect until both agreements are signed by Deschutes County and the DLCD grant program manager. One copy with original signatures of the agreement will be returned to you for your records. Funds will be sent to you in accordance with the payment schedule in the grant agreement. Please note that we can reimburse only eligible costs incurred after all parties have signed and before the termination date of this agreement. If you have any questions, please contact your grant manager, Doug White, at 541-318-8193 or doug.white@state.or.us , or myself at 503-373-0050 extensions 283 or larry.frencht7a,state.or.us Yours truly, Larry French Grants Administrative Specialist Attachment c: Doug White, DLCD Grant Manager Darren Nichols, DLCD Community Services Manager 0 Oregon Department of Land Conservation and Development 635 Capitol Street N,E, Salem, Oregon 97301 2007-2009 Grant Agreement Date March S, 2008 Type of Grant Technical Assistance - Rural Grantee Name Deschutes County Grant No. TA -R-09.178 Street Address 117 NW Lafayette Avenue Bend, Oregon 97701 DLCD Share of Cost $ 90,000.00 Closing Date June 30, 2009 Grantee Share of Cost (if applicable) $89,138.98 Authority State General Fund Federal Fund X Total Cost $ 179,138,98 Project Title High Ground Water Work Program Grantee Representative Peter Gutowsky, Principal Planner Phone: 541-385-1709 Fax: 541.385.1764 peterg@co,deschutes.or,us DLCD Representative Doug White, DLCD Grant Manager Phone: 541-318-8193 Fax: 541.318-8361 doug,white@state,or.us This grant agreement is between the State of Oregon acting by and through the Department of Land Conservation and Development, herein referred to as "DLCD", and Deschutes County, herein referred to as "Grantee." This grant agreement, approved by the Director of DLCD, acting on behalf of the Land Conservation and Development Commission, is issued in duplicate and constitutes an offer by DLCD to obligate funds in return for the work described herein. By signing this grant agreement, Grantee agrees to comply with the terms and conditions of the grant, including but not limited to the grant provisions checked below and all attachments. Grantee shall signify its acceptance of the grant by signing both copies of this agreement and returning both signed copies to DLCD within 30 days of the date at the top of this page. If not signed and returned without modification by Grantee within said 30 day period, the DLCD Grant Manager indicated above may unilaterally terminate this grant. Upon receipt of the signed, unmodified agreement within said 30 day period, the DLCD Grant Program Manager shall sign and return one copy to Grantee. The effective date of this agreement is the latest date on which all parties have signed this agreement. Funds provided in this grant can only be used for expenditures incurred during the period from the effective date of this agreement through the closing date (the"grant period"). Department of Land Conservation and Development Page 1 of 9 2007.2009 General Fund TA Grant Agreement Deschutes County TA -R-09.178 This grant agreement may be amended according to the policies and procedures of DLCD, and with the written agreement of all parties to the agreement, but the closing date cannot go beyond the end of the State of Oregon fiscal biennium: June 30, 2009. Components of the agreement and required signatures are below, ANNE INNEN IIMMINNI Department of Land Conservation and Development Special Award Conditions Department of Land Conservation and Development Standard Award Conditions Attachment A: High Groundwater Work Program Attachment B; Contact Names and Addresses Attachment C: Request for Reimbursement Form and Instructions 0 Attachment D: Content Standards and Requirements for GIS Grant Products Print Name of Authorized Official For the Grantee Title Date Signature of Authorized Official For the Grantee Print Name of DLCD Grant Program Manager Title Date Signature of DLCD Grant Program Manager Department of Land Conservation and Development Page 2 of 9 2007.2009 General Fund TA Grant Agreement Deschutes County TA•R•09.178 DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT SPECIAL AWARD CONDITIONS Subject to the debt limitation of Oregon counties set forth in Article XI, Section 10, of the Oregon Constitution, and contingent upon funds being appropriated therefore, Grantee agrees to the provisions below, 1, Grantee agrees that this grant, number TA -R-09-178, to Deschutes County supports the work described in the Grantee's grant application, which is incorporated into this grant agreement as Attachment A. Where the terms of this grant agreement and proposal differ, the terms of this grant agreement shall prevail. 2. Grantee agrees that all reports, studies, and other documents produced under this grant agreement must indicate on their cover or the title page an acknowledgement of the financial assistance provided by the Department of Land Conservation and Development. 3. Grantee agrees to provide copies of all final products produced under this grant to DLCD in the manner described in the following special award condition table and in Attachment A, 4. Grantee agrees to coordinate closely with the DLCD Grant Manager regarding the selection and approval of the facilitator (consultant) designated by the Grantee to perform all or a portion of the work under this grant, S. Grantee agrees to obtain DLCD approval of any facilitator (consultant) selected to perform all, or a portion, of the work under this grant, 6, Grantee agrees, in performing work under this grant, to ensure consistent and coordinated use of population, employment, housing, and land needs projections associated with the following activities: Any post -acknowledgment plan and land use regulation amendments proposed by the Grantee and related to this grant, 7. Grantee agrees to complete the following by April 30, 2008: a. Identify by name, address (both mail and email), telephone, and fax number those person(s) who will be performing work under this grant and which grant tasks they will work on. b. List benchmarks or progress indicators for each grant product. 8. Grantee agrees to provide prior notice of work session(s) and timely review of drafts to the DLCD Grant Manager. 9. Grantee agrees that the final products (i,e., ordinances, maps, data bases, supporting documents, and photographs) shall be completed andlor approved by its governing body by the closing date. 10. Grantee agrees and understands that grant payments under this agreement will be reduced if grant products scheduled to be completed are not completed by its governing body by the timeline provided in Attachment A, The total grant payments under this grant agreement will not be reduced under this paragraph by more than $20,000. Department of Land Conservation and Development Page 3 of 9 2007-2009 General Fund TA Grant Agreement Deschutes County TA -R-09.178 11. Grantee agrees to submit a written report with each interim payment request that describes the progress to date on each grant product undertaken during the billing period, Other written andlor verbal progress reports will be provided upon reasonable request by the DLCD Grant Manager, 12, Grantee agrees to consult closely with the DLCD Grant Manager to ensure completion of grant products within the approved grant payment schedule for this grant. 13, Grantee agrees to no more than a interim payments and a final payment by DLCD during the term of this grant, and agrees that payments will be made only upon submittal of qualifying products in accordance with the terms of this grant agreement, 14. Grantee agrees to submit hard copies of all maps, in addition to submitting maps in GIS format on CD- andlor DVD -ROM, and to attach GIS specifications to grant products, 15, Grantee agrees that all products and data specifically generated with grant funds shall be the property of DLCD and, as such, DLCD may display the appropriate products on its "home page" andlor incorporate into state agency databases the GIS data generated as part of work funded by this grant and any additional data provided that is not specifically restricted, DLCD shall include a disclaimer acknowledging that the Grantee and agents of the Grantee are not responsible for the accuracy of said data. DLCD may also share such data specifically generated with grant funds with other agencies and organizations. 16. Grantee agrees to have a final work plan for the 2009-2011 Biennium that includes the process, product description and time line for completion of the remaining project elements, including the adoption of comprehensive plan policies and land use regulations, produced by the High Groundwater Work Program under this grant (See Grant Item #8, below), 17. Grantee agrees to perform the following activities described in further detail in Grantee's application (Attachment A). Where appropriate, a reference to the application numbering has been made in the "Item #" column. Item # Products, Activities andlor Payments Target I Due Date Reimbursement Amount Activity: Strategically Synthesize Existing Data and Identify Data Gaps — See Attachment A, Section III, Task A, of Grant Agreement for 0310112008 1 complete description and list of general sub -tasks. Thru 0613012008 Product: See Grant Item #3, below. Activity: Appointment of Steering Committee —See Attachment A — Section — III, Task B, of Grant Agreement for complete description and 0310112008 2 list of general sub -tasks. Thru 0613012008 Product: See Grant Item #3, below. Activity: Obtain Outside Facilitator (Consultant). See Attachment A — Section III, Task C of Grant Agreement for complete description. 0310112008 3 Thru Product: Two reports in detail: See Attachment A — Section IV, Payment #1, under "Deliverables" of this Grant Agreement for list of specific products. 0613012008 Department of Land Conservation and Development Page 4 of 9 2007-2009 General Fund TA Grant Agreement Deschutes County TA -R-09-178 Item # Products, Activities and/or Payments Target/ Due Date Reimbursement Amount Interim Payment: Reimbursement of up to $26,000 upon submittal of products listed in Grant Items 1 and 3, and written notification of completion of Item 2 above, and a signed Attachment C: DLCD Interim Reimbursement Form request acceptable to DLCD. Submit one copy each of the written deliverables in a hard copy and a CD to the DLCD grant manager, and one copy of each of the PI deliverables in a hard copy and a CD to the DLCD grant administrative specialist to addresses listed in Attachment B — DLCD Contact 0613012008 $26,000 Information, Send Attachment C — Interim Reimbursement Form, and accompanying products to the DLCD grant administrative specialist. Payment will not be made until all copies are received in the Salem Office. Activity: Public Outreach, See Attachment A — Section III, Task D, of this Grant Agreement for complete description and list of general sub- 07/01/2008 4 tasks. Thru 02128/2009 Product: See Grant Item # 6, below, Activity: Retain Technical Assistance from U,S, Geological Survey to Apply Nitrate Loading Management Model, See Attachment A — 07/01/2008 S Section III, Task E, of this Grant Agreement for complete description Thru and list of general sub -tasks, Product: See Grant Item # 6, below. 0212812009 Activity: Initiate High Groundwater Steering Committee, See Attachment A — Section III, Task F, of this Grant Agreement for complete description and list of general sub -tasks. 07101/2008 6 Thru Product: Two reports in detail: See Attachment A — Section IV, Payment #2, under "Deliverables" of this Grant Agreement for list of specific products. 02/2812009 Interim Payment: Reimbursement of up to $46,000 upon submittal of products listed in Grant Items #4, #5 and #6, above, and a signed Attachment C: DLCD Interim Reimbursement Form request acceptable to DLCD. Submit one copy each of the deliverables in a hard copy and a CD to P2 the grant manager, and one copy each deliverables in a hard copy and a 0212812009 $46,000 CD to the grant administrative specialist to addresses listed in Attachment B — DLCD Contact Information, Send Attachment C — Interim Reimbursement Form, and accompanying products to the grant administrative specialist. Payment will not be made until all copies are received in the Salem Office, Activity: Prepare Policies and Regulations Reflecting High Groundwater Recommendations. See Attachment A — Section III, Tasks D and G, of this Grant Agreement for complete description and 03/0112008 7 list of general sub -tasks, Thru 0613012009 Product: See Attachment A — Section IV, Payment #3, under "Deliverable" of this Grant Agreement for list of specific products. Department of Land Conservation and Development 2007-2009 General Fund TA Grant Agreement Deschutes County TA•R•09.178 Page 5 of 9 Item # Products, Activities and/or Payments Target I Due Date Reimbursement Amount 8 Activity: Prepare a final work plan for 2009-2011 Biennium that includes process, product description and time line for completion of the remaining project elements, including the adoption of comprehensive plan policies and land use regulations, produced by the High Groundwater Work Program. Product: Report and Work Plan for Completing High Groundwater Work Program during 2009.2011 Biennium. 06/15/2009 P3 Final Payment: Reimbursement for work completed through month day, year, of up to $18,000 or the amount of the unexpended grant funds upon submittal of: Products listed in Grant Items #7 and #8, above, and a signed Attachment C - DLCD Final Reimbursement Form request acceptable to DLCD. Submit, no later than July 31, 2009 (30 days after the closeout): one copy each of the deliverables in a hard copy and a CD to the grant manager, and one copy each deliverables in a hard copy and a CD to the grant administrative specialist to addresses listed in Attachment B — DLCD Contact Information. Send Attachment C — Final Reimbursement Form, and the accompanying products to the grant administrative specialist. Payment will not be made until all copies are received in the Salem office. 06/30/2009 $ 18,000 TOTALS $ 90,000 Department of Land Conservation and Development Page 6 of 9 2007-2009 General Fund TA Grant Agreement Deschutes County TA -R-09.118 DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT STANDARD AWARD CONDITIONS Subject to the debt limitation of Oregon counties set forth in Article XI, Section 10, of the Oregon Constitution, and contingent upon funds being appropriated therefore, Grantee agrees to the provisions below. 1. DLCD Funds: DLCD certifies that on the effective date of this grant sufficient funds are available and authorized. 2, Reporting: At any time during the grant period, when requested by the DLCD Grant Manager, Grantee shall provide a written report on the status and progress of work performed under this grant, 3. Payments, DLCD payments to Grantee under this grant agreement shall be made in accordance with the grant payment schedule described in the "Products, Activities, andlor Payments" table of this agreement. Payment is contingent upon DLCD's acceptance of the products produced under the grant. Grantee agrees that reimbursement of all amounts requested by Grantee is contingent upon compliance with all the terms and conditions of this grant agreement. 4. Penalty: Payments to Grantee may be withheld or reduced if DLCD determines that work performed under the grant is unsatisfactory, based on the best professional judgment of the DLCD Grant Manager, or if one or more terms or conditions of this agreement have not been met to the extent provided by law. S. Termination, a. DLCD's Right to Terminate at its Discretion, At its sole discretion, DLCD may terminate this Grant Agreement: i, For its convenience upon thirty (30) days' prior written notice by DLCD to Grantee; Immediately upon written notice if DLCD fails to receive funding, appropriations, limitations, allotments or other expenditure authority at levels sufficient to pay for the work or products hereunder; or iii, Immediately upon written notice if federal or state laws, regulations, or guidelines are modified or interpreted in such a way that the DLCD's financial assistance under this Grant Agreement is prohibited or DLCD is prohibited from paying for the work or products hereunder from the planned funding source. b. DLCD's Right to Terminate for Cause. In addition to any other rights and remedies DLCD may have under this Grant Agreement, DLCD may terminate this Grant Agreement immediately upon written notice by DLCD to Grantee, or at such later date as DLCD may establish in such notice, or upon expiration of the time period and with such notice as provided below, upon the occurrence of any of the following events: i. Grantee is in default because Grantee institutes or has instituted against it insolvency, receivership or bankruptcy proceedings, makes an assignment for the benefit of creditors, or ceases doing business on a regular basis; Department of Land Conservation and Development Page 7 of 9 2007.2009 General Fund TA Grant Agreement Deschutes County TA -R•09.178 Grantee is in default because Grantee commits any material breach or default of any covenant, warranty, obligation or agreement under this grant agreement, fails to perform any of its obligations under this grant agreement within the time specified herein or any extension thereof, or so fails to pursue its work hereunder as to endanger Grantee's performance under this grant agreement in accordance with its terms, and such breach, default or failure is not cured within 14 calendar days after DLCD's notice, or such longer period as DLCD may specify in such notice. c. Grantee's Right to Terminate for Cause, Grantee may terminate this grant agreement with written notice to DLCD upon the occurrence of the following events: i, DLCD is in default because DLCD fails to pay Grantee any amount due pursuant to the terms of this grant agreement, and DLCD fails to cure such failure within thirty (30) calendar days after Grantee's notice or such longer period as Grantee may specify in such notice; or DLCD is in default because DLCD commits any material breach or default of any covenant, warranty, or obligation under this grant agreement, fails to perform its commitments hereunder within the time specified or any extension thereof, and DLCD fails to cure such failure within thirty (30) calendar days after Grantee's notice or such longer period as Grantee may specify in such notice, d. Return of Property. Upon termination of this grant agreement for any reason whatsoever, Grantee shall immediately deliver to DLCD all of DLCD's property (including without limitation any work or work products for which DLCD has made payment in whole or in part) that is in the possession or under the control of Grantee in whatever stage of development and form of recordation such property is expressed or embodied at that time. Upon receiving a notice of termination of this grant agreement, Grantee shall immediately cease all activities hereunder, unless DLCD expressly directs otherwise in such notice of termination. Upon DLCD's request, Grantee shall surrender to anyone DLCD designates, all documents, research or objects or other tangible things needed to complete the work and the work products. e. Termination under Section 5 shall be without prejudice to any claims, obligations, or liabilities either party may have incurred prior to such termination. 6. Failure to Comply: If a part,' fails to comply with any of the requirements or conditions of this agreement, the other may, without incurring liability, refuse to perform further pursuant to this agreement, DLCD shall make no further reimbursement to Grantee and Grantee shall upon demand by DLCD promptly repay DLCD all unexpended grant funds and grant funds expended in breach of this grant agreement. 7. Accounting and Fiscal Records: Using standard accepted accounting and fiscal records, the Grantee shall maintain records of the receipt and expenditure of all funds subject to this grant agreement for a period of three years after the closing date. Grant accounting records will be separately maintained from other accounting records, 8. Closeout report: The Grantee shall submit a closeout report to DLCD within 30 days after termination of the grant period. 9. Subsequent funding: Eligibility for subsequent funding is contingent upon receipt of such reporting by DLCD, Department of Land Conservation and Development Page 8 of 9 2007.2009 General Fund TA Grant Agreement Deschutes County TA -R-09-178 10. Closeout Payment: Reimbursement up to the total amount of remaining grant funds will be made upon submittal of all required grant products, up to and including those required for the final reimbursement, and a signed DLCD closeout form acceptable to DLCD, DLCD shall authorize payment to the Grantee within 90 days of such submittal for all required work and grant products that are accepted by the DLCD Grant Manager after review for compliance with the grant conditions, 11. Closeout Penalty: DLCD reserves the right to reduce or withhold final payment if a closeout report is submitted to DLCD after the 30 days, as referenced in Standard Condition Number 8. 12. Audit, The Oregon Secretary of State, Attorney General of the State of Oregon and the Director of DLCD or any other duly authorized representative of DLCD shall have access to and the right to examine any records of transactions related to this agreement for three years after the final payment under this agreement is authorized by the department, 13. Indemnity: Grantee shall defend, save, hold harmless, and indemnify the State of Oregon and DLCD and their officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any nature whatsoever resulting from, arising out of, or relating to the activities of Grantee or its officers, employees, subcontractors, or agents under this Agreement. 14, Appropriate use °Hands: unds: Grant funds cannot be used for any purpose other than for work done in accordance with the work plan during the grant period. 15.Amendments: Amendments must be facilitated by the DLCD Grant Manager. An amendment may be initiated at any time during the grant period, but at least 30 days prior to the end date on a grant period of one year or less. Department of Land Conservation and Development Page 9 of 9 20012009 General Fund TA Grant Agreement Deschutes County TA•R•09.178 Attachment A 2007-2009 Periodic Review and Technical Assistance Grants Department of Land Conservation and Development APPLICATION Please type or print Date: February 7, 2008 Note; All Boxes below are check boxes. Type of Grant: _ Periodic Review ISO Technical Assistance ® Technical Assistance Infrastructure Applicant: Deschutes County Community Development Department Address; 117 NW Lafayette Ave Phone: (541) 617-4713; (541) 385-1709 Fax: 541-385-1764 Contact Person and Title; Barbara Rich, Senior Environmental Health Planner Peter Gutowsky, Principal Planer Email Address; BarbaraR@co.deschutes.or.us; peterg@co.deschutes,or,us Amount of grant request; $ 90,000.00 Local Contribution (not required): $ 89,138.96 Proiect Title; High Groundwater Work Program Abstract (Use up to 50 words to describe the project and products): Building on the accomplishments of Regional Problem Solving (RPS), aNational Demonstration Project, a Groundwater Protection Program, and a draft Local Rule, starting in July 2008, a steering committee interfacing with south county stakeholders will provide policy direction for updating the Deschutes County Comprehensive Plan, The steering committee will specifically evaluate the cumulative impacts of developing approximately 1,500 high groundwater lots (areas with less than 2 feet of separation from groundwater). These properties are located near critical ecological areas, including riparian areas, wetlands, and deer migration corridors. Department of Land Conservation and Development Phone: 503.373.0050 x283 635 Capitol Street NE, Suite 150 Fax: 503.3785518 Salem, Oregon 97301 larry,french@ lcd.state,or,us 2007-2009 DLCD GRANT APPLICATION Project Narrative page 2 (Please use additional sheets) 1. Goals and Obiectives: State the goals or overall purpose of the project, Describe particular objectives you hope to accomplish in terms of meeting planning, technical, or information needs beyond basic planning activities in your jurisdiction, or as appropriate, among partner jurisdictions, Please indicate whether this is a one -biennium, stand-alone project or is part of a longer, multi-year/multi-biennium program, If it is the latter, describe how this work would contribute to the longer-term project and how the work beyond this project would be funded. 2, Products and Outcomes: Clearly describe the products and outcomes you expect from work under this grant. Briefly describe any anticipated significant effect it would have on development, livability, process efficiencies, compliance with federal requirements, socioeconomic gains, and other relevant factors. If the proposed project relates to work under a periodic review work program, identify the PR work task(s), If the project is part of a longer multi-year effort, please describe subsequent phases and expected results, any previous work completed, and how work beyond this project will be funded, 3. Work Program, Timeline & Payment (best if combined): A. Tasks List and briefly describe the major tasks and subtasks, in sequence of starting dates, the resulting products, and the status of products at the time of delivery (e.g., adopted, hearing ready, draft), B, Timeline List beginning and end dates of project start-up, tasks, progress milestones, interim products, and project completion, If the project is to be part of a longer, multi-year effort, provide an overview of the expected timeline and describe subsequent phases to be completed. C. Payment Schedule Indicate a requested payment schedule, showing the number, timing, and amount of interim and final payments. Relate interim payments to products, if applicable, 4, Review Criteria For Technical Assistance grant applications, include a statement in the narrative that addresses the approval criteria presented in the application instructions. 5. Project Partners List other local governments, special districts, state agencies, or other entities, if any, that will participate in the project, and briefly describe the role of each (e.g., will perform work under the grant; will advise; will contribute information or services, etc), 6. Cost -Sharing, and Local Contribution If the funds from the DLCD are only a part of overall project costs, identify sources and amounts of other funds or services that will contribute to the project's success. Cost-sharing (match) is not required on general fund grants, but will be a contributing factor to the success of the application, all else being equal. Describe the kinds and list the amounts of local contribution for the grant (see page 4 of this application), Will a consultant be retained to assist in completing grant products? Yes ® No 0 Department of Land Conservation and Development 635 Capitol Street NE, Suite 150 Salem, Oregon 97301 Phone: 503.373.0050 x283 Fax 503-378-5518 larry,french@ Icd.state,or,us 2007.2009 DLCD GRANT APPLICATION page 3 Grant Budgets Grant Budget Summary Grant Request Local Contribution Total Budget Personal Services $ 50,000 $ 64,792.96 $ 114,792.96 Supplies $ $ 12,500.00 $ 12,500.00 Contract services $ 40,000 $ 10,000.00 $ 50,000.00 Other $ $ 1,846,00 $ 1,846.00 TOTAL $ 90,000 $ 89,138.96 $ 179,138.96 Explain "Other" expenses: Use additional paper to explain as necessary. Grant Product Cost Summary (Use Additional Sheets if Needed) Product Grant Request Local Total Budget Contribution 1 $ 25,978,02 $ $ 25,978,02 2 $ 45,365.63 $ 89,138.96 $ 134,504,59 3 $ 18,656.35 $ $ 18,656.35 4 $ $ $ TOTAL $ 90,000 $ 89,138.96 $ 179,138.96 Please submit your application with all supplemental information to Attn: Larr j French, Grants Administrative Specialist Community Services Division Department of Land Conservation and Development Phone: 503-373-0050 x283 635 Capitol Street NE, Suite 150 Fax: 503-378-5518 Salem, Oregon 97301 Iarry,french@ullcd.state,or,us 2007-2009 DLCD GRANT APPLICATION Grantee Share Cost Information page 4 For State General Fund Grants: All contributions, whether cash or in-kind, shall b. be accepted as part of the grantee's matching or cost sharing when such contributions are: a. Identifiable from the grantee's records, b. Not included as contributions for any other grant or contract, and c, Necessary and reasonable for proper and efficient accomplishment of project objectives. In-kind contributions are made in some form other than money. They may represent the value of goods and services, which benefit the grant program and are specifically identifiable to that program. They may be made by the grantee, other public agencies, private organizations, appointed members of advisory committees, andlor individuals. Items which qualify as in-kind contributions and the methods for assessing their value include; a. Volunteer services — Rates for volunteers should be consistent with regular rates paid for similar work in state and local government, If there is no similar work in state or local government, the rates should reflect the grantee's local labor market. When another employer donates an employee's regular services to the grantee, those services are valued at the employee's normal pay rate. Department of Land Conservation and Development 635 Capitol Street NE, Suite 150 Salem, Oregon 97301 Contributed materials — This includes office supplies or other supplies directly related to the project. The price assessed should be reasonable. It should be based on fair market value when charged to the project. c. Donated equipment, building, land or use of space — Include depreciation and use charges for equipment and buildings and fair rental charges for land. d. Employees of other organizations — Services are within same skill for which employee is normally paid. Valuation: Employee rate including fringe but excluding overhead. In-kind paid for in cash is accounted for by normal accounting procedures. However, in-kind for which you establish value should be accounted for as follows; a. Services — Maintain record for those attending meetings; their hours, date and place of meeting, just as you record employee hours. b, Documentation — Document your method of computing at the hourly rate for personal services and the cost of materials, equipment, buildings and land charges. Phone: 503-373-0050 x283 Fax: 503-378-5518 larry.freneh a@led.state,or,us Project Summary Water Quality Timeline High Groundwater Work Program Attachment A South Deschutes County has been the focus of extensive local, state and federal attention beginning in the early 1980s with the identification of significant groundwater impacts from onsite wastewater treatment systems in the La Pine Unincorporated Community. These wastewater treatment systems are located on lots platted prior to state-wide planning legislation Provided in the Exhibit A is a timeline of events related to water quality in the region, Exhibit B provides a summary of County related projects starting with Regional Problem Solving in 1996 as well as other environmental activities occurring in the Upper Deschutes Basin, The Deschutes County Board of County Commissioners (Board) will be holding a public hearing on March 19, 2008 in La Pine to take testimony on a final draft of a Local Rule, The Local Rule specifies onsite nitrogen -reducing requirements, in addition to referencing other techniques like sewer to maintain safe drinking water standards in the La Pine sub -basin, If adopted, Deschutes County will initiate a steering committee, described in detail below to discuss the cumulative impacts of developing high groundwater lots. Steering Committee Building on the accomplishments of Regional Problem Solving (RPS), a National Demonstration Project, a Groundwater Protection Program, and a draft Local Rule, starting in July 2008, a steering committee interfacing with south county stakeholders will provide policy direction for updating the Deschutes County Comprehensive Plan. The steering committee will specifically evaluate the cumulative impacts of developing approximately 1,500 high groundwater lots (areas with less than 2 feet of separation from groundwater). These properties are located near critical ecological areas, including riparian areas, wetlands, and deer migration corridors. An Oregon Department of Land Conservation and Development Technical Assistance (TA) Grant will help offset the expenses associated with providing support for a steering committee and associated stakeholder involvement processes to address land -use and water quality issues in the region. Besides contributing to staff expenses, a TA grant will also recoup costs associated with professional facilitation and U.S. Geological Survey (USGS) modeling, Professional facilitation will be instrumental as we establish a public process (Goal 1) that includes diverse civic, local, state and federal stakeholders in managing public meetings and ultimately formulating recommendations to the Board. Additionally, the use of the USGS Nitrate Loading Management Model will provide for a greater understanding of the water quality impacts (Goal 6) of development in high groundwater areas and its relation to increases in wastewater treatment needs for currently developed or developable lots platted prior to state- wide planning legislation. A cost -benefit analysis can then be performed to understand the effect High Groundwater Work Program Final Work Plan — Page 1 2/7/08 of high groundwater development on retrofitting costs to current land owners in order to maintain safe drinking water standards. South county stakeholders will also have opportunities to evaluate the cumulative impacts of high groundwater areas as it pertains to other elements of the County Comprehensive Plan, including Goal 5 (Wildlife Habitat, Wetlands, Open Space), Goal 7 (floodplains, wildland urban interface), Goal 12 (Transportation), etc. Ultimately, the steering committee and south county stakeholders will present recommendations to the Planning Commission and Board regarding the impacts resulting from development of high groundwater areas to ensure that the quality of the only source of drinking water for the region meets state, and therefore federal, standards while also meeting other adopted land -use goals and objectives. Based on steering committee recommendations, Deschutes County will then draft policies and implementation measures (Goal 2) to address, systematically the impacts of developing high groundwater table lots. I, Project Background Surf cialandSubsurface Geology The La Pine sub -basin of the Upper Deschutes River is underlain by a shallow aquifer that is the only source of drinking water for approximately 18,000 people. The soils in the region are highly porous and permeable with no intervening layer protecting the aquifer from contamination sources. The water table ranges in depth from ground surface to about thirty feet below land surface. Recharge occurs from infiltration of precipitation and averages 2.0 inches per year. Groundwater discharges by way of the Deschutes and Little Deschutes Rivers, evapotranspiration, and wells. Groundwater velocities are low and, at the water table, groundwater is generally oxic; however, at depths ranging from near zero to more than fifty feet below the water table it becomes suboxic, a boundary where nitrate can be reduced (denitrified). Denitrification thus keeps portions of the La Pine aquifer essentially nitrate -free, but the oxic portions remain vulnerable to nitrate contamination from onsite systems, the primary anthropogenic source, Field Research and Study Extensive field research and study by the USGS shows that the groundwater underlying the La Pine sub -basin is highly vulnerable and threatened by nitrates from continued reliance on traditional onsite wastewater treatment systems (standard, pressure distribution and sand filter systems). These systems, when properly located, constructed, and maintained, can reduce bacteria and other common contaminants, but cannot remove nitrogen from wastewater. USGS scientific investigations represent a large part of many efforts by Deschutes County and the Oregon Department of Environmental Quality to assess environmental impacts in a 250 -square - mile area near La Pine, where increasing residential development has led to higher nitrate concentrations in groundwater that is tapped for domestic water supply and that discharges to rivers. High Groundwater Work Program Final Work Plan — Page 2 2/7/08 Draft Local Rule / Wastewater Treatment Alternatives The Oregon Department of Environmental Quality declared a probable health hazard for the south county that triggers a mechanism for residents to justify a sewer system in rural areas, without taking an exception to Statewide Planning Goal 11 (Public Facilities), During discussions with the Oregon Department of Environmental Quality (DEQ) about a draft Local Rule, Deschutes County committed to initiate a public process to determine whether or how development could be allowed on properties with less than 24 inches of separation from ground surface to the highest level reached by groundwater. This commitment is embodied in the detailed work plan below. It is important to emphasize that the steering committee work program is predicated on the adoption of a Local Rule. Recipient proposes to use a technical assistance grant of $90,000 that will be administered through the DLCD, Recipient will provide $89,138.96 as a 49.7 percent match to the project. Proposed Budget for the Two Year Project Period: State (DLCD) funds: $90,000 County match: $89,138.96 Total Project Cost: $179,138,96 * See also Exhibits C and D II, Key Project Goals Recognizing that future growth can compromise groundwater resources in the La Pine sub -basin, Deschutes County will implement a high groundwater work program, within the context of RPS, that fulfills seven goals: 1. Initiate a stakeholder involvement program that allows a diverse steering committee, south county residents, and other stakeholders to participate in the high groundwater discussions. 2. Protect the aquifer that provides the only source of drinking water to the residents in south Deschutes County as well as surface water quality by maintaining compliance with state groundwater quality standards for nitrate -nitrogen (7 mg/L) concentrations; 3. Develop coordinated plans, procedures and processes that provide an efficient and sustainable delivery of planning and environmental services to south county residents and community by completing the High Groundwater Work Plan and including the results in the County Comprehensive Plan and regulations; 4. Use the USGS Nitrate Loading Management Model to understand water quality impacts (Goal 6) caused by development in high groundwater areas in relation to existing and predicted groundwater quality impacts from currently developed or developable lots platted prior to state-wide planning legislation; High Groundwater Work Program Final Work Plan — Page 3 2/7/08 5. Collect and synthesize existing data and identify data gaps that if acquired can contribute to a more comprehensive baseline assessment of the physical and natural conditions of the La Pine sub -basin; 6. Evaluate the implications of development in high groundwater areas as it pertains to other elements of the County Comprehensive Plan, including Goal 5 (Wildlife Habitat, Wetlands, Open Space), Goal 7 (floodplain, wildland urban interface), and Goal 12 (Transportation); and, 7. Draft policies and implementation measures that reflect the recommendations of the stakeholder involvement process to define the level of development in high groundwater areas that should be allowed. If additional development in these areas is recommended, the policies need to balance or mitigate, systematically, the impacts of developing high water table lots with other relevant Statewide Planning Goals (Goals 5, 6, 7, 11, 12), III, Detailed Work Plan High Groundwater Work Program — Deschutes County has a long history of working to promote groundwater and other natural resource protection in south Deschutes County culminating most recently in a Groundwater Protection Project. A steering committee is the primary conduit of the high groundwater work program. It will be composed of diverse civic, local, state and federal organizations, Besides providing recommendations, they will work with staff to engage south county residents to discuss issues related to the development of high groundwater lots using onsite wastewater treatment systems or sewer systems. Estimated Work Year: 0.98 FTE Time line: 311/08 — 6130109 Amount: $179,136.74 Staff and Schedule Assumptions: The majority of the project tasks will be performed by Environmental Health and Long Range Planning staff, Task A. Strategically Synthesize Existing Data and Identify Data Gaps Starts: March 1, 2008 Due: July 1, 2008 Description: Deschutes County needs to synthesize existing data, policies, and regulations and identify gaps that if acquired can contribute to a more comprehensive baseline assessment of the physical and natural conditions of the La Pine sub -basin, General sub -tasks: • Work with state and federal agencies (ODFW, DSL, ODPRD, DEQ, USFS, USFW, ACOE) and environmental non-government organizations to collect data Identify data gaps to develop a strategic plan for obtaining new inventories • Coordinate data compilation with the results of the Near Stream Environment Study conducted by USGS to help identify the riparian characteristics that may warrant protection andlor restoration • Coordinate with the DSL and identify areas for a Local Wetlands Inventory High Groundwater Work Program Final Work Plan — Page 4 2/7/08 • Obtain Community Wildfire Protection Plans • Coordinate with ODFW for updated wildlife migration and winter range inventories • As funding opportunities become available, apply for grants that address data gaps • Engage County Geographical Information System analysts to create overlay maps and sub- area maps for the region • Develop (best available) baseline assessment of physical and natural conditions prior to formation of steering committee Task B. Appoint Steering Committee Starts: March 1, 2008 Due: July 1, 2008 Description Nominate members for the Board of County Commission to appoint to a steering committee General sub -tasks: • Work with community, state, and federal partners to establish a stakeholder committee • Coordinate with the Board of County Commissioner to appointment steering committee members Task C. Starts: Due: Description: Obtain Outside Facilitation March 1, 2008 July 1, 2008 A critical component to the success of the steering committee is hiring outside facilitation, Professional facilitation will be instrumental in managing public meetings and ultimately formulating recommendations to the Board of County Commissioners. General sub -tasks: • Initiate a Request for Qualification for public facilitation. • Interview and hire facilitator • Facilitator to conduct interviews of each steering committee member to obtain a first-hand view of each potential group or member's expectations, concerns, and process needs. By talking with these individuals before the steering committee begins, their feedback and ideas can be incorporated into the convening of the committee and maximizing the format of upcoming public meetings • Facilitate up to 12 steering committee meetings, over a twelve month period • Facilitate with staff meetings with broader public • For the first steering meeting, establish a charter that establishes the principles, functions, and organization of the committee. Topics to address at the chartering step include: schedule, format, process for presentation of technical information, guidelines for agenda, material distribution, and strategizing a public involvement program • Coordinate with Deschutes County staff to prepare meeting packets and strategize the format of each public involvement meeting • Assist staff in preparing a report to the Board of County Commissioners discussing the public's recommendations and draft policies for County Comprehensive Plan. High Groundwater Work Program Final Work Plan — Page 5 2/7/08 Task D. Public Outreach Starts: July 1, 2008 Finishes; June 30, 2009 Description: Engage the public in upcoming steering committee meetings and future public meetings on the high groundwater work program. General sub -tasks: Build a web page for the project that contains all material related to the project including maps, studies, reports, meeting notices, minutes, links to other sources related to onsite systems and groundwater quality Provide mailings for upcoming steering committee and_public meetings Issue press releases or other public notice as necessary Produce printed material for publication and distribution Present findings and supporting information to the public Hold public open houses andlor focus groups; give presentations; and provide targeted workshops for interested property ownerslneighborhoods Task E. Starts; Due: Description: Retain Technical Assistance from U.S. Geological Survey to Apply Nitrate Loading Management Model March 1, 2008 February 28, 2009 As part of a previous study, the USGS developed a model capable of simulating the fate and transport of nitrate within the ground -water system. The model was developed using the USGS MODFLOW code (Harbaugh and McDonald, 1996) to simulate ground -water flow and the MT3D-MS code (Zheng) for simulation of the advection and dispersion of nitrate. Model calibration, input parameters, boundary conditions, and limitations are documented by Morgan et al (2005a). This model was later enhanced by adding optimization capability to create the nitrate loading management model 1' LMM), The NLMM uses the output from the fate and transport simulation model and specified environmental and onsite system performance constraints to generate "nitrate reduction solutions" for existing and future development located in 94 subareas of the La Pine area. The County's task will be to evaluate the cumulative impacts of developing high groundwater lots with onsite or sewer systems. This analysis will provide the steering committee with a framework for categorizing subareas based on their nitrate reduction solution, number and characteristics of lots (developed versus vacant), neighborhood profile, and age of existing septic systems. Ultimately, these queries should aid the steering committee in understanding mitigation approaches for retrofitting or replacing or existing certain onsite systems with denitrification technology if high groundwater lots are developed. High Groundwater Work Program Final Work Plan — Page 6 2/7/08 General sub -tasks: • Use USGS Nitrate Loading Management Model to understand the water quality impacts (Goal 6) of allowing additional development in high groundwater areas in relation to existing and predicted groundwater quality impacts from currently developed or developable lots platted prior to state-wide planning legislation. • Coordinate with USGS to use the simulation model and NLMM to better define or add new constraints to different management areas • Perform an overlay analysis using Geographical Information Systems (GIS) to understand specific physiographic or other characteristics of each subarea Task F, Initiate High Groundwater Steering Committee Starts: July 15, 2008 Ends: February 28, 2009 Description: Convene steering committee and initiate a high groundwater work program. General sub -tasks: • Hold up to 10 steering committee meetings, over a seven to eight month period • Run the Nitrate Loading Management Model to understand the implications of developing high groundwater lots in relation to groundwater quality • Explore the opportunity costs of rural development on high groundwater lots • Discuss issues related to development of high groundwater lots using onsite wastewater treatment systems or sewer facilities. • Provide opportunities for stakeholders to discuss the implications of high groundwater lot development • Evaluate the implications of high groundwater development as it pertains to other elements of the County Comprehensive Plan, including Goal 5 (Wildlife Habitat, Wetlands, Open Space), Goal 7 (floodplain, wildland urban interface), Goal 12 (Transportation), etc • Discuss with south county residents, using steering committee participation to evaluate the trade-offs associated with additional nitrogen loading to the aquifer, surface water, and development impacts to wetlands, flood plain, wildlife habitat, transportation systems, and the wildland-urban interface • Perform a cost -benefit analysis to understand the effects of high groundwater development on retrofitting costs to current homeowners in order to maintain safe drinking water standards and protect surface water quality • Identify strategies to ensure the groundwater quality does not exceed safe drinking water standards • Prepare a progress report to the Planning Commission and Board of County Commissioners discussing steering committee and stakeholder recommendations High Groundwater Work Program Final Work Plan — Page 7 2/7/08 Task G. Start: Due: Description: Prepare Policies and Regulations Reflecting High Groundwater Recommendations March 1, 2009 June 30, 2009 Based on steering committee and stakeholder recommendations, draft policies and implementation measures addressing high groundwater development in the La Pine Sub -basin. General sub -tasks: Coordinate with Legal Counsel and affected state agencies • Draft policies and implementation measures addressing high groundwater development in the La Pine Sub -basin. Draft Memorandum of Understanding with relevant agencies, if necessary IV, Grant Payment Schedule Deschutes County proposes the following reimbursement schedule (see also Gantt Chart — Exhibit E): Payment #1 Work Period (March 1 • June 30, 2008) Invoice due: Julyl6, 2008 Tasks: A, B, C Cost estimate: $25,978.02 Deliverables: Baseline data I Strategy for Identifying Gaps I Appointment of Steering Committee I Hiring of Facilitator I Project Website 1 Maps Payment #2 Work Period (July 1, 2008 • February 28, 2009) Invoice due: March 9, 2009 Tasks: C, D, E, F Cost estimate: $45,365.63 Deliverables: Steering Committee Charter I Meeting Minutes I USGS Contract / Nitrate Loading Management Model with High Groundwater Development Scenario / Cost -benefit analysis 1 Goal Analyses 1 Progress Reports to Planning Commission and Board Payment #3 Work Period (March 1 • June 30, 2009) Invoice due: Julyl3, 2009 Tasks: D, G Cost estimate: $18,656.35 Deliverables: Meeting Minutes I Steering Committee High Groundwater Recommendations I Final Report to Planning Commission and Board I Planning Commission & Board work sessions 1 Draft policies and regulations I Draft Memorandums of Understanding, if necessary High Groundwater Work Program Final Work Plan — Page 8 2/7/08 EXHIBIT A South Deschutes County – Water Quality Timeline 1960,1910 125 -square mile area of ha Pine subdivided into over 12,000 lots 1982 La Pine Aquifer Study finds high nitrate levels in groundwater underlying the core area of La Pine. 1986 LaPIne'core areasewere 1994 1997 Oregon DEQ finds increasing nitrate levels outside of the La Pine area. County receives a $151,250 Regional Problem Solvi� identify regional problems"and evaluate solutions, Sewer Feasibility Study found creating or expanding sewers in the study areas to cost between $19,000 and $28,000 per household. A 20 -year payback at 3% costs between $1,275 and $2,880 per household per year. This estimate also assumed that the sewage treatment plant site and related land could be purchased at $3,000 per acre. Water Quality Directives resulting from Regional ProblemSolving Continue to study nitrates, well head protection; and alternative sewage disposal systems, Do not build anew sewer system mstudy areas Reduce residential density to meet the carrying capacity of onsite sewage Program can be expanded (La Identify areas where existing communil ine Sewer Distnct) upport Oregon Water WonderlandlI (0WW2) efforts to up existing sewage treatment facilities for that subdivision 1999 Oregon DEQ receives $5.5 million grant from US Environmental Protection Agency to study the groundwater, model the aquifer, field test nitrogen reducing onsite systems Deschutes County Comprehensive Ptah amended to include these goals in: response to public involvement during Regional Problem. Solving;. To preserve waterand-ait quality, reduce wildfire hazards• and protect wildlife habitat, 2, To ensure that domestic water derived from groundwater meets safe drinking water standards.:[,.. To develop an equitable, market-driven system, that the potential developmentof existing lots in floodplains` wetlands, muledeer migration coirdors and areas susceptible to groundwater pollution, To ghb ood, primarily residentialincharaeter,between La Pine and W economic developunction, that�provides services efficienti .—tat ment;and reduces adverse impacts to groundwater gaality create anewner ieki up or in South Deschutes County, To explore innovative sewage:treatmentand disposal methods 1999-2004 Field sampling of groundwater and onsite wastewater treatment system effluent. Results of studies reported at numerous national, regional and state meetings. 2002 Transferable Development Credit Program` adopted High Groundwater Work Program 2/7/08 Final Work Plan — Page 9 South Deschutes County — Water Quality Timeline 2003 Findings of the La Pine National Demonstration Project groundwater investigation and three-dimensional groundwater modeling presented at a public meeting in La Pine, The US Geoloieal Survey completes the upgrade to the three dimensional groundwater model and produces the Nitrate: Loading Manageiiient Model 2005 The County convenes the TDC Technical Advisory Committee to amend the Transferable Development Credit Program to better focus the resources created by the La Pine Neighborhood Planning Area on solving the groundwater protection problem, The TDO Technical Advisory Committee recommends creating thePollution Reduction Credit program10 work in conjunction with a Iocal`rule to require the use of nitrogen reducing onsite wastewater treatment systems, May 2006 The Planning Commission, after holding a public hearing in La Pine, recommended that the Board of County Commissioners adopt amendments to the Transferable Development Credit Program to create Pollution Reduction Credits to create financial assistance for homeowners upgrading their existing onsite wastewater treatment systems to better protect groundwater. June 2006 The Board of County Commissioners adopted amendments to the Transferable Development Credit Program. to create Pollution Reduction Credits; March 2007 The Board of County Commissioners hold three public hearings in La Pine to take testimony on a draft Local Rule that would require that: New development (on bare land) uses the best performing nitrogen reducing systems, If future development installs the best system possible the costs for existing system upgrades are kept as low as possible All existing systems are upgraded within 10 years of the date the rule is adopted. High Groundwater Work Program Final Work Plan — Page 10 2/7/08 EXHIBIT B Deschutes County — Regional Problem Solving Partially due to the community's interest in preventing groundwater contamination, La Pine residents engaged the county in Regional Problem Solving (RPS). Beginning in 1996, Regional Problem Solving was a $157,000 state funded, four year project that allowed the citizens of La Pine and local, state and federal stakeholders to develop comprehensive approaches related to groundwater protection and other land -use issues in the south county. In 1998, as a result of Regional Problem Solving, Deschutes County adopted new comprehensive plan policies pertaining to: (1) Water quality threatened by septic systems; (2) High water table; (3) Existing subdivisions with unbuildable lots; (4) development impacts wildlife, especially deer migration corridor; (5) Extreme wildfire potential; (6) Poor quality roads; and, (7) Lack of evacuation routes. Deschutes County — National Demonstration Project Starting in 1999, the DEQ received a $5.5 million grant to test innovative wastewater treatment systems in the La Pine sub -basin. The La Pine National Decentralized Wastewater Treatment Demonstration Project identified innovative nitrogen reducing onsite systems and examined the geochemistry and groundwater flow of the aquifer during development of the 3-D groundwater and nutrient fate and transport model. Deschutes County — Transferable Development Credits In 2002, the Deschutes County Board Commissioners adopted a Transferable Development Credit (TDC) Program that made the Neighborhood Planning Area, which included the Baldwin-Herdon Trust lands as the receiving area for transferable development credits, The intent of the program was to transfer some future residential development from "sending areas" served by onsite septic systems outside LaPine's urban unincorporated area, to the Neighborhood Planning Area, which is served by sewer Deschutes County — Groundwater Protection Program The La Pine Sub -basin Groundwater Protection Project implements local controls on the impacts of development using pollution credit trading and nitrogen reducing onsite systems to protect the region's drinking water source. In 2006, the TDC program was amended to a pollution reduction credit trading program, Pollution Reduction Credits transfer resources from a Neighborhood Planning Area to homeowners outside the city of La Pine. Developers of Neighborhood Planning Area are to do one or ;wo things: (1) Work with homeowners to retrofit existing septic systems with nitrogen -reducing technology; (2) Pay into a "Partnership Fund" that would then be made available to property owners interested in retrofitting their existing wastewater treatment systems. High Groundwater Work Program Final Work Plan — Page 11 2/7/08 The study titled, "Characterization of Natural Attenuation Capacity in a Near -Stream Groundwater Environment" sampled shallow groundwater in different near -stream environments of the Deschutes and Little Deschutes Rivers. Results from the study show that intact riparian and wetland areas of the La Pine sub -basin protect surface waters from the impacts of nitrate -rich discharges from onsite wastewater treatment and dispersal systems, Some protection measures for these resources are available at the local level but the existing information is uncoordinated and/or in a form that is unavailable for spatial analyses or public distribution. Other Sub -basin Activities - Federal Clean Water Act Clean Water Act directives are driving development of basin -wide water quality targets (TMDLs). The Oregon Department of Environmental Quality is expected to start TMDL modeling within the next year in the Upper Deschutes and Crooked River basins with TMDLs targeted for completion in 2008. The Crooked and Deschutes and Little Deschutes Rivers, in addition to a number of tributaries are water quality limited under the Clean Water Act 303 (d) List. The Deschutes and Little Deschutes Rivers are included on the Clean Water Act 303(d) List for not meeting water quality standards for several different standards, including dissolved oxygen. Data for developing TMDLs in the upper Deschutes and Little Deschutes sub -basins were collected in 2001 and a preliminary review of the data indicates both rivers are nitrogen limited. Because of this, the introduction of even small amounts of anthropogenic nitrogen (such as wastewater nitrate in groundwater discharging to rivers) could cause a significant increase in primary productivity and affect dissolved oxygen and pH levels in the rivers. Nitrate is a nutrient that can stimulate excessive growth of aquatic plants and algae, which in turn can cause large variations in dissolved oxygen concentration and pH that can be harmful to fish and other aquatic organisms, Other Sub -basin Activities - Federal Endangered Species Act In June 2005, the Federal Energy Regulatory Commission issued a 50 -year license for Portland General Electric and the Confederated Tribes of Warm Springs to operate the Pelton Round Butte Hydroelectric Project. The new license included conditions for operations, water quality, aquatics, terrestrial wildlife and recreation. The most significant measures will reintroduce Chinook and steelhead above the hydro project, likely resulting in Endangered Species Act listing in Whychus Creek and the Lower Crooked River, The Pelton Round Butte Fund is providing $21.5 million, stated in 2003 dollars, for watershed restoration projects (fish passage, in -stream flow, land acquisition, riparian and wetland habitat improvements) that benefit salmon and steelhead in the Deschutes River Basin above and below the Pelton Round Butte Hydroelectric complex, • The Upper Deschutes basin provides important habitat for isolated populations of redband and bull trout, the latter of which is listed as threatened under the Endangered Species Act (ESA), High Groundwater Work Program Final Work Plan — Page 12 2/7/08 Exhibit C DLCD Technical Assistant Grant High Groundwater Work Program Budget Summary EXPENDITURES WORK PROGRAM COSTS PERSONNEL FRINGE TRAVEL EQUIPMENT SUPPLIES CONTRACTUAL $78,387.84 $36,405,12 $1,846.00 $0.00 $12,500.00 $50,000 TOTAL $179,138.96 $90,000.00 $75,000.00 0 $60,000.00 2 H $45,000.00 Y 8 $30,000.00 c $15,000.00 $0.00 High Groundwater Work Program Costs 1. f % �"r-, ':r'. ;r1°'' �?: x'✓fiiiu '��xvs��R'+'tf-.��a.�-.� .a<d,�...,��',�..aL�. ..�,v: t 04/4C 90 ,e) `Q� JQ�\ G GO Expenditures $12,500.00, 7% High Groundwater Expenditures $46,000, 26% $79,253.81, 45% $1,846.00, 1% $0,00, 0% $36,818.46, 21% ®PERSONNEL ®FRINGE DTRAVEL DEQUIPMENT ®SUPPLIES ®CONTRACTUAL County Contribution Grant Activity State (DLCD) i County Total Work Program $90,000.00 t 04/4C 90 ,e) `Q� JQ�\ G GO Expenditures $12,500.00, 7% High Groundwater Expenditures $46,000, 26% $79,253.81, 45% $1,846.00, 1% $0,00, 0% $36,818.46, 21% ®PERSONNEL ®FRINGE DTRAVEL DEQUIPMENT ®SUPPLIES ®CONTRACTUAL County Contribution Grant Activity State (DLCD) i County Total Work Program $90,000.00 $89,138.96 $179,138.96 Exhibit C I. PERSONNEL Positionfille Annual Salary Time Allocated to Work Program (FTE) Total Personnel Cost for Senior Planner (E.H.) $72,466.06 0.35 $25,461.05 Principal Planner $77,058.09 0.34 $26,479.42 Planning Director $105,363.44 0.08 $8,237.88 Sanitarian $62,482.80 0.06 $3,739.32 Director of Environmental Health $97,361.04 0.06 $5,450.71 CDD Director $117,290.28 0.05 $6,113.59 GIS Analyst $68,420.28 0.04 $2,905.88 Subtotal 0.98 $78,387,84 * Estimated Timeline 711108 — 6130109 II. FRINGE BENEFITS * I PositioniTitle Annual Salary ** Time Allocated to Work Program (FTE), Total Personnel Cost for Senior Planner (E.H.) $35,040.14 0.35 $12,311.40 Principal Planner $36,331.27 0.34 $12,484.49 Planning Director $44,031.90 0.08 $3,442.65 Sanitarian $32,285.78 0.06 $1,932.16 Director of Environmental Health $42,006.97 0.06 $2,351.74 CDD Director $46,606.22 0.05 $2,429.28 GIS Analyst $34,220.78 0.04 $1,453.39 Total 0,98 $36,405.12 * X% of basic salary. Includes Retirement, Health Care, Annual and Sick Leave, Life Insurance ** Estimated Timeline 711108 — 6130109 III. TRAVEL In -State Travel Task Subtotal For meetings in La Pine, site visits, USGS etc. Al D, E, F $1,846.00 IV. EQUIPMENT $0.00 Exhibit C V. SUPPLIES Task Subtotal Printing, Reproduction Services, Postage GIS Printing Costs Total D, F, G $12,000.00 A $500.00 $12,500,00 VI. CONTRACTUAL Task Subtotal Facilitator USGS technical assistance Total C $40,000 E $10,000 $50,000 0 a W d N E E 0 N 1- MINIM N 0000 000(00 000/0 Q i0Nr 0 r0di� di 06 022 0 30 ols 00 OM. 0 >r 000 ZtO X1 -1- Q J O 01.Z0W�W �ia>- wOza0 ao0l-W W88888 o 0000000 0 (ONNd(0004 N r(0Nr0A NNrrrrw 2 0 I v 0 00 E 1 0 W c 0 0 a d 0 6 a 0)r t`030)NN NW N)0d'04 0 f0)ONNrfC ✓ r04rNNr Nm o0 0)m NN ror NN ✓ (J) 0 0) O Nr Ol a 04 61 d0 0)n0)(0raN ✓ 0)0)rcoroo r:• MdOMNUO)0) NN O 0 00 O 0 O 0 r rr N 00 r 00 0 01 MN L 0 0) _I Iro C ars m 0 c0) E �C0 0 _ 10scr0;, -d 0. .. 0 C C DCN O 1000010 it 0 `E 0 0 , 01 r0) '+c7 X a N y,a0 0 E 0 U a to to S C 0 0o ,"cmc v �- c 0) 01 E NN 3h 0 a0 0 2 F 0 E 2 '5 c w 0 d d t E E 0 t) 0 L d 0 4- a 1 0 .0 7 0 0 .0 7 N c 0 0 0. v 0 0) a 0 0 I 0 E N W 0)rh00 1004 NONNtNN N-(00LON1-(0 rr04rNNr r -c0(00040 �0t`rrN 01400)MN10 '0IC00001 4A 4A 4A 19 01r0)(Or10N roArcoroo f� (00(000 M CM 14) LO N Nrrrr 0) O 00000 0 000000 0 O 00000 "r N 10NNNM C>m t N _I * c OWO 0 v z (COCA 0�_ EF;c,b naWL. pcc to Lsk ccacacN 0:050010 c' o E E o W 0 2, a 0 0 0 0 a W 0)N00 rr NoN0)0)0 o oNM00)0 0701'001 S N NrN 69696065610 N 20 mkt 1501 0 d C 0 r+ 0 to 5 u 0 0 0 co 0 .m 0 ro = 0 to0 co s W c' LL MIS 0 N a 0 c 0 1. 0 0. 0 z v 0 0, E • (• 00tNN F-(00NNr(0 rrNrNNr 0,r-0 (0r(ON 1-010x000 0) d'00)NNM i 000000 0 000000 0 O 0NNN(O mmrrrr r R o "= 0 h; m 0 W Co p 0 cE 0 N'' 01 wc y a c 0.(0.50)0›, c dc��m; aLlivOiccoo 5potoCQ 0 CN=i�( . ��:, 0 lo0001O a 0 m F c 0 a W ro 0 0 6 N W 0 0 a W c9 0) 00Nrr0) O 0)N00)0r 2 CO 00ThCO0NN h hNrNNr 7 616469E 4949 N o 0 .0 a N c F-71) 0 0. 0 c 0 O 0. 0 0 2 0 (0 E 0) W (9rNs��lON NW N d' NN rrNrNNr 0)0(0(N.010 O 0(00ANN (00)(0r0)0(0 nf-(0(0N-r0) (0 I0NO)(0(00) rr6963646469 4963 0)N-0)(0r10N r0)0)r0000 �000VMNNM i O 000000 0 0000000 0 1010NN01NN c}�rrrrr a) ,.I _« Wm 0 t C COC 60 d0'jcOO�, c a Cit 0)0 Sic cc0c0c(n 4000)010 E 0m o W 0 0 0 0 0 0 0 0 n N 0 H a W N 0 N 0 n c �o 0 N 1 n C 0 W 0 dNNOM0r ✓ NNc000c4 w oO o raiui0 '0 N.Md'rccco d ECel49�� 49 0 0 1-1 0 d 0 0 0 0 a c 0 0. 0, 0 I D 0 E y W c4rN.00)t9N NO)N101:NN t`IDOttiNr6 rrNrN04 <0N.(90N0r co co ocsi r(0(0001N((00 �4906303EA0 O r -aka rN01 ✓ oAr(0000 co IO'MNNm i o rrroor v O 000000 0 0000000 0 NrN��N 0 0 0 0 673 0 E ` '9 c w 0 0 N N 0 0 0 F 0 a W tikt �00O ,m 0 I IMM c 0 11 0 0 a 0 0 I 0 N W N WO0tI0 N NM0)N N OM�D�tair NONO)0d'10 4061* 449 Mr F-00)NN (00)NLOINO 1,:(006(Vr6 r•r04r0404 d'0)COrhr(0 rornryMMNO 61-0)0)(00)(0 100)r00)ION -d'N (0100 r0Nr0)0, �r *49494949 o Ar(1),000 M01MNNM i d'd'MMMMN M rr00000 00000 1 0000000 0 O 00000N o o(0(00l-M MM 0 0 O 0 O 0 N N N 64 EA 0 a Oa:2 c O Told E ° ^I a 0 6 i:1 Vi N O rnxa ° Linc L o caN L Hui eco of '0� o0 aro'cm0 w t)NO c c�ahrn Om aow«0cQ oEE coy o cc c co L.00 1 1 °N t00 a c O E a W (0 u 0 0 0.011 ■ 2 § ■ 2 0 ) _ § cr00000 2 /#00000 7 :addddd 0 0106964646469 § 0 064 ! k 0 $n - ■2 n,wc@CN �■ Rq)R!q© k,0 rr\r]§§ k 0 0 I | on00000 H n00000 0kkkkkk ( 27S1 kk 80 § \ { \ 0 | k kv k■ E $£ «w@or;R \ 0 !§:Rlo a {� ($§2 a 700 O C c 0 0 ) Li 000,0000 - E 6606666 d m ; c o Ts 0 LOU) \ k 2 \�! .; 2 q ;§ $ k ( \ 2 w / 20 / oro LO £ D/ 0 fg ,,I °CO ■ C fl $ 210‘; )§) §0 2 §\ o l§$cica % )2 `1`20cc \ §\ a6&�o. CC C C O 0 §/1$!210 k 0 c c 0 0 0 a 2 0 ! / Exhibit E Oregon Department of Land Conservation and Development Technical Assistance Grant February 5, 2008 2009 Jan 1 Feb I Mar 1 Apr I May 1 Jun l Jul J Auq 1 Sep 1 Oct il « c i a 0 M 1 11111 111111 C m 1 O. h 11 c 0 a 0 M I -._Page 1 IFeb l Mar 1 Apr I May 1 Jun 1 Jul 1 Auq 1 Sep 1 Oct 1 Nov l Dec [Task Name CLCD TA GRANT P AYMENT #1 (TASK A) Synthesize Existing Data and Identify Data Gaps (TASKB) Appoint Steering Committee (TASK C) Obtain Outside Facilitation - _- D eliverables Baseline data / Strategy for Identifying Gaps / Appointment of Steering Committee / Hiring of Facilitator / Project Website / Maps PAYMENT #2 (TASK C) - ---- Obtain Outside Facilitation (TASK D). Public Outreach...... (TASK E) ......... USGS Technical Assistance (TASK F) High Water Steering Committee -- D eliverables. Steering Committee Charter / Meeting Minutes / USGS Contract / Nitrate Loading Management Model with High Groundwater Development Scenario / Cost -benefit analysis / Goal Analyses / Progress Reports to Planning Commission and Board PAYMENT #3 _.. (TASK D) -.. .. _. .._ Public Outreach-- -- -_- (TASK G) Prepare Policies and Regulations Reflecting High Groundwater Recommendations D eliverabies _.. Meeting Minutes / Steering Committee High Groundwater Recommendations / Final Report to Planning Commission and Board / Planning Commission & Board work sessions / Draft policies and regulations / Draft Memorandums of Understanding, if necessary 0 r CIMd' II) ink CC' M12 ;Cri C12�4r)�r�illNN NNNNN NN Attachment B DLCD General Fund TA -PR Grant Agreement Contact Information For Deschutes County TA -R-09-178 For questions regarding the scope of work of your grant, please contact: Grant Manager: Doug White DLCD Bend Office 888 N.W. Hill Street, Suite 2 Bend, OR 97701-2942 Phone: 541-318-8193 Fax: 541-318-8361 Grant Program Manager: Darren Nichols DLCD 635 Capitol St NE, Suite 150 Salem, OR 97301-2540 Phone: (503) 373-0050 ext. 255 Fax: (503)378-5518 doug,white@state.or.us darren.nichols@state.or.us For questions regarding the processing of paperwork and payments, please contact: Grant Administrative Specialist Larry French DLCD 635 Capitol St NE, Suite 150 Salem, OR 97301-2540 Phone: (503) 373-0050 ext. 283 Fax: (503) 378-5518 larry.french@state.or.us Department of Land Conservation and Development Page 1 of 1 2007-2009 General Fund TA -PR Grant Agreement DLCD Contacts information Attachment C Department of Land Conservation and Development 2007-2009 Request for Reimbursement or Final Closeout Grantee Name Deschutes County Grant No. assigned by DLCD TA -R-09-178 Final Report Yes No Funding/Grant period From: To: June 30, 2009 Period covered by this report From: July xx, 2008 To: Signature of DLCD Grant Manager Date Transactions Previously reported This period Cumulative DLCD Grant Expenditures Do Not Write in this Space Do Not Write in this Space - Do Not Write in this Space 1. Salaries and Benefits (not provided by contract) VENDOR. NO. AMOUNT 2. Supplies and services 3. Contracts (Hired by Grantee including consultants; provide name and contact information) 4. Other (provide detailed list & explanation) 5. Total (add lines 1,2,3,4) Local Contributions (if applicable) Previously reported This period Cumulative 6. Salaries and Benefits 7. Supplies and services 8. Contracts 9. Other 10. Total (add lines 6,7,8,9,) 11. Payment requested (from line 5) DO NOT WRITE IN THIS. SPACE DO NOT WRITE IN THIS SPACE Certification: I certify to the best of my knowledge and belief that for the purposes set forth In the award document. this report is correct and complete and that all expenditures are I further certify that all records are available upon request. Address where payment is to be sent Typed or Printed Name and Title Signature of Authorized Certifying Official Date Report Submitted Do Not Write Below This Line FOR DLCD USE ONLY Do Not Write Below This Line DLCD CERTIFICATION Conservation and Development, and that payment in the amount for the reasons stated on the attached that the Grantee: of $ should be issued certify as a representative of the Department of Land Has met the terms and conditions of the grant Has not met the terms and conditions of the grant sheet, and payment in the amount of $ should be issued. Signature of DLCD Grant Manager Date Signature of DLCD Program Manager Date BATCH # DATE VOUCHER# DATE PCA OJECT CODE VENDOR. NO. AMOUNT Attachment C -Instructions Department of Land Conservation and Development 2007-2009 Planning Technical Assistance Grant Agreement Interim Reimbursement and Closeout Form Instructions One copy of the closeout report is attached. If you would like an electronic version, please contact Larry French at (503) 373-0050 ext. 283, or larry.frenchna,state.or.us Note: It is important that you retain documentation of expenditures in a grant file maintained in your jurisdiction for three (3) vears from the closeout date. Note: It is important that the grant funds dispersed to you must be used between the latest date which all parties have signed this agreement and NOT AFTER the closing date of this agreement. The report documents the allowable expenditures of previously distributed funds. Unexpended funds must be returned to DLCD. They will revert to the State's General Fund. Please show total actual expenditures only of DLCD Grant Award and Local Contributions. • In the first row, please fill in the Grantee Name, Grant Number, and highlight or circle Final Report "Yes or "No. • In the second row, please fill in the Starting Date for which the reimbursable expenditures were incurred. • The form than splits into three vertical columns for each expense category: o The first Column, "Previously Reported", should equal the Cumulative column from the previous reimbursement request. If the submission is the first request, the column will be blank. o The second column, "This Period" captures and identifies expenditures for which reimbursement is currently being reported. o The third Column, "Cumulative" is the total of the first and second columns. • In DLCD Grant Funding Expenditures — (required) DLCD Grant Funds fill in items 1 — 4 and 5 total line, and (if applicable) Local Contributions items 6-9 and 10 total line. • Salary and Benefits (Identified as box "1" under DLCD Grant Funding) includes the grantee's staff time, including Other Personnel Expenses. Receipts are not required with this report submission. • Supplies and Services include the grantee supplies used and personal services (Identified as box "2" under DLCD Grant Funding). Receipts are not required with this report submission. • Contracts (Identified as box "3" under DLCD Grant Funding) include consultants, attorneys, and any company or individual hired by the grantee to conduct grant work. This category does not include employees of the grantee, but rather an individual or entity that invoices the grantee for services rendered. Information required for the closeout report is: Name, address, and phone number of the payee. If there are multiple entities, please provide the amount of grant funds allocated for the reimbursement of each, individually. Department of Land Conservation and Development Page 1 2007-2009 General Fund TA -PR Grant Agreement Interim Payment and Closeout Form Instructions • Other - Please provide a brief explanation and dollar breakdown for amounts listed as "Other". Receipts are not required (Identified as box "4" under DLCD Grant Funding). Note: Travel expenses will not be reimbursed, and will not be approved. This also includes contractors and consultants. • The Total (Identifted as box "5" under DLCD Grant Funding) listed in the "DLCD Grant Expenditures" section cannot exceed the total amount of the previously dispersed funds. If the total is less than the dispersed amount, the difference between the amount previously dispersed and the amount listed on the Total of the DLCD Grant Expenditures section is due and payable to DLCD upon submission of the closeout report. Please send a check with the report to: DLCD, Attn: Fiscal Department, 635 Capitol Street NE, Suite 150; Salem, OR 97301. • Reporting of Local Contributions (Identified as box "6-10" under DLCD Grant Funding) if applicable. This section is included in order to provide DLCD with accurate information regarding the cost of activities and/or products worked on in compliance with this grant. This category includes both in-kind and cash contributions. • Certification: Please read and understand the box on the form. The next Group of boxes is for taking responsibility for the information being submitted and requesting payment (identified as boxes "12 — 15"). o Print Name and Title box is required (identified as box "12'). o Mai ling address including City, State and zip code where payment can be sent (Identified as box "13"). o Signature of Authorized Certifying Official by signing this box this person takes responsibility of the information and accuracy of the information (identified as box "14'9. o Date Report submitted is the date the form was signed (identified as box "15'). Before a payment can be issued, all grant products, required documentation and the signed reimbursement form must be received and accepted by the department, as stipulated in the grantee agreement. Note: It is important that you retain documentation of expenditures in a grant file maintained in your jurisdiction for three (3) years from the closeout date. Note: It is important that the grant funds dispersed to you must be used between the latest date which all parties have signed this agreement and NOT AFTER the closing date of this agreement. Please follow the payment schedule as identified in the Special Award Conditions table of the grant agreement, when submitting a request for payment or closeout. Forms and all accompanying information to the address provided below or EMAIL a .PDF file of the signed cover letter, signed Attachment C, and accompanying information per grant agreement to Larry French — larry.french(a�state.or.us VIA - USPS mail to: Attention: Larry French, Planning Grants Manager Department of Land Conservation and Development 635 Capitol Street NE, Suite 150 Salem, Oregon 97301-2540 Department of Land Conservation and Development Page 2 2007-2009 General Fund TA -PR Grant Agreement Interim Payment and Closeout Form instructions Attachment D DLCD Content Standard and Requirements For The GIS Grant Products For Deschutes County TA -R-09-178 The State of Oregon and the Department of Land Conservation and Development are using the Federal Geographic Data Committee (FGDC) standards of Geographic Information Systems (GIS) metadata. This attachment incorporates by reference, the standards specified by the FGDC's Content Standard for Digital Geospatial Metadata into the attached grant agreement. The standards can be found on the state website http://gis.oregon.gov Additionally, DLCD requires the following: • All grant products are publicly useable. • The grant product be submitted in electronic form compatible with Environmental Systems Research Institute's (ESRI) ArcGIS (coverage, shapefile, or geodatabase). • Data should be free of topological errors. • The projection of the data may be determined by the grantee. All data shall have the projection defined within the dataset and must be documented in the metadata. • Include the FGDC compliant metadata in an electronic file. Thank you. If you have any questions, please contact your grant manager. Department of Land Conservation and Development Page 1 of 1 2007-2009 General Fund TA Grant Agreement GIS Grant Products Standards and Requirements Attachment