HomeMy WebLinkAbout2008-04-02 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 2, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Michael M Daly and Tammy Melton; Commissioner
Dennis R. Luke was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; Timm Schimke, Solid
Waste Department; Kate Moore, Health Department; George Kolb, Road
Department; Laurie Craghead, Legal Counsel; Shawn Sellers, Diane Treadway
and Robin Marshall of the Commission on Children & Families; David Givans,
Internal Auditor; Barbara Balz of the Commission on Children & Families Board;
and approximately ten other citizens. No representatives of the media were
present. Vice Chair Melton opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of the Reading and Signature of a
Proclamation Declaring April Child Abuse and Neglect Prevention Month
in Deschutes County.
Barbara Balz of the Commission on Children & Families presented the
proclamation at this time. Elaine Knobbs of the KIDS Center gave an overview of
this year's "blue ribbon" campaign against child abuse. Holly Holbrook provided
blue ribbons to the Commissioners. The Tree of Hope Ceremony is scheduled at
4:00 on Thursday; Commissioner Melton will be speaking at the ceremony.
DALY: Move approval.
MELTON: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 1 of 7 Pages
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2008-
152, a Drug -Free Communities Support Program Grant.
Shawn Sellers and Robin Marshall gave a brief overview of the item.
Commissioner Melton asked where the matching funds would be coming from;
Ms. Sellers said most of it is in -kind.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2008-
165, an Intergovernmental Agreement with Crook and Jefferson Counties
regarding the Tri- County Child Care Initiative.
Diane Treadway explained the agreement, which has taken a long time to
develop. Commissioner Melton asked what the purpose and deliverables are.
Ms. Treadway said that this would increase the number of child care slots
available; a higher level of training would be offered to providers, and OSU
Cascades' program for employers to take advantage of tax credits would be
continued, so that employers can help employees find suitable child care services.
DALY: Move approval.
MELTON Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2008-
150, An Intergovernmental Agreement with the Oregon Department of
Human Services for a Prenatal Care Expansion Project.
Kate Moore gave a brief overview of the agreement and project. Multnomah
County and Deschutes County are the only ones involved in this pilot program.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 2 of 7 Pages
It is predicted that the first year, even after paying a match, income will be
generated. It will help towards sustainability of the program.
Commissioner Melton asked how the project works. Ms. Moore said that the
County provides $25,000 in starter funds, at which time women can be enrolled
and the County will be reimbursed. It is a 15 -month pilot program, through
June of 2009, which will give the State an opportunity to learn if it is
worthwhile to involve other counties in the program.
DALY: Move approval, reflecting an ending date of June 30, 2009.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
6. Before the Board was Consideration of Signature of Resolution No. 2008-
034, Initiating Proceedings for the Beaver Special Road District Local
Improvement District.
George Kolb stated that the members of the District approached him to ask him
about using the LID process to improve Foster Road, but the District members will
pay 100% of the cost. They plan to continue to maintain the road as in the past.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
7. Before the Board was Consideration of Signature of Document No. 2008-
164, a Notice of Intent to Award Contract Letter for a Subsurface
Investigation of the Demolition Landfill.
Mr. Schimke said that the County needs to identify the nature of the waste,
depth and other factors relating to the Demolition Landfill, which is located on
the west side of Bend. They will also determine if perhaps the waste should be
removed. Also, another smaller, old landfill near the Redmond Airport will be
analyzed to see what it contains. A phase I site inspection will be conducted,
along with other determinations having to do with the type of waste and how
much there is.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 3 of 7 Pages
Six firms responded and a selection committee reviewed the proposals.
Gershman, Brickner & Bratton, Inc. scored the highest. The total cost will be
about $273,000. It is not a low bid situation; other factors were considered.
Commissioner Daly asked why other firms were not considered in the selection.
Commissioner Melton asked what the rating criteria were.
The firms' approach to the scope of work, and what and how they will perform
were the main considerations, along with individual and firm experience, cost
and the experience of their personnel in like projects. Mr. Schimke stated that
these factors brought this firm forward. The local people who will be doing the
majority of the work were involved in other County projects and have extensive
knowledge of the site.
DALY: Move approval, subject to legal review.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
8. Before the Board was a Public Hearing, and Consideration of Signature of
Order No. 2008 -028, Approving the Cattell Annexation into Deschutes
County Rural Fire Protection District #2.
Vice Chair Melton opened the public hearing.
Laurie Craghead stated that the map shows the proposed territory and the nearest
boundary of the Fire District, and a memorandum from Community Development
indicating it complies with the comp plan, are in the file. The Department of
Revenue has indicated that the documents do meet preliminary review.
Being no testimony offered, the hearing was closed.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
DALY: Move approval.
MELTON: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 4 of 7 Pages
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
Consent Agenda Items
9. Signature of Letters Appointing Members to the Deschutes County Noxious
Weed Advisory Board:
• New Appointment: Debra Mafera of Prineville, through December 31, 2010
• Reappointments: Liz Gibney of Crooked River Ranch; Jason Deney of
Sustainable Desert Landscaping, Bend; and John Stephenson, U.S. Fish &
Wildlife, through December 31, 2009; Cheryl Howard of Bend, Robert
Marheine of Redmond and Paul Stell, Bend Park & Recreation District,
through December 31, 2010
10. Vice Chair Signature of an Oregon Liquor Control License Application for
Bella Cucina Italian Cafe, Sunriver
11. Approval of Minutes:
• Work Session: March 26
• Business Meeting: March 19 and 26
12. Economic Development Grant Requests
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of $809.99.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Signature of a Letter Accepting the
Resignation of Mary Ann Lisk from the Extension /4 -H Budget Committee,
and Thanking Her for Her Service.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 5 of 7 Pages
DALY:
MELTON:
VOTE:
Move approval.
Second.
DALY: Yes.
MELTON: Vice Chair votes yes.
15. Before the Board was Consideration of Signature of a Letter Appointing
Jim Fields to the Extension /4 -H Budget Committee, through June 30, 2010.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
16. Before the Board was Consideration of Signature of Reappointment
Letters to the Extension /4 -H Advisory Council: Kim Seely through
December 31, 2010; and Mary Ann Lisk through December 31, 2008.
DALY: Move approval.
MELTON: Second.
VOTE:
DALY: Yes.
MELTON: Vice Chair votes yes.
17. Before the Board was Consideration of Signature of a Letter Appointing
Erin Deggendorfer to the Extension /4 -H Advisory Council, through
December 31, 2009.
DALY: Move approval.
MELTON: Second.
VOTE:
DALY: Yes.
MELTON: Vice Chair votes yes.
18. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$4,566.74.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 6 of 7 Pages
DALY:
MELTON:
VOTE:
Move approval.
Second.
DALY: Yes.
MELTON: Vice Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $453,274.34.
DALY: Move approval.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Vice Chair votes yes.
20. ADDITIONS TO THE AGENDA
None were offered.
Being no further items to come before the Board, Vice Chair Melton
adjourned the meeting at 10:40 a.m.
DATED this 2nd Day of April 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
(&16eA
Recording Secretary
De R. Luke, Chair
/la
Tammy Baney, Vice Chair
Michael M. Daly, Cozylmissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, April 2, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 2, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of the Reading and Signature of a Proclamation
Declaring April Child Abuse and Neglect Prevention Month in Deschutes
County — Various Presenters
3. CONSIDERATION of Signature of Document No. 2008 -152, a Drug -Free
Communities Support Program Grant — Shawn Sellers and/or Robin Marshall,
Commission on Children & Families
4. CONSIDERATION of Signature of Document No. 2008 -165, an
Intergovernmental Agreement with Crook and Jefferson Counties regarding the
Tri- County Child Care Initiative — Diane Treadway, Commission on Children
& Families
5. CONSIDERATION of Signature of Document No. 2008 -150, An
Intergovernmental Agreement with the Oregon Department of Human Services
for a Prenatal Care Expansion Project — Dan Peddycord and/or Kate Moore,
Health Department
6. CONSIDERATION of Signature of Resolution No. 2008 -034, Initiating
Proceedings for the Beaver Special Road District Local Improvement District —
George Kolb, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, April 2, 2008
Page 1 of 5 Pages
7. CONSIDERATION of Signature of Document No. 2008 -164, a Notice of
Intent to Award Contract Letter for a subsurface Investigation of the Demolition
Landfill — Timm Schimke, Solid Waste Department
8. A PUBLIC HEARING, and Consideration of Signature of Order No. 2008-
028, Approving the Cattell Annexation into Deschutes County Rural Fire
Protection District #2 — Laurie Craghead, Legal Counsel
CONSENT AGENDA
9. Signature of Letters Appointing Members to the Deschutes County Noxious
Weed Advisory Board:
• New Appointment: Debra Mafera of Prineville, through December 31, 2010
• Reappointments: Liz Gibney of Crooked River Ranch; Jason Deney of
Sustainable Desert Landscaping, Bend; and John Stephenson, U.S. Fish &
Wildlife, through December 31, 2009; Cheryl Howard of Bend, Robert
Marheine of Redmond and Paul Stell, Bend Park & Recreation District,
through December 31, 2010
10. Vice Chair Signature of an Oregon Liquor Control License Application for
Bella Cucina Italian Cafe, Sunriver
11. Approval of Minutes:
• Work Session: March 26
• Business Meeting: March 19 and 26
12. Economic Development Grant Requests
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Signature of a Letter Accepting the Resignation of
Mary Ann Lisk from the Extension/4 -H Budget Committee, and Thanking Her
for Her Service
Board of Commissioners' Business Meeting Agenda Wednesday, April 2, 2008
Page 2 of 5 Pages
15. CONSIDERATION of Signature of a Letter Appointing Jim Fields to the
Extension/4 -H Budget Committee, through June 30, 2010
16. CONSIDERATION of Signature of Reappointment Letters to the
Extension/4 -H Advisory Council: Kim Seely through December 31, 2010; and
Mary Ann Lisk through December 31, 2008
17. CONSIDERATION of Signature of a Letter Appointing Erin Deggendorfer to
the Extension/4 -H Advisory Council, through December 31, 2009
18. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension /4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
20. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388- 6572.)
Monday, March 31, 2008
10:00 a.m. Board of Commissioners' Meeting
2:30 p.m. Drug Court Graduation Ceremony, at the Courthouse
Board of Commissioners' Business Meeting Agenda Wednesday, April 2, 2008
Page 3 of 5 Pages
Wednesday, April 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, April 3, 2008
11:00 a.m. Regular Meeting with Congressional Staff
Monday, Apri1 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, April 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. Public Hearing on Proposed Sunriver Mall Project, at the County
Thursday, April 10, 2008
12:00 noon Audit Committee Meeting
Tuesday, April 15, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, April 16, 2008
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, April 21, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, April 22, 2008
7:00 a.m. Bend Chamber of Commerce Forecast Breakfast, Bend Country Club
Board of Commissioners' Business Meeting Agenda Wednesday, April 2, 200+
Page 4 of 5 Pages
Wednesday, April 23, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, April 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. Public Hearing on Proposed Sunriver Mall Project, at Sunriver
Monday, May 5, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, May 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, May 8, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda
Page 5 of 5 Pages
Wednesday, April 2, 20118