HomeMy WebLinkAbout2008-05-07 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 7, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy
Melton. Also present were Dave Kanner, County Administrator; Erik Kropp,
Deputy County Administrator; Dan Peddycord, Health Department; Laurie
Craghead, Legal Counsel; Teresa Rozic and Susan Ross, Property and Facilities;
Tom Blust and George Kolb, Road Department; Tom Anderson, Catherine
Morrow, Peter Russell, and George Read, Community Development Department;
Larry Blanton and Ruth Jenkin, Sheriff's Office; and six other citizens, including a
representative of KOHD TV.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Chair Signature of Document No.
2008 -208, an Intergovernmental Agreement with the State Department of
Human Services regarding Various Health Programs.
Dan Peddycord gave a brief overview of the document. He said that the amount
is small and is told the document does not require Board signature.
DALY: Move approval of Department Head signature.
MELTON: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 1 of 9 Pages
3. Before the Board was Consideration of Chair Signature of Document No.
2008 -219, an Intergovernmental Agreement with the State Department of
Human Services regarding the WIC.
DALY: Move approval of Department Head signature.
MELTON: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Contract Letter to Pfeifer and Associates for an Inmate
Treatment and Recovery Program.
Sheriff Blanton explained the philosophy of his Department and of the Board is
to provide treatment and after -care to inmates who need these services. Ruth
Jenkin worked hard with the Mental Health Department staff on this process.
Ms. Jenkin stated that the proposal received two bids. An interview board
reviewed the bids and proposed Pfeifer & Associates as the contractor that is
the best fit for this program.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Order No. 2008 -039,
Accepting Petition and Setting a Date for a Public Hearing for the
Annexation of Thornburgh Resort into Deschutes County Rural Fire
Protection District #1.
Laurie Craghead indicated that she has worked with Thornburgh staff for more
than six months on this item, and the public hearing date can now be set for
June 2, 2008.
MELTON: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 2 of 9 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Document No. 2008-
227, the 2008 STP Fund Exchange Agreement with the Oregon
Department of Transportation.
George Kolb said that this agreement exchanges federal funds for state funds;
this allows the funds to be used for overlays but not new construction.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Document No 2008-
222, Allowing the Deschutes County Planning Division to Receive State
Funds to Update the County Transportation System Plan (TSP).
Commissioner Luke asked if 19th Street would be a part of this plan. Peter
Russell said it is a top priority.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
8. Before the Board was a Public Hearing and Consideration of Approval of
the Community Development Work Plan for Fiscal Year 2008 -09.
Tom Anderson stated that a presentation of the work plan is done every year,
which helps the Department and the public know what to exactly what to
expect.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 3 of 9 Pages
Not every aspect of Community Development activity is down due to the
economy. There is a range of ideas and programs that are underway and are
keeping staff busy.
Even though the building department activity is down, other programs are very
busy. Various types of software are now being used to make the process easier
for the public, and much of it was available at basically no cost through the
County's website.
Restaurant inspections are now available on line. This will bring visibility to
the restaurants and also staff, who will need to explain reports and educate
restaurants and the public. Most restaurants handle their operations well.
Code change issues will also keep staff busy. Long -range planning includes
revamping the comprehensive plan; sub -tasks will be folded in for the
transportation plan, high groundwater lots and other issues.
Commissioner Melton said she is glad that the comprehensive plan update is
going to be addressed. Regarding the high groundwater lot work, she asked if it
is contingent on the local rule passing. Mr. Anderson stated that the red lot
work will be addressed regardless of the outcome of the local rule issue.
Commissioner Daly stated he is concerned about the fees being charged, in
comparison to other counties. He feels that many people are barred from the
process because of the high cost, especially in regard to land use issues. Tom
Anderson stated that the fee to appeal a decision to the Board is approximately
$1,400. In regard to Measure 49 vesting, it appears there is no official cut -off
date. Commissioner Luke stated that he does not want these types of decisions
to become political, especially when they will likely end up being decided at the
state level or in the courts.
Mr. Anderson stated that both Crook and Jefferson counties run their measures
through a hearings officer, and both are partially supported by general funds.
Deschutes County's CDD is completely fee - supported, yet the fees are lower
than those charged by the cities of Redmond and Bend. Commissioner Daly
emphasized that he feels Deschutes County's fees for land use issues are far
higher than that of other counties.
Chair Luke opened the hearing at this time. Being no comments received, he
closed the hearing.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 4 of 9 Pages
Tom Anderson said that a requested change would be made on Page 17, under
long range planning.
MELTON: Move approval with the change as noted.
LUKE: Second.
VOTE: MELTON: Yes.
DALY: No. (Split vote.)
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of Document No. 2008-
170, an Agreement for Owner's Representative /Construction Management
Services for the Jail Expansion Remodel Project.
Dave Kanner said that a notice of intent to award letter is needed, per Legal
Counsel. Commissioner Luke asked that this be addressed at the 1:30 p.m.
work session today.
10. Before the Board was Consideration of Signature of Resolution No. 2008-
050, Requesting the Redmond Enterprise Zone be Designated for
Electronic Commerce.
Heather Richards, Principal Economic Planner, City of Redmond; and Bud
Prince came before the Board. Ms. Richards gave an overview of the current
and planned enterprise zone. The County is a co- sponsor of the zone.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration Before the Board was Consideration of
the Consent Agenda.
The minutes of the April 21 business meeting are not yet complete and will be
approved at a later date.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 5 of 9 Pages
MELTON: Move approval, with the change as noted.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Consent Agenda
11. Signature of Document No. 2008 -226, an Application for Juvenile
Accountability Block Grant Funds for Functional Family Therapy
12. Signature of Document No. 2008 -215, a Right -of -Entry Agreement for the
Oregon Department of Transportation to Conduct Site Inspections on County -
owned Land
13. Signature of Document No. 2008 -216, a Right -of -Entry Agreement for the
U.S. Army Corps of Engineers to Conduct a Site Inspection on County -owned
Land
14. Chair Signature of an Oregon Liquor Control License Application for Base
Camp Grill
15. Signature of a Letter Appointing Terry Penhollow to the Deschutes County
Extension/4 -H Advisory Council, through December 31, 2010
16. Approval of Minutes:
• Work Session: April 21
• Business Meeting: April 21
17. Economic Development Grant Request:
• La Pine Park & Recreation District — Teen Lounge. Commissioners Luke
and Melton each granted $500
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
18. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of $1,548.74.
MELTON: Move approval, subject to review.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 6 of 9 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
19. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$12,134.92.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
20. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $456,539.30.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
21. ADDITIONS TO THE AGENDA
A. Before the Board was Consideration of Signature of a Letter Accepting
the Resignation of Michael A. Maier from the Deschutes County Fair
Board, and Thanking Him for His Service.
MELTON: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 7 of 9 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes no. (Split vote.)
B. Before the Board was Consideration of Signature of Letters Appointing
James Morrell and Bev Clarno to the Deschutes County Fair Board,
through December 31, 2011.
Commissioner Daly said that he attends most of the Fair Board meetings and
is concerned that many of the members are more political than business
minded. Often the discussion at the meeting centers around how to get more
public money, and not on how to help the facility break even. He supports
Jim Morrell and Bev Clarno, as they have good leadership abilities, but
would like to see more members focused on the financial aspects of
operations.
Commissioner Luke said that Ms. Clarno was on the Board of Directors of a
major bank and has, with her husband, run a successful business for many
years. He added that he feels that if the Fair did not donate the use of the
facilities to nonprofits and for community events at no cost, it may be able to
break even. The Fair is run much better than those in other parts of the
State.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 11:15 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 8 of 9 Pages
DATED this 7th Day of May 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
(67AAAAL
Recording Secretary
Dennis R. Luke, Chair
Tammy Melton, is
Chair
ichael . Daly, Co
Minutes of Board of Commissioners' Business Meeting Wednesday, May 7, 2008
Page 9 of 9 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MAY 7, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of Document No. 2008 -208, an
Intergovernmental Agreement with the State Department of Human Services
regarding Various Health Programs — Dan Peddycord, Health Department
3. CONSIDERATION of Chair Signature of Document No. 2008 -219, an
Intergovernmental Agreement with the State Department of Human Services
regarding the WIC Program — Dan Peddycord, Health Department
4. CONSIDERATION of Chair Signature of a Notice of Intent to Award
Contract Letter to Pfeifer and Associates for an Inmate Treatment and. Recovery
Program — Capt. Ruth Jenkin, Sheriff's Office; Lori Hill, Mental Health Dept.
5. CONSIDERATION of Signature of Order No. 2008 -039, Accepting Petition
and Setting a Date for a Public Hearing for the Annexation of Thornburgh
Resort into Deschutes County Rural Fire Protection District #1 — Laurie
Craghead, Legal Counsel
6. CONSIDERATION of Signature of Document No. 2008 -227, the 2008 STP
Fund Exchange Agreement with the Oregon Department of Transportation —
George Kolb, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 1 of 8 Pages
7. CONSIDERATION of Signature of Document No 2008 -222, Allowing the
Deschutes County Planning Division to Receive State Funds to Update the
County Transportation System Plan (TSP) — Peter Russell, Community
Development
8. A PUBLIC HEARING and Consideration of Approval of the Community
Development Work Plan for Fiscal Year 2008 -09 — Tom Anderson, Community
Development Department
9. CONSIDERATION of Signature of Document No. 2008 -170, an Agreement
for Owner's Representative /Construction Management Services for the Jail.
Expansion Remodel Project — Susan Ross, Property and Facilities
10. CONSIDERATION of Signature of Resolution No. 2008 -050, Requesting the
Redmond Enterprise Zone be Designated for Electronic Commerce — Heather
Richards, Principal Economic Planner, City of Redmond
CONSENT AGENDA
11. Signature of Document No. 2008 -226, an Application for Juvenile
Accountability Block Grant Funds for Functional Family Therapy
12. Signature of Document No. 2008 -215, a Right -of -Entry Agreement for the
Oregon Department of Transportation to Conduct Site Inspections on County -
owned Land
13. Signature of Document No. 2008 -216, a Right -of -Entry Agreement for the
U.S. Army Corps of Engineers to Conduct a Site Inspection on County -owned
Land
14. Chair Signature of an Oregon Liquor Control License Application for Base
Camp Grill
15. Signature of a Letter Appointing Tom Penhollow to the Deschutes County
Extension/4 -H Advisory Council, through December 31, 2010
16. Approval of Minutes:
• Work Session: April 21
• Business Meeting: April 21
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 2 of 8 Pages
17. Economic Development Grant Request:
• La Pine Park & Recreation District — Teen Lounge. Commissioners Luke
and Melton each granted $500
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
18. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
19. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
20. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
21. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 3 of 8 Pages
Wednesday, May 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, May 8, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers
Wednesday, May 14, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, May 19, 2008
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Regular Meeting of Commissioners and Department Heads — Meeting to include
Budget Committee Members
1:00 p.m. Budget Meeting
Tuesday, May 20, 2008
1:00 p.m. Budget Meeting
Wednesday, May 21, 2008
1:00 p.m. Budget Meeting
Thursday, May 22, 2008
1:00 p.m. Budget Meeting
Friday, May 23, 2008
1:00 p.m. Budget Meeting
Monday, May 26, 2008
Most County offices will be closed to observe Memorial Day
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 4 of 8 Pages
Monday, May 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, June 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
5:00 p.m. (Tentative) Joint work session with the City of Bend Council, at the County
Tuesday, June 3 through Friday, June 6
Association of Counties Spring Conference
Monday, June 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 11, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 12, 2008
9:00 a.m. Quarterly Update — Mental Health Department
10:00 a.m. Quarterly Update — Health Department
Monday, June 16, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, June 17, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 5 of 8 Pages
Wednesday, June 18, 2008
10:30 a.m. Oregon Youth Challenge Graduation Ceremony
Thursday, June 19, 2008
7:00 a.m. Bend Chamber of Commerce Legislative Policy Council Meeting
10:00 a.m. Quarterly Update — Juvenile Community Justice
Monday, June 23, 2008
10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Public Hearings
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 25, 2008
10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Adoption
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 26, 2008
9:00 a.m. Quarterly Update — Fair & Expo Center
11:00 a.m. Quarterly Update — Commission on Children & Families
Monday, June 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 3, 2008
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
Friday, July 4, 2008
Most County offices will be closed to observe the July 4th Holiday
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 6 of 8 Pages
Monday, July 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, July 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 10, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
12:00 noon Audit Committee Meeting
Tuesday, July 15, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, July 16, 2008
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 19, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 21, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 7 of 8 Pages
Wednesday, July 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 4, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, August 6, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, May 7, 2008
Page 8 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
ADDITIONS TO AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 7, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
A. CONSIDERATION of Signature of a Letter Accepting the Resignation of
Michael A. Maier from the Deschutes County Fair Board
B. CONSIDERATION of Signature of Letters Appointing James Morrell and
Bev Clarno to the Deschutes County Fair Board, through December 31,
2011
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