HomeMy WebLinkAboutJuvenile Block Grant ApplicDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1.960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 7, 2008
Please see directions for completing this document on the next page.
DATE: 4/30/08
FROM: Deevy Holcomb Juvenile Community Justice 322-7644
TITLE OF AGENDA ITEM:
Review and Signature of Juvenile Accountability Block Grant Application
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Each fiscal year, Juvenile Community Justice completes application for use of the formula JABG funds.
This year we are applying to use funds for Functional Family Therapy for youth who are re-enterin the
community after participating in the Juvenile 30 -Day Detention Program. Funds will be used to support
four youth receiving FFT. Use of funds for this purpose has been approved by the county's lead
Juvenile Crime Prevention agency - the Commission on Children and Families. Family therapy has
been listed numerous times as a priority area of improvement and focus for both crime prevention ,ind
intervention. The award amount is $11,111. The JABG program requires a signature from the Chair of
the Board of County Commissioners
FISCAL IMPLICATIONS:
The award amount has been included in the FY 08/09 Budget.
RECOMMENDATION & ACTION REQUESTED:
Review and signature by the Chair of the Board of County Commissioners,
ATTENDANCE: Director Ken Hales.
DISTRIBUTION OF DOCUMENTS:
Original signed documents back to Deevy Holcomb, Juvenile Community Justice no later than Monday,
May 12th.
6/30/200
Management Analyst
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
4/30/08
Contact Person:
Please complete all sections above the Official Review line.
Deevy Holcomb
Department:
Contractor/Supplier/Consultant Name:
N/A
Juvenile Community Justice
Phone #:
322-7644
Goods and/or Services: Grant Application for Formula Juvenile Accountability Block
Grant (JABG) for 2008-09
Background & History: Each fiscal year, Juvenile Community Justice completes
application for use of the formula JABG funds. This year we are applying to use funds
for Functional Family Therapy for youth who are re-entering the community after
participating in the Juvenile 30 -Day Detention Program. Funds will be used to support
four youth receiving FFT. The award amount is $11,111. The JABG program requires a
signature from the Chair of the Board of County Commissioners, so we request review
and signature of the application as either regular or consent agenda item at the May 7th
Board Meeting.
Agreement Starting Date:
07/01/2008
Annual Value or Total Payment:
$11,111
n Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
❑ RFP, Solicitation or Bid Process
LJ Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
N/A
Ending Date:
Funding Source: (Included in current budget? ® Yes No
If No, has budget amendment been submitted? I I Yes U No
Departmental Contact:
Title:
Deevy Holcom j
Department Director Approval:
.��a%m/. i1
Signa ure
Phone #:
322-7644
Da e
Distribution of Document: 1 '•r de complete information if document is to be mailed.
Official Review:
4/30/200'
2007 Juvenile Accountability Block Grants
Program Application Cover Sheet
Name of JABG Program: Deschutes County Functional Family Therapy Program
Local unit of government: Deschutes County
City or county mailing address: 1300 NW Wall Street
City, state, zip• Bend, Oregon 97701
City or county administrator: Dave Kanner
Title: County Administrator
Telephone number (541) 388-6565 Fax (541) 385-3202
Administrator address if different
Administering agency federal tax identification number: 93-600-2292
If applicant has had previous Juvenile Accountability Block grants, list grant numbers:
#2006-6345
Program contact
Name: Ms. Deevy Holcomb Title: Management Analyst
Telephone number/Fax number: (541) 322-7644/ (541) 383-0165
Agency: Deschutes County Juvenile Community Justice
Mailing address: 6336o Britta Street, Building One
City, state, zip: Bend, OR 97701 Email address: deevyh(a�deschutes.org
Fiscal contact
Name: Ms. Colleen Shearer Title: Administrative Supervisor
Telephone number/Fax number: (541) 322-7643 / (541) 383-0165
Agency: Deschutes County Juvenile Community Justice
Mailing address: 6336o Britta Street, Building One
City, state, zip: Bend, OR 97701 Email address: colleens(&deschutes.org
Juvenile Accountability Block Grants Program Application Kir 13
2007 Juvenile Accountability Block Grants
Program Application Cover Sheet
(Continued)
Federal funds requested: $11,111 Match funds: $1,111
Other Match Funds: $
Indicate award amount per purpose area (refer to pages 3-4):
PA 1: $ PA 2: $ PA 3: $ PA 4: $ PA 5: $
PA6:$ PA7:$ PA8:$ PA9:$ PAio:$
PA 11:$ PA 12:$ PA 13:$ PA 14: $ PA 15: $
PA 16:$ PA 17:$ n,111
Source of match funds
(general fund, fees, etc.): General Fund
Collaborative agencies: Commission on Children and Families, Family Access Network,
Redmodn School District Bend School District Deschutes Count Mental Health Hi • h Desert
Education Service District
Local Public Safety Coordinating Council (LPSCC) or Advisory Board:
Please enter the NUMBER of participants in each area
Police: 2 Sheriff:1
Prosecutor: 1 State/Local Probation Services:2
Juvenile Court: 1 Education:
Business: Prevention Organizations*:CCF
Other -Social Services: Other -Law Enforcement:
* Religious affiliated, fraternal, non profit or social service organizations involved in crime
prevention
Name/title of authorized city or county official for the applicant agency:
(please print) Dennis Luke
Title: Chair Board of Commissioners
Signature of authorized city or county official:
(Not police, sheriff, CCF, or juvenile departments)
14 Juvenile Accountability Block Grants Program Application Kit
Part One: Program Description
In the last several years, Deschutes County has seen a number of positive trends in the well-being of at -risk
adolescents, their families and the community. These include a 14% drop in referral rates and 11 % drop in
the annual number of offenders since 2002 despite being one of the fastest growing counties in Oregon, and
a six percent reduction in recidivism in the same time period (Juvenile Justice Information System Annual
Reports 2002-2006).
At the same time, the community has seen a troubling increase in overall adolescent use of alcohol,
cigarettes and marijuana since 2003 (Oregon Healthy Teen Survey 2005), in numbers of homeless and
runaway youth (School District Survey 2006) and teen suicide (Oregon Vital Statistics 2006). Deschutes
County falls well below state benchmarks in the substance use and suicide indicators. The County has also
consistently ranked last in arrest rates according to the most recent Oregon Progress Board data.
In 2007, the County saw an approximate 10% increase in juvenile criminal referrals, probation cases and
detention admissions respectively (Juvenile Justice System Annual Reports 2007).
As these trends are analyzed, Deschutes County Juvenile Community Justice, in conjunction with other
planning processes since 2005, has noted the urgent need to work with the families of young people who
enter the juvenile justice system. This is particularly true for those whose behavior results in placement in
the County detention facility, given its disruptive nature to any existing family structure or system.
Starting in January 2007, Juvenile Community Justice began implementing Functional Family Therapy
(FFT), through a start up grant from the Criminal Justice Services Division of the State of Oregon and a
Byrne / Justice Assistance Grant. Through other grant funding source, this program has made a successful
start in its first year, showing success with both juvenile justice involved and at -risk of becoming involved
youth. To date, funding has not been available to specifically target and focus FFT services on youth
leaving the County's 30 -Day program, a very high risk population.
Youth in these programs have multiple prior offenses, often have drug and alcohol dependence issues, and
are at -risk of longer term out of home placements such as residential treatment. The families of these youth
have usually experienced long periods of involvement with the justice and/or welfare systems, and have
reached a crisis point in family stability. FFT has shown to work with this population effectively.
This application requests use of JABG funds to support the targeted extension of FFT services to youth
offenders leaving the Deschutes County 30 -Day Detention Program and their families in an effort to reduce
the heightened risk of recidivism, continued substance use and poor family functioning.
Based on the expected award amount, we will aim to serve four re-entry youth with the JABG supported
services, or approximately $3,000 per youth (inclusive of the match amount). Funds will support .15 FTE
for the Functional Family Therapist, and approximately 11 hours annually for program coordination
(referrals, preparation, liaison between 30 -Day Program and FFT Program) and administration (grant
reporting and evaluation). Match and award funds will support Deschutes County personnel.
DESCHUTES COUNTY JUVENILE ACCOUNTABILITY BLOCK GRANT FEDERAL FY 2007 APPLICATION
4/30/2008 1
Part Two: Goals, Objectives and Performance Measures
GOAL
Purpose Area
OBJECTIVES
MEASURES
Reduce recidivism
#17: Reentry and
Improve Program
Output Indicator:
Aftercare:
Establishing,
improving and
coordinating pre-
release and post
Activities
Number and percent
of eligible youth
served using
graduated sanctions
approaches.
release systems and
Increase
Short-term Outcome:
programs to
facilitate the
successful reentry of
juvenile offenders
from state or local
Accountability
Number and percent
of program youth
completing program
requirements.
custody in the
Improve Program
Short-term Outcome:
community.
Quality
Number and percent
of programs
employing best
practices.
Reduce Delinquency
Long-term Outcome:
Number and percent
of program youth who
reoffend.
Part Three: Review of Progress Made
Not applicable. This application is requesting new use of JABG funds in Deschutes County,
DESCHUTES COUNTY JUVENILE ACCOUNTABILITY BLOCK GRANT FEDERAL FY 2007 APPLICATION
4/30/2008 2
Part 4: Program
Budget Category
Personnel
.15 FTE Functional Family Therapist, based on total annual
wage/benefits cost: $72,529.
.006 FTE 3o -Day Program Coordinator, based on total
annual wage/benefits cost: $97,646 (ii.8 hours annually)
Equipment
Travel/Training/Conferences
Supplies
Contractual/Consultant Services
Rent and Utilities
Administrative Costs
.007 FTE Grant Reporting / Evaluation, based on total
annual wage/benefits cost: $75,753 (11 hours annually)
Other Expenses
Total Expenses
Budget
GRANT
AMOUNT
MATCH
AMOUNT
TOTAL
AMOUNT
$11,111
$555
$11,666
$556
$556
$12,222
DESCHUTES COUNTY JUVENILE ACCOUNTABILITY BLOCK GRANT FEDERAL FY 2007 APPLICATION
4/30/2008 3
OFFICE OF THE COMPTROLLER
Grants Program Application Kit 16
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants
should also review the instructions for certification included in the regulations before completing this form. Signature of this form
provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67,
"Government -wide Debarment and Suspension (Non procurement) and Government -wide Requirements for Drug -Free Workplace
(Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grantor cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will
be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an
officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with
the making of any Federal grant, the entering into of
any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of
any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit
Standard Form — LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts
under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify
and disclose accordingly.
(c)
2. DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for
prospective participants in primary covered transactions, as
defined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, sentenced to a denial
of Federal benefits by a State or Federal court, or
voluntarily excluded from transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this
application been convicted of or had a civil judgment
rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated
in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this
application had one or more public transactions (Feder al,
State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue to
provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing an on-going drug -free awareness program
to inform employees about -
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3)
Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees 'or
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be
engaged in the performance of the grant be given a c )py
of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by
paragraph (a) that, as a condition of employment and ;r
the grant, the employee will -
16 Juvenile Accountability Block Grants Program Application Kit
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.
(1) Abide by the terms of this statement; and
(2) Notify the employer in writing of his or her
conviction for a violation of a criminal drug
statute occurring in the workplace no later than
five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10
calendar days after receiving notice under
subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such
conviction. Employers of convicted employees
must provide notice, including position title, to:
Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana
Avenue, N.W., Washington, D.C. 20531. Notice
shall include the identification number(s) of each
affected grant;
Taking one of the following actions, within 30
calendar days of receiving notice under
subparagraph (d)(2),with respect to any
employee who is so convicted -
(1) Taking appropriate personnel action against
such an employee, up to and including
termination, consistent with the requirements of
the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate
satisfactorily in a drug abuse assistance or
rehabilitation program approved for such
purposes by a Federal, State or local health, law
enforcement, or other appropriate agency;
Making a good faith effort to continue to
maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d),
(e), and (f).
(B) The grantee may insert in the space provided
below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance (Street address, city,
county, state, zip code)
(f)
(g)
Check ❑ if there are workplaces on file that are not identified
here.
Section 67, 630 of the regulations provides that a grantee that is a
State may elect to make one certification in each Federal fis 2a1
year. A copy of which should be included with each application for
Department of Justice funding. States and State agencies niay
elect to use OJP Form 4061/7.
Check ❑ if the State has elected to complete OJP Form 4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620-
A. As a condition of the grant, I certify that I will not engage in
the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance in conducting
any activity with the grant; and
B. If convicted of a criminal drug offense resulting from d
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office 01
Justice Programs, ATTN: Control Desk, 633 Indiana
Avenue, N.W., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1.Grantee Name and Address: Deschutes County Juvenile Community Justice 63360 Britta Street Building One Bend, OR 97701
2. Application Number and/or Project Name: Functional Family Therapy 3. Grantee IRS/Vendor Number 93-6002292
4.Typed Name and Title of Authorized Representative: Dennis Luke, Chair Board of County Commissioners
5. Signature
6. Date
Juvenile Accountability Block Grants Program Application Kit 17
April 14, 2008
Barbara Carranza
Oregon Commission on Children & Families
530 Center Street NE, Suite 405
Salem, Oregon 97301-3754
Dear Ms. Carranza,
The Deschutes County Commission on Children & Families (CCF) supports the submittal of
Deschutes County's 2008/09 Juvenile Accountability Block Grant application for enhanced
Functional Family Therapy services for youth upon reentry to the community from the
Deschutes County Juvenile Department 30 -Day secure program.
As the lead planning agency for Juvenile Crime Prevention, the CCF works very closely with
Juvenile Community Justice to ensure a continuum of services for youth in our county.
Functional Family Therapy services as outlined in the application clearly meet needs identified
in our most recent Juvenile Crime Prevention plan, in a recent prioritization process for use of
juvenile crime related funds, as well as our 10 -year Community Plan.
Please don't hesitate to contact us if you have any questions.
Sincerely,
Hillary Sraceno
Director, Commission on Children & Families
(OMMISSIAN ON (BiLDREN & FAMILIES
OF DES(HUTES COUNTY
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Deschutes County
Estimate of Personnel Cost
FY 08-09
CJO 3
Grade/Step
Hourly
Rate
Hours
Pay
(FY 08-09)
Shawn Nielsen
Community Justice Ofr III
Longevity Pay
Disability
Life Insurance
Health Insurance
FICA
PERS
Unemployment
Workers' Compensation
K / 4 $ 30.1241 173.33
$1,201.01 per Month (Full Time)
7.65% of wages
19.00% of subject wages
.71 % of the first $25,000
7720
Per Hour with Benefits (173.33*12 = 2079.96)
$ 62,656.92
1,320.00
312.00
170.50
14,412.12
4,793.25
11,904.82
177.50
1,899.13
$ 97,646.24
$ 46.95
Rate includes 4.3% COLA
# of annual hours: $555 = $46.82 = 11.82 Hrs.
Deschutes County
Estimate of Personnel Cost
FY 08-09
Management Analyst
Grade/Step
Hourly
Rate
Hours
Pay
(FY 08-09)
Deevy Holcomb
Management Analyst
Longevity Pay
Disability
Life Insurance
Health Insurance
FICA
PERS
Unemployment
Workers' Compensation
K/Step 6 $ 33.4750 129.5
$1,201.01 per Month (Full Time)
7.65% of wages
19.00% of subject wages
.71 % of the first $25,000
7720
$ 52,020.15
495.00
270.48
143.69
7,206.06
3,979.54
9,883.83
177.50
1,576.73
$ 75,752.99
Per Hour with Benefits (129.5'12 = 1554) $ 48.75