HomeMy WebLinkAboutIGA Amend - CCF Homeless YouthDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 26, 2008
Please see directions for completing this document on the next page.
DATE: March 12, 2008
FROM: Debi Harr CCF 330-4692
TITLE OF AGENDA ITEM:
Consideration of Board Signature on document #2008-136, an amendment to the intergovernmental
agreement between the Deschutes County Commission on Children & Families and the Oregon
Commission on Children & Families.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The purpose of the Oregon Commission on Children & Families Runaway & Homeless Youth fund is
to strategically invest in a select group of developing local runaway and homeless youth service
systems. The objectives include youth safety, education continuity, and connectivity to community
resources. Grant funds will be used to increase emergency shelter and transitional living capacity for
runaway and homeless youth, help youth reconnect with family and/or find a safe, stable living
situation. Grant funds will also be used to improve access to services for youth, provide them with life
skills training, and assist them with finishing their education.
FISCAL IMPLICATIONS:
The amendment is an increase of $125,000 in funding for the biennium, July 1, 2007 -June 30, 2009.
This was not budgeted in the current year, but was included in the 2008/2009 proposed budget. The
$125,000 will be divided between the two fiscal years, increasing the 2007/2008 budget by $31,250 and
the $93,750 that was included in the 2008-2009 proposed budget.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of document #2008-136
ATTENDANCE: Diane Treadway
DISTRIBUTION OF DOCUMENTS:
Return all originals to the Oregon Commission on Children & Families, 530 Center Street NE, Suite
405, Salem, OR 97301 for signatures. One fully executed original will be returned to Deschutes
County for recording.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: March 11,2008 Department:
Contact Person: Phone #: (503)373-1283J
CCF
Marsha Clark
Contractor/Supplier/Consultant Name:
Oregon Commission on Children & Families'
Goods and/or Services: Oregon Commission on Children & Families biennial funding
agreement — 2nd amendment
Background & History: This is an amendment to the standard biennial
intergovernmental agreement between the Oregon Commission on Children & Families,
and Deschutes County Commission on Children & Families. Added to the previously
approved funding amounts is a grant for providing additional services for runaway and
homeless youth. The purpose of the grant is to strategically invest in a select group of
developing local runaway and homeless youth service systems.
Agreement Starting Date: [July 1, 20071 Ending Date: June 30, 2009
Annual Value or Total Payment: $125,000 amendment addition, $2,509,342
previously approved — new total for the 2007-2009 biennium is $2,634,342.1
Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply: N/A
RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
II
N/A
II
Funding Source: (Included in current budget?
1I
Yes No
Yes ( No
If No, has budget amendment been submitted?
Departmental Contact:
Title: Financial Analyst
Department Director Approval: /
Sig►.ture
Debi Harr
II
Phone #:
330-4692
/
Dat
e
Distribution of Document: Please return all originals to the Oregon Commission on
Children & Families at 530 Center Street NE, Salem, OR 97301 for their signatures.
Fully executed originals will be returned for recording and file purposes.
3/12/2001,
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number 2008-136
3/12/2(08
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Stale of Oregon
State Commissioners
Samuel Henry, Chair
Rich Brown
Susan Castillo
Anita J. Decker
Bruce Goldberg
Senator Avel Gordly
Michael Harper, Sr.
Rebecca Hernandez
Dan Krein
Rev. Mark Knutson
Jean Phelps
Thomas H. Schaefer
Robert Shlachter
Fred Warner
Laurie Warner
Representative Gene Whisnant
Jon Yunker
Mickey Lansing
Executive Director
530 Center St NE, Suite 405
Salem, Oregon 97301
Phone: (503)373-1283
Fax: (503)378-8395
www.oregon.gov/OCCF
Theodore R. Kulongoski
Governor
March 5, 2008
Hillary Saraceno
Deschutes Commission on Children and Families
1130 NW Harriman, Suite A
Bend, OR 97701
Dear Ms. Saraceno,
Enclosed is two copies of Amendment No. 2 to the 2007-09
Intergovernmental Agreement between the Deschutes Commission on
Children and Families and the Oregon Commission on Children and
Families. This Amendment allocates the Runaway and Homeless Youth
Initiative grant funds.
Please review the Amendment and have the appropriate individual sign and
mail both copies to:
Oregon Commission on Children and Families
Attn: Sandra Flickinger
530 Center Street NE, Suite 405
Salem, OR 97301
Once all signatures have been obtained, OCCF will send a fully executed
Amendment back to you. The Amendment is effective once all parties have
signed.
If you have any questions, please don't hesitate to contact us.
Sincerely,
Marsha Clark
Clark
Director of Operations
Enclosure: 2 copies of Amendment No. 2 to 2007-09 Intergovernmental
Agreement
AMENDMENT NO. 2 TO
OREGON COMMISSION ON CHILDREN AND FAMILIES 2007-2009 COUNTY
INTERGOVERNMENTAL AGREEMENT 0709DESC
This Amendment to Oregon Commission on Children and Families 2007-2009
County Intergovernmental Agreement dated as of July 1, 2007 (as amended, the
"Contract"), is entered into as of the date of the last signature hereto, by and between the
State of Oregon acting by and through its State Commission on Children and Families
("Agency") and Deschutes County acting by and through its Local Commission on
Children and Families ("County").
RECITALS
WHEREAS, the Agency and County wish to modify the Award set forth in
Exhibit C of the Contract.
NOW, THEREFORE, in consideration of the premises, covenants and agreements
contained herein and other good and valuable consideration the receipt and sufficiency of
which is hereby acknowledged, the parties hereto agree as follows:
AGREEMENT
1. The Award section of Exhibit C is hereby amended to read in its entirety as set
forth in Exhibit 1 attached hereto and incorporated herein by this reference.
2. County represents and warrants to Agency that the representations and warranties
of County set forth in section 2 of Exhibit E of the Contract are true and correct
on the date hereof with the same effect as if made on the date hereof.
3. Agency shall adjust the disbursement of the Award to County consistent with the
change in the Award made by this Amendment.
4. Capitalized words and phrases used but not defined herein shall have the
meanings ascribed thereto in the Contract.
5. Except as amended hereby, all terms and conditions of the Contract remain in full
force and effect.
6. This Amendment may be executed in any number of counterparts, all of which
when taken together shall constitute one agreement binding on all parties,
notwithstanding that all parties are not signatories to the same counterpart. Each
copy of this Amendment so executed shall constitute an original.
07-09 IGA-Amend 2/01/08
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as
of the dates set forth below their respective signatures.
STATE OF OREGON ACTING BY AND THROUGH
ITS STATE COMMISSION ON CHILDREN AND FAMILIES
By:
Name:
Title:
Date:
DESCHUTES COUNTY ACTING BY AND THROUGH
ITS LOCAL COMMISSION ON CHILDREN AND FAMILIES
By:
Name:
Title:
Date:
APPROVED FOR LEGAL SUFFICIENCY THROUGH THE
OREGON DEPARTMENT OF JUSTICE
By: Electronic signature
Name: Dee K. Carlson
Title: Senior Assistant Attorney General
Date: March 4, 2008
EXHIBIT 1
AWARD
FUNDING AREA GEN FUND FED FUNDS CFDA NUMBER
1. Great Start $ 88,337 $
2. Children Youth and Families $ 92,034 $
3. Child Care and Development Fund $ $ 117,336 93.575
4. Court Appointed Special Advocates $ 91,078 $
5. Youth Investment $ $ 210,819 93.667
Youth Investment — $ $ 27,194 93.667
Basic Capacity
6. Family Preservation and Support $ $ 69,277 93.556
Family Preservation and Support —
Basic Capacity $ $ 6,025 93.556
7. Basic Capacity $ 400,479 $
8. Relief Nurseries $ 272,323 $
Relief Nurseries —
Youth Investment $ $ 112,371 93.667
9. Healthy Start $ 748,000 $
10. JCP Prevention $ 274,069 $
11. Runaway and Homeless Youth* $ 125,000 $
* Dollars are contingent upon successful implementation of Attachment A (Logic Model)
07-09 IGA-Amend 2/01/08
Attachment A
07-09 IGA-Amend
Service Outcomes (Changes)
• 85% of participating youth will report an
increase in access to health/dental,
A&D, and mental health services
• 80% of youth served will
demonstrate academic progress and
re-engage in the education process
• 95% of participants will be re -connected
with family and/or be in a stable living
situation before leaving the shelter
program
• 85% of participating youth will report an
increase in self-sufficiency skills. As
reported by the "CYFC Program
Outcome Evaluation Tool (available on
request)
Medical/Dental Services
• Alcohol and Other Drug
Counseling
Mental Health
Outreach
Education
Basic Needs
Emergency Shelter
Long Term Shelter
Family Reunification
• Case Management and
Advocacy
• Drop -In Center
• Recreation/Support Groups
• Skills Training
• Transitional Housing
• Independent Living
• Permanent Housing
• Aftercare Services
• Employment
07-09 IGA-Amend