HomeMy WebLinkAboutAmend Healthy Start Medicaid IGADeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 9, 2008
Please see directions for completing this document on the next page.
DATE: April 1, 2008
FROM: Debi Harr Commission on Children & Families 330-4692
TITLE OF AGENDA ITEM:
Consideration of Board signature on document # 2008-173, amendment #1 to the Healthy Start
Medicaid intergovernmental agreement #DES0709 between the Deschutes County Commission on
Children & Families and the Oregon Commission on Children & Families.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
This amendment to the standard biennial intergovernmental agreement #DES0709 between the
Deschutes County Commission on Children & Families and the Oregon Commission on Children &
Families increases the limitation for Healthy Start Medicaid administrative claiming from the original
amount of $131,250 to the biennial amount of $262,500. The original agreement included only one year
of funding. The State of Oregon reimburses Healthy Start programs with Federal Title XIX
Administrative Case management dollars for services that lead to outreach, access and utilization of
health care services for families.
FISCAL IMPLICATIONS:
This amendment allows the Deschutes County Commission on Children & Families to receive the
2008/2009 year of Healthy Start Medicaid earnings. These earnings were included in the 2008/2009
budget.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of document # 2008-173
ATTENDANCE: Debi Harr
DISTRIBUTION OF DOCUMENTS:
Mail all originals to: Sandra Flickinger, Oregon Commission on Children & Families, 530 Center Street
NE, Suite 405, Salem, OR 97301
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
4/1/08
Contact Person:
Please complete all sections above the Official Review line.
Sandra Flickinger
Department:
Contractor/Supplier/Consultant Name:
Commission on Children & Families
Phone #:
(503) 378-5125
Oregon Commission on Children & Families
Goods and/or Services: Oregon Commission on Children & Families Healthy Start
Medicaid earnings limitation amount increased to the estimated amount of $262,500
from the one year total of $131,250 that was included in the original biennial
intergovernmental agreement #DES0709.
Background & History: This is the first amendment to the master biennial
intergovernmental agreement #DES 0709 between the Oregon Commission on Children
& Families and Deschutes County Commission on Children & Families for Healthy Start
Medicaid reimbursement claiming.
Agreement Starting Date:
July 1, 2007
Annual Value or Total Payment:
II
$262,500 biennium
Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
N/.
Ending Date:
June 30, 2009
II
II
Funding Source: (Included in current budget? ® Yes ( 1 No
If No, has budget amendment been submitted?
Departmental Contact:
Titl
Financial Analyst
Debi Harr
Yes
Phone #:
e:
Department Director Approval: Com^
Signature
No
330-4692
+los
Date
Distribution of Document: Return all originals to: Sandra Flickinger, Oregon
Commission on Children & Families, 530 Center Street NE, Suite 405, Salem, OR
97301
Official Review:
4/1/2008
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number DC 2008-173
4/1/201 8
AMENDMENT 1 TO
OREGON COMMISSION ON CHILDREN AND FAMILIES 2007-2009 COUNTY
HEALTHY START - MEDICAID ADMINISTRATIVE ACTIVITIES
INTERGOVERNMENTAL AGREEMENT DES0709
This Amendment to Oregon Commission on Children and Families 2007-2009
Healthy Start — Medicaid Administrative Activities Intergovernmental Agreement dated as of
July 1, 2007 (as amended, the "Contract"), is entered into, as of the date of the last signature
hereto, by and between the State of Oregon acting by and through its State Commission on
Children and Families ("Agency") and Deschutes County acting by and through its Local
Commission on Children and Families ("County"). Capitalized words and phrases used but
not defined herein shall have the meanings assigned to them in the Contract.
RECITALS
WHEREAS, the Agency and County wish to modify the Award set forth in Section Il:]
of the Contract.
NOW, THEREFORE, in consideration of the premises, covenants and agreements
contained herein and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties hereto agree as follows:
AGREEMENT
1. Section III, Consideration, Paragraph B, of the Contract is hereby modified to read:
Payment for all Work performed under this Agreement shall be subject to the
provisions of ORS 293.462. The maximum, not to exceed amount for the total
cost of providing Medicaid administrative activities under this Agreement is
$262,500. COUNTY shall reimburse AGENCY 50% of this amount for the State
match portion.
2. Agency shall adjust the disbursement of the Award to County consistent with the
change in the Award made by this Amendment.
3. Except as amended hereby, all terms and conditions of the Agreement remain in full
force and effect.
4. This Amendment may be executed in any number of counterparts, all of which when
taken together shall constitute one agreement binding on all parties, notwithstanding
that all parties are not signatories to the same counterpart. Each copy of this
Amendment so executed shall constitute an original.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of th,;
dates set forth below their respective signatures.
MedAmendDoc: 3/21/2008 1 of 2
STATE OF OREGON ACTING BY AND THROUGH
ITS STATE COMMISSION ON CHILDREN AND FAMILIES
By:
Name:
Title:
Date:
DESCHUTES COUNTY ACTING BY AND THROUGH
ITS LOCAL COMMISSION ON CHILDREN AND FAMILIES
By:
Name:
Title:
Date:
APPROVED FOR LEGAL SUFFICIENCY
By: Electronic Approval
Name: Dee K. Carlson
Title: Senior Assistant Attorney General
Date: March 21, 2008
MedAmendDoc: 3/21/2008 2 of 2
Page 1 of 1
Debi Harr
From: Debi K. Harr [Debi_Harr@class.oregonvos.net]
Sent: Friday, March 21, 2008 2:15 PM
To: Debi Harr
Subject: Fwd: Amendment No. 1 to 2007-09 Medicaid IGA
Attachments: Deschutes[1].DOC
In January, we notified you to let you know that we would be amending your current
Medicaid Intergovernmental Agreement to increase your limitation amount. Attached
please find Amendment No. 1 to the 2007-09 Medicaid Intergovernmental Agreement.
Please have an authorized individual sign two copies of the attached amendment and mail
both signed amendments to me at the address below. I will obtain the appropriate
signatures and return a fully executed Amendment to you for your files.
If you have any questions, please give me a call.
Thank you!
Sandra A. Flickinger
Oregon Commission on Children and Families
Grants/Procurement/Medicaid
530 Center Street NE, Suite 405
Salem, OR 97301
(503) 378-5125
Sandra_A_Flickinger@class.oregonvos.net
3/24/2008