HomeMy WebLinkAboutIntent to Award - Pave Rd Dept Pkg LotDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 7, 2008
Please see directions for completing this document on the next page.
DATE: April 24, 2008
FROM: George Kolb, County Engineer Road Department 322-7113
TITLE OF AGENDA ITEM:
Consideration of signature of Intent to Award contract for the Paving of the Deschutes County Road
Department Parking Lot
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Department opened bids on April 22, 2008 for the Paving of the Deschutes County
Road Department Parking Lot. This project is located at the Road Department complex on 27th Street
and is for a new parking lot to serve the public and also users of the conference room. The apparent
low bidder was Hooker Creek Asphalt and Paving, LLC with a bid amount of $143,060.00. This action
issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven days for a
party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the
low bidder.
FISCAL IMPLICATIONS:
This project is budgeted for FY 07 - 08 and FY 08 - 09
RECOMMENDATION & ACTION REQUESTED:
The Road Department recommends signature of the Intent to Award
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Wanda (ext. 7103) at the Road Department
MEMORANDUM
Road Department
61150 SE 27th St. • Bend, Oregon 97702
[541) 388-65B1 • FAX [541) 38B 2719
TO: BOARD OF COUNTY COMMISSIONERS
FROM: G1?ORGI? KOI.B, COUNTY ENGINEER
SUBJECT: INTI NT TO AWARD CONTRACT FOR THE PAVING OF TIIE DESCHUTES COUNTY ROAD DEPARTMENT PARKIN(3 LOT
DATE: 4/24/2008
Background:
The Road Department prepared plans and specifications for the Paving of the Deschutes County Road Department Parking Lot. This
project is located at the Road Department complex on 27th Street and is for parking to serve the public and also users of the
conference room.
The project was advertised in the Portland "Daily Journal of Commerce" and in the Bend "Bulletin" on April 9, 2008 and April 16,
2008.
Discussion:
A total of six (6) firms and six (6) plan centers acquired sets of bid documents with five (5) firms submitting bids to the Road
Department. The bids were opened at 2:00 p.m. on April 22, 2008, and are as follows:
COMPANY ORIGINAL BID AMOUNT
Hooker Creek Asphalt and Paving, LLC $143,060.00
ack Robinson and Sons $147,951.55
Knife River Corporation $163,277.20
Harney Rock and Paving $190,297.91
High Desert Asphalt and Paving $204,445.00
Engineers estimate x'169,203.00
Attached for your perusal is a compilation of the bids and includes the engineer's estimate
Recommendation:
The Road Department recommends that the Intent to Award the contract for the Paving of the Deschutes County Road I )epartment
Parking Lot be issued to the low bidder, Hooker Creek Asphalt and Paving, LLC. of Bend, Oregon for $143,060.00
Quality Services Performed with Pride
1-
o
z °
a U
0
z
z z
o
0
cc
U
Y
w
LU
X F-
0 a
ce
wa
a
0
R1.`LFi;7:7LI
F-
0
0
1-
c
0
U
'dl�Ii>ilZC�
F -
z
0
z
0
F-
0
U
w
0
2
W
r
C) C) 0o 0[00
00' 00(g00
O (on c`oov Nco
69 69
0 0,
0 0'
0(0
(D M
63 631
0 0 0 0 0
O 0 u>o (n
o co 6 C) 0
O 6>(0
O 69. 69 69-
69
9
0 0
C0)
6> N
69-
69
0
0
N
69
0
(o v
N FR
0
',
N
69
0
69
0
o
m
64
0
O
A
69
O
01
(0
M
6>
0
CO
CO
CO
0
O
0
69,
0
O
O
0)
r)
64
0
0
0
O
6)
CO
6?
O
0
0
O
O
N
6>
0
0
O
O
CV -
69 69
0
0
O
0
0
O
N
63
r:
.13
w.I
1
OI
- O.
0) O
(D
- O
O N
6 Eli
LO
0i
• 0-
0061
0) O'
• (0',,
CD N
69 69
0 0
I10,0
M.4
169
(0
O 010
CO OO`Yr LO'
N O
N 0)I(D
U5 hi OIb(09i
6> 6>I 1
O 0 LO
0 CO
ccj
UD U9
69
0
01
00 v,
O 6> 609
O
69
O
O
O
O
N
6>
0
0
O
6)
O
O
O
64
O
O
69
O
O
O
(0
O
O
N
N
CO
O
63
010
0 0
O
6>
71-
69
O
O
O
O
O
O
O
0
N
696'69
O O
0
O N
69 69
0
0
O
0
N
N
69
0
0
O
O
N
N
6>
0
0
O
0
O
0 0
O
O O
o
M
- 6-
69,
0 0
0 OI
00
0 00
0 6))
6)1
COI1CO
J J
J ,J
Q Q
0 0 0 0 0
0 0 0 0 0
O N NCV 4I
LOCOIN o
SIN(-NI6AI
6) 6)69
�000t0'O
O O O O O
CO (n CO
O N 69 (DI6>
(n 6) 6}
691
O O
ci
CD CD
(l) 0
4 4
6>,6
O
O
NLO
0 0
O N
o 10
(D .O
6T 69
0• O
CO O
M M
69
0 0 0 0 0 0
0 0 0 0 0 0
6,c5 FO 0 6
N 0 64 CO M
• O 69 69 69
0
II il�!I
I z
Y'Y O Y'
y Q > O
0(n-cn1 0w(nr
J, (0(0 (nl0 0 4 40
QIO O,M1(O CO LO
r� M
0
Im
m
w
m
N
-1 _1-(i)I
o• co "
CC
2 W J
Lu 01I
0 O l
z'1' —
W 0
�
co 1 -
O'er wl =w
wQQw
0 w 0 J a
0�0 0 0
f')4 010
zQ
O 2
0 > Z
0�
(5 X W
ZW0(D
o Y o 0 0
6 00 0) ]o
D1 J
6
6i
O
O
0
(D
69
O0
O
O
O O
O 0'O
LO 'o 0
C.
69 6969
O O O
0 0'O
(0()00
N
J W
Wa
wr
J - F O
N Nvv_(7)R
0010000'0
Cr4CDrco
w
II
J W' Z
Qw CC
0
0Z 1
(n 0 0
FW -0Z Z
ill 0
0 <
2 0X'
U 2 U Z W
00 cn z 2 >
PROJECT TOTAL
0
Z
o
0
w d
z
111111Laffil 427
H
y
0
U
O
O
O
0
O
N
09
O
0
6
O
O
(0
6>
MOBILIZATION
0 0 0 0 0
0 0 0 0 0
6 06 6 (0 0
0 0 CO N 0
O 47 O 6 (D
M 0O O) M
6> -,N 64
69 69'69
0
O
0
O
O
M
6>
0
64
M
O
O
(D
0)
69
00
01ri
r-
69 69
co
O
O
(0
69
0
0
64
0 0
O co
0) W
0) 0)
(6 b9
N
6)
O 6N N CO
O CO (D 0) O
O 6 N csi 6
r- 69 CO (09
U9
6
Vi
O O O; O O
O 0)660
O (00004
0 0) 0) 0 (0
N (� 6 CO O
6 10 M O
'-
69 69 6i
64 69
0 0 O (0 O
O CO N CO CO
0_'- r -0(o,
O 6) (0 tR
N 6), 6)
6>
0
0
O
O
O'
O O N d O) (0
6N N.N 6>69
69 6!61
oIo'0 0 0 0 C-10 01 0
O o0oo0oI00i O
6 N 6 0 V (D 0 O 06O co O 000 0 0 0I C4
O O:O CO U. CO N 01
(6°916".164 c.-; o
N
V*
000
0000
(n O6>
690
O
69
0 0 0 00 0I
0 6 0 01 0
0 016
60 00 4 06 0 0',0
N. 69 4 4 0 0 0I
6> 696- u) N O
'Yr M1
!CO 6969
O 0 CO 0 0 '4 N C) 0 0
C.0 T- (DN N 000
(D O M N. 4. 6.(J N O
O) 6 N N LO !OD O CJ 10+0
COCO 4- M 0O (+) O f- O) I O
CO 69 �'N N 69609 664691 1.69569
69 69 6)
co
a6 O
69
O
O
N
M
C
69
r --
co
6>
O O o0D
W co. 00D
69 - CV CV
„4 (09) (09
00 0 00'0 00 O'Or
000N 4101 CO 0) 000
M O W N. 0 10) r- O O (0
Q1 09 (D 6> M (n ,) C[9 O
✓ Y9.69'69
II
(D cr)',- (7 010 F_-
0 c)IM'@O 010
6(D'(D 0)c'WNO
00 to 4 (V(n 0
6>` (29.
(9 0
1(,7694
9 6)
I 1
6>III1
O OrO I0I010O I IO
(n O CD m 0 0 0 N
CO Co (+7 CO O O D ti
co 0000) N cy 0.00) N
0 10 4-10515 (h
N 69 6> ,9 69 6- CO
6> '4
iA
0
N
I0)
li
I '
cn 0 I
J6)'6) „ F f 0141 I6rt(n1(DIN J J Iii
J O „Ls"
co (D 6).4 4 J J
Q 6 a) M� Ir� COIN .4-7<1.<1 N
t r U A � ;� H
= I O
TC
• Cl 1-
(nI ? ° I IW
W J C7 I Y Z IO
O W C7 _1 F 1(1& IQt I i§1 la
135 c)
m m2 QLU o°°LU ovl =
wu� CO CCCD
W W' ^�JO Imo,
2 F W DFN_U WOO, Z
,�• zNQ - zQ�. —
C7LIj
°<(D—Let r) U u)1
ZQ2r) F - <Z �wdUg'UZlw
x 2> O J C7 0> 0 0 >IY,Z Q� a w
� QQQWr( J'QI-C7WFOF-'0-�
O LU C) W O w Q J f N U U Z 2 O
F-.51_1ZW �(DNN: 4 (/)� 1
O o o'0 0 0 Y 6 0 0 0 0 0 C- 0001
Q 0) 4 (n (0 6 d' 00 0) 0 7 N CO v (0 r- a0
O Q Ir
CC 1 D'1 I I Ii_ I
May 7, 2008
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
(541j 388-6570 • Fax (541j 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy I3aney
Michael M. Daly
Dennis R. Luke
Sent via facsimile (541) 322-5712 / 5 pqs) & First Class Mail
Hooker Creek Asphalt & Paving, LLC
95 SW Scale House Loop, Suite 100
Bend, OR 97702
RE: Project - Contract for Paving of the Deschutes County
Road Department Parking Lot
NOTICE OF INTENT TO AWARD CONTRACT
On May 7, 2008, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the apparent low responsive, responsible bidder for the project was
Hooker Creek Asphalt and Paving, LLC of Bend, Oregon, with a bid of One Hundred
Forty Three Thousand Sixty and NO/100 DOLLARS ($143,060.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, May 14, 2008.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
Hooker Creek Asphalt & Paving, LLC
May 7, 2008
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, May 28, 2008
before the Board of County Commissioners of Deschutes County Oregon, acting as the
Contract Review Board, in the Deschutes County Services Center, 1300 NW Wall
Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute five (5) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis R. Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on May 7, 2008 to
All Bidders (3 pages) See attached List
BIDDER'S LIST FOR
PAVING OF THE DESCHUTES COUNTY
ROAD DEPARTMENT PARKING LOT
Hooker Creek Asphalt & Paving, LLC
95 SW Scale House Loop, Suite 100
Bend, OR 97702
(541) 322-5700
FAX (541) 322-5712
Jack Robinson & Sons Inc.
4R Equipment
P.O. Box 5006
Bend, OR 97708
(541) 382-4681
FAX (541) 382-0277
Hap Taylor & Sons Incorporated
dba Knife River
P.O. Box 83
Bend, OR 97709
(541) 388-0445
FAX (541) 388-8932
Harney Rock and Paving
P.O. Box 40
Powell Butte, OR 97753
(541) 447-5035
FAX (541) 447-7023
High Desert Aggregate & Paving, Inc.
P.O. Box 1929
Redmond, OR 97756
(541) 504-8566
FAX (541) 548-7600