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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 23, 2008
Please see directions for completing this document on the next page.
DATE: April 14, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-043, transfer of appropriation within the Law Library
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-043 transferring appropriation within the Law Library Fund. A
copier was replaced which was not anticipated and therefore was not included in the FY 2008 budget.
Also, expenditures for subscriptions are in excess of amount budgeted.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services in the amount of $5,400 is
required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-043.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, Administration 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2007-2008 * RESOLUTION NO. 2008-043
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Administration Office requesting a transfer Jf
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 215-1200-501.97-01 Deschutes County Law Library
Fund, Contingency
TO: 215-1200-412.44-10 Deschutes County Law Library
Fund, Copy Machine Rental
TO: 215-1200-412.64-10 Deschutes County Law Library
Fund, Subscriptions
$ 5,400
$ 3,000
$ 2,400
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this rd day of April, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY (BANEY) MELTON, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 1 OF 1-RESQLUTION NO. 2008-043 (4/23/08)
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Lacy Nichols
From: Dave Inbody
Sent: Friday, March 28, 2008 3:24 PM
To: Marty Wynne
Cc: Lacy Nichols
Subject: FW: Law Library
Attachments:
Fund 215
,propriation Transfe
Fund 215 Appropriation Transfer.xls
Original Message
From: Dave Inbody
Sent: Friday, March 28, 2008 2:22 PM
To: Jeanine Faria
Subject: FW: Law Library
Jeanine,
I have completed the appropriation transfer form. It turned out that the law library had
an old copier it owned that needed to be replaced. This constitutes the bulk of the excess
expenses.
--Dave
Original Message
From: Jeanine Faria
Sent: Friday, March 28, 2008 10:28 AM
To: Dave Inbody
Subject: Law Library
Are you the one responsible for the Law Library's budget? If not, please forward this
email to the appropriate party.
Based on annualizing year to date expenditures for FY 2008, it appears that additional
Materials & Services appropriation may be required in Fund 215. Materials & Services
appropriations are $88,736 and for 9 months, $68,365 has been expended. Assuming
reasonably level monthly expenditures, this would indicate that M & S expenditures for FY
2008 will be approximately $91,000.
The only unusual item I see is that monthly expenditures are being made for on a copier
lease and nothing was included in the budget for this. The major expenditure for this
fund, books, is tracking with the amount budgeted. The amount appropriated for
Subscriptions, however, appears to be less than required.
In order to be safe (that is, to not exceed the amount budgeted), it would be a good idea
to request an appropriation transfer. This is done via an email sent to Marty Wynne, with
a copy to Lacy Nichols. Attached to this email is an Excel file. I've prepared a DRAFT
of the Excel worksheet for your convenience. Please review the draft and make any
necessary changes to the area which is yellow highlighted prior to attaching this to the
email to Marty and Lacy.
Please call with any questions on this.
Jeanine
385-1411
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