HomeMy WebLinkAbout2008-05-28 Business Meeting Minutes-{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MAY 28, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke and Tammy Melton; Commissioner
Michael M. Daly was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; Tom Blust, Dennis
Morris and George Kolb, Road Department; Mark Pilliod and Laurie Craghead,
Legal Counsel; Sue Brewster, Sheriff's Office; Timm Schimke, Solid Waste
Department; Ken Hales, Corrections; Jeanine Faria and Christina Edelston,
Finance; Scott Johnson, Mental Health Department; Dan Peddycord, Health
Department; media representative Hillary Borrud of The Bulletin; and
approximately twenty other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
Commissioner Luke read a statement in regard to Commissioner Daly's
comments made at the Friday, May 23 meeting of the Budget Committee.
Commissioner Melton added that her comments are reflective of what is in The
Bulletin; and she hopes to still to be able to policy decisions to continue
monitoring domestic violence cases.
2. Before the Board was Consideration of Signature of Document No. 2008-
128, an Intergovernmental Agreement with the City of Bend Public
Works /Street Division regarding Inmate Work Crews.
Sue Brewster stated that this is similar to other inmate work crew agreements
now in place.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 1 of 12 Pages
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
3. CONSIDERATION of Signature of Document No. 2008 -276, a Cooperative
Agreement between the Sheriff's Office and the Deschutes National Forest
Modifying the Fiscal Year 2007 -08 Financial and Operating Plan regarding
Law Enforcement Services on Forest Service Lands.
Sue Brewster stated that this is the first time in many years that there is an
increase in the amount paid to the Sheriff's Office.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2008-
273, an Intergovernmental Agreement with the City of Sisters regarding
Recycling Facilities and Services.
Timm Schimke gave a brief overview of the item, which is for joint
management of the new Sisters recycling depot. He said that this is more cost -
effective and cleaner than having the material come to the transfer station.
There is no set term date but it can be amended in the future as mutually agreed.
The Commissioners asked that they be updated on how this is working 011 a
regular basis. Mr. Schimke stated that the City is considering using a franchise
company for garbage services, and if they do this, recycling would be a part of
this change.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 2 of 12 Pages
5. Before the Board was Consideration of Signature of Order No. 2008 -038,
Authorizing the County Administrator to Issue a Notice of Intent to Award
Letter and Execute Document No. 2008 -257, an Agreement with Maplestar
Oregon for Treatment Foster Care.
Ken Hales explained the item. Maplestar was the only respondent during the
bid process.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Approval of Document No. 2008-
254, Deschutes County Mental Health Strategic Plan for 2008 -2013.
Scott Johnson presented the document to the Board and said that the Mental
Health Advisory Board recently adopted it. It now references the County's
value statement, goals and objectives.
Commissioner Melton said that the strategic plans of the departments relate to
the budget and she hopes they do not lose sight of the goals. Commissioner
Luke noted that it is almost impossible to do everything in the plan, given
limited resources.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution No. 2008-
057, Appointing a Financial Assistance Administrator for Mental Health
Subcontracted Services.
Commissioner Luke asked about wording in Section 3; the upper limit of the
amount the County Administrator can approve is not stated. Commissioner
Melton said that the limit of $150,000 should be added to the document.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 3 of 12 Pages
MELTON: Move this change be made.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
MELTON: Move approval as amended.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Document No. 2008-
056, an Intergovernmental Agreement with the Four Rivers Vector
Control District regarding Surveillance and Testing of Mosquitoes for
West Nile Virus.
Mr. Peddycord said that the dollar figure is not fully explained in the document
and he would like to pull this from the agenda at this time.
9. Before the Board was a Public Hearing and Consideration of Signature of
Document No. 2008 -269, Establishing Ambulance Service Area Franchise
Rights.
Dan Peddycord asked that the plan be approved and franchise rights be re-
awarded.
Commissioner Luke stated that they have an excellent partnership and have
done a good job of working out the areas to be served.
Chair Luke opened the public hearing. Being no testimony offered, the hearing
was closed.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 4 of 12 Pages
10. Before the Board was Consideration of Signature of Document No. 2008-
250, Updating the Ambulance Service Area Plan and Ambulance Service
Area Committee Membership.
Tom Wright of the Bend Fire Department said that language has been clarified
to eliminate terminology regarding urban, suburban, etc. and instead will go by
stated response times.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Signature of Documents No. 2008-
270 and No. 2008 -026, an Intergovernmental Agreement and Revocable
License with the Oregon Department of Environmental Quality regarding
Placement of an Air Quality Monitoring Station on Deschutes County
Property.
Dennis Morris stated the equipment would be placed at the Road Department
by the DEQ, which would include a small building and a thirty -foot tower. A
small payment will be made to the County each month to cover electricity cost.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
12. Before the Board was Consideration of Signature of Order No. 2008 -043,
Declaring the Intent to Create the Beaver Special Road District Local
Improvement District, Accepting the Engineer's Report, Setting the Public
Hearing and Authorizing Notice.
George Kolb gave a brief overview of the item. The hearing is set for July 2,
2008; 67% of the property owners voted for the creation of this improvement
district. The property owners will pay all of the associated costs.
MELTON: Move approval.
LUKE: Second.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 5 of 12 Pages
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
13. Before the Board was a Public Hearing on the Fiscal Year 2008 -09 Fee
Schedule for Deschutes County.
Chris Edelston and Jeanine Faria explained the item.
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Signature of a Letter Accepting the
Resignation of Bill Carson from the Black Butte Ranch County Service
District Board, and Thanking Him for His Service.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
15. Before the Board was Consideration of Signature of a Letter Appointing
Tom Fish to the Black Butte Ranch County Service District Board,
through June 30, 2011.
MELTON: Move approval.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
16. Before the Board was a Public Hearing on the Fiscal Year 2008 -09 Fee
Schedule for Black Butte Ranch County Service District.
Ms. Faria said there are no fee changes from the previous fiscal year.
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 6 of 12 Pages
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
17. Before the Board was a Public Hearing on the Fiscal Year 2008 -09 Fee
Schedule for Sunriver Service District.
Ms. Faria stated that there were no changes from the previous fiscal year.
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #1
18. Before the Board was a Public Hearing on the Fiscal Year 2008 -09 Fee
Schedule for Deschutes County Law Enforcement District #1.
Ms. Faria pointed out that there were some fee changes in the County -wide
fund.
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #2
19. Before the Board was a Public Hearing on the Fiscal Year Fee 2008 -09
Schedule for Deschutes County Law Enforcement District #2.
Ms. Faria said that this is the rural district and some changes were made.
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
20. Before the Board was a Public Hearing on the Fiscal Year 2008 -09 Fee
Schedule for 911 County Service District.
Ms. Faria stated that the fees are the same as the previous year.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 7 of 12 Pages
Chair Luke opened the public hearing at this time. No testimony was offered,
so the hearing was closed.
21. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of $8,608.63
(two weeks).
MELTON: Move approval, subject to review.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
22. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$2,630.23 (two weeks).
MELTON: Move approval, subject to review.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
23. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $5,409,525.63 (two
weeks).
MELTON: Move approval, subject to review.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 8 of 12 Pages
24. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2008 -059, Establishing a Transportation System
Development Charge within Unincorporated Deschutes County.
Tom Blust said a stakeholders group has met on this issue and put in
considerable time. He thanked the various members. He said that the
Resolution is the implementing part; the methodology is outlined separately.
The rate of the proposed SDC would be phased in; and the initial rate would be
$3,016 for a peak trip. $3,549 is the fully calculated amount, and the full rate
would be phased in 2009. The project list would also be adopted.
Four written comments were received from the public. (Copies of the
comments and of the SDC study are attached for reference.) Scott Ferguson
commented at length; on page 7 of his memo there is a summary of the points
he made.
A representative of FCS Group, the consulting firm that helped develop the
SDC plan, explained how calculations were made in regard to peak hour trips.
There is little confidence in job generation in the rural areas.
Mr. Blust said that the Resolution includes a provision that allows people to
appeal, if they furnish a report from a traffic engineer. Commissioner Melton
asked what this might cost. Mr. Blust stated that for the smaller uses the cost
would not be that high; the larger uses will be involved in a land use action and
would likely have a report done anyway.
The representative said that mobile home parks have fewer trips per dwelling
since some services are combined, such as mail delivery.
Mr. Blust pointed out that pass -by trips and diverted trips would not affect the
calculations for residential dwellings. Sources have all been well documented.
There is language regarding alternative calculations.
Mark Pilliod explained that the original Resolution was prepared by the
consultant and Mr. Pilliod has revised it considerably. In particular, there are
certain times during its administration when the County will be taking action.
These types of resolutions are not uncommon throughout the State. There are
likely more changes needed in the Resolution and the Board will have to make
a few policy decisions as well.
Commissioner Luke asked that the record be left open for a period of time in
order to give the public time to review the document.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 9 of 12 Pages
Chair Luke then opened the hearing.
Andy High of COBA (Central Oregon Builders' Association) said that he and
the members of the stakeholder group appreciate the work that has been done.
The County's proposed amount is much less than that charged by the city.
COBA would like a longer phase -in period, however. Under 7(a), he
recommended final inspection instead. And if no one calls for final inspection,
there are other things that are affected. Commissioner Melton said that if a
permit is out for too long, it is flagged. If the methodology changes at all,
COBA may request that the issue be brought back up for discussion.
Mr. High added that the process was fair and open, and a good job was done in
following the law. The methodology seems to be sound.
Bill Robie of the Central Oregon Association of Realtors stated that he
appreciates the opportunity to speak for COAR, and for being able to participate
on the advisory committee. He added that Tom Blust conducted the meetings
well, and it was helpful to have the County work with them. Specifics changes,
such as the point of collection and phasing, would minimize the cost to builders
up front and in turn to the consumer.
Being no other oral testimony offered, Chair Luke closed the hearing.
Mr. Pilliod said that there is a policy decision to be made regarding the point of
collection; would it be after the project is complete, and whether it is tied to the
building permit or the occupancy permit. He feels it should be based on when
the permit is issued, but this needs to be more clearly defined.
Dave Kanner asked that per section 4(a), all new development requiring a
permit would pay. Mr. Pilliod said the Resolution would be in effect upon
approval, but he would like to see a clear effective date regarding collections.
Commissioner Luke asked how a commercial development would compute the
number of trips. Mr. Blust said the charge would be based on the trip
generation reports and, of course, the developer has the opportunity to appeal
the decision.
Commissioner Luke asked that the written record be left open until 5:00 p.m. on
Friday, June 13; these should be submitted either to Tom Blust at the Road
Department or to the Commissioners' Office.
He closed oral testimony at this time. The Resolution will come before the
Board again on a date after mid -June.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 10 of 12 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Luke said he has a question about item #35, the Bethlehem Inn
sewer installation. This item will be addressed at a future date.
Consent Agenda Items
25. Chair Signature of Letters Appointing Carol Bro and Reappointing LaDean
Eicker and June Slaugenhaupt to the Special Transportation Fund Committee
26. Signature of a Letter Reappointing Larry Tergesen to the Lazy River Special
Road District Board, through December 31, 2010
27. Chair Signature of Document No. 2008 -253, Amending an Intergovernmental
Agreement with the State of Oregon regarding Building Inspection Services
28. Signature of Documents No. 2008 -246, 2008 -247 and 2008 -248, Amendments
to a Site Sublease, Tower Lease Agreement, and Microwave Capacity Lease
29. Signature of Document No. 2008 -142, Sheriff's Office Sisters Substation
Lease Agreement
30. Signature of Document No. 2008 -232, an Addendum to a Space Use
Agreement with Rimrock Trails Adolescent Treatment Services
31. Signature of Document No. 2008 -233, an Addendum to a Space Use
Agreement with Interfaith Volunteer Caregivers of Central Oregon
32. Signature of Document No. 2008 -234, an Addendum to a Space Use
Agreement with CASA (Court Appointed Special Advocates)
33. Signature of Document No. 2008 -235, an Addendum to a Space Use
Agreement with Kemple Memorial Children's Dental Clinic
34. Signature of Resolution No. 2008 -053, Transferring Appropriations in the
Natural Resource Protection Fund
35. Signature of Resolution No. 2008 -058, Transferring Appropriations for the
Bethlehem Inn Fund (note: this item will be addressed at a future date)
36. Signature of Order No. 2008 -045 Assigning the Name of Coyote Trail to an
Unnamed Access Road
37. Signature of Order No. 2008 -046, Assigning the Name of James Lane to an
Unnamed Access Road
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 11 of 12 Pages
38. Signature of Order No. 2008 -047, Assigning the Name of Terry Lane to an
Unnamed Access Road
39. Approval of Minutes:
• Business Meeting: March 19, 2008
40. Economic Development Grant Request:
• Future Business Leaders — National Event. Commissioners Luke and
Melton each granted $885.
41. Before the Board were Additions to the Agenda.
None were offered.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 11:35 a.m.
DATED this 28th Day of May 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
&GtAAL
Recording Secretary
1'. �.tt
TammyRaney, Vic Chair
Michael M. Daly, Commissioner
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 12 of 12 Pages
May 28, 2008
Regarding the story in today's Bulletin about Commissioner Daly.
The County Budget Committee starts meeting on Monday and wraps up on Friday. On
Monday, we had a presentation by Adult Parole and Probation concerning their budget.
In 2002, 2004, and 2005's budget, we did not move any General Fund money to this
department. Since then we have supplemented their budget with over 1.1 million dollars
from the General Fund. Plus, we have taken 1145 dollars from the Sheriff and moved it to
Parole and Probation. In Monday's meeting both Mike Maier and I brought this up and
we had an interesting discussion. The Budget Committee usually reserves Friday of
budget week for more in depth discussions on budget issues we have heard during the
week and to decide on any additions to the recommended budget. We were having the
continued discussion on Parole and Probation's budget when Commissioner Daly made
his comment. We were not joking as he has suggested. It was a serious conversation
about the General Fund, lack of revenue, and how we should prioritize our resources. It is
a discussion the Board and staff will continue to have in the future.
To suggest we were joking is an insult to all those other people (citizens, commissioner,
and staff) in the room who were having a serious discussion. No one deserves domestic
violence. It is a very dangerous situation for the husband, wife, children, and law
enforcement. To suggest it is not serious and to joke about it is wrong in my opinion.
Dennis R. Luke
Deschutes County Commissioner
IF YOU WISH TO TESTIFY
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Subject: 3. ')G
OR 0,4
ph: 541 - 389 -1058
fax: 541 -389 -1545
www.coba.org
May 7, 2008
61396 South Highway 97, Suite 203
Bend, OR 97702
Deschutes County Commissioners
1300 NW WaII St
Bend, OR 97701
Dear Commissioners,
On behalf of the 950 plus members of the Central Oregon Builders Association (COBA), we would like to
thank you for following the public process in the consideration of adopting a county transportation
system development charge (SDC).
COBA has been very involved in the process and would like commissioners to consider a couple of
options if they choose to adopt the SDC. The COBA Board of Directors is asking for your consideration in
the following areas:
1) The county commissioners consider phasing in the SDC over the next several years to ease
the impacts on new home owners. I believe 85% in 2008 and 100% in 2010 has been
proposed.
2) The county allow for builders and /or homeowners to pay the SDC fee at the time certificate
of occupancy or anytime near the end of construction.
It is our belief that these two measures could help save home owners and builders thousands of dollars
in interest. The savings will free up financing and help to stimulate the building industry.
If the county adopts these measures, the Central Oregon Builders Association will take a neutral position
on the new transportation SDC the county is proposing.
If you have any questions please feel free to give me a call at 541 - 389 -1058.
Regar
Andy A. Hig; i
Central Oregon Builders Association
Director of Government Affairs
Tom Blust
Page 1 of 1
From: Lindsay Stevens [Ijstevens @bendcable.com]
Sent: Friday, April 04, 2008 4:09 PM
To: Tom Blust
Subject: SDCs
I have one question:
What efforts have been made to reduce county expenditures before imposing this tax?
Lindsay Stevens
541 - 388 -6962
Ijstevens @bendcable.com
4/7/2008
Tom Blust
From: bill [abc_Ilc @bendbroadband.com]
Sent: Sunday, April 06, 2008 9:06 AM
To: Tom Blust
Subject: Sorry, Not a good idea
In times of need, I don't think it's a good idea to tax more people to maintain government
and discourage economic stimulation, while people are going broke.
Maybe some other time in another country.
Thank you for considering my opinion.
Bill.
No virus found in this outgoing message.
Checked by AVG.
Version: 7.5.519 / Virus Database: 269.22.8/1362 - Release Date: 4/6/2008
11:12 AM
1
Page 1 of 1
Tom Blust
From: Linda Miller [goldfield.linda@yahoo.com)
Sent: Tuesday, April 08, 2008 8:33 AM
To: Tom Blust
Subject: Transportation System Charge comment
Deschutes County is considering implementing a Transportation System
Development Charge (SDC).
NO NEW TAXES OR CHARGES FOR ANYTHING. THE SITUATION IS OUT OF CONTROL!!!
NO NO NO.
Linda Miller
1502 NW Albany Avenue
Bend, Oregon 97701
You rock. That's why Blockbuster's offering you one month of Blockbuster Total Access, No Cost.
4/8/2008
Page 1 of 1
Tom Blust
From: Tammy Baney
Sent: Tuesday, April 08, 2008 3:11 PM
To: 'John A. Short'
Cc: Tom Blust
Subject: RE: Proposed SDC's for Manufactured Home Parks
From: John A. Short [mailto:johnshort@usa.com]
Sent: Monday, April 07, 2008 4:31 PM
To: Board; gscott@traffic- team.us
Subject: Proposed SDC's for Manufactured Home Parks
Hello Deschutes County Commissioners,
Thank you for your work for our county.
I own a manufactured home park in Deschutes River Woods and have started the process to expand it. Very few
zones near Bend allow new mobile home parks, primarily unincorporated or rural community zones like
Terrebonne or La Pine. Subdivisions seem to be a higher and better use for land within UGBs. This leaves
expansion of the few existing parks in the county as an answer to the demand from tenants being displaced by
park closure and redevelopment within UGBs and affordable housing in general. These days, there are primarila,
two types of manufactured home parks in our area, senior parks and family parks. Typically, senior parks are
nicer (secure, yet inexpensive for snowbirds). Family parks (like mine) serve the lowest income demographic
often being cheaper than motels or apartments while offering more privacy. 8 of our 28 spaces are rented by
people who can't drive primarily due to mental or physical disabilities. They walk to the nearby country store.
Personally, I feel manufactured home parks offer housing that stays affordable by nature, rather than requiring
rent controls or appreciation limits often seen in conventional affordable housing projects.
In looking to add 35 -50 spaces to be rented as spaces only or together with mobiles, $122,000 - $175,000 in SDCs
(at $3,500 per space) increases the development cost by nearly 30% if not killing the project altogether. This
differs greatly from the person building their hobby farm where the SDC is probably less than 1% of their project
cost. Is this your intent?
Thanks for your consideration of this.
Sincerely,
John
John A. Short
P.O. Box 1830
Bend, OR 97709
541 -408 -7415
5/27/2008
r FERGUSON
& ASSOCIATES, rNC.
Tron,portatnon Planning /Traffic Engineering
April 28, 2008
#01076
Tom Blust, Director
Deschutes County Road Department
61 150 27th Street
Bend, OR 97701
Cc: Carl Springer, DKS
RE: RESPONSE TO DRAFT SDC MATERIALS
We have undertaken a review of the Draft Report for TRANSPORTATION SYSTEM
DEVELOPMENT CHARGE STUDY (FCS Group and DKS; March 2008). A summary of
our review follows. It is hoped that these comments will aid in revising Deschutes
County's transportation SDC methodology so that the resulting product is: Tess subject
to challenge; easier for everyone to work with; and supportive of low- income housing
needs. Ferguson & Associates, Inc is not representing a third party in this review.
Please enter this letter into the record. Thank you for your consideration of these
comments.
Also, please add us to the list of persons who will be notified regarding any actions
related to SDC ordinances. If the County has not established such a list, please be
aware that such a mailing list is required by statute for SDC related actions.
ISSUES IDENTIFIED FOR CONSIDERATION
1. Basis of Fee Calculation The methodology for establishing the "capacity basis"
appears to be flawed. The problem can be seen as follows.
a. The transportation SDC of $3,549 per p.m. peak hour rate was calculated
by dividing the estimated project costs ($53 million plus 1.28 percent
administrative fee) by the forecast growth in p.m. peak hour trip -ends for
residential development only.
b. The charge, however, when calculated is applied to all development,
including non - residential development. If the forecast is correct, the
resulting SDC income for the county would be $53 million for residential
growth alone (see Table 1). Any fees collected for other types of
development would result in more than $53 million being collected.
c. The level of job- growth forecast in non - incorporated areas can be
significant when translated into trip -ends generation and the resulting fees
collected. The employment related trips will likely be concentrated in:
Tumalo, Terrebonne, Three Rivers, etc. I'm not sure if you would charge
for new development in Sunriver or for the commercial components of the
P.O. BOX 1336 BEND, OR 97709
info @traffic - team.us 541.617.9352 FAX 541.610.1504
Tom Blust: Draft SDC Material April 28, 2008
destination resorts; but if the County does, trips from these should be
included in the denominator when calculating the per -trip fee. And there
are a number of small plots throughout the county where rural commercial
is allowed. In addition, if there are any rural schools, day care centers, or
significant recreational facilities: these will also attract trips. Since non-
residential uses were excluded from the rate - methodology, the resulting
fees collected will exceed the forecast funding need of $53 million.
d. To demonstrate that the commercial -based trip generation would be
significant, consider Table 3.2.T8 of the Deschutes County TSP. This table
shows a forecast of non - agriculture jobs located outside the UGBs (i.e. in
the unincorporated areas). In the TSP, jobs were allocated to three areas:
Terrebonne, Three Rivers, and Deschutes River Woods. It is not clear in the
TSP if all jobs outside of the UGB's were allocated to these areas or if other
areas such as Tumalo, Sunriver, the destination resorts and the various
rural locations where commercial development is allowed and the forecast
should be higher; but regardless of how these jobs were allocated, it
appears that the job forecast between 2005 and 2015 was for an increase
of 2,002 new jobs. More recent forecasts might show something different;
but this information is useful to demonstrate that non - residential jobs in the
county are significant in terms of their impact on the system. Assuming that
the following 10 years 2015 to 2025 follows the same trend, there would
be about 4,000 new jobs introduced in the County between 2005 and
2015. To estimate how these might translate into trips, we looked at the
City of Sisters SDC methodology. In this study, jobs were converted into
p.m. peak hour trips using ITE trip generation rates, 1TE pass -by trip
percentages, assumed building employment densities by use, and a mix of
commercial land uses. (Diverted linked -trips were not considered in the
Sisters methodology as they were in the Deschutes County methodology;
but they probably should have been.) The resulting trip forecast amounted
to about 2.4 p.m. peak hour trips per new job. (These are not just
employee trips, but they account for all the visitors, shoppers, deliveries,
etc. for an assumed proportion of development that would be retail and
service commercial) If this same distribution of non - agricultural job -types is
valid in the county, the resulting increase in commercial trips would be
9,600 p.m. non - passby p.m. peak hour trips in addition to the 15,191
peak -hour trips generated by residential uses.
e. Of course this number would need some refinement to account for diverted
linked - trips, more current employee forecasts, and other factors; but if this
number were used, the SDC rate would be approximately $53 million/
(9,600+15,200) = $2,137 per trip, plus administrative costs. The
difference in the fee appears to be significant when commercial trips are
included.
f. If these forecasts are correct, the SDC rate would result in the collection of
(9,600+15,200) x $3,549 = $88 million. This difference is significant.
Ferguson & Associates, Inc Page 2 of 8 Project #01076
Tom Blust: Draft SDC Material April 28, 2008
Summary: The fee calculation did not include trips from non - residential
development. Given the potential for development in areas such as Tumalo
and considering the recent text - amendment in Sunriver that would allow for
greater development (if the county collects fees there) plus considering that
there are a number of areas throughout the county where commercial
development is allowed, it does seem that commercial trips are a very real and
significant component of the trip forecast.
Recommendation: It is suggested that the methodology used to establish the
rate be revisited so that non - residential trip generation is included in the rate
calculation. If the County believes that trip activities from non - residential
development will be insignificant, data, forecasts, and calculations should be
provided to demonstrate that the impact of commercial development is
insignificant. No such documentation has been provided.
TABLE 1 - TOTAL INCOME THOUGHT 2007 FOR RESIDENTIAL GROWTH
DEVELOPMENT
TYPE
NUMBER
OF UNITS
IN 2007
FORECAST
NUMBER
OF UNITS
IN 2027
INCREMENTAL
INCREASE
TRANSPORTATION
SDC FEE
TOTAL SDC
FEE
Single Family
Homes
38,789
25,101
13,688
$3,584
$49,057,792
Multi - Family
Homes
274
177
97
2,200
213,400
Destination
Resort Dwellings
11,565
7,484
4,081
1,136
4,634,710
TOTALS
50,628
32,762
17,866
$53,905,902
2. Pass -by and Diverted Linked -Trip Percentages Pass -by and diverted linked -trip
percentages need lo be reviewed and updated; additional documentation is
needed; and there should be a procedure to update the numbers in the fee
schedule shown in pages 9 -10:
a. Not all land uses with pass -by trips and diverted linked -trips are
documented in the ITE Trip Generation Handbook or otherwise accounted
for in the fee calculation. It is likely that pass -by trips would occur at these
uses:
1. 151 Mini - warehouse
2. 493 Athletic Club
3. 565 Day Care
4. 947 Self- Service Car Wash
5. 814 Specialty Retail
6. and possibly others
Ferguson & Associates, Inc
Page 3 of 8 Project #01076
Tom Blust: Draft SDC Material April 28, 2008
b. The ITE Trip Generation Handbook did not include data for diverted linked -
trips for ITE land use code 813 Freestanding Discount Superstore. And
there is no accounting of diverted- linked trips in the fee schedule (pp 9 -10
of the methodology report) for this land use. There should be. The lack of
data does not mean that there are no diverted linked- trips.
c. There is a pass -by rate and diverted linked -trip percentage for ITE land use
category 848 Tire Stores shown in the ITE Trip Generation Handbook (June
2004 edition) but this is not included in the tables on pp 9 -10.
d. Not all pass -by trip percentages and diverted- linked -trip percentages are
documented. These "best guess" reductions should be documented and
there should be allowances for independent study if these come into
question.
e. The trip generation rate and pass -by percentages for shopping centers vary
significantly by size. There should be provisions in the code to account for
this if backed up by appropriate studies prepared by a competent
professional engineer, for the purposes of calculating transportation SDC's.
f. For all land uses, there should be a mechanism that allows modification to
the pass -by trip percentages and the diverted linked -trip percentages, if
backed up by appropriate surveys conducted by a competent professional
engineer, for the purposes of calculating transportation SDC's in cases
where there data is lacking.
3. Land Use Specific Comments The following comments apply to specific land use
categories.
a. Some strategically placed commercial, such as grocery stores, can result in
a net positive impact on the transportation system. For example, a small
rural grocery store may result in fewer trips being made into town or into
other rural areas that are more highly developed. There should be a
means of allowing for a reduction in SDC fees when it can be
demonstrated that a strategically placed commercial uses such as a rural
grocery store would result in a decrease in vehicle -miles travelled.
b. The independent variable for mobile home parks (ITE Land Use Code 240)
is occupied dwelling units. It is awkward to use a rate based on occupied
units. This creates a situation where the occupancy may be disputed for
every application. Table 3.2.T5 of the Deschutes County TSP indicates that
average occupancy rates for all housing -types in the County isl 9 percent.
There is not a ready data source for estimating average occupancy for
mobile home parks, to account for people who go away for the winter or
use the mobile home as a second dwelling; but this does occur. The ITE
rate for mobile home parks is 0.59 p.m. peak hour trip -ends per occupied
dwelling unit. If occupancy rates matched the County average, the
resulting trip calculation would be 0.59 x 0.81 = 0.48 trips per unit.
Surveys were conducted at 6 mobile home parks in Deschutes County and
the resulting trip rate was found to be 0.53 p.m. peak hour trips per
dwelling unit (not occupied unit). Data is attached summarized below in
Ferguson & Associates, Inc Page 4 of 8 Project #01076
Tom Blust: Draft SDC Material
April 28, 2008
Table 2. It is suggested that this Tower rate of 0.53 trips per dwelling unit
be used. This would be equivalent to assuming that 90 percent of the
dwellings are occupied on a typical day, which is reasonable. It also less
confusing to use the same independent- variable (which is dwellings, not
occupied dwellings) as is used for all other residential uses.
TABLE 2 - SUMMARY OF SURVEY RESULTS FOR MOBILE HOME PARKS NOT RV PARKS
SITE
NUMBER OF
DWELLINGS IN
PARK
PM PEAK HOUR
TRIPS COUNTED
TRIPS PER DWELLING
1
24
16
0.667
2
56
37
0.661
3
42
22
0.524
4
35
18
0.514
5
48
29
0.604
6
202
94
0.465
TOTAL
407
216
WEIGHTED AVERAGE TRIP RATE
0.53
c. The trip rate for banks as shown in ITE is generally accepted by many traffic
engineers to be too high. The increased use of debit and credit cards, the
wide spread availability of ATM machines, and the advent of internet
banking have contributed to a decline in the number of visits people make
to a bank. The attached study indicates that a lower rate would be more
appropriate for most banks in the region. The City of Bend has recently
reduced their SDC rates for banks to account for this temporal change.
d. The independent variable used (t.s.f.) for ITE land use category 151, Mini -
Warehouse, does not make sense, given that a customer (i.e. a storage
unit) is intuitively a better indicator of trips than the total number of square
feet. For example, a person with a 600 square foot storage unit is
probably not going to visit the facility twice as often as person with a 300
square foot storage unit. The rate shown will tend to over estimated trips for
facilities where the average locker size is greater than 100 square feet. It is
suggested storage -units be used as the independent variable for this land
use. Further justification can be provided if there is doubt about this
conclusion.
e. There are times when a and use description appears to fit but the impact is
significantly different that what is shown for ITE rates. For example, a non -
franchise taco stand with a drive -up window will typically have a lower trip
generation rate than a typical fast -food burger operation. There should be
a means of allowing for a lower trip generation rate if it can be verified with
an independent study conducted by a competent engineer and accepted by
the County.
f. There is evidence that low- income housing (due to lower vehicle ownership
rates) and apartment complexes with one - bedroom and studio apartments
often generate less traffic than typical housing of the land use category it
Ferguson & Associates, Inc
Page 5 of 8 Project #01076
Tom Blust: Draft SDC Material April 28, 2008
would otherwise fit. Allowances should be made for this either directly in
the fee tables or by allowing a study to be conducted to demonstrate that a
different rate is appropriate.
g. In addition, we would encourage a commitment on behalf of Deschutes
County to support lower priced for sale and lower priced rental housing by
excluding or reducing SDC's for such development if the exclusion can be
directly traced to a reduction on housing cost or otherwise be tied to a
government housing program or non - profit housing provider. This is an
allowable action; other communities in Oregon have provisions for
reduced or no SDC's for low income housing.
h. The fee for building at destination resorts is not included in the tables on
pages 9 and 10; but a rate is used in Table 2 for destination resorts. The
rate used in Table 2 appears to reflect a trip generation rate based on.a
study at Black Butte Ranch. Some of the destination resorts that are closer
to residential centers have been shown to have higher trip generation rates.
A copy of the KAI survey of destination resorts should be in the counties
records.
i. In general, there should be language included in the methodology or in the
implementing code a means of addressing situations not covered in the
tables or in ITE trip generation publications. This provision is needed
because: there are situations when a proposed land use category cannot
be matched an ITE land use category; there are cases when the ITE
methodology is not the best means of forecasting trip generation; and,
there are times when the unique characteristics of a proposed and use
would justify an independent study. Allowances should be made to permit
an independent study to establish a trip rate for a specialized land use,
including either ITE -style trip generation for uses that would be best
assessed by such a study or by a first - principals analysis in special cases
where the ITE approach does not fit (such as a winery) or where the
statistical variance can otherwise be reduced (such as when an existing
operation is relocated to a new facility of comparable size). Any such
studies should be conducted by a registered engineer who is experienced in
traffic engineering and the County should haye approval authority over the
study and the methodology used.
4. Documentation Where trip generation rates (and other information such as pass -
by percentages) are taken from other sources, documentation should be provided
in the study prepared by FCS Group /DKS as to the sources of these numbers.
5. Administrative Fees Justification should be provided as to why $681,280 (1.28
percent of $58 million) is needed for administrative cost recovery over the next 20
years. The number appears to be somewhat arbitrary. Documentation should be
provided as to what this fee covers. This would assure that the administrative fee is
adequate and it would provide assurances to the public that it is not excessive. (For
the sake of comparison, the City of Bend charges a 4 percent administrative fee on
top of SDC charges; but this fee is an add -on, not part of the base charge.) It
seems prudent to both justify this charge to show the public that it is reasonable as
Ferguson & Associates, Inc Page 6 of 8 Project #01076
Tom Blust: Draft SDC Material April 28, 2008
well as to assure that it is sufficient funding for its purpose. It is suspected that this
charge is too low, but that depends on how administrative fees are defined and
what is allowed to be included.
SUMMARY
■ The methodology for establishing what the consultant calls the "capacity basis" for
the rate calculation needs to be revised. The 20 -year increase in traffic used in the
denominator of the rate calculation must be equivalent to the sum of the trips used
in the numerator of the fee calculation for each use. There are a number of ways
this can be approached. We would be happy to provide assistance with this if
needed. As it stands, the methodology does not stand up to scrutiny.
• It is suggested that some of the trip rates be modified to reflect actual conditions.
Specifically: more appropriate the trip rates for Banks, Mobile Homes, and mini -
storage units have been suggested herein.
■ Some of the pass -by trip and diverted trip percentages need to be modified or
otherwise flagged that further study is needed to calculate these percentages.
• Documentation of sources should be provided for all assumptions. Where the
consultant's best -guess is used, these numbers should be identified as such.
• The implementing document should include a means of allowing alternative
calculations when circumstances warrant. We would be happy to suggest
language for this if needed; but we would suggest that the language state at a
minimum that all alternative calculations are prepared by a competent licensed
engineer that the County has decision authority.
■ We would encourage the county to consider a reduction or elimination of charges
for low -cost housing. This is an allowable action.
While not stated above, we would encourage the county to consider an SDC for
public transit needs, the needs of commuter bicycles, and for pedestrian needs; while
there is not a transit system at this time, if such a charge is desired, it would be
prudent to develop the methodology at this time even if the resulting fee is $0, so that
such a charge could easily be put in place at such time a public transit system is
available in the county. Likewise, the way the County's policy is written regarding
bike - lanes, the need for wider shoulders for bike lanes are driven by increases in
traffic. It would be appropriate to include future widening of shoulders in the cost
calculation because the need for such widening is largely growth driven.
Thank you for the opportunity to comment on the Draft SDC methodology paper. It is
trusted that these comments will assist the county in developing an SDC methodology
that is fair, and easy to implement. Please feel free to contact us if you have any
questions, comments, or if you would like further clarification of any of the issues
raised herein.
Ferguson & Associates, Inc Page 7 of 8 Project #01076
Tom Blust: Draft SDC Material
April 28, 2008
Very truly yours,
FERGUSON & ASSOCIATES, INC.
Scott Ferguson, PE
Attachments
White paper on bank trip generation rates.
Ferguson & Associates, Inc Page 8 of 8 Project #01076
Changes in both the banking industry and in consumer behavior have been
observed over time. Banks have introduced more neighborhood branches,
banks in grocery stores, more ATM machines, internet banking, and banking
by phone. Consumer behavior has also changed, as the trend as been for
increased use of credit /debit cards and greater acceptance of internet banking.
These changes have likely resulted in the reduction of trip generation at banks
that have been observed in recent years.
Ferguson & Associates, Inc. presented a paper in 2005 to the Central Oregon
traffic engineering community that questioned the validity of older data
presented in ITE's publication Trip Generation for ITE Land Use Category 912,
Drive -in Bank. The 2005 paper concluded:
• The trip generation rate for Banks as presented in ITE's 7'h Edition of
Trip Generation is probably too high, as the new data is significantly
lower than the old data.
• The characteristics of lower - profile banks in Central Oregon may be
even lower than the newer ITE data.
• The ITE trip rate probably overestimates trip generation for larger banks.
This new edition of the paper updates the previous report by providing a more
detailed analysis and includes data from additional surveys conducted in Bend
and Eugene. This analysis is limited to an assessment of p.m. peak hour data.
ITE TRIP GENERATION RATES FOR BANKS
In the 61h Edition (published in 1997) of Trip Generation, the published p.m.
peak hour trip rate was 54.77 trips per thousand square feet. In the 7'h Edition
(published in 2003), 18 additional data points were added, and the resulting
trip rate was 45.74 p.m. peak hour trips per thousand square feet. While this
is only a 15 percent reduction in the rate, it was noted that if the new data
were treated as a separate data set, the calculated trip - generation rate for the
new data set would be 29.5 trips per thousand square feet (see Table 1) which
is about 50 percent lower than the 6'h Edition rate. This difference of 50
percent is large enough to suggest that data collected since the 6'h Edition was
published is significantly lower and it would be reasonable to establish a new
data set. While some of the data presented in this edition may be worth
keeping if it is newer, much of the data is older and is no longer valid.
It is also of note that the individual trip rates in the new data set are
significantly lower than the average trip rate presented in the 7'h Edition of Trip
Generation. This can be seen by noting that the median trip rate is 21.65 p.m.
Ferguson & Associates, Inc. 1 /6 Trip Generation for Banks
White Paper
Updated: March 3, 2008
peak hour trips per thousand square feet (compared to the weighted average
of 29.5 trips per thousand square feet.) Chart 1 plots the trip rate from lowest
to highest. About 40 percent of the new data has a trip rate of less than 13.6
p.m, peak hour trips per thousand square feet. In fact, if the top four
observations were excluded from the calculation, the resulting trip rate would
be 18.0 trips per thousand square feet. It was also noted that the building size
is not a significant indicator of the trip rate (as noted by the poor correlation
coefficient when assessed as a linear function) and observing the lack of an
identifiable trend line in Chart 2.
TABLE 1 - DATA ADDED TO TRW GENERATION BETWEEN 1997 AND 2003 FOR DRIVE-IN BANKS
OBSERVATION
PM PEAK HOUR TRIP
RATE
(TRIPS PER T.S.F.)
PM PEAK HOUR TRIPS
BUILDING SIZE (T.S.F.)
1
12.50
20
1.6
2
7.69
20
2.6
3
8.62
25
2.9
4
9.68
30
3.1
5
21.74
50
2.3 .
6
30.95
65
2.1
7
37.50
60
1.6
8
7.89
30
3.8
9
10.20
50
4.9
10
21.57
110
5.1
11
13.56
80
5.9
12
11.67
70
6.0
13
35.29
60
1.7
14
58.33
105
1.8
15
47.44
185
3.9
16
63.89
230
3.6
17
110.87
255
2.3
18
79.73
295
3.7
TOTAL
1,740
58.9
WEIGHTED AVERAGE
29.54
MEDIAN
21.65
Notes: building size and number of trios were abnroximnted using the data charts in the 7th
Edition of Trip Generation (ITE; 2003).
Ferguson & Associates, Inc 2/6 Trip Generation for Banks
White Paper
Updated: March 3, 2008
CHART 1 — RANK DISTRIBUTION OF TRIP RATES FOR NEWEST ITE DATA
PM PEAK HOUR TRIP RATE (PER T.S.F.)
120
100
80
60
40
20
0
0
5
10
RANK
15
20
CHART 2 — PM PEAK HOUR TRIPS VERSUS BUILDING SIZE FOR. DRIVE -IN BANKS
PM PEAK HOUR TRIPS
120
100
80
60
40
20
0
0
•
•
•
P
•
•
•
e
•
•
•
•
e
•
•
••
4
•
•
•
e
0
•
•
•
•
•
e
•
0
5
10
RANK
15
20
CHART 2 — PM PEAK HOUR TRIPS VERSUS BUILDING SIZE FOR. DRIVE -IN BANKS
PM PEAK HOUR TRIPS
120
100
80
60
40
20
0
0
1
2
3
4
BUILDING SIZE (T.S.F.)
5
6
TRIP GENERATION RATES FOR BANKS RESULTING FROM COMBINED DATA
Data collected in Bend and Eugene, Oregon, were combined with the newer
ITE data to calculate an overall trip rate. Table 2 shows the combined data
from Bend, Eugene, and the new ITE data, sorted by size of building. The
Ferguson & Associates, Inc 3/6 Trip Generation for Banks
•
•
P
•
•
•
•
•
•
•
•
•
•
•
••
1
2
3
4
BUILDING SIZE (T.S.F.)
5
6
TRIP GENERATION RATES FOR BANKS RESULTING FROM COMBINED DATA
Data collected in Bend and Eugene, Oregon, were combined with the newer
ITE data to calculate an overall trip rate. Table 2 shows the combined data
from Bend, Eugene, and the new ITE data, sorted by size of building. The
Ferguson & Associates, Inc 3/6 Trip Generation for Banks
White Paper
Updated: March 3, 2008
resulting combined trip rate was calculated from the 30 data points to be
21.63 trips per thousand square feet.
TABLE 2 - CALCULATION OF A COMBINE TRIP RATE
OBSERVATION
COMBINED BEND AND EUGENE BANK DATA
T.S.F.
TRIPS
RATE
1
1.6
20
12.50
2 •
1.6
60
37.50
3
1.7
60
35.29
4
1.8
105
58.33
5
2.1
65
30.95
6
2.3
50
21.74
7
2.3
255
110.87
8
2.6
20
7.69
9
2.9
25
8.62
10
3
28
9.33
11
3
44
14.67
12
3.06
36
11.76
13
3.1
30
9.68
14
3.36
176
52.38
15
3.6
230
63.89
16
3.645
56
15.36
17
3.7
295
79.73
18
3.8
30
7.89
19 .
3.804
49
12.88
20
3.804
31
8.15
21
3.816
32
8.39
22
3.9
185
47.44
23
4.9
50
10.20
24
4.9
29
5.92
25
4.9
39
7.96
26
5.1
110
21.57
27
5.469
32
5.85
28
5.469
25
4.57
29
5.9
80
13.56
30
6
70
11.67
TOTAL
107.127
2,317
21.63
Analysis of variance (ANOVA) statistics were run comparing the pre -1997 data
to the combined local and ITE data collected since 1997, which allowed us to
calculate a p -value of 0.002. Since 0.002 is less than 0.05, it can be
concluded that the dependent variable (trips) is not the same as for the pre -
1997 data compared to the post 1997 data. This more rigorous analysis
strongly verifies the assertion that the trip rate for banks has changed over time.
Ferguson & Associates, Inc 4/6 Trip Generation for Banks
White Paper Updated: March 3, 2008
It is also'of note that when a regression equation was run with this data, the
slope was negative. This suggests that the trip rate for larger banks may be
lower than for smaller banks. A trip rate was calculated for banks larger than
4,000 square feet, the resulting rate was 10.2 trips per thousand square feet.
Since this is much lower than the overall rate, it appears that larger banks don't
generate the some level of traffic as smaller banks on a square foot basis. The
option of providing two rates was considered. If this approach were taken, the
resulting rates would be 10.2 p.m. peak hour trips per thousand square feet for
banks larger than 4,000 square feet and 29.18 p.m. peak hour trips per
thousand square feet for banks smaller than 4,000 square feet. The resulting
p -value from the ANOVA test was 0.071, which does not provide a 95'h
percentile confidence level statistic; but suggests that such divisions may be
appropriate. Given the lack of data between 3,900 square feet and 4,900
square feet and the relatively small sample size (8 observations larger than
4,000 square feet) it is suggested that more data be obtained before making
this distinction; however, it does appear to be appropriate to use the lower trip
rate for larger banks, say those larger than 4,900 square feet, particularly
when a proposed bank would include administrative or commercial banking
functions on a second level.
SUMMARY AND CONCLUSIONS
It was observed that within the City of Bend some banks tend to attract a high
number of visitors while others have relatively few visitors. A quantifiable
feature that results in lower trip generation for some banks compared to others
was not identified. The only identifiable feature was that some banks seem to
be more aggressive in promoting standard retail banking services that result in
a higher number of customer trips to the bank.
A trip rate of 11.82 p.m. peak hour trips per thousand square feet was
previously determined to be appropriate for most new banks in the City of
Bend. This rate was based on three local surveys; it was discussed with the City
Traffic Engineer and it was previously agreed that this would be a reasonable
p.m. peak trip generation rate to use in most cases. None of the banks
surveyed that were included in this trip rate were the higher profile national
banks in the community. When this earlier report was prepared it was
suggested that caution be exercised as not all banks will perform as those
surveyed. In particular, trips generated by higher profile banks located on busy
streets in areas not well -served by banks would likely generate more traffic than
those represented in the survey.
A comparable rate was independently established for a bank in the
Eugene /Springfield area. The purpose of these studies was to consider the
unique properties of a bank that had a strong focus on commercial banking.
Data for these surveys are attached to this letter- report.
Ferguson & Associates, Inc 5/6 Trip Generation for Banks
White Paper Updated: March 3, 2008
Recently the City of Bend has expressed concerns that this lower rate may be
subject to inappropriate use since it probably does not reflect all new banks,
even if it is appropriate for boutique banks (for lack of a better word). Since
there is not a clear way of distinguishing between the types of banks surveyed
and those summarized in the ITE Data set, the City has requested that a
combined rate be used. The combined data included the local survey at a
higher generating bank in Bend and the data from the Eugene surveys.
The information provided herein shows the combined trip rate to be 21.63
p.m. peak hour trips per thousand square feet. It is also noted that the rate for
larger banks was calculated to be 10.20 p.m. peak hour trips per thousand
square feet. As such, consideration for larger banks should be given when
calculating trip rates, including the possibility of either using this lower rate or
using standard office trip generation rates for upper floors of a bank that are
dedicated to administrative purposes or commercial banking.
Attachments
Local Trip Generation Surveys
Ferguson & Associates, Inc 6/6 Trip Generation for Banks
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MAY 28, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Document No. 2008 -128, an
Intergovernmental Agreement with the City of Bend Public Works /Street
Division regarding Inmate Work Crews — Lt. Tracy Jones and /or Sgt. Tedd
Morris, Sheriff's Office
3. CONSIDERATION of Signature of Document No. 2008 -276, a Cooperative
Agreement between the Sheriff's Office and the Deschutes National Forest
Modifying the Fiscal Year 2007 -08 Financial and Operating Plan regarding
Law Enforcement Services on Forest Service Lands — Sue Brewster, Sheriff's
Office
4. CONSIDERATION of Signature of Document No. 2008 -273, an
Intergovernmental Agreement with the City of Sisters regarding Recycling
Facilities and Services — Timm Schimke, Solid Waste Department
5. CONSIDERATION of Signature of Order No. 2008 -038, Authorizing the
County Administrator to Issue a Notice of Intent to Award Letter and Execute
Document No. 2008 -257, an Agreement with Maplestar Oregon for Treatment
Foster Care — Ken Hales and /or Deevy Holcomb, Juvenile Community Justice
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 1 of 9 Pages
6. CONSIDERATION of Approval of Document No. 2008 -254, Deschutes
County Mental Health Strategic Plan for 2008 -2013 — Scott Johnson, Mental
Health Department
7. CONSIDERATION of Signature of Resolution No. 2008 -057, Appointing a
Financial Assistance Administrator for Mental Health Subcontracted Services —
Sherri Pinner, Mental Health Department
8. CONSIDERATION of Signature of Document No. 2008 -056, an
Intergovernmental Agreement with the Four Rivers Vector Control District
regarding Surveillance and Testing of Mosquitoes for West Nile Virus — Dan
Peddycord, Health Department
9. A PUBLIC HEARING and Consideration of Signature of Document No.
2008 -269, Establishing Ambulance Service Area Franchise Rights - Dan
Peddycord and Colette Whelan, Health Department; Tom Wright, Bend Fire
Department
10. CONSIDERATION of Signature of Document No. 2008 -250, Updating the
Ambulance Service Area Plan and Ambulance Service Area Committee
Membership — Dan Peddycord and Colette Whelan, Health Department; Tom
Wright, Bend Fire Department
11. CONSIDERATION of Signature of Documents No. 2008 -270 and No. 2008-
026, an Intergovernmental Agreement and Revocable License with the Oregon
Department of Environmental Quality regarding Placement of an Air Quality
Monitoring Station on Deschutes County Property — Dennis Morris, Road
Department
12. CONSIDERATION of Signature of Order No. 2008 -043, Declaring the Intent
to Create the Beaver Special Road District Local Improvement District,
Accepting the Engineer's Report, Setting the Public Hearing and Authorizing
Notice — George Kolb, Road Department
13. A PUBLIC HEARING on the Fiscal Year 2008 -09 Fee Schedule for
Deschutes County — Jeanine Faria, Christina Edleston, and Marty Wynne,
Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 200
Page 2 of 9 Pages
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
14. CONSIDERATION of Signature of a Letter Accepting the Resignation of
Bill Carson from the Black Butte Ranch County Service District Board, and
Thanking Him for His Service
15. CONSIDERATION of Signature of a Letter Appointing Tom Fish to the
Black Butte Ranch County Service District Board, through June 30, 2011
16. A PUBLIC HEARING on the Fiscal Year 2008 -09 Fee Schedule for Black
Butte Ranch County Service District — Jeanine Faria, Christina Edleston, and
Marty Wynne, Finance Department
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
17. A PUBLIC HEARING on the Fiscal Year 2008 -09 Fee Schedule for Sunriver
Service District — Jeanine Faria, Christina Edleston, and Marty Wynne,
Finance Department
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #1
18. A PUBLIC HEARING on the Fiscal Year 2008 -09 Fee Schedule for
Deschutes County Law Enforcement District #1 — Jeanine Faria, Christina
Edleston, and Marty Wynne, Finance Department
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #2
19. A PLTBLIC HEARING on the Fiscal Year Fee 2008 -09 Schedule for
Deschutes County Law Enforcement District #2 — Jeanine Faria, Christina
Edleston, and Marty Wynne, Finance Department
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 200'
Page 3 of 9 Pages
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
20. A PUBLIC HEARING on the Fiscal Year 2008 -09 Fee Schedule for 911
County Service District — Jeanine Faria, Christina Edleston, and Marty Wynne,
Finance Department
21. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
22. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
23. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
24. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2008 -059, Establishing a Transportation System Development Charge within
Unincorporated Deschutes County — Tom Blust, Road Department
CONSENT AGENDA
25. Signature of Document No. 2008 -Chair Signature of Letters Appointing
Carol Bro and Reappointing LaDean Eicker and June Slaugenhaupt to the
Special Transportation Fund Committee
26. Signature of a Letter Reappointing Larry Tergesen to the Lazy River Special
Road District Board, through December 31, 2010
27. Chair Signature of Document No. 2008 -253, Amending an Intergovernmental
Agreement with the State of Oregon regarding Building Inspection Services
28. Signature of Documents No. 2008 -246, 2008 -247 and 2008 -248, Amendments
to a Site Sublease, Tower Lease Agreement, and Microwave Capacity Lease
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 200E
Page 4 of 9 Pages
29. Signature of Document No. 2008 -142, Sheriff's Office Sisters Substation
Lease Agreement
30. Signature of Document No. 2008 -232, an Addendum to a Space Use
Agreement with Rimrock Trails Adolescent Treatment Services
31. Signature of Document No. 2008 -233, an Addendum to a Space Use
Agreement with Interfaith Volunteer Caregivers of Central Oregon
32. Signature of Document No. 2008 -234, an Addendum to a Space Use
Agreement with CASA (Court Appointed Special Advocates)
33. Signature of Document No. 2008 -235, an Addendum to a Space Use
Agreement with Kemple Memorial Children's Dental Clinic
34. Signature of Resolution No. 2008 -053, Transferring Appropriations in the
Natural Resource Protection Fund
35. Signature of Resolution No. 2008 -058, Transferring Appropriations for the
Bethlehem Inn Fund
36. Signature of Order No. 2008 -045 Assigning the Name of Coyote Trail to an
Unnamed Access Road
37. Signature of Order No. 2008 -046, Assigning the Name of James Lane to an
Unnamed Access Road
38. Signature of Order No. 2008 -047, Assigning the Name of Terry Lane to an
Unnamed Access Road
39. Approval of Minutes:
• Business Meeting: March 19, 2008
40. Economic Development Grant Request:
• Future Business Leaders — National Event. Commissioners Luke and
Melton each granted $885.
41. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 200 3
Page 5 of 9 Pages
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Monday, May 26, 2008
Most County offices will be closed to observe Memorial Day
Monday, May 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, June 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
5:00 p.m. (Tentative) Joint work session with the City of Bend Council, at the County
Tuesday, June 3 through Friday, June 6
Association of Counties Spring Conference
Monday, June 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 11, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 12, 2008
9:00 a.m. Quarterly Update — Mental Health Department
10 :00 a.m. Quarterly Update — Health Department
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 6 of 9 Pages
Monday, June 16, 2008
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, June 17, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, June 18, 2008
10:30 a.m. Oregon Youth Challenge Graduation Ceremony
2:30 p.m. Administrative Work Session — could include executive session(s) — please note later time
Thursday, June 19, 2008
7:00 a.m. Bend Chamber of Commerce Legislative Policy Council Meeting
10:00 a.m. Quarterly Update — Juvenile Community Justice
Monday, June 23, 2008
10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Public Hearings
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesda June 25 2008
10:00 a.m. Board of Commissioners' Meeting — Includes Budget & Fee Schedule Adoption
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, June 26, 2008
9:00 a.m. Quarterly Update — Fair & Expo Center
11:00 a.m. Quarterly Update — Commission on Children & Families
Monday, June 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. (Tentative) Joint Meeting with the City of La Pine Council, in La Pine
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 7 of 9 Pages
Wednesday, July 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 3, 2008
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
Friday, July 4, 2008
Most County offices will be closed to observe the July 4`h Holiday
Monday, July 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, July 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, July 10, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
12:00 noon Audit Committee Meeting
Tuesday, July 15, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, July 16, 2008
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 19, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 8 of 9 Pages
Wednesday, July 21, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 4, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, August 6, 2008
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session — could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, May 28, 2008
Page 9 of 9 Pages