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Home My WebLink About2008-05-14 Business Meeting Minutes^CES u 0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 14, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; David Givans, County Internal Auditor; Dan Peddycord, Health Department; Laurie Craghead, Legal Counsel; Teresa Rozic and Susan Ross, Property and Facilities; Ernie Mazorol, Court Administrator; Tom Blust and George Kolb, Road Department; Tom Anderson, Will Groves, Chris Bedsaul, Kristen Maze, Anthony Raguine, and George Read, Community Development Department; and ten other citizens, including Hillary Borrud with The Bulletin and a representative of KOHD TV. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2009- 209, the State 2008-09 Annual Plan for the Health Department. Dan Peddycord gave some information on the annual plan. The State requires an annual plan every year with funding the Health Department will receive, mostly from federal funding. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 1 of 15 Pages Commissioner Luke asked if this had gone before the citizen committee. Mr. Peddycord said it has. Commissioner Melton stated they have received emails from South County residents in reference to ground water and some mentioned the public health officer was tracking what is being done. Will you be continuing that tracking? Mr. Peddycord said that is correct and they have asked EPA if there are any new changes in drinking water standards and they were advised that there are none. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Signature of Resolution No. 2008- 049, Appointing Financial Assistance Administrator for Subcontracted Services. Mr. Peddycord said that twenty-three different programs run through a large State grant. His department would like to ask that Dave Kanner have signature authority on amendments over $50,000.00 and that he has signature authority for those under $50,000.00. Dave Kanner said it is the idea not to have to come back with amendments as has been done in the past. Mr. Peddycord said if there is a new grant, they would come before the Board. This resolution is just for the amendments. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 2 of 15 Pages 4. Before the Board was Consideration of Signature of Order No. 2008-030, Determining a Fee Necessary to Pay the Expenses of Providing Mediation Services in Deschutes County Domestic Relations Suits. Ernie Mazorol said the document is a request to increase the collection amount in domestic proceedings. When there is a dispute, Dave Hawkanson (Deschutes County Mental Health) works with the parties involved as a mediator to try and resolve the issue. The other part involves Mary's Place which provides exchange services to assist parents with visitation. With the fee's, $200,000.00 would be collected, $125,000.00 for Mediation Services to keep the program running and the balance going to Mary's Place. Commissioner Luke stated section two says July 2009 and each year. He said this Board can't commit fees for future boards. Mr. Kanner said this is not a County fee but a State fee that is established by the governing body. Commissioner Luke asked if the fee was in our fee schedule. Mr. Kanner stated it was not and this is a request that came from the court. The fees they were charging were not keeping up with the demands of the services. It was agreed they would put a cap on it and if it goes over that, they would have to come back for approval. Mr. Mazorol said we have to be working together on this, you have the authority with the fees and we have the authority with the programs. Court and County jointly would agree where the money goes. Mr. Kanner said per the law, the County does not have a role in determining where money goes, it is the court that determines where it goes, responsibility of collecting fees, etc. He did not see anything in the statute that says the County has control of how the money is spent. Commissioner Daly noted that there was a typing error on the order and there was an extra 0 in the money amount. MELTON: Move approval with correction of typing error. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 3 of 15 Pages 5. Before the Board was Consideration of Second Reading and Adoption of Ordinance No. 2008-002, Adding County Audit Committee Language to Code. MELTON: Move second reading, by title only. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. MELTON: Move adoption of Ordinance No. 2008-002. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Order No. 2008-032, Surrendering Portions of NW Maple Avenue, 27th Street, SW Obsidian Avenue, SW Quartz Avenue and SW 35th Street to the City of Redmond. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 7. Before the Board was Consideration of Second Reading and Adoption of Ordinance No. 2008-017, Amending Code to Establish Zones through Geographic Information System Maps. Kristen Maze said this is the 2nd reading and adoption. Commissioner Luke stated the 1St reading and testimony was done previously. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 4 of 15 Pages MELTON: Move second reading, by title only. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. MELTON: Move adoption of Ordinance No. 2008-017. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 8. Before the Board was a Public Hearing on an Appeal of the Hearings Officer's Denial of a Non -Farm Dwelling in the Exclusive Farm Use Zone (Applicant: Nash). Will Groves read the opening statement. (See attached statement marked as Exhibit A.) The Board of Commissioners was asked if there was any bias to declare, there were none nor were there any challenges. Commissioner Luke state this is a limited de novo hearing. Mr. Groves continued with reading the staff report. (See attached staff report marked as Exhibit B.) He also showed a map showing subject property. Commissioner Daly asked if there were joining properties owned by the applicant. Mr. Groves said the applicant has one other parcel that was discussed in the record and he was not sure but thought there may be others that are not in the record. Mr. Groves said the Hearings Officer stated the subject property could be used with the applicant's adjacent property for farm use. He said the Hearings Officer denied the application. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 5 of 15 Pages Commissioner Luke said he would like to see map with various ownership of other properties and a better location. Is this east of Horse Ridge? Mr. Groves was not sure of the location. Commissioner Daly asked if there was a designated area where the applicant would like to build. Mr. Groves said they are required to be within 300 feet of Ford Road to meet wildlife standards. They have general area, just no site plan. Commissioner Luke asked if they had water to either parcel. Mr. Groves said there are no water rights. He also stated if the land has been historically grazed in the past, historical grazing furthers the denial of the application. Laurie Craghead asked that the written record be left open so she can respond to letters that have come in the past few days. Chair Luke then opened the hearing. Daniel Strome with Land Use Consulting, attorney for the applicant, handed out a map of the subject property showing tax lot 1401 and tax lot 1400, also owned by the applicant. (See attached map marked as Exhibit C.) Commissioner Luke asked if anything else was owned by the applicant. Ms. Strome said the rest of the properties are outlined on the map. She said even though tax lot 1401 is contiguous with other properties, other properties have not been suitable for grazing as 100 years plus of people starving in Millican Valley can contest. The subject property grossed $540.00. Commissioner Melton asked if the property has been used historically for grazing. Ms. Strome said for moving cattle, not for grazing. Basically, it has been passable but that does not mean it has an intrinsic value. The Nash's can speak more about daily ranch operations. Keith Nash, applicant, referred to the map and identified BLM and various private properties. Commissioner Daly asked if part of the acreage that is leased from the government is shown on the map. Mr. Nash said that it was most of the property in the south. Commissioner Luke asked how much is charged per cow and how many acres does one cow eat. Mr. Nash said $1.35 per cow and they eat about 10 to 15 Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 6 of 15 Pages acres per cow per month. Commissioner Luke asked if they have a presentation to counter act the Hearings Officer's decision and the staff report. Ms. Strome said as extract data and that 1401 has worse soils which are estimated that 25% which are not agricultural soils at all. Commissioner Melton asked what the operations are like now. She asked if they were not planning on grazing cattle on the parcel. Janet Nash said they moved to Evans Well in 1996 from Redmond. They have been victims of progression. They moved to Millican thinking of a central operation. Land is far apart but BLM is adjacent and the forest land is adjacent. Pastures are not confined into private parcels. They can not see 1401 from their home which is on tax lot 400. They have all kinds of problems and 1401 is more expensive for them to operate partly because they have to haul water to the parcel. Commissioner Luke said they would then have two homes. Mr. Nash said they would sell the new home for supplemental losses. Ms. Strome said BLM has become progressively restrictive with the amount of time they can graze in the area. The land has been opened to ORV (off road vehicle) uses, hunters, etc. and is becoming less valuable each year. The cattle get disturbed by all of these things and it causes them to stress. It has been established that Millican Valley is marginal at its best. Commissioner Luke said if they reverse the Hearings Officer's decision on lot 1401, does that open 1400, 1700, and 1701 to have houses on them. Ms. Strome said no, they would still end up here. Commissioner Luke said depending on justification, you could conceivably have houses on other lots. Ms. Strome said conceivable, yes. The Nash's have had property for sale but when they look at financial realities, they back off. This shows up not feasible for ranching, marginal land, and none of area has irrigation. Basically that leaves you with dry land for grazing and hay. Commissioner Melton asked how they gained approval to build on lot 400. Ms. Nash said they went through the land use process and that there was an existing house at one time that had burned. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 7 of 15 Pages Commissioner Luke said he was concerned that if it was approved that it would open up three other lots for potential houses. If an approval is given, how is the decision written to make it difficult for the applicant to build on the other lots. He asked what is out there for the cows to eat. Mr. Nash said grass and brush which dries up in late July so there are only a couple of months of green grass. They have to feed from October through the end of April. Ms. Strome said lot 1401 on its own provides one animal unit a year. This is pretty telling of how unproductive this land is. It is time to re-evaluate. These are the only private lands and there is no possibility of expanding to additional private lands. It is open range but there are issues with not having fencing. There are so many issues because of the recreational use out there. It is worth more to park a camper on it. Disturbance of a dwelling on cattle is much less than what happens with the absence of a dwelling there. The ORV's, hunting, etc. is much more disturbing. Commissioner Luke asked if this is private property that is not fenced and if there is public using BLM that is also getting on the private property? Mr. Nash said yes. Ms. Nash said they are not that far from Sundance and they come across from Ford Road. Commissioner Daly asked if it was safe to assume that they have not figured how much grass the deer and antelope eat. Ms. Strome said that is correct, they do not take into account the grass eaten by wildlife. Ms. Nash said that a gravel pit and a paintball course were approved. Commissioner Luke asked if the pit was between Spencer Wells and Fort Rock Road. Ms. Nash said on the east side of Spencer Wells which is the only paved road in 20 square miles. Ms. Strome said each family dwelling has a case by case analysis so to say this will cause a landslide, ignores that fact. Commissioner Luke said following land use processes, things were done for different reasons. If a concern is about keeping more open space, just make it all EFU. In land use it should be more honest, if important to keep open that should be said up front. Commissioner Melton said she preferred that as a County that vision should be made clear. This highlights a great need for discussion. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 8 of 15 Pages Mr. Groves stated the Hearings Officer's staff is not arguing that this is not suitable land to farm on. Ms. Strome stated the Nash's have tried and it is just infeasible and there needs to be change in the area . The correct answer is approval. Commissioner Daly left for another meeting at 11:40 a.m. Commissioner Luke asked when they haul water, what is the process. Mr. Nash said they carry water in tanks and haul it in. Commissioner Luke said water is being provided to wildlife as well. Mr. Nash said they have seen an increase of wildlife while they have been there. Commissioner Luke said it is an important valley and there is a lot of history out there. He does have concerns about what opens up out there and if this is allowed, they will have to work with staff. Commissioner Melton asked for a timeline. Mr. Groves said a 150 day clock held to June 30th. Many of the ten acre lots are not lots of legal record and that is why the Hearings Officer decided to exclude those from the record. Even though this is a de novo hearing, it is the Boards prerogative if they wish to modify this. Commissioner Luke asked if there was any one opposed to testify. Paul Dewey, attorney for Central Oregon Land Watch said he appeared before the Hearings Officer. His primary concern is where does this lead? Where the underlying zoning is EFU, you are constrained by EFU rules. Adjoining lands have to be looked at. The Hearings Officer went pretty far to say it is suitable although there is some evidence that is not very productive. Bottom line is what they are asking for is something that changes County policy that was established over 20 years ago. If the record is left open, he might submit something more. Commissioner Luke stated if the record closes a week from Friday both the applicant and those opposed have time to respond for any new material. That would run out about four to five weeks, then there would need to be a decision. Is a 30 day extension ok with the applicant? Ms. Strome said if that is what the Board feels they need. Applicant agreed to extend the clock to July 31, 2008. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 9 of 15 Pages The written record will be left open to provide written testimony. It will be left open until 5:00 p.m. on May 30th. The applicant then gets another seven days to respond to any of the responses which will be until June 6th at 5:00 p.m.. Responses can be turned in to Community Development. Staff will work with the Board and then the Board will hold a work session to discuss the testimony. A copy of the record is available at Community Development Department. At this time Chair Luke closed the oral public testimony on the application. 9. Before the Board was Consideration of Signature of Document No. 2008- 229, A Release Form regarding a Development Agreement for a Surface Mine Site (Applicant: Kimble). Chris Bedsaul stated by previous Board action the Board agreed to remove surface mining and that this is a house keeping issue. The Hearings Officer originally recommended approval and the Board held public hearings and agreed with the decision. MELTON: Move approval of Document 2008-229. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 10.Before the Board was Consideration of Signature of Document No. 2008- 237, an Improvement Agreement for Phase V of the Tetherow Destination Resort (File #IA -08-2). Anthony Raguine said Phase IV needs to be done first. DALY: Move approval subject to legal review and changes. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 10 of 15 Pages 11.Before the Board was Consideration of Signature of Document No. 2008- 238, an Improvement Agreement for Phase IV of the Tetherow Destination Resort (File #IA -08-2). Commissioner Luke said all this is doing is establishing a bond amount. Commissioner Melton said the document has incorrect dates and Commissioner Daly is listed as Chair. Both items need to be corrected on both documents. DALY: Move approval subject to legal review and changes. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 12.Before the Board was Consideration of Signature of Order No. 2008-041, Corrections to the Legal Description of a Claim for Compensation under Measure 37 (File #M37-06-116; Applicant: Burnside). Mark Pilliod stated the proposed orders 2008-041 and 2008-042 were submitted some time ago and the legal descriptions for each were reversed. This discrepancy was noted at the Clerk's Office and it was decided to come back with corrected orders with the appropriate legal description. This is an effort to correct the record. MELTON: Move approval of Order 2008-041. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 13.Before the Board was Consideration of Signature of Order No. 2008-042, Corrections to the Legal Description of a Claim for Compensation under Measure 37 (File #M37-06-117; Applicant: Campbell). Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 11 of 15 Pages MELTON: Move approval of Order 2008-042. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 14.Before the Board was Consideration of Signature of Document No. 2008- 170, Providing Owner's Representative/Construction Management Services for the Jail Expansion/Remodel Project. Susan Ross said this is the County Services Agreement with Heery International. The contract state payment is for the construction phase only and applies only if we go into construction. Commissioner Melton pointed out that there are two different dates given for the contract end date (12/31/2010 and 12/31/2011). Ms. Ross preferred the later date and will correct the document to 12/31/2011. MELTON: Move approval of 2008-170 as amended. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Before the Board was Consideration of the Consent Agenda. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 12 of 15 Pages 15. Signature of County Administrator of Document No. 2008-231, a Right -of - Entry for the Oregon Department of Transportation to Conduct a Site Inspection on County -owned Land in La Pine. 16. Signature of Document No. 2008-162, an Intergovernmental Office Space Lease Amendment with the Oregon Judicial Department (Citizen Review Board) 17. Signature of Resolution No., 2008-052, Appropriating a New Grant in the Mental Health Department (Acute Care Regional Plan) 18. Signature of Resolution No. 2008-055, Transfer of Appropriations (Law Library Fund) 19. Approval of Minutes: • Work Sessions: April 21, 28 and May 5 • Business Meetings: April 23, 28, 30; May 5 and 7 • Hearing: March 19 La Pine Groundwater 20. Economic Development Grant Request: • La Pine Park & Recreation District — Teen Lounge. Commissioners Luke and Melton each granted $500 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $6,864.07. MELTON: Move approval subject to review. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 13 of 15 Pages 22. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $516.48. MELTON: Move approval subject to review. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County in the Amount of $1,093,537.45. MELTON: Move approval subject to review. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 24. ADDITIONS TO THE AGENDA A. Before the Board was Consideration of Signature of Document No. 2008-255, Right -of -Entry for Pacific Crest Affordable Housing, LLC Teresa Rozic said this is right of entry to conduct environmental studies for the affordable housing project in La Pine. This is permission to enter County Property. MELTON: Move approval of signature by County Administrator. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 14 of 15 Pages B. Appointment of Mike Maier to the Bend Library Service District Budget Committee through 2010. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Being no further items to come before the Board, Chair Luke adjourned the meeting at 12:00 p.m. DATED this 14th Day of May 2008 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Attachments: Exhibit A: Preliminary statement Exhibit B: Staff Report Exhibit C: Map of the area Dennis R. Luke, Chair Tamm aney lton, Vice Chair Michael M. D. y, Co ssioner Minutes of Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Page 15 of 15 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MAY 14, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2008-209, the State 2008- 09 Annual Plan for the Health Department — Dan Peddycord, Health Department 3. CONSIDERATION of Signature of Resolution No. 2008-049, Appointing a Financial Assistance Administrator for Subcontracted Services. — Dan Peddycord, Health Department 4. CONSIDERATION of Signature of Order No. 2008-030, Determining a Fee Necessary to Pay the Expenses of Providing Mediation Services in Deschutes County Domestic Relations Suits. — Dave Kanner, County Administrator 5. CONSIDERATION of Second Reading and Adoption of Ordinance No. 2008-002, Adding County Audit Committee Language to Code — David Givans, Internal Auditor 6. CONSIDERATION of Signature of Order No. 2008-032, Surrendering Portions of NW Maple Avenue, 27th Street, SW Obsidian Avenue, SW Quartz Avenue and SW 35th Street to the City of Redmond — George Kolb, Road Department Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 1 of 8 Pages 7. CONSIDERATION of Second Reading and Adoption of Ordinance No. 2008-017, Amending Code to Establish Zones through Geographic Information System Maps — Kristen Maze, Community Development Department 8. A PUBLIC HEARING on an Appeal of the Hearings Officer's Denial of a Non -Farm Dwelling in the Exclusive Farm Use Zone (Applicant: Nash) — Will Groves, Community Development Department 9. CONSIDERATION of Signature of Document No. 2008-229, A Release Form regarding a Development Agreement for a Surface Mine Site (Applicant: Kimble) — Chris Bedsaul, Community Development Department 10.CONSIDERATION of Signature of Document No. 2008-237, an Improvement Agreement for Phase V of the Tetherow Destination Resort (File #IA -08-2) — Anthony Raguine, Community Development Department 11.CONSIDERATION of Signature of Document No. 2008-238, an Improvement Agreement for Phase IV of the Tetherow Destination Resort (File #IA -08-2) — Anthony Raguine, Community Development Department 12.CONSIDERATION of Signature of Order No. 2008-041, Corrections to the Legal Description of a Claim for Compensation under Measure 37 (File #M37- 06-116; Applicant: Burnside) — Tom Anderson, Community Development; Mark Pilliod, Legal Counsel 13.CONSIDERATION of Signature of Order No. 2008-042, Corrections to the Legal Description of a Claim for Compensation under Measure 37 (File #M37- 06-117; Applicant: Campbell) — Tom Anderson, Community Development; Mark Pilliod, Legal Counsel 14.CONSIDERATION of Signature of Document No. 2008-170, Providing Owner's Representative/Construction Management Services for the Jail Expansion/Remodel Project — Susan Ross, Property and Facilities CONSENT AGENDA 15. Signature of County Administrator of Document No. 2008-231, a Right -of - Entry for the Oregon Department of Transportation to Conduct a Site Inspection on County -owned Land. in La Pine Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 2 of 8 Pages 16. Signature of Document No. 2008-162, an Intergovernmental Office Space Lease Amendment with the Oregon Judicial Department (Citizen Review Board) 17. Signature of Resolution No., 2008-052, Appropriating a New Grant in the Mental Health Department (Acute Care Regional Plan) 18. Signature of Resolution No. 2008-055, Transfer of Appropriations (Law Library Fund) 19. Approval of Minutes: • Work Sessions: April 21, 28 and May 5 • Business Meetings: April 23, 28, 30; May 5 and 7 • Hearing: March 19 La Pine Groundwater 20. Economic Development Grant Request: • La Pine Park & Recreation District — Teen Lounge. Commissioners Luke and Melton each granted $500 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 24. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 3 of 8 Pages Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St, Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Wednesday, May 14, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, May 19, 2008 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Regular Meeting of Commissioners and Department Heads — Meeting to include Budget Committee Members 1:00 p.m. Budget Meeting Tuesday, May 20, 2008 1:00 p.m. Budget Meeting Wednesday, May 21, 2008 1:00 p.m. Budget Meeting Thursday, May 22, 2008 1:00 p.m. Budget Meeting Friday, May 23, 2008 9:00 a.m. Budget Meeting Monday, May 26, 2008 Most County offices will be closed to observe Memorial Day Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 4 of 8 Pages Monday, May 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, June 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) 5:00 p.m. (Tentative) Joint work session with the City of Bend Council, at the County Tuesday, June 3 through Friday, June 6 Association of Counties Spring Conference Monday, June 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, June 11, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 12, 2008 9:00 a.m. Quarterly Update — Mental Health Department 10:00 a.m. Quarterly Update — Health Department Monday, June 16, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, June 17, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 5 of 8 Pages Wednesday, June 18, 2008 10:30 a.m. Oregon Youth Challenge Graduation Ceremony Thursday, June 19, 2008 7:00 a.m. Bend Chamber of Commerce Legislative Policy Council Meeting 10:00 a.m. Quarterly Update — Juvenile Community Justice Monday, June 23, 2008 10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Public Hearing 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesdayiune 25,, 2008 10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Adoption 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 26, 2008 9:00 a.m. Quarterly Update — Fair & Expo Center 11:00 a.m. Quarterly Update — Commission on Children & Families Monday, June 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 3, 2008 8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters Friday, July 4, 2008 Most County offices will be closed to observe the July 4`" Holiday Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 6 of 8 Pages Monday, July 7, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, July 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 10, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 12:00 noon Audit Committee Meeting Tuesday, July 15, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, July 16, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, July 19, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 21, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, July 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 7 of 8 Pages Wednesday, July 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 4, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday,Aug_ust 6, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, May 14, 2008 Page 8 of 8 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or ADDITION TO AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 14, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Addition to the Consent Agenda A. CONSIDERATION of Signature by County Administrator of Document No. 2008-255, a Right—of-Entry for Pacific Crest Affordable Housing, LLC to Conduct Site Inspections on County -owned Land in La Pine. Board of Commissioners' Business Meeting Wednesday, May 14, 2008 Addition to the Agenda