HomeMy WebLinkAboutRes 042 - Transfer Appropr - Mental HealthDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 23, 2008
Please see directions for completing this document on the next page.
DATE: April 14, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-042, transfer of appropriations in the Mental Health
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-042 transferring appropriations within the Mental Health Fund. An
error regarding the number of authorized Full Time Equivalent (FTE) positions was detected as part of
the reconciliation between the adopted budget and the personel position control. Positions not yet
authorized have been filled making it necessary to correct this condition. An additional .25 FTE in the
Mental Health Specialist I position and a .07 FTE in the Registered Information Technology position
need to be approved.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel in that amount of $19,720 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-042.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Scott Johnson, Mental Health Department 322-7502
Sherri Pinner, Mental Health Department 322-7509
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2007-2008
Deschutes County Budget and Directing Entries *
* RESOLUTION NO. 2008-042
WHEREAS, attached is an e-mail from the Mental Health Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM:
TO:
TO:
TO:
TO:
275-2200-501.97-01
275-2200-444.16-70
275-2200-444.18-22
275-2200-444.21-10
275-2200-444.21-50
TO: 275-2200-444.22-01
TO: 275-2200-444.23-01
TO: 275-2200-444.25-01
PAGE 1 OF 2 -RESOLUTION NO. 2008-042 (4/23/08)
Deschutes County Mental
Health Fund, Contingency $19,720
Deschutes County Mental Health
Fund, Mental Health Specialist I
(.25 F.T.E.) $ 9,000
Deschutes County Mental Health
Fund, Administrative Supervisor
(.07 F.T.E.)
Deschutes County Mental Health
Fund, Life/Long Term
Disability
Deschutes County Mental Health
Fund, Health & Dental
Insurance
Deschutes County Mental Health
Fund, F1CA/Medicare
Deschutes County Mental Health
Fund, PERS
Deschutes County Mental Health
Fund, Unemployment
$ 2,723
$ 116
$ 4,422
$ 896
$ 2,296
$ 83
TO: 275-2200-444.26-01 Deschutes County Mental Health
Fund, Workers' Compensation
Insurance
$ 184
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this rd day of April, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY (BANEY) MELTON, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 2 OF 2-REsoLUTION No. 2008-042 (4/23/08)
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March 20, 2008
Revised
Budget
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Description
(Element -Object, e.g. Time Mgmt, Temp Help, Computer
Hardware)
Mental Health Specialist I - .25 FTE
Administrative Supervisor - .07 FTE
Life/Long Term Disability
Health/Dental Insurance
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275-2200-444.26-01
275-2200-444.97-01
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Sherri Pinner
March 20, 2008
Deschutes County Mental Health
To: Board of Commissioners
From: Sherri Pinner
Business/Operations Manager
Date: March 19, 2008
Subj: Increase FY 07-08 Budgeted FTE
Deschutes County Mental Health (DCMH) will be requesting a transfer of
contingency to cover .32 FTE for FY 07-08. The Finance Dept. request
that the Board be made aware of the circumstances and that they give a
verbal approval prior to the appropriation transfer being presented as
an agenda item.
Below is a brief description of the matter.
DCMH had a MHS I budgeted as a .75 FTE for FY 07-08. An employee was
hired for that position in May/June 2007 as a 1.00 FTE. In July there
should have been a request for an additional .25 FTE. This shortage
went undetected because the .75 FTE was combined with an available
unfilled FTE that was designated for another program. This situation
was discovered in November 2007 when an employee was hired for the
position that was unfilled.
Additionally, there was a .25 FTE for a MHS I that was to be deleted
during the FY 07-08 budget process, but was overlooked. Seeing this
available, DCMH combined .07 of this position with a .93 FTE to create
a 1.00 FTE for a RHIT Supervisor, leaving a .18 MHS I unfilled and
available.
It was while researching the first scenario that the second scenario
was discovered. The .18 MHS I unfilled FTE has since been deleted and
we are currently .32 FTE (.25 + .07) over budget.
Tracking DCMH FTE is a complicated task and I hope to implement some
safeguards to prevent situations such as this from occurring.
Lacy Nichols
From: Sherri Pinner
Sent: Thursday, March 20, 2008 3:02 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: Contingency transfer
Attachments: Appropriation transfer .32 FTE.xls; .32 FTE Contingency Request.doc
i1
Appropriation .32 FTE
transfer .32 FTE... itingency Request.d
Attached please find a contingency transfer request and a memo
explaining the reason for the request. We discussed this matter with the BoC yesterday
afternoon and received verbal approval to move forward with the contingency transfer.
Please let me know if you need any further information.
Jeanine - there is an additional worksheet tab with the project code information.
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
1