HomeMy WebLinkAboutIntent to Award - Overlay of RoadsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 9, 2008
Please see directions for completing this document on the next page.
DATE: April 2, 2008
FROM: George Kolb, County Engineer Road Department 322-7113
TITLE OF AGENDA ITEM:
Consideration of signature of Intent to Award contract for the Overlay of Johnson Road, Cinder Bulte
Road, Cheyenne Road and a portion of Minnetonka Lane.
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Department opened bids on April 1, 2008 for the Overlay of Johnson Road, Cinder
Butte Road, Cheyenne Road and a portion of Minnetonka Lane. This action issues a Notice of Intent to
Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If
there is no protest within the seven day period, the contract is awarded to the low bidder.
FISCAL IMPLICATIONS:
This project is budgeted for FY 07 - 08
RECOMMENDATION & ACTION RE9UESTED:
The Road Department recommends signature of the Intent to Award
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Wanda (ext. 7103) at the Road Department
MEMORANDUM
Road Department
61150 SE 27th St. • Bend, Oregon 97702
[541 ] 388-6581 • FAX (541) 38E-2719
TO: BOARD OF COUNTY COMMISSIONERS
FROM: GF,ORGE KOLB, COUNTY I NG1N1 ER
SUBJECT: INTENT TO AWARD CONTRACT FOR OVERLAY OF JOHNSON ROAD, CINDER BUTTE ROAD, CHEYENNE ROAD AND A
PORTION OF MINNETONKA LANE
DATE: 4/1/2008
Background:
The Road Department prepared plans and specifications for the overlaying of Johnson Road, Cinder Butte Road, Cheyenne Road and
a portion of Minnetonka Lane. See attached vicinity maps for project location.
The project was advertised in the Portland "Daily Journal of Commerce" and in the Bend `Bulletin" on March 19, 2008 a ad March 26,
2008.
Discussion:
A total of four (4) firms and six (6) plan centers acquired sets of bid documents with four (4) firms submitting bids to the Road
Department. The bids were opened at 2:00 p.m. on April 1, 2008, and are as follows:
COMPANY ORIGINAL BID AMOUNT
Knife River Corp. $1,566,763.40
Hooker Creek LLC. $1,595,959.00
Nigh Desert Aggregate & Paving $1,740,767.00
Harney Rock and Paving $2,024,399.30
Engineers estimate 81,927,398.00
Attached for your perusal is a compilation of the bids and includes the engineer's estimate
Recommendation:
The Road Department recommends that the Intent to Award the contract for the overlaying of Johnson Road, Cinder B ate Road,
Cheyenne Road and a portion of Minnetonka Lane be issued to the low bidder, Knife River, Corp. of Bend, Oregon for 1,566,763.40
Quality Services Performed with Pride
OVERLAY OF JOHNSON ROAD, CINDER BUTTE ROAD, CHEYENNE ROAD AND A PORTION OF MINNETONKA
LANE
SUMMARY OF BIDS
April 01, 2008
ITEM
BID ITEMS
DESCRIPTION
QNTY
ENGINEER'S ESTIMATE
UNITS UNIT PRICE
KNIFE RIVER
COST UNIT PRICE
HOOKER CREEK
COST UNIT PRICE
COST
101 Mobilization
201 -Temporary Signs
Temporary Protection and Direction of
30 Traffic All L.S.
40 Flaggers 2000 HRS.
50 Pilot Car 7 240 HRS.
55'1 Portable Changeable Message Signs 11 4 EA.
All
500
L.S.
S.F.
Johnson Road r
-�
601 Level 3 (1/21 Dense Graded HMAC 148113 TONS
70 Asphalt in Tack Coat 36 TONS
80 Pavement Removal 2 EA.
90 Extra for Asphalt Approaches 1 EA.
10012' Aggregate Shoulders
i11200 S.Y.
Cheyenne Road
105 Level 3 (1/2") Dense Graded HMAC 5702 TONS
110 Asphalt in Tack Coat 13 TONS
1201Pavement Removal 1 EA.
130 LExtra for Asphalt Approaches 1 EA.
140 I 2 Aggregate Shoulders 5160 S.Y.
150 Concrete Driveway Removal 2 EA.
tCinder Butte Road/Minnetonka Lane
200 Level 3 (1/2") Dense Graded HMAC 5255 TONS
210 Asphalt in Tack Coat 11 ~TONS
215 Pavement Removal 2 EA.
220`Extra for Asphalt Approaches 32 EA.
230 2' Aggregate Shoulders 4115 S.Y.
240 Concrete Driveway Removal 1 EA.
PROJECT TOTAL
L
DESCRIPTION
10iMobilization
2 0 Temporary Sims
Temporary Protection and Direction of
30 Traffic
40 Flaggers
50 Pilot Car
551 Portable Changeable Message Signs
Roadwork
Johnson Road
QNTY
All
$20,000.00 $20,000.00
$5.00_ $2,500.00
$10,000.00
$48.00
$10,000.00
$96,000.00
$30,000.001
$0.01
$30,000.00
$5.00
$67,373.00 $67,373.00
$0.01 $20.00
$68.00
$16,320.00
$2,500.00
$10,000.00
$0.01 $2.40
$1,575.00 $6,300.00
561.50 $911,122.50
$20,104.40' $20, 04.40
$0.01 $5.00
$4,500.00 $4, i00.00
$30.00 $60, 100.00
530.00 $7 100.00
$1,400.00 $5 300.00
$53.30 $789,639.50
5400.00 $14,400.00
$900.00 51 800.00
$1,000.00 $1,000.00
$6.00' $67,200.00
$61.50 $350,673.00
$0.01 50.36
$1,650.00 $3,300.00
$590.00 $590.00
$2.40 $26,880.00
554.20
$400.00 $5,200.00
50.01'
$900.00 $900.00
$1,000.00 51,000.00
56.00 530,960.00
$750.001 $1,500.00
$61.50 5323,182.50
$400.00 54,400.00
$900.00 $1,800.00
51,000.00 $32,000.00
$6.00, $24,690.00
$750.00 $750.00
$1,927,398.00
5309,048.40
$0.13
$1,650.001 $1,650.00
$590.00 $590.00
52.50, $12,900.00
51,040.0011 $2,080.00
$54.201 $284,821.00
$0.01 $0_11
$1,650.00{ $3,300.00
$528.00 $16,896.00
$2.50 $10,287.50
$1,080.00 $1,080.00
HIGH DESERT
UNITS UNIT PRICE
500
L.S.
S.F.
All L.S.
2000 HRS.
240 HRS.
4 EA.
60 Level 3 (1/2") Dense Graded HMAC 14815 TONS
70 Asphalt in Tack Coat 36 TONS
801 Pavement Removal I 2 1 EA.
901 Extra for Asphalt Approaches 1 1 EA.
10012 Aggregate Shoulders -1 1.1200 S.Y.
(Cheyenne Road
1051Level 3 (1/2") Dense Graded HMAC 5702 TONS
- -
1101 Asphalt in Tack Coat- 13 TONS
120 Pavement Removal 11A.
1301 Extra for PP
Asphalt Approaches 1 1 EA.
14012' Aggregate Shoulders 5160 S.Y.
1501 Concrete Driveway Removal 2 1 EA.
1Cinder Butte Road/Minnetonka Lane
2001 Level 3 (1/2") Dense Graded HMAC 5255 TONS
210 Asphalt in Tack Coat 11 (TONS__
215 Pavement Removal 2 EA.
220 Extra for Asphalt Approaches 32 EA.
230 2' Aggregate Shoulders 4115 S.Y.
240
Concrete Driveway Removal EA.
- - _- - .-
PROJECT TOTAL,
COST
51,566,763.40
HARNEY ROCK &
PAVING
UNIT PRICE
COST
$85,000.00 $85,000.00 $40,575.00 $40,575.0. 0
$1.00, $500.00
57,500.00 57,500.00
$38.00 $76,000.00
$55.00 $13,200.00
52,000.00 $8,000.00
553.691 $795 417.35
5500.00 $18 000.00
5500.001 $1 300.00
$500.00 5500.00
52.25 $25 200.00
$54.50 5310 759.00
$503.00 $6 539.00
$600.00 5..600.00
5500.001 1.500.00
$2.60 $13 416.00
$900.00 51 800.00
$56.35 5296,119.25
$500.00 5`,500.00
$600.00 $1,200.00
5325.00 $1( 400.00
$2.60 $1(,699.00
$900.00 6900.00
1- 51,596,959.00
$16.70' $8,350.00
$5,950.00 $5,950.00
545.60 $91,200.00
$63.60 $15,264.00
$2,600.00 $10,400.00
556.001 $829,640.00
5475.00 $17,100.00
$1,500.00 $3,000.00
$300.00 $300.00
$2.60 529,120.00
556.00 $319,312.00
5475.00 56,175.00
51,500.0011 51,500.00_
$30.00' $300.00
52.60 $13,416.00
5500.00 $1000.00
$67.18- $995,271.70
5674.20 524,271.20
$882.001 $1,764.00
$425.00 $425,00
$2.46 $27,552.00
$68.15
$674.20
$882.00_
$425.00
$2.46
$312.00
$56.00 $294,280.00
5475.00 55,225.00
$1,500.00 53,000.00
$500.00 $16,000.00
$2.60 $10,699.00
5500.001 $500.00
$1,740,767.00
$68.16
$674.20
$882.00
$425.00
$388,591.30
58,764.60
$882.00
$425.00
512,693.60
$624.00
$358,180.80
$7,416.20
$1,764.00
52.46
$13,600.00
$10,122.90
$312.00 $312.00
$2,024,399.30
Cheyenne Road, Cinder Butte Road, and Minnetonka Ln Overlay
PUM!Ct; BUTTE RD
cn
0
.0
m
ER RDS/
O
r
SDR
-.15\:t
T ay
070 7� <�
0 Zm�
-o
KIOWA RD
97
OKEE RD
End
End
COMANCHE LN
PIUTE CIR
Locator Map
Location of
Overlay
End
SEMINOLE CIR
I 1 1 1 T 1 1 1
0 0.125 0.25 0.375 0.5 Miles
Printed: February 27, 2008
Key
Roads to Overlay
+ County Routes
amens On/Off Ramp
magma Primary Highway
--- Secondary Highway Rivers
{ Bridges
Canals
- Streams
------- Road Centerlines ® City Limits
cc
tow
0
x
w�0
Start Overlay
The information on this map was derived from digit,' databases on
Deschutes County's G.I.S. Care was taken in the c•eation of this
map, but it is provided "as is". Deschutes County c rInot accept any
responsibility for errors, omissions, or positional ac.uracy in the digital
data or the underlying records. There are no warra ties, express or
implied, including the warranty of merchantability o fitness for a
particular purpose, accompanying this product. Hcvever, notification
of any errors will be appreciated.
Map Deschutes County Road Deaartment
Created
By:
John Anderson, 315 Specialist
r_11: -11:11C.1 , Phone: (541) 322- 02
71:3011 ® Email:Johna@coc.schutes.or.us
Address: 61150 SE t7th St
Bend, O. 97702
P•\Arrniq Prnior*e\rl crlovc\IIR1Al
COLLINS RD
Johnson Road Overlay
a
(
TUMALO RESERVOIR RD
AILE
End Overlay at
Tumalo Reservoir Rd
Johnson Rd
Overlay
Start Overlay
at bridge over
Tumalo Creek
SISTERS
REDMOND
Location of
Overlay
BEND
Legend
) ( Bridge
- Streams
JohnsenRd
- State Hwy
+I. Main Roads
- Centerlines
Deschutes River
CM City Limits
4A
0
0.5 1
The information on this map was derived from dytal databases on
Deschutes County's G.I.S. Care wen taken in the creation of this
map, but it is provided "as is". Deschutes Ce my cannot accept any
responsibility for errors, omissions, or positional accuracy In the digital
data or the undertying records. There are no warranties, express or
implied, indudng the warranty of merchantability or fitness for a
particular purpose, accompanying this prodhct. However, notification
of any errors will be appreciated.
2 Mlles
Printed: Februar, 1, 2008
Deschutes County U ad Department
Created
By
Joh. Anderson, GIS Specialist
Pho e(5.1 11322-7102
Em. ,ohnaeco.deschutesorus
Adc !ss: S 1150 SE 27th St
Bend 00 97]02
P:ArcGIS Proiects\ tverlaysUohnson\
April 9, 2008
Sent via facsimile (541) 388-8932 / 5 pas) & First Class Mail
Hap Taylor & Sons Inc. dba Knife River
P.O. Box 83
Bend, OR 97709
RE: Project - Contract for Overlay of Johnson Road, Cinder Butte Road,
Cheyenne Road and a portion of Minnetonka Lane.
NOTICE OF INTENT TO AWARD CONTRACT
On April 9, 2008, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the apparent low responsive, responsible bidder for the project was
Hap Taylor & Sons, Inc. dba Knife River of Bend, Oregon, with a bid of One Million Five
Hundred Sixty Six Thousand Seven Hundred Sixty Three and 40/100 DOLLARS
($1,566,763.40).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person which believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, April 16, 2008.
Hap Taylor & Sons Inc. dba Knife River
April 9, 2008
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
A copy of OAR 137-047-0740 is attached to this Notice. If a protest is filed, a hearing
will be held at 10:00 a.m. on Wednesday, April 30, 2008 before the Board of County
Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in
the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute five (5) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
Please be aware that this contract is for a prevailing wage project and the contractor will
be required to pay a fee to the Bureau of Labor Industries pursuant to ORS 279C.840.
The contract documents contain reporting forms that may be duplicated and used for
that purpose.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, Telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on April 9, 2008 to
All Bidders (3 pages) See attached List
BIDDER'S LIST FOR
OVERLAY OF
JOHNSON ROAD, CINDER BUTTE ROAD
CHEYENNE ROAD AND A PORTION OF MINNETONKA LANE
Hap Taylor & Sons Inc., dba Knife River
P.O. Box 83
Bend, OR 97709
(541) 388-0445
FAX (541) 388-8932
Harney Rock and Paving
P.O. Box 40
Powell Butte, OR 97753
(541) 447-5035
FAX (541) 447-7023
High Desert Aggregate & Paving, Inc.
P.O. Box 1929
Redmond, OR 97756
(541) 504-8566
FAX (541) 548-7600
Hooker Creek Asphalt & Paving, LLC
95 SW Scale House Loop, Suite 100
Bend, OR 97702
(541) 322-5700
FAX (541) 322-5712