HomeMy WebLinkAboutRes 035 - Declare Pers Property Surplus - ClerkDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 26, 2008
Please see directions for completing this document on the next page.
DATE: March 26, 2008.
FROM: Nancy Blankenship Clerk Phone 388-6544
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2008-035, Declaring certain personal property
surplus and directing disposition.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
In November 1998, Oregon voters decided to expand vote -by -mail to the primary and general elections.
Prior to that only certain elections, mostly special elections, were authorized to be conducted by mail.
Now all elections in Oregon are conducted by mail. It seemed prudent to retain the election supplies
until the legislature repealed the statutes related to poll elections. The 2007 Legislature passed SB74
repealing statutes related to poll elections. Earlier this year the election supplies were inventoried in
order to initiate the disposal process of those election supplies that are no longer needed or are not
anticipated to be needed in the future as the County continues to grow. The election supplies have: been
in storage and include metal ballot boxes, supply bags, portable voting booths and pencils.
Recently, Oregon State Elections was contacted by the City of Denver, CO, who is planning to conduct
all paper -ballot elections this year and asked if any Oregon counties had supplies remaining they would
be interested in selling. This opportunity to sell all or part of these used election supplies to another
government organization prompted this request now to declare the used, not needed in the future,
election supplies as surplus and dispose of them by either sale or donation as outlined in the attached
resolution.
The City of Denver, CO, has been provided with an inventory of the used election supplies, pries, and
payment and shipping requirements. Values (prices) were based on age and use of the election supplies,
as well as current pricing as could be determined. A response back from them is pending.
If the City of Denver, CO, does not purchase any or all of the used election supplies, it is anticipated
that other government organizations will be contacted to dispose of the supplies.
FISCAL IMPLICATIONS:
If the City of Denver, CO, purchased all the used election supplies no longer needed by Deschl tes
County, those have been valued at $5,085. The City could decide to purchase only a portion or none of
the supplies. These funds had not been anticipated and not budgeted for.
RECOMMENDATION & ACTION REQUESTED:
Recommend approval and signature of Resolution No. 2008-035, Declaring certain personal property
surplus and directing disposition.
ATTENDANCE: Nancy Blankenship, County Clerk
DISTRIBUTION OF DOCUMENTS:
Please return a copy of the signed Resolution to Nancy Blankenship, County Clerk.
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Declaring Certain Personal Property
Surplus and Directing Disposition. * RESOLUTION NO. 2008-035
WHEREAS, certain personal property described as Used Election Supplies (30 metal ballot boxes. 65
supply bags, 455 portable voter booths and pencils) owned by Deschutes County are no longer needed by
Deschutes County; and
WHEREAS, the Board of County Commissioners (the "Board") finds it to be in the public interest to
sell or donate the personal property described herein to another government organization that serves voters in
another county or state, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The personal property described as Used Election Supplies (30 metal ballot boxes, 65 si.pply
bags, 455 portable voter booths and pencils) are hereby declared to be surplus property of Deschutes County.
Section 2. The Deschutes County Clerk will sell or donate the supplies to another government
organization.
Section 3. The County Clerk is authorized to sign documents to transfer ownership.
Section 4. This resolution shall take effect immediately upon its adoption and signing by the Board of
County Commissioners.
DATED this day of , 2008.
ATTEST:
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
TAMMY (BANEY) MELTON, Vice Chair
MICHAEL M. DALY, Commissioner
PAGE 1 OF 1- RESOLUTION NO. 2008-035 (MARCH 26, 2008)