HomeMy WebLinkAboutIntent to Award - Inmate Treatment SvcsDeschutes County Board of Commissions rs
1300 NW Wall St., Suite 200, Bend, OR 97701-1%0
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 28, 2008
DATE: April 25, 2008.
FROM: Ruth Jenkin & Lori Hill Sheriffs Office/mental Health 388-
6667/322-7535
TITLE OF AGENDA ITEM:
Consideration of Board Chair signature of Notice of Intent to Award Contract to Pfeifer and Associates
for an Inmate Treatment and Recovery Program.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
In compliance with County procedures, and with assistance from Legal Counsel, the Deschutes County
Sheriffs Office and Mental Health Department began soliciting proposals from qualified providers on
March 14, 2008 to provide services for an Inmate Treatment and Recover Program. The services will
be provided to inmates beginning in the jail or work center, and continue after release from custody as
needed. Inmates may be under community supervision after release. The RFP sough an addiction
treatment program for inmates most at risk of re -offending by providing treatment services in jail and
work center that continue after release. The addiction treatment program will be evaluated annually by
the County Mental Health Department and Sheriffs Office based on the recidivism rates of program
participants. The Sheriffs Office has, based upon submitted proposals, selected Pfeifer and Associates
as the primary treatment services provider to work in conjunction with the Sheriffs Office, Mental
Health Department and Adult Parole and Probation.
FISCAL IMPLICATIONS:
The contract with Pfeifer and Associates will include addiction treatment services in jail and post
release up to a maximum of $275,000 for fiscal year 2007-09. Total funding includes a combination of
resources from the Sheriffs Department and the Mental Health Department. The 2007-09 contract will
include up to $140,000 for in jail services from the Sheriffs Department budget and up to $135,000 for
post -release services from the Mental Health Department budget. Revenue and corresponding
expenditures are included in both the Sheriffs and Mental Health's 2007-2008 budget and 2008-2009
proposed budget.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign the Notice of Intent to Award Contract, Document # 2008-218, after which specific
contract terms will be negotiated with the participant.
ATTENDANCE: Capt. Ruth Jenkin and/or Lori Hill.
DISTRIBUTION OF DOCUMENTS:
Return signed document to Ruth Jenkin for distribution.
April 29, 2008
Ms. Sally Pfeifer
Owner — Director
Pfeifer & Associates
23 NW Greenwood Ave.
Bend, OR 97701
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
[541) 388-6570 • Fax (541) 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney
Michael M. Daly
Dennis R. Luke
Subject: Inmate Treatment and Recovery Program
Mr. Rick Treleaven
BestCare Treatment Services
PO Box 1710
Bend, OR 97756
NOTICE OF INTENT TO AWARD CONTRACT
Document No. 2008 — 218
On Wednesday May 7, 2008, the Board of County Commissioners of Deschutes
County, Oregon considered proposals for the above -referenced project. Based upon a
recommendation by the selection committee, the Board determined that the most qualified
proposer to be Pfeifer & Associates.
This Notice of Intent to Award Contract is issued pursuant to ORS 2796.410 and OAR
137-047-0740. A copy of this Notice is being provided to each firm or person that submitted a
proposal for the project. Any firm or person which believes that they are adversely affected or
aggrieved by the intended award of contract set forth in this Notice may submit a written
protest within seven (7) calendar days after the issuance of this Notice of Intent to Award
Contract to the Board of County Commissioners of Deschutes County, Oregon, at the above
address. The seven (7) calendar day protest period will expire at 5:00 PM on
Wednesday, May 14, 2008.
Any protest must be in writing and specify any grounds upon which the protest is based.
A copy of ORS 279B.410 and OAR 137-047-0740 are attached to this Notice. If a protest is
filed, a hearing will be held at 10:00 a.m. on Wednesday, May 14, 2008 before the Board of
County Commissioners of Deschutes County Oregon, acting at as the Contract Review Board,
in the Deschutes County Services Building, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contact
becomes an Award of Contract without further action by the Board of County Commissioners
unless the Board, for good cause, rescinds this Notice before the expiration of the protest
period. The successful proposer on a Deschutes County project is required to execute five (5)
copies of the Contract, which will be provided when the proposals are finally determined. In
addition to the execution of the Contract, the contractor will be required to provide a certificate
of insurance.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
All contracts copies must be retumed to the County of execution. After all parties have
signed the contract, a copy of the contract will be forwarded to the contractor along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures involved under which the County is proceeding, please contact Deschutes County
Legal Counsel, 1300 NW Wall Street, Bend, OR 97701, telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis Luke, Chair
Enclosures: ORS 279B.410
OAR 137-047-740
RJ/mIg
cc: Sue Brewster
Lori Hill