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Ambulance Service Area Agrmts - Part 2
Black Butte Ranch RFPD 2008 ASA Franchise Application DESCHUTES COUNTY FRANCHISE APPLICATION TO PROVIDE ASA SERVICE Agency: Black Butte Ranch RFPD Mailing Address: Contact Name(s): Capt. Justin Waalkes PMB 8190, POB 8000 Black Butte Ranch, OR. 97759 Phone # (541)595-2288 Farr #• (541)595-6867 e-mail Address: jwaalkes@blackbutteranchfire.com 1. Which ASA do you desire to serve? (Ex: Redwood ASA, S/R ASA) Black Butte Ranch RFPD ASA 2. What is the location from which ambulance services will be provided? Station 801 (13511 Hawks Beard) Black Butte Ranch. OR. 97759 3. What are the levels of service to be provided? (Check all that apply.) x BLSx ILS x ALS 4. Will you subcontract for any services to be provided? If so, attach a copy of that subcontract. n Yes x No Comments: 5. What is your ambulance service license number as issued by the Oregon Health Division? 0904 6. List the ambulances to be used in providing emergency services: Year: Make: Model: OHD License Number: 1999 International Type I E181331 1999 International Type I E149237 Attach copies of all ambulance licenses issued by the Oregon Health Division. DC Franchise Application to Provide ASA Service Page 1 of 3 Pages 7. Write a statement, or provide documentation, that all equipment and supplies in each ambulance conforms to Health Division standards. Each ambulance carries an inventory of the required equipment and supplies to meet Oregon's ALS standards. These units are checked after each activity, and a complete inventory of all equipment is performed on a weekly basis. 8. List personnel to be used in providing emergency services, including paid & unpaid personnel. (An attachment is acceptable.) Name: See Attachment EMT Level: Certificate Number: 9. Write a statement of agency's experience in providing ambulance services. Black Butte Ranch RFPD has been providing ambulance services since 1977. In the summer of 1982, Black Butte Ranch RFPD became the first fire district West of Bend/Redmond to provide ALS. In 1988 we entered an automatic aid agreement with Sisters/Camp Sherman RFPD to provide ALS coverage in Camp Sherman as well as Mutual Aid ALS in their response areas along the Santiam pass. The district has continued to improve the ambulance service by increasing personnel and quality of equipment. 10. Write a statement of ability to comply with the rules and regulations of the ASA Plan and any applicable County ordinances. Black Butte Ranch RFPD has a Captain assigned to supervise the District's EMS/Ambulance program and is directly responsible to the Fire Chief. The duties of this position include; Training, certification compliance, ambulance licensing, EMS records maintenance, and the acquisition of medical supplies/equipment. It is the District's goal to always be in compliance with Federal, State and local rules, regulations and statutes. DC Franchise Application to Provide ASA Service Page 2 of 3 Pages 11. Write a description of any prepaid ambulance plan, including the number of years of operation, funding and term. Black Butte Ranch RFPD has a contract for services with Cascade Health Services "SCMC"/ Air Life of Oregon. This ALO/FireMed contract has been in place since 3/03. Black Butte Ranch RFPD and SCMC have 3 packages for membership: Ground membership for $45; ALO membership for $80; or a Lifetime membership for $1,000. Currently, BBR RFPD has 64 members actively involved in the FireMed program. Please see attached "Agreement for Contract Services" document for more specifics. 12. In the case of an application to transfer or assume an already assigned franchise, please provide the following. A. Summarize how the proposed change will improve response time, and the quality of level of services to the ASA. (Include an assessment of how the proposed change will impact the existing first response system.) N/A B. Provide evidence that the call volume in the ASA is sufficient to financially or otherwise justify the changes in service. N/A 13. Submit copies of your adopted Fiscal Year 2007-08 Budget, and an audit for Fiscal Year 2006-07. 14. Submit proof of public liability insurance. DC Franchise Application to Provide ASA Service Page 3 of 3 Pages Black Butte Ranch RFPD Ambulance Licenses By Assigning License Number 0904 To: By Elizabeth Morgan, Pre -Hospital Standards Representative **POST IN A CONSPICUOUS PLACE IN AMBULANCE SERVICE BUSINESS OFFICE** , -- OREGON \DEPARTMENT O 'HUMAN ERGENCY EQCALSER GES CERTIFICATIONMme: AMmc/P\ 1999 maga qc/D« AA�N 04Ti « _ %r \\\ . ..� � ... 6UE LI _ LANC CENSE POSIN #BERG • , ... . \ ack Butte Ranch \FPD ©<»' :--PO :BOX Eu\f)n§ R97900 MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE OREGON DEPARTMENT OF HUMAN,SERVICES EMERGENCY MEDICAL SERVICES & TRAUMA SYSTE CERTIFICATION NUMBER: E181331 AMBULANCE TYPE: 1999. International AIIDtTNO .3212 8000. PAYMEt47 RECEIVED EXPIRATION DATE MO DAY YR. AMBULANCE LICENSE — POST IN AGENCY Black Butte Ranch RFPD PO Box 8190 Black Butte Ranch OR 977590000, MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE Black Butte Ranch RFPD EMS Personnel Black Butte Ranch RFPD EMS Personnel Last Name I FirstM.I. Name J I EMT Level Cert # Expiration 1 Sherrell Ralph E. EMT -P 115828 06/09 Tucker Dan J. EMT -P 116829 06/09 Waalkes Justin M. EMT -P 119654 06/09 Smith Brett M. EMT -P 121883 06/09 Ward Tom B. EMT -P 126206 06/09 Turney Bruce T. EMT -P 108491 06/09 Arnold Jason A. EMT -P 130402 06/09 Cearns Richard C. EMT -P 129229 06/09 Slavens Lucas K. EMT -B 134441 06/09 Adams William R. EMT -B 134843 06/09 Karsch Calvin D. EMT -B 134736 06/09 Terry Curtis P. EMT -B 134194 06/09 Krieck Travis S. EMT -B 133413 06/09 Montoya Bryan A. EMT -B 134841 06/09 Oestereich- Tanner Ryon W. EMT -B 133099 06/09 Black Butte Ranch RFPD AL O/FireMed AGREEMENT for CONTRACT SERVICES THIS AGREEMENT, made and entered into this \2, day of t w1.00,- , 2003, by and between the Black Butte Ranch Rural Fire Protection District, hereinafter referred to as "Black Butte Ranch RFPD," and Cascade Health Services, Inc., d.b.a. St. Charles Medical Center/Air Life of Oregon, operating as an independent contractor hereinafter referred to as "SCMC." WITNESSETH: The signing of this Agreement by Black Butte Ranch RFPD and SCMC authorizes Air Life of Oregon to carry out and complete the services as described below in consideration of the mutual covenants set forth in this Agreement: 1. PROJECT: The services described below are to be provided by SCMC in connection with a Project identified as follows: In exchange for a Start-up Fee and Management Fee, Air Life of Oregon will provide a turnkey ambulance membership program to include the design, implementation, and management of a ground, ground and air combination, and air ambulance membership product in Black Butte Ranch, Oregon. 2. SCOPE OF SERVICES: Air Life of Oregon will perform the services described on "Attachment A -- Scope of Services" (hereinafter called "SERVICES") upon signing of this Agreement. 3. FORCE MAJEURE: Neither party to this Agreement shall be liable to the other party for delays in performing the Services or for the direct or indirect cost resulting from such delays that may result from strikes, riots, war, acts of governmental authorities, extraordinary weather conditions or other natural catastrophe, or any other cause beyond the reasonable control or contemplation of either party ("Force. Majeure"). 4. FEE FOR SERVICES: SCMC'S fee for the Services shall not exceed 35 percent of gross revenues received for ground memberships. The management fee will be 30 percent on July 1 following the one- year anniversary date the Agreement is signed. In addition to the agreed upon 35 percent management fee, Black Butte Ranch RFPD shall be responsible for program start-up expense of $2,500. SCMC will deduct from the monthly dispersal of Black Butte Ranch RFPD's membership revenues an amount equal to, but not to exceed the amount necessary to satisfy Black Butte Ranch RFPD's $2,500 one-time sthrt- up (programmatic costs) fee/obligation. A turnkey membership management fee of 35 percent of gross revenue has been agreed upon for the services provided by Air Life. The management fee will be 30 percent starting on July 1 following the one-year anniversary date from the date the Agreement is signed. This fee will be deducted from gross monthly revenues received for Black Butte Ranch RFPD Memberships prior to sending monthly net payments to Black Butte Ranch RFPD Department and will be demonstrated in the monthly financial summary report. ALOBlackButteRanch.doc The turnkey membership management fee includes: design, print cost of materials (i.e., enrollment brochure, renewal/reminder notices, membership stickers, membership cards and new member inserts.); marketing/advertising during annual membership campaign (i.e., display ads, radio commercials, ad placement and press releases); and labor costs (for processing each membership and public relations assistance from Air Life's Program Director and Membership staff). Any expenses outside of the normal and regular marketing, promotional efforts and/or processing of memberships specific to Black Butte Ranch RFPD, shall be the responsibility of Black Butte Ranch RFPD. In addition to the agreed upon monthly management fee, the one-time start-up fee of $2,500 is for programmatic expense (to be paid during year one of the Agreement) associated with bringing Black Butte Ranch RFPD on line. The fee includes: design, testing and implementation of the additional software parameters specific to Black Butte Ranch RFPD (i.e., design of computer forms, reports, and data entry guidelines); the design of new membership printed material templates for all forms and advertisements to be utilized in the kick off and annual campaigns. And defrayed labor costs of orienting staff, flight and ambulance teams, volunteers, community, and hospital staff members. 5. TIMES OF PAYMENTS: Air Life of Oregon will submit monthly financial reports and SCMC agrees to pay Black Butte Ranch RFPD for membership revenue received no later than the 10th working day of the month. INDEMNIFICATION: Each party shall indemnify and hold harmless the other from and against any claim, cause of action, liability, damage, cost or_expense,_ including reasonable attorneys' fees and court or proceeding costs, arising out of its non -permitted use of disclosure of Protected Health Information or other breach of this Addendum. This provision shall survive termination of the Agreement. 7. CONTRACTOR REGULATIONS: SCMC, for the purpose of this agreement, shall be considered an independent contractor. As an independent contractor, SCMC hereby certifies and agrees to the terms and conditions required of a contractor under ORS 279.312, 279.314, 279.316, and 279.320. 8. WORKERS' COMPENSATION: SCMC, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. 9. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between Black Butte Ranch RFPD and SCMC regarding the Services and supersedes all prior or contemporaneous oral or written representations or agreements. This Agreement shall not be modified except by a document signed by both parties and in writing. 10. TERM OF AGREEMENT: Prior to October 31 of each year, Black Butte Ranch RFPD and SCMC will review the turnkey membership management fee structure to ensure a sound program and relationship between both the Black Butte Ranch RFPD and SCMC. SCMC will be responsible for initiating a meeting to review the year's performance and outcomes and to quantify any proposed increases in the turnkey membership fee structure. ALOBlackB utleRan ch. doc Beginning , 2003, this Agreement shall be for one calendar year (January 1 to December 31) and shall be automatically renewed year to year unless either party notifies the other no later than October 31 of each year. 11. TERMINATION: Either party may terminate this Agreement immediately in the event of a material breach by the other party to perform in accordance with the terms hereof but only if said breach is through no fault of the terminating party and said breach is not corrected before the date of termination. If this Agreement terminates for Force Majeure, Black Butte Ranch RFPD shall pay SCMC for all Services previously authorized and performed before the termination date including, if applicable, a prorated lump sum fee. If this Agreement terminates other than for breach on the part of the SCMC, or for Force Majeure, SCMC shall also be paid reasonable termination expenses, including reassignment of personnel, subcontractor termination costs incurred by SCMC, and related closeout costs. This agreement may be terminated, by either party for any reason upon giving 90 days written notice of termination. Both parties are in agreement that should this Agreement be terminated that both parties will honor the contractual obligations to their subscribing members (enrollees) until such time as their membership status expires. Should this Agreement be terminated by either party, at a point in time SCMC has incurred expenses toward the implementation of a pending membership campaign, then those_ expenses shall be equally shared by Black Butte Ranch RFPD and SCMC. It shall be the responsibility of SCMC to provide a full accounting of such expenses in advance of that settlement. Should this Agreement be terminated SCMC shall provide Black Butte Ranch RFPD a current printout of its household membership database. Should Black Butte Ranch RFPD choose to no longer provide ground membership services to their community, Black Butte Ranch RFPD is responsible for paying members their unused portion of the ground membership. 11. DEFAULT: Default shall occur if either party fails any obligation or agreement imposed by this Agreement. This Agreement may be terminated if the party in default does not correct or commence correction of such failure within 30 days after receipt of written notice from the other party specifying the manner in which the party is in default. 12. GOVERNING LAW: This Agreement shall be governed by and interpreted under the laws of the state of Oregon. Any legal proceedings will take place in Deschutes County, Oregon. 13. ARBITRATION AND ATTORNEY FEES: In the event of any controversy or claim arising from or relating to this Agreement or the breach thereof, the parties hereto shall use reasonable efforts to settle the controversy or claim. To this effect, they shall consult and negotiate with each other in good faits and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such solution within a period of 45 days, then, upon notice by either party to the other, both parties agree to first try in good faith to settle all controversies or claims through mediation administered by the American Arbitration Association in accordance with the provisions ' ►f its ALOBlackButteRanch.doc Commercial Mediation Rules. If the controversy or claim is not resolved within 60 days of the initiation of mediation, either party may submit the matter to arbitration by sending notice to the American Arbitration Association and a copy of such notice to the other party. The controversies or claims shall be finally settled by arbitration administered by the American Arbitration Association in accordance with the provisions of its Commercial Arbitration Rules. Judgement on the arbitration award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The venue for negotiation, mediation and arbitration shall be in Bend, Deschutes County, Oregon. In the event that the controversy or claim is decided by arbitration, the prevailing party or parties shall be entitled to recover from the other party or parties reasonable attorney's fees fixed by the arbitrator. 14. RELATIONSHIP OF PARTIES: In the performance of its responsibilities hereunder, SCMC and Black Butte Ranch RFPD are and at all times shall be independent contractors. SCMC and Black Butte Ranch RFPD further agree to notify other party if any governmental agency asserts that SCMC or Black Butte Ranch RFPD is not an independent contractor with respect to other party; and to permit other party to participate in any negotiations or proceedings involved in such matters. Neither SCMC or Black Butte Ranch RFPD shall have no power or authority to bind other party or to assume or create any obligation or responsibility, express or implied, on behalf or in the name of other party, except as expressly authorized by other party. No provision of this Agreement shall be construed as establishing a partnership, joint venture, agency, employment or any other relationship or entity other than two independent parties contracting with each other for the provision of membership services._ IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first above written. Cascade Health Services, Inc. dba St. Charles Medical Center/Air Life of Oregon 2500 NE Neff Road Bend, OR 97701 By:={-(Avreo Thomas Safley Vice President, Finance ALOBlackButteRanch. d oc Black Butte Ranch Rural Fire Protection District PO Box 8190 Black Butte Ranch, OR 97759 By: ,; Jack Barringer Board Chair Attachment A Scope of Services between Black Butte Ranch Rural Fire Protection District and Cascade Health Services, Inc. 1. Black Butte Ranch RFPD and SCMC agree to three packages for membership: Ground Membership for $45; Air Life Membership for $45; or a Combination Membership package for Ground/Air at the slightly reduced price of $80; or Life Membership for $1,000. 2. Membership Benefits for ground an air ambulance: When Black Butte Ranch RFPD or Aif Life transports anyone in medical need, regardless of ability to pay, member patients pay nothing out-of-pocket for their transports. Membership Billing Practices: Black Butte Ranch RFPD and Air Life bills a member's insurance carrier (if any) and accepts that payment as payment in full. If a member has no health insurance, Black Butte Ranch RFPD and Air Life absorb the entire cost of the emergent medical transport. Membership Reciprocal Benefits: Members pay nothing out-of-pocket for their emergent ground or air transport when transported by their home agency of one of their membership partners through the FireMed or the Association of Air Medical Membership Programs (AAMMP). The reciprocal agency bills the member's insurance carrier (if any) and accepts that payment as payment in full. If a member has no health insurance, the reciprocal agency absorbs the entire cost of the medically urgent transport. 3. For simplification of household criteria and family definition Air Life and Black Butte Ranch RFPD will use: • Air and Ground Memberships cover husband and wife and unmarried dependent children under the age of 23. Your child is considered a dependent if you claim him or her as a dependent on your income [ax return. If you do not, a separate membership is necessary even if the child lives at your residence. 4. Life Memberships have a one-time enrollment fee and the membership will be in effect of the subscribing member and are transferable to spouse one time. 5. Pertinent information for each membership household: • Subscribers first, middle, and last name; birthday; address; and relationship to head of household. 5. Black Butte Ranch RFPD has agreed that their ambulance membership product shall be known as "Black Butte Ranch RFPD," and is an affiliate with the FireMed program for the state of Oregon. Printed Materials and Services: • Air Life will serve as the call center for all membership inquiries. Air Life's 1-800-353-0497 phone number will appear on promotional materials. Membership inquiry will be answered at the Air Life office as " Membership Services." ALOBIackButteRanch. doc • Return addresses for Black Butte Ranch RFPD/Air Life Membership Enrollment Applications will be the SCMC address of 2500 NE Neff Road, Bend, OR 97701. • Printed materials will display Black Butte Ranch RFPD. Black Butte Ranch RFPD logo will be printed two color using "Black Butte Ranch RFPD" (PMS #280U & #185C) inks. • Printed materials specific to Air Life will display their two-color logo as appropriate. • Black Butte Ranch RFPD and Air Life agree that marketing materials shall be developed and printed through Air Life's established resources. • Black Butte Ranch RFPD will provide a point person that is assigned to proof all printed materials and to assist in monitoring Black Butte Ranch RFPD print and reproduction standards (i.e.: size of logo and name, etc.). This would include editing and sign off of all promotional materials, marketing concepts and design of all materials for promotion of the Black Butte Ranch RFPD "ambulance service." • Black Butte Ranch RFPD will use its newsletter to promote and/or market the Black Butte Ranch RFPD ambulance service and Air Life of Oregon ambulance membership programs within Deschutes Counties. • Air Life will use its newsletter "Air Currents" to promote and market the expansion of membership services into Black Butte Ranch RFPD ambulance service area. - • Black Butte Ranch RFPD and Air Life of Oregon agree to provide a public relations and promotion of memberships point person from their respective organizations. These individuals are to be involved in the community (i.e., attend volunteer meetings and make presentations to Chamber of Commerce, Rotary, Senior Groups, Lions, etc.). Reporting & Documentation: • Air Life will provide financial reports and is accountable for easy access to membership information either by mutually agreed upon schedules or upon request. • Black Butte Ranch RFPD will provide a point person for (1) establishment of a computer terminal location at the Black Butte Ranch RFPD Department, and (2) Air Life's daily coordination of the membership database information. • Monthly financial reports shall demonstrate: a. Total number of members and dollars received monthly from ground ambulance memberships (combination of ground and combo ground) b. Total dollars received YTD. c. Number of donors and dollars received for the month and YTD d. Membership contractual management fee for the month and YTD e. Total monthly amount remitted to Black Butte Ranch RFPD and YTD f. Total current members as of report date. ALOBIackButt eRan ch. doc Black Butte Ranch RFPD 2007-2008 Budget BLACK BUTTE RANCH RFPD BUDGET 2007-2008 fiscal year beginning July 1, 2007 Year 2006/07 ACCOUNT TITLE BUDGET RESOURCES Beinning Cash on Hand Balance $ 200,000 General Fund Previous Taxes $ 35,000 rest General Fund $ 5,000 Resources Sub Total $ 240,000 OTHER RESOURCES Ambulance Revenue $ 37,000 Sale of Vehicles/Equipment $ - Transferred from expired vehicle fund $ - Miscellaneous Income $ 98,000 Rental Income $ 6,000 Una•propriated Tax Receipts Other Resources Sub Total $ 141,000 Total Resources $ 381,000 TOTAL TAXES REQUIRED TO BALANCE $1,019,694 TOTAL TAXES REQUIRED & TOTAL RESOURCES (Total Available for Appropriations) $1,400,694 BLACK BUTTE RANCH RFPD BUDGET 2007-2008 fiscal year beginning July 1, 2007 EXPENSES LABOR: Year 2006/07 Labor/Chief $ 89,760 Labor/Asst Chief $ 71,040 Labor/Administrative Asst. $ 45,845 Labor/Captain $ 194,721 Labor/Firefighters $ 146,728 Seasonal Firefighter $ 2,000 Labor/Overtime $ 50,000 TOTAL LABOR COST $ 598,094 EMPLOYEE BENEFITS: Pers $ 91,585 FICA $ 54,574 Health Insurance $ 116,250 Worker's Comp $ 12,391 TOTAL EMPLOYEE FRINGE BENEFITS & TAXES $ 274,800 TOTAL LABOR & BENEFIT COSTS $ 872,894 BLDG MAINTENANCE Bldg Maintenance & Supplies $ 4,000 Sewer & Water $ 4,000 Electricity $ 13,000 Bldg Repairs/Maintenance $ 10,100 Garbage Service $ 2,300 Propane $ 2,000 TOTAL BLDG MAINTENANCE $ 35,400 ADMINISTRATION EXPENSES: Professional & Legal $ 8,000 Admin Supplies & Expenses $ 9,000 Office Equipment Lease & Maint $ 4,200 Bond Paying Agent $ - Unemployement Claims $ - Insurance $ 16,000 Interest Expense $ 500 Elections & Public Notices $ 250 Civil Service Commision $ - 911 Dedicated Line $ 2,800 TOTAL ADMIN EXPENSES $ 40,750 BLACK BUTTE RANCH RFPD BUDGET 2007-2008 fiscal year beginning July 1, 2007 FIRE EXPENSES: Year 2006/07 Uniforms $ 12,000 Fire Supplies & Expenses $ 12,000 Phones & Pagers $ 7,000 Fire Radio Maintenance $ 3,000 Fire Dues & Subscriptions $ 5,000 Scholarships $ 90,000 Travel, Meals & Lodgings $ 8,000 Housing Allowance $ 7,000 Fire Vehicle Maintenance $ 5,500 Fire Gas & Oil $ 8,000 Volunteer Donations $ 3,000 Education/Training $ 8,000 Training Materials $ 4,000 Physicals $ 2,000 Public Education $ 1,200 Conflagration Expense $ 5,000 TOTAL FIRE EXPENSES $ 180,700 AMBULANCE EXPENSES Ambulance Supplies & Expenses $ 14,000 Ambulance Radio Maintenance $ 500 Ambulance Dues & Subscriptions $ 250 Ambulance Vehicle Maintenance $ 3,500 Ambulance Gas and Oil $ 3,000 EMT Training $ 1,200 Lif Pak 12 Maintenance $ 4,500 TOTAL AMBULANCE EXPENSES $ 26,950 VEHICLE RESERVE- CAPITAL - CONTINGENCY Transfer to Vehicle Reserve Fund $ 80,000 TOTAL TRANSFERS $ 80,000 Bldg Capital Expense $ 7,000 Admin Capital Expense $ 5,000 Fire Capital Expense $ 110,000 Ambulance Capital Expense $ 7,000 TOTAL CAPITAL EXPENDITURES $ 129,000 General Operating Contingency $ 35,000 TOTAL CAPITAL, CONTINGENCIES & TRANSFERS $ 244,000 UNAPPROPRIATED FUND BALANCE TOTAL EXPENDITURES $1,400,694 Black Butte Ranch RFPD 2006-2007 Audit taa#04,11Jeliiiiie11016.616•••••••66641416•4641441 BLACK BUTTE RANCH RURAL FIRE PROTECTION DISTRICT Deschutes County, Oregon SCHEDULE OF ACTUAL AND BUDGETED TRANSACTIONS GENERAL FUND - MANAGEMENT DETAIL BUDGETARY BASIS For the Year Ended June 30, 2007 Variance Budget Over Original Final Actual (Under) Revenues Local sources Property taxes Current $ 1,019,694 $ 1,019,694 $ 1,029,166 $ 9,472 Prior 35,000 35,000 18,886 (16,114) Other Interest 5,000 5,000 16,904 11,904 Ambulance charges 37,000 37,000 44,059 7,059 Rent 6,000 6,000 6,000 Other 98,000 98,000 32,019 (65,981) Total Revenues 1,200,694 1,200,694 1,147,034 (53,660) Beginning Fund Balance 200,000 200,000 210,062 10,062 Total Resources 1,400,694 1,400,694 1,357,096 (43,598) Expenditures Personal Services Chief 89,760 89,760 89,763 3 Assistant Chief 71,040 71,040 95,176 24,136 Administrative Assistant 45,845 45,845 45,844 (1) Captains 194,721 194,721 194,797 76 Firefighters 146,728 146,728 157,430 10,702 Overtime 50,000 50,000 28,075 (21,925) Employee benefits 274,800 274,800 223,951 (50,849) Total Personal Services 872,894 872,894 835,036 (37,858) Materials and Services Fire Department Uniforms 12,000 12,000 6,527 (5,473) Supplies and expense 12,000 12,000 11,553 (447) Telephone 7,000 7,000 4,770 (2,230) Dues and subscriptions 5,000 5,000 3,350 (1,650) Radio maintenance 3,000 3,000 322 (2,678) Training scholarship 90,000 90,000 64,034 (25,966) Travel 8,000 8,000 6,873 (1,127) Housing 7,000 7,000 955 (6,045) Vehicle maintenance 5,500 5,500 4,138 (1,362) Vehicle gas and oil 8,000 8,000 7,618 (382) Volunteer 3,000 3,000 3,000 Training education 8,000 8,000 926 (7,074) 31 BLACK BUTTE RANCH RURAL FIRE PROTECTION DISTRICT Deschutes County, Oregon SCHEDULE OF ACTUAL AND BUDGETED TRANSACTIONS GENERAL FUND - MANAGEMENT DETAIL BUDGETARY BASIS - CONTINUED For the Year Ended June 30, 2007 Variance Budget Over Original Final Actual (Under) Expenditures - Continued Materials and Services Fire Department - continued Training materials 4,000 4,000 1,614 (2,386) Physicals 2,000 2,000 151 (1,849) Public education 1,200 1,200 845 (355) Conflagration expense 5,000 5,000 781 (4,219) Total Fire Department 180,700 180,700 117,457 (63,243) Ambulance Supplies and expense 14,000 14,000 12,517 (1,483) Radio maintenance 500 500 32 (468) Dues and subscriptions 250 250 603 353 Vehicle maintenance 3,500 3,500 2,880 (620) Vehicle gas and oil 3,000 3,000 1,456 (1,544) EMT Paramedic class 1,200 1,200 1,423 223 LifePak 4,500 4,500 3,600 (900) Total Ambulance 26,950 26,950 22,511 (4,439) Administrations Professional and legal 8,000 8,000 15,912 7,912 Supplies and expense 9,000 9,000 6,417 (2,583) Insurance 16,000 16,000 11,925 (4,075) Interest 500 500 181 (319) Elections 250 250 540 290 911 dedicated phone line 2,800 2,800 1,790 (1,010) Office equipment maintenance 4,200 4,200 2,619 (1,581) Total Administrative 40,750 40,750 39,384 (1,366) Buildings and Grounds Supplies and expenses 4,000 4,000 4,205 205 Sewer and water 4,000 4,000 1,758 (2,242) Electricity 13,000 13,000 9,279 (3,721) Repairs and maintenance 10,100 10,100 10,516 416 Garbage 2,300 2,300 2,369 69 Propane 2,000 2,000 2,356 356 Total Buildings and Grounds 35,400 35,400 30,483 (4,917) Total Materials and Services 283,800 283,800 209,835 (73,965) 32 ttittulttetttttgitttevivitttttttittifigtgtette ii�iiii�iii�iiiii:;�`iiiiiiiiiiiiiiiiiiii������ BLACK BUTTE RANCH RURAL FIRE PROTECTION DISTRICT Deschutes County, Oregon SCHEDULE OF ACTUAL AND BUDGETED TRANSACTIONS GENERAL FUND - MANAGEMENT DETAIL BUDGETARY BASIS - CONTINUED Expenditures - continued Capital Outlay Transfer to other funds Operating contingency Total Expenditures Unappropriated Ending Balance For the Year Ended June 30, 2007 Variance Budget Over Original Final Actual (Under) 129,000 129,000 88,585 (40,415) 80,000 80,000 80,000 - 35,000 35,000 (35,000) 1,400,694 1,400,694 1,213,456 (187,238) 33 $ $ 143,640 $ 143,640 Black Butte Ranch RFPD Proof of Public Liability Insurance .. 110 SPECIAL DISTRICTS ASSOCIATION OF OREGON a Special Districts Association of Oregon Liability Declarations Certificate Number 23P52026-651 Coverage Period: 1/1/2008 through 1/1/2009 Named Participant: Agent of Record: Black Butte Ranch R.F.P.D. Wilson-Heirgood Associates P.O. Box 8190 P.O. Box 1421 13511 Hawksbeard 2930 Chad Drive Black Butte Ranch, OR 97759 Eugene, OR 97440 Coverage is provided for only those coverages indicated below for which a contribution is shown. Coverage Per Occurrence Limit Annual Aggregate Deductible / SIR Contribution Public Entity Liability Coverage including: $500,000 None N/A $2,190.00 Increased Limits of Liability $4,500,000 None N/A $680.00 Total Limit of Liability $5,000,000 None N/A N/A Tort Liability - Coverage A Included Included None Included Federal Acts Liability - Coverage B Included Included None Included Other Jurisdictions - Coverage C Included Included None Included Employee Benefits Liability Included Included None Included Wrongful Acts/Public Officials Included Included None Included Employment Practices Included** $5,000,000 See Below** Included Emergency Operations Pollution Included Included None Included Potable Water Treatment Pollution Included Included None Included Auto Liability Included Included None $2,253.00 Non-Owned/Hired Auto Liability Included Included None $125.00 Additional Coverages Unless otherwise indicated in Section II of the SDAO Liability Coverage Document, the following Additional Coverages will not be in addition to the Total Limit of Liability identified above. Ethics Complaint Defense $2,500 $5,000 None Included BOLI Defense Costs $50,000 $50,000 None Included OSHA Defense Costs $5,000 $5,000 None Included Pollution Coverage - (minimum) $100,000 $100,000 None Included Applicators Pollution Coverage $50,000 $50,000 None Included Injunctive Relief Defense $25,000 $25,000 None Included Uninsured/Underinsured Motorist $500,000 None None Included Auto Physical Damage Per Schedule Per Schedule Per Schedule $3,828.00 Hired Auto Physical Damage No Coverage No Coverage e No Coverage No Coverage ** $25,000,000 maximum per occurrence limit for all SDAO Trust Participants involved in the same occurrence. $5,000,000 maximum per occurrence and annual aggregate limit for all Employment Practices related claims. $10,000 employment practices deductible for terminations when SDAO is not contacted for free legal advice in advance. $10,000 controlled burn deductible if BPSST guidelines are not followed. Forms applicable to participant: SDAO Liability Coverage Documen Auto Physical Damage Coverage Document This certificate is made and is mutually accepted by the Pool and Named Participant subject to all provisions, stipulations, and agreements which are made a part of the SDAO Liability Coverage Document. This certificate represents only a brief summary of coverages. Other conditions and exclusions apply as described in the SDAO Liability Coverage Document. Countersigned by: Special Districts Association of Oregon Thursday, November 29, 2007 DESCHUTES COUNTY FRANCHISE APPLICATION TO PROVIDE ASA SERVICE Agency: Sunriver Fire Department Mailing Address: Contact Name(s): Benjamin O'Keefe 57475 Abbot Dr / P.O. Box 2108 Sunriver, Or 97707 Phone # 541-593-8622 Fax #: 541-593-2768 e-mail Address: benjamino@sunriversd.org 1. Which ASA do you desire to serve? (Ex: Redwood ASA, SIR ASA) Sunriver ASA — See attached description 2. What is the location from which ambulance services will be provided? Sunriver Fire Department 57475 Abbot Dr Sunriver, Or 97707 3. What are the levels of service to be provided? Check all that apply.) BLS n ILS x ALS 4. Will you subcontract for any services to be provided? If so, attach a copy of that subcontract n Yes X No Comments: 5. What is your ambulance service license number as issued by the Oregon Health Division? 0907 6. List the ambulances to be used in providing emergency services: Year: Make: Model: OHD License Number: 2008 Ford F-450 E241156 2003 Ford F-450 E224737 Attach copies of all ambulance licenses issued by the Oregon Health Division. DC Franchise Application to Provide ASA Service Page 1 of 3 Pages 7. Write a statement, or provide documentation, that all equipment and supplies in each ambulance conforms to Health Division standards. All equipment and supplies conforms to the requirement set forth in the OAR and ORS 8. List personnel to be used in providing emergency services, including paid & unpaid personnel. (An attachment is acceptable.) Name: See Attached List EMT Level: Certificate Number: 9. Write a statement of agency's experience in providing ambulance services. The Sunriver Fire Department has been providing treatment and transport capabilities within the Sunriver ASA since the early 1970's. We currently can provide two advance life support ambulances staffed with paid personnel 24/7. 10. Write a statement of ability to comply with the rules and regulations of the ASA Plan and any applicable County ordinances. We have the ability to comply with all rules and regulation of the ASA plan. DC Franchise Application to Provide ASA Service Page 2 of 3 Pages 11. Write a description of any prepaid ambulance plan, including the number of years of operation, funding and term. We currently participate in the state wide Fire Med ambulance membership program and have been since the early 1990's 12. In the case of an application to transfer or assume an already assigned franchise, please provide the following. A. Summarize how the proposed change will improve response time, and the quality of level of services to the ASA. (Include an assessment of how the proposed change will impact the existing first response system.) N/A B. Provide evidence that the call volume m the ASA is sufficient to financially or otherwise justify the changes in service. N/A 13. Submit copies of your adopted Fiscal Year 2007-08 Budget, and an audit for Fiscal Year 2006-07. 14. Submit proof of public liability insurance. DC Franchise Application to Provide ASA Service Page 3 of 3 Pages CI Cli k m S @ $ g$ e—° v` la w S m m( [§ )[§/] 2 R\ 2 2) k 2 2 k§§ 2 7 2 0 15 { ` 2 2 2r 1r i 2% 2 / « « « § E2 § § § « « « § § § § § « « « § ! 2■ J■ aaa£ Q 0. 2 9 2a 9- 0. 0. 2 2a$ 02 2 W 222%222222222222222 WW k {t E2 ■2§If a_ 3 R x$ m I u_ 2# t c§; 2 b 2 z m o �f 9 | - § §§0§, § \®« / To z -,6,115-5v, E £ d■ k N 9 k g u 7 m£ A of_ , z o 2 e£ k file://C:\Documents and Settings\Captains Office\Desktop\active personnel.htm Es 1 1 r O 1�0p0 ' 0/00p8000p . p1 4 kg S•1r�f OO10t7N0 1r+1 N tr0 0 (0 110 'e O ✓ • 0 1+� 1 1 1 A §§1o,00Inggl( N 0D '0,1� r'Q r 1-' e7 e7 1 a ei L2 �+ q 80 sg2g = F .„t'g0 $0U C1z tT=c� dc mau.EM2O� a N 8(00 1 g 00�i 1 8 1 A mm 11fInr107N NN H N A Its N O m N 10 00 Ns Wm00004 ' CO r r ,11001100100000E- `1t 1+1t� M100'0 -0)'100010 ON M 1ta0 8 !P!"M”r' 'NtVNlrjy-yz $ $ted S8 8 o $�d �$$ O c12221!2 DEPARTMENT RESOURCES TOTAL (0m010ogc 171:/7ui0D00<0 00 1, 0 1t 1t N 10 0 17 h1170 0 10 10 1A 00 1A mI:1+M101000/0 00YtD'rtstN(0 001 Fs1001A w000.0000. 001t(D't'tN1 p1 J 18 F C0 1- oo } omm cif 8882- .E.22n> 088 8 8 'N1O • .= ' N r G2Aiip ti. -044'8 11�m140N N10100NMrt0 r 1nOO�t10D 1 O sqlx 19 11� r drrrob 0 N 1 U) N N 88 o5, 1q 00 010_ mu-senators.. S8.2 „1010 r r r 10101010 DC01. t• 0r r 1h r '1t r 0 'DN." tw c cm 0 m 1cc c v N c E 2= 5 r ; T dc'et, to uJJAVE 1.540 saw, 0W m .JxLL.a..m>m 0 N r m8v8 ' 8°'0 „01,a'01010 c VrN „401A N r CO‘.. ti 1 1 v.m.f*-.4D 010o(0 r r N r 10 am rr.tilp0 ' 1t10 N/0+J_oC11 N NN 101-WNY 000 Q7 m, Ng r- r- ►� n. t. t. t. 10 r 8 O 8 (0 r OM 8 0 O N b U } 1 w00a 1-0 w mm000 o to DLL 1 8 0000¢OO,O000og mcOpOOQOp�cOpcO0oO0 , N1Oc)ab1O1)�0Oi11) , O N c00)c0� NNOaDN eic$NN-,,0 ()�NaN , ^ —c+)—N r h O r 0 v c") 1 Nv' , OmcOOOOONNNNBO) momm_etOoot�OOOQDmwm OUO N .i.,,,,,,— 0„c).tNa — N — c) —^hON ▪ M) • 2 P E w V• 3 re2 ivE c re $ s - PrEm g2 E0 ommom l0 rimZEc4 1`22 £% l E `p• , % p $ O O W A3—i a -T E .4 > 3' 0 513 b 1 H` g°ori>wwm2awg(3011 0w0 mm w0Z2.42i m t 12.00 DEPT REQUIREMENTS TOTAL 888p88888§88§§§§8888818§88§8§18 NN mmoaDetN ceinamr,e, �t7�NNN e� 1. N • 10 ✓ N d NCOo1s0ccOp ONNI1c0C') MCQNPsW W NiMM V I'�tO•cp4)cMC)NNI .M- V W 1O1)02. mo D'-0mO rlmgvv tp11)1- t- 00c) O)OON) 11) a7,-aD -Oa „an--Qlcn - c�N4-rim-r) m- mi.- a0 N N • n 8Q 0�1DOaN cg7�aDa�0.10' OCOOcOCI tOD�o�p�cOpNgOti�oNO�p ON) 8aD0»I. �I: N Oi1-. MuOMMO.O1 c0 etN�� O�d�N(')�t0 t7cO�N�1� O�m 0 ✓ 0 r' 0 Z oO 011)00000 00 0000 0 %0 t-00 0010 .-N�NNM �N Leh �Nc'�I�C=� N�ctrOf�N� N1�Cpl��Q1 NN�NN't(�7yyv.1: : �yylgyu"yyl��Cyyll���yy14�NN9ig� til 1�cCyy11: tNctctuNl NDCNNOc��yDCNNOf��yyDNmN�yy��yymf0f��y. Niiiiiiiiiiiiiiiiiiiiiiiiiiiiiii NNNNNNNNNNNNNNiNNNNNNNNNNN N x1I!IxlaIII c1t- I 0 t iggf U >- N W o CT wucu orZonwDwoO 00000 0 S • cvaiepi ' 1 1 1 A 1 P. 26 13 oo p 00 co o aeIooP co S1 -ID co 1 P-0��fc C10 gctM 10 Ul gitg: iL i'i ILIA i&. > 88888 8 8 r rNMK) ' ' 8 notv Cp -i-r- 1N10 O(VNNcei NN? MCO r NNr r 0 000000 CM4C43. N ntetM r r N P.� n RN -1 n�c)'4) col O;N V~' MO ONNNNNer-N�� Mrr N r r 1X3 w;c4 W• r r (D 10 10008 0 �DpO C4N 4.4e IPI0' 1r' Q! rfdrC0 'Q rrrr CD r r CO44. tD0O 010rCr !t CD o1+ rS P. 0ct2CU0,COC M CO W O M ER 10 ( 4 0) 0 N . ►mt+cO W.1c)1t.M9 IOD+ 1 M r N M f p r iiiiiiiii P. P. P. P. P. P. r- P. P. '- a O'. "It ' 11l P tiOD O m01 OCO 0A t.: cc;c�o NO r r r' W. op W. • 02 CM ti MO 03 P. v. O ) Qf cn cf I 03 CIO. CQl i-'1) W 1 O P. P. P. P. h P. P. IDS10 88M88§$$1008 'v.rNNrnt r q_ E 2 °1 LL e:i g� eil tp 2Mtim>wmawr--mai-.g 02P.CD P.vB(000010 r111000r1+ON COCA N0) Q. 17 v.P1-1049m1m-4.N IDM O AO111+10 1+1810 00 0) Q� P. c1� rCO 11')Cp 'N�f MN�:�NmMrN ONrO2gM 0011- NM O I+ 41).+.44144447).rN I'0IDr1+Ccc co c,3 10(10 10 N v M 0 0 0 0 O 0 0 0 0 0 0 0 CA r r r N N M N `t r M r N A4.1Nc11c4 6Oc�VV514)11) eh V. �; ml 1p 1l! �1! Ifs UR N N N N N N N N N N N N N N N iiiiiiiiii441 P • 1+ P. P. P. P P. P. P P. P. P• P. 1+ 1 - 0 N V 0 • In O rei co C ti II - 0 on W LL C co E 1 1 1 1 j mt X100 NuN N$08 N• iris rs. en 16 a mi s e 3 T am$s m$N$N$ N 01. 1p` 10 '1M1�Cr, 10NN() 01 N MI r OO �OD0�1paOOS ^ t0O W to tt1A� .=t71. cc) P. et go ll -PI ▪ 01 • r 11.1 S O Y.7 7 • N -O j .�� �y _� 1,1_5u4,10—fto 11",Qa 35 W'Wa uo (�gg 11.00 DEPT REQUIREMENTS TOTAL ei N -in CO ID 4o2m471NOg74172 A N t0 1[1 lei 4- ' ) '� 4-A Yw e� pppp pp�� r Y?OODN1tlm§tl0FI �1+IiN�} CO1 1tVV Nf:MN0 0c* ODM1Yf�� OD 0 '.- T o- 1z N O Nei N 00 leIr. N Cr) IN. Cr) O 0In4- ODM ON IN. IN. v10 .- O Co CA 10 r '4-1p 11) M N NI' in I`M1t)m�ONO�'1TO .' 0 Ni N N 4- O N Cd t7 el N D N Mf OD N N r O N I)� C910� 0 0 0 0 10101Ot0OD11��tee0OD m mmm O O O O mi N N N N N N IN. Fs^P. IN. Ps -^F-Ps tt 1 1 1 1 1 1 1: O 88 8 8 8 El 88888 asid N tp 40 CO cool co aco O7- NA N &:§71.§1 OO El 1$131 g81Wl 8 m .; N ti N N 1p le 2.00 DEPT REQUIREMENTS TOTAL ��pp2 2; 8888§4, fD e� uO _ N A N N , 4O ONTO O N 1 O► •- G A m n ,m OD 8,88 2 N N 2 N 4 Op 00 5.222M X0)0) ODOR N {i� X10 N, i m N' - C.4 p ey m o oimcd N N N N gni !0 0� !!!! ggp, 1 0 0 O N cO N N N N.NOIYM� M r . sr; � �-I �� h !44 a d 1 MM 001 IN 1 1 1 N. 00 *e(0a 00000O 0(0s_*0Q*gIi 00 $i- 00 * ��a co *0 2 NN N N.NONMt- r ��� r•r' - - tri a NI 1 M M 00 �i NZ gt OS �°OMOOO�t `�'OSOOOetOtD01As001lO�[!1!� 00 8.= 00 N m ▪ M 000 O O 0. V' 0 NN N ^NONMr h r rY'!� �-r Oc ▪ 0p N a M rr • 4 M CO CO 0 r tt 1 yOy 1 1 00 *0 0 S a W co rts112`a~ • „lacad CO� om2wmca A43 2 OC W wCO S ui 0 O 15-1 Ea 86 o100 *,-000S�3 00 8338 3 Nl" .,- DEPT REQUIREMENTS TOTAL FUND RESOURCES TOTAL 25.00 FUND REQUIREMENTS TOTAL 0 * r OD .- 1 COC 0 • m 0 ri ri r �- 4. .'NO NNNt00N_ 1 OOQO -Nf*G00 � � N *0*0 *0 , S tON ��NCO 11) m ^C aN W IN ge- OD M gt r nj N r Q: IA OD r CD 10 Qa N N 2 S 2 CO CD 1 Det et�spp �p MM(p �f-N so0N1�NA00 (0DN0 NC: v• Nr• M� �-- M CD r TT r 0000008.T.1-0 r..00 ch Ci2 N N M M iii 0f, In M m C0 OD O 011�� *0 1� *0 ID It) ID (:0 111 ID ID KD ID 10 ID ID Id N NNN rincallicartAl N ow CD CO ta t ra W a ra ti ^ a r r- r- ^ f` 01 00 p00t 0110 Off O�ttf 010 0p�)1f 01 Q`001 W1 0 0`0010 �10 Y7n� Y70[��LIS ots Y71q Y716 1 �Y7 1 16 nN. N. N. N. 11'.. p 715-9700-425.94-43 1 88 01 N o, N NCD ✓ 01 S h M 00 N 110 715-9700-491.96-16 715-9700-501.97-01 t0 R~ S N as wo °3 o. x- 880 o LL� La 5 ON o n mZ Es 1 1 1 1 i .r N N 1 §§ gg N 822 SSSS R N 0 O O O O OD rrN r 0 co.,.... tC a N 0 • rr rr N 0M 'M m N a 0 eh t7 O f0 O r r 0 . 00 OpO 0 OO y0j O ' OO 0 0 ONO 88 83 �ONyyD r r N Cr qq�pp A 0l0. ONO tl0l rr rr N p19 '-YN! tp N t0 19 t7 O t') MJ 10 0 r r: OND S O C O OND O E N 8'88 D up.OtO� ONO t!^I rle 0 N ace %-.0,110 N 10 t7 t°) • t0 r 1) 10 0N z 813 C 0 Uy a C Q a .1 vw } 1ff gW hJ sW=-go ItiP a1 c ij Cia°�i Z7 caM Q �R c� a e OC CO f- ti Mei FUND REQUIREMENTS TOTAL 3 SS 1010 ' Seo t 0 of r r GO CO. - r o 1-1- I� o oi 10 r r ti O N 0 ti M�M 00 IN Nti,� m' ,�1N N�O0 P... 41-. OW 14 M 4 rrN 0IMD (00 r t' r r t0 r r N NOIN 00 /N+) '00 INPN hp 11 0. N 4p. 01 r r r0 10 10 0 0 1!! IpS YO)If) A NCO X01 N M r r 1f) 1 r MN t3q24-45) iiSa 6-1 pNN NNNN •-� S P i til- Fs1-t A tirtaAmurnrias ASSOCIATION or oNRcoN Special Districts Association of Oregon Liability Declarations Certificate Number 23P52042-676 Named Participant; Sunriver Service District P.O. Box 2108 57455 Abbot Drive Sunriver, OR 97707 Coverage Period: 1112008 through 1112009 Agent of Record: Hays Companies of Oregon 5285 S.W. Meadows Rd., #451 Lake Oswego, OR 97035 Coverage Is provided for only those coverages indicated below for which a contribution is shown. Coverage Per Occurrence Limit Annual Aggregate Deductible l SIR Contribution Public Entity Liability Coverage including: $500,000 None NIA $18,753.00 Increased Limits of Liability $4,500,000 None NIA $1,809.00 Total Limit of Liability $5,000,000 None NIA N/A Tort Liability - Coverage A Included Included None Included Federal Acts Liability - Coverage B Included Included None Included Other Jurisdictions - Coverage C included Included None Included Employee Benefits Liability included included None Included Wrongful Acts/Public Officials Included Induded None Included Employment Practices Induded" $5,000,000 See Below" Included Emergency Operations Pollution included Included None Included Potable Water Treatment Pollution included Included None Included Auto Liability Included Included None $3,944.00 Non-Owned/Hired Auto Liability Included Included None $125.00 Additional Coverages Unless otherwise indicated in Section II of the SDAO Liability Coverage Document, the following Additional Coverages will not be in addition to the Total Limit of Uab lity identified above. Ethics Complaint Defense $2,500 $5,000 None included BOLi Defense Costs $50,000 $50,000 None Included OSHA Defense Costs $5,000 $5,000 None Included Pollution Coverage - (minimum) $100,000 $100,000 None Included Applicators Pollution Coverage 550,000 $50,000 None Included Injunctive Relief Defense $25,000 $25,000 None included Uninsured/Underinsured Motorist 5500,000 None None Included Auto Physical Damage Per Schedule Per Schedule Per Schedule $7,768.00 Hired Auto Physical Damage No Coverage No Coverage No Coverage No Coverage "525,000,000 maximum per occurrence limit for all SDAO Trust Participants involved In the same occurrence. 55,000,000 maximum per occurrence and annual aggregate limit for all Employment Practices related claims. 310,000 employment practices deductible for terminations when SDAO is not contacted for free legal advice In advance. $10,000 controlled bum deductible If BPSST guidelines are not followed. Forms applicable to Participant: SDAO Liability Coverage Documen Auto Physical Damage Coverage Document This certificate is made and is mutually accepted by the Pool and Named Participant subject to all provisions, stipulations, and agreements which are made a part of the SDAO Liability Coverage Document This certificate represents only a brief summary of coverages. Other conditions and exclusions apply as described In the SDAO Liability Coverage Document. Countersigned by: Special Districts Association of Oregon Thursday, December 20, 2007 SUNRIVER SERVICE DISTRICT ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2007 SUNRIVER SERVICE DISTRICT DISTRICT OFFICIALS JUNE 30, 2007 GOVERNING BODY Deschutes County Commissioners Mike Daly Dennis Luke Tammy Baney Managing Board Doug Seater — Chair Al Braemer — Vice Chair Tom Gunn — Treasurer Dorris Brannan — Director Mike Bershaw - Director Budget Officer Bill Chapman Legal Counsel Sharon Smith Registered Agent and Office Dave Kanner 1300 NW Wall Bend, Oregon 97701 SUNRIVER SERVICE DISTRICT TABLE OF CONTENTS YEAR ENDED JUNE 30, 2007 1111 Page DISTRICT OFFICIALS 01 INDEPENDENT AUDITORS' REPORT 1 iMANAGEMENT'S DISCUSSION AND ANALYSIS 3 BASIC FINANCIAL STATEMENTS 0 Govemment-wide Financial Statements Statement of Net Assets 7 Statement of Activities 8 1111 Fund Financial Statements Govemmental Funds — Balance Sheet 9 Govemmental Funds — Statement of Revenues, Expenditures and II Changes in Fund Balances 10 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Govemmental Funds to the Statement of Activities 11 Notes to Financial Statements 12 111 REQUIRED SUPPLEMENTARY INFORMATION Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Budgetary Basis) General Fund 21 Reserve Fund 22 OTHER SUPPLEMENTARY INFORMATION Schedule of Property Tax Transactions 23 AUDIT COMMENTS AND DISCLOSURES REQUIRED BY STATE REGULATIONS 24 John P. Harrigan, CPA Wesley B. Price 111. CPA Candace S. Fronk, CPA 975 SW Colorado Suite 200 Bend. OR97702 Tel (541) 382.4791 Fax (541)388-1124 www.bendcpa.com email@bendcpa.com llhIIIiII;1\ IliuI:[ [liI\I 11L '' r INDEPENDENT AUDITORS' REPORT Deschutes County Commissioners and Managing Board Sunriver Service District Deschutes County, Oregon We have audited the accompanying financial statements of the govemmental activities and each major fund of Sunriver Service District, a component unit of Deschutes County, Oregon, as of and for the year ended June 30, 2007, which collectively comprise Sunriver Service District's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Sunriver Service District's management. Our responsibility is to express opinions on these financial statements based on our audit. The prior year summarized comparative information has been derived from the District's 2006 financial statements that were audited by us. In our report dated August 9, 2006, we expressed an unqualified opinion. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the govemmental activities and each major fund of Sunriver Service District as of June 30, 2007, and the respective changes in financial position for the year then ended in conformity with generally accepted accounting principles in the United States of America. The accompanying management's discussion and analysis starting on page 3 is not a required part of the basic financial statements but is supplementary information required by the Govemmental Accounting Standards Board. We have applied certain limited procedures, which consisted primarily of inquiries of management regarding the methods of measurement presentation of the required supplementary information. However, we did not audit the information and express no opinion on it: Deschutes County Commissioners and Managing Board Sunriver Service District Page 2 Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise Sunriver Service District's bask financial statements. The other supplementary information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. HARRIGAN PRICE FRONK & CO. LLP Certified Public Accountants & Consultants By: 01/401)R% Candace S. Fronk - a ITartner October 1, 2007 IIllil1ln\ I'RICI FI111\I iv I:II.III' MANAGEMENT'S DISCUSSION AND ANALYSIS SUNRIVER SERVICE DISTRICT MANAGEMENT'S DISCUSSION AND ANALYSIS YEAR ENDED JUNE 30, 2007 As management of Sunriver Service District, we offer readers of Sunriver Service District's financial statements this narrative overview and analysis of the financial activities of Sunriver Service District, for the fiscal year ended June 30, 2007. Financial Highlights • The assets of Sunriver Service District exceeded its liabilities at June 30, 2007, by $2,576,064. Unrestricted Net Assets were $727,512. • As of June 30, 2007, Sunriver Service District's General Fund reported ending fund balance of $1,189,809, all undesignated, which is 40% of total General Fund fiscal year 2006-2007 expenditures. Overview of the Flnanclal Statements This discussion and analysis is intended to serve as an introduction to Sunriver Service District's basic financial statements. These basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide Flnanclal Statements The government -wide financial statements are designed to provide readers with a broad overview of Sunriver Service District's finances, in a manner similar to a private -sector business. The Statement of Net Assets presents information on all of Sunriver Service District's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of Sunriver Service District is improving or deteriorating. The Statement of Activities presents information showing how Sunriver Service District's net assets changed during the fiscal year ended June 30, 2007. Changes in net assets are reported when the underlying event giving rise to the change occurs, regardless of the timing of the related cash, or other financial assets, flows. Thus, revenues and expenses are reported in this statement for some items, for example, property taxes and accrued vacation, that will result in cash flows in future fiscal periods. Each of these government -wide financial statements, Statement of Net Assets and Statement of Activities, shows the functions of Sunriver Service District that are supported primarily by taxes and Inter -governmental revenues (governmental activities). The govemmental activity of Sunriver Service District is public safety. The government -wide financial statements can be found on pages 7-8 of this report. -3- SUNRIVER SERVICE DISTRICT MANAGEMENTS DISCUSSION AND ANALYSIS YEAR ENDED JUNE 30, 2007 A comparison of the summarized government -wide statements to the prior year is as follows: STATEMENT OF NET ASSETS Current assets Capital assets, net June 30, 2007 June 30, 2006 Change $ 2,152,496 $ 1,772,487 $ 380,009 727,512 805,598 (78,086) 2,880,008 2,578,085 301,923 Current liabilities 163,720 129,420 34,300 Other liabilities 140,224 86,252 53,972 303,944 215,672 88,272 Net assets - invested in capital assets 727,512 805,598 (78,086) Net assets - restricted - 48,158 (48,158) Net assets - unrestricted 1,848,552 1,508,657 339,895 $ 2,576,064 $ 2,362,413 $ 213,651 STATEMENT OF ACTIVITIES Year ended Year ended June 30, 2007 June 30, 2006 Change Program revenues Charges for services $ 193,127 $ 157,342 $ 35,785 General revenues Property taxes 3,066,434 2,900,152 166,282 Investment earnings 96,902 67,124 29,778 Miscellaneous 11,117 22,228 (11,111) 3,367 580 3,146,846 220,734 Expenses Public safety 3,153,929 2,860,319 293,610 Change in net assets 213,651 286,527 (72,876) Net Assets - Beginning of year 2,362,413 2,075,886 286,527 Net Assets - End of year $ 2,576,064 $ 2,362,413 $ 213,651 Fund Flnanclal Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Sunriver Service District, like other state and local govemment entities, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Sunriver Service District funds are classified as governmental funds. Governmental funds. Govemmental funds are used to account for essentially the same functions as govemmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, govemmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. -4- SUNRIVER SERVICE DISTRICT MANAGEMENT'S DISCUSSION AND ANALYSIS YEAR ENDED JUNE 30, 2007 Because the focus of governmental funds is narrower than that of the govemment-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for govemmental activities in the govemment-wide financial statements. By doing so, readers may better understand the long-term impact of the govemment's near-term financing decisions. A reconciliation from the Govemmental Funds Balance Sheet to the Govemment-wide Statement of Net Assets and a reconciliation from the Governmental Funds Statement of Revenues, Expenditures and Changes In Fund Balances to the Government -wide Statement of Activities have been included in this report. Sunriver Service District reported activity in two governmental funds during the fiscal year ended June 30, 2007. Information is presented separately in the governmental funds Balance Sheet and in the govemmental funds Statement of Revenues, Expenditures and Changes in Fund Balances. Sunriver Service District adopts an annual budget for each of its funds. A budgetary comparison statement has been provided to demonstrate compliance with the annual budgets. The Basic Governmental Funds Financial Statements can be found on pages 9-10 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the govemment-wide and fund financial statements. The notes to the financial statements can be found on pages 12-20 of this report. Government -wide Financial Analysis Net assets, at a specific point in time, serve as a useful indicator of an entity's financial position. In the case of Sunriver Service District, assets exceed liabilities by $2,576,064 at June 30, 2007. Twenty-eight percent of Sunriver Service District's net assets represent its investment in capital assets (equipment and vehicles). This is a decrease from 34% at June 30, 2006. Sunriver Service District uses these capital assets to provide services to citizens and these net assets are not available for future spending. The remaining net assets may be used to meet the District's on-going obligations to citizens and creditors. Governmental Activities Governmental activities resulted in an increase of $213,651 in Sunriver Service District's net assets during the fiscal year ended June 30, 2007. Financial Analysis of the District's Funds Sunriver Service District uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Govemmental funds. The focus of Sunriver Service District's govemmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing .Sunriver Service District's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a govemment's net resources available for spending as of the end of the fiscal year. -5- SUNRIVER SERVICE DISTRICT MANAGEMENT'S DISCUSSION AND ANALYSIS YEAR ENDED JUNE 30, 2007 As of June 30, 2007, $1,874,991 is the reported ending fund balance for Sunriver Service District's governmental funds, of which $685,182 was held in the reserve fund and designated for future major equipment replacement and the remaining $1,189,809 was held in the general fund and was undesignated at June 30, 2007. General Fund Budgetary Highlights Sunriver Service District transferred appropriations between expenditure categories and from contingency to cover unanticipated expenditures. General Fund actual revenues exceeded estimated revenues by $86,249, due primarily to property taxes and investment income exceeding the estimated amounts. General fund expenditures were $851,245 less than budgeted due to $559,951 of unused contingency and fewer expenditures in various personnel and operating costs. Capital Assets Sunriver Service District's investment in capital assets for its govemmental activities as of June 30, 2007, is $727,512, net of accumulated depreciation, which is a decrease of $78,086 from June 30, 2006. Investment in capital assets is composed of equipment and vehicles. During fiscal year 2006-2007, the District expended $75,240 for capital assets and recognized $150,680 in depreciation expense. Additional information on Sunriver Service District's capital assets is included in Note 4 on page 18 of this report. Key Economic Factors and Budget Information for the Future • The economy of Deschutes County, in which Sunriver Service District operates, has been robust, especially in residential and commercial construction. Deschutes County has experienced a high growth rate over the past twelve years. • It is anticipated that the cost of providing health benefits to District employees will increase by 10% in the next fiscal year. • The planned redevelopment of the commercial area known as Sunriver Village may significantly increase the•maximum allowable building height. Fire engines currently owned by the District are not designed to deal with fires or other emergencies in taller buildings. Significant changes to the fire engine fleet may be required if the redevelopment plans are realized. Requests for Information This financial report is designed to provide a general overview to those parties interested in Sunriver Service District's finances. Questions conceming any of the information provided in this report or requests for additional information should be addressed to Sunriver Service District, Go Deschutes County Finance Department, 1300 NW Wall Street, Bend, Oregon, 97701, or Sunriver Service District, P.O. Box 2108, Sunriver, Oregon, 97707. -6- BASIC FINANCIAL STATEMENTS SUNRIVER SERVICE DISTRICT STATEMENT OF NET ASSETS JUNE 30, 2007 (WITH COMPARATIVE TOTALS FOR JUNE 30, 2006) 1 Primary f ary Government Governmental Activities 2007 2006 ASSETS Cash and cash equivalents $ 1,957,348 $ 1,635,124 Accounts receivable, net 59,185 29,410 I Property taxes receivable 119,398 91,863 Prepaid expenses 16,565 16,090 Equipment and vehicles, net 727,512 805,598 I TOTAL ASSETS 2,880,008 2,578,085 LIABILITIES Accounts payable 82,673 54,562 I Accrued payroll and related taxes 81,047 74,858 Noncurrent liabilities I Accrued vacation 140,224 86,252 TOTAL LIABILITIES 303,944 215,672 I NET ASSETS I Invested in capital assets 727,512 805,598 Restricted for major equipment replacement - 48,158 Unrestricted 1,848,552 1,508,657 TOTAL NET ASSETS $ 2,576,064 $ 2,362,413 1 See notes to financial statements SUNRIVER SERVICE DISTRICT STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2007 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2006) Primary government Govemment activities Public safety Expenses $ 3,153,929 Program Revenues Charges for Services Capital Grants, and Contributions $ 193,127 $ General Revenues: Property taxes Investment eamings Miscellaneous Gain on sale of capital assets Total general revenues Change in net assets Net Assets - Beginning of year Net Assets - End of year See notes to financial statements -8- Net (Expense) Revenue and Changes in Net Assets 2007 2006 $ (2,960,802) 3,066,434 96,902 8,677 2,440 3,174,453 213,651 2,362,413 $ 2,576,064 $ (2,702,977) 2,900,152 67,124 22,228 2,989,504 286,527 2,075,886 $ 2,362,413 SUNRIVER SERVICE DISTRICT GOVERNMENTAL FUNDS - BALANCE SHEET JUNE 30, 2007 (WITH COMPARATIVE TOTALS FOR JUNE 30, 2006) 1 TOTALS General Reserve 2007 2008 ASSETS Cash and investments $ 1,272,166 $ 685,182 $ 1,957,348 $ 1,635,124 Property taxes receivable 119,398 - 119,398 91,863 Accounts receivable, net of allowance for uncollectible accounts 59,184 59,184 29,410 TOTAL ASSETS $ 1,450,748 $ 685,182 2,135,930 $ 1,756,397 1 LIABILITIES Accounts payable $ 82,673 $ $ 82,673 $ 54,562 I Deferred revenue 97,219 97,219 71,002 Accrued payroll and related taxes 81,047 81,047 74,858 TOTAL LIABILITIES 260,939 260,939 200,422 I FUND BALANCE Reserved for Major equipment replacement - - - 146,528 Unreserved 1,189,809 685,182 1,874,991 1,409,447 Total fund balances 1,189,809 685,182 1,874,991 1,555,975 TOTAL LIABILITIES AND FUND BALANCES $ 1,450,748 $ 685,182 $ 2,135,930 $ 1,756,397 Fund Balances, above $ 1,874,991 $ 1,555,975 Amounts reported for govemmental activities In the Statement of Net Assets are different because: Capital assets used in govemmental activities are not finandal resources and, therefore, are not reported in the funds. 727,512 805,598 Prepaid expenses are reported as expenditures in the period paid and are not reported as assets In the funds. 16,566 16,090 Some of the Districts taxes will be collected after year-end, but are not current available resources and, therefore, are not reported In the funds. 97,219 71,002 Long-term liabilities are not due and payable In the current period and, therefore, are not reported In the funds. (140,224) (86,252) Net assets of govemmental activities, page 8. $ 2,576,064 $ 2,362,413 See notes to financial statements r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SUNRIVER SERVICE DISTRICT GOVERNMENTAL FUNDS - STATEMENT OF REVENUES, AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2007 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED EXPENDITURES JUNE 30, 2006) Revenues Taxes and assessments Interest Charges for services Grants Other revenues TOTAL REVENUES Expenditures Personal services Materials and services Interest expense Capital outlay TOTAL EXPENDITURES Excess of revenues over (under) expenditures Other financing sources (uses) Transfers in Transfers out General Reserve $ 3,040,216 $ 68,211 193,127 11,116 28,691 3,312,670 28,691 2,401,499 548,132 120 72,594 2,949,631 72,714 363,039 (44,023) (173,815) 173,815 TOTAL OTHER FINANCING SOURCES AND (USES) (173,815) 173,815 Net change In fund balances FUND BALANCES - Beginning of year 189,224 129,792 1,000,585 555,390 FUND BALANCES - End of year $ 1,189,809 $ 685,182 See notes to financial statements -10- Totals 2007 $ 3,040,216 96,902 193,127 11,116 3,341,361 2,401,499 548,252 72,594 3,022,345 319,016 173,815 (173,815) 319,016 1,555,975 2006 $ 2,911,740 67,124 160,565 1,777 17,226 3,158,432 2,209,518 528,371 486 113,202 2,851,577 306,855 163,976 (163,976) 306,855 1,249,120 $ 1,874,991 $ 1,555,975 SUNRIVER SERVICE DISTRICT RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2007 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2006) 2007 2006 Amounts reported for governmental activities in the Statement of Activities are different because: Net change in fund balances - total governmental funds, page 10. $ 319,016 $ 306,855 Governmental funds report capital outlays as expenditures. However, In the Statement of Activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which depreciation ($150,680) exceeded capital outlays ($72,594) in the current period. (78,086) (20,335) Some expenses do not require the use of current financial resources and, therefore, are not reported as expenditures in govemmental funds. This is the amount by which accrued vacation ($53,972) exceeded prepaid expenses ($476) In the current period. (53,496) (11,592) Property tax revenue is recognized under the modified accrual basis of accounting only to the extent it has been collected within sixty days of year-end. On the accrual basis Statement of Activities, such revenue Is recognized regardless of when collected. 26,217 11,599 Changes in net assets of governmental activities, page 8. $ 213,651 $ 286,527 See notes to financial statements -11- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 1— ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The District Sunriver Service District was formed as a political subdivision of Deschutes County, Oregon, on July 1, 2002, by voter approval to provide services to the community of Sunriver, Oregon. Services provided by the District are currently limited to law enforcement, fire prevention and protection and emergency medical services. Government wide and Fund Financial Statements The govemment-wide financial statements (Le., the Statement of Net Assets and the Statement of Changes in Net Assets) report information on all of the non -fiduciary activities of the primary govemment and its component units. Govemmental activities, which normally are supported by taxes and intergovemmental revenues are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The District has no proprietary or fiduciary funds. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Measurement Focus, Basis of Accounting and Financial Statement Presentation The govemment-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when eamed and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. It is the Districts policy to first apply restricted resources when an expense is incurred for purposes for which both restricted and unrestricted net assets are available. Govemmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Property tax revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Revenues received after this period are considered unavailable. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, expenditures related to compensated absences and interest on long-term debt payments are recorded only when payment is due. Property taxes associated with the current fiscal period are considered susceptible to accrual and have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the District. -12- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 1 — ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED Measurement Focus, Basis of Accounting and Financial Statement Presentation — Continued As a general rule, the effect of interfund activity has been eliminated from the govemment-wide financial statements. The District reports the following govemmental funds: The General Fund is the District's primary operating fund. It accounts for all financial resources of the general government except those accounted for by another fund. The Reserve Fund accumulates funds for acquisition of capital assets. Budget Policy Budgets are adopted on a basis consistent with generally accepted accounting principles in the United States of America. The resolution authorizing appropriations sets the level by which expenditures cannot legally exceed appropriations. For the General and Reserve Funds, total personal services, materials and services, debt services, capital outlay and other expenditures by department are the levels of control established by resolution. The detailed budget document contains more specific detailed information for the above-mentioned expenditure categories. Unexpected additional resources may be added to the budget through the use of a supplemental budget and appropriations ordinance. The original budget requires hearings before the public, publications in newspapers and approval by the goveming body. Original and supplemental budgets may be modified by the use of appropriation transfers between the levels of control. Such transfers require approval by the goveming body. Appropriations lapse as of year- end. During the year ended June 30, 2007, expenditures exceeded appropriation in the reserve fund under capital outlay by $44,023. Reporting Entity The District has adopted the position of the American Institute of Certified Public Accountants Govemmental Accounting Standards Board regarding the definition of the "reporting entity." The basic criterion for determining the organizations, activities and functions of related agencies that should be included in a govemmental unit's component unit financial statements is the exercise of oversight responsibility over such agencies by the govemmental unit's elected officials. The manifestations of such oversight responsibility are financial interdependency, selection of governing authority, designation of management, ability to significantly influence operations and accountability for fiscal matters. There were no specific agencies which required consideration under the criterion in the current fiscal year for inclusion in the District's reporting entity. Under the above criterion, the District is includable as a component unit in the financial statements of Deschutes County, since the District's goveming board is comprised of the Deschutes County Commissioners. -13- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 1— ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED Cash and Investments Cash includes amounts in demand deposits, cash on hand and amounts in investment pools that have the general characteristics of demand deposit accounts, such as the State of Oregon Treasurer's Local Govemmental Investment Pool. Receivables Accounts receivable, consisting entirely of ambulance receivables, are shown net of an allowance for uncollectible accounts. The allowance of $8,200 at year-end is based on prior experience in collecting ambulance receivables. Capital Assets Capital assets, which indude property, plant and equipment are reported in the govemment-wide financial statements. In the govemmental fund statements, capital assets are charged to expenditures as purchased. Capital assets are recorded at historical cost. Donated assets are recorded at estimated fair market value as of the date of the donation. Capital assets are defined by the District as assets with an initial cost of $1,500 or more and an estimated useful life greater than two years. Additions or improvements and other capital outlays that significantly extend the useful life of an asset, or that significantly increase the capacity of an asset, are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Major outlays for capital assets and improvements are capitalized as projects are constructed. For budgetary purposes, assets with an individual cost of $1,500 or more and a life of two years or more are categorized as capital outlay. Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of Activities with accumulated depreciation reflected in the Statement of Net Assets and is calculated on the straight-line basis over the following estimated useful lives: Asset Years Vehicles 2 -18 Operating euipment 5 -16 Office equipment 5 Compensated Absences Accumulated vested vacation pay is accrued as it is eamed. Accrued vacation payable is recorded at actual accrued hours times current pay rates plus related fringe benefits. For govemmental funds, the amount is maintained separately and represents a reconciling item between the fund -level and govemment-wide presentations. Sick pay, which does not vest, is recognized when leave Is taken. -14- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 1 — ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED Property Taxes/Deferred Revenue Property taxes are assessed on a July 1— June 30 fiscal year basis. The taxes are levied as of July 1 based on assessed values as of January 1. Property tax payments are due in three equal installments, on November 15, February 15 and May 15. A discount of 3% is available if taxes are paid in full by November 15 and a discount of 2% on the unpaid balance is available if taxes are paid in full by February 15. Property taxes attach as an enforceable lien July 1 and are considered delinquent if not paid by the following May 15. The Deschutes County Treasurer is the tax collection agent for the District. The District's 2007 fiscal year tax levy was $3,147,469. A portion of the property taxes receivable may not be collected in the next fiscal year. Tax revenue is considered available for expenditure upon receipt. Uncollected property taxes are shown on the govemmental balance sheet as receivables. Collections within sixty days subsequent to year-end have been accrued and the remaining taxes receivable are recorded as deferred revenue on the Govemmental Funds Balance Sheet since they are not deemed available to finance operations of the current period. Fund Balances Undesignated fund balance indicates the portion of fund equity which is available for budgeting in future periods. Reserved fund balance indicates the portion of fund equity which is legally reserved for specific purposes, such as equipment replacement. Comparative Totals/Reclassifications The financial statements include summarized prior year comparative information. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Accordingly, such information should be read in conjunction with the District's financial statements for the year ended June 30, 2006, from which such summarized information was derived. Estimates The preparation of financial statements in conformity with generally accepted accounting principles in the United States of America requires management to make estimates and assumptions that effect certain reported amounts and disclosures. -15- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 2 — ORGANIZATION AND FUND BALANCE The District is govemed by the three Deschutes County Commissioners and managed by a five -member board. General Fund The General Fund is utilized to account for the transactions of the District. Property taxes, ambulance billings and law enforcement contracts are its principle sources of revenue. Expenditures are for the operation and administration of the District. Reserve Fund The Reserve Fund is utilized to account for capital outlay transactions of the District. Transfers from the General Fund are its principal source of revenue. Expenditures are for capital outlays. NOTE 3 — CASH AND INVESTMENTS Cash and investments consist of the following at June 30, 2007: Depository accounts Investments $ 318,478 1,638.870 $ 1,957,348 Deposits Custodial Credit Risk. Custodial credit risk is the risk that in the event of a bank failure, the govemment's deposits may not be retumed to it. Oregon Revised Statutes, Chapter 295, requires that the District's deposits with various financial institutions be covered by Federal Depository Insurance Corporation or proper collateral. To provide the additional protection required by Oregon Revised Statutes, Chapter 295, the District obtained certificates of participation in the amount of $500,000 from collateral pool managers. Securities in the District's name having a value of not less than 25% of the amount of the certificates (Le., $125,000) are held by the custodians of the pooled collateral, who is considered to be the District's agent. As of June 30, 2007, $54,137 of the District's bank balance of $337,755 was exposed to custodial credit risk. All amounts were in compliance with statutory requirements. Investments The District participates in the Oregon State Treasurer's Local Government Investment Pool (LGIP), a non -SEC regulated, open-ended, no-load diversified portfolio created under ORS 294.805 to 294.895. The LGIP Is administered by the State Treasurer and the Oregon Investment Council with the advice of the Oregon Short -Term Fund Board. The Oregon State Treasurer's Office has calculated the fair value of theunderlying investments of the LGIP and the District's share of market value is reflected below. The portfolio has at least 50% of its investments maturing within 93 days and up to 25% maturing in one to three years. -16- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 3 — CASH AND INVESTMENTS — CONTINUED Investments — Continued Investment Far Value State Investment Pool $ 1,638,870 Interest Rate Risk The District does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates beyond the limits provided by state statues. Credit Risk State law limits investments to obligations of the United States Treasury and United States Govemment agencies and instrumentalities, certain bankers' acceptances, repurchase agreements, certain high-grade commercial paper and corporate bonds and obligations of states and municipalities. The District has no investment policy that would further limit its investment choices. The District's investment in the LGIP is not rated. Custodial Credit Risk For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the District will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The investment in the LGIP is not deemed to be a security, which is a transferable financial instrument that evidences ownership, and is, therefore, not subject to custodial credit risk. NOTE 4 — CAPITAL ASSETS Capital asset activity for the fiscal year ended June 30, 2007, is as follows: Balance Balance July 1, 2006 Additions Deletions June 30, 2007 Vehicles $ 1,046,584 $ $ - $ 1,046,584 Operating equipment 162,931 75,240 (12,187) 225,984 Office equipment 39,577 - - 39,577 Less accumulated depreciation 1,249,092 75,240 (12,187) 1,312,145 443,494 150,680 $ (9,541) 584,633 805,598 $ (75,440, $ (2,646) $ 727,512 -17- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 5 — PENSION PLAN Plan Description The District Is a participating employer in the Oregon Public Employees Retirement System ("PERS"), an agent multiple -employer public employee retirement system established under Oregon Revised Statutes 238.600 that acts as a common investment and administrative agent for public employers in the State of Oregon. PERS is a defined benefit pension plan that provides retirement and disability benefits, annual cost -of -living adjustments and death benefits to members and their beneficiaries. Benefits are established by state statute. In the 2003 legislative session, the Oregon Legislative Assembly created a successor plan for PERS. The Oregon Public Service Retirement Plan ("OPSRP") is effective for all new employees hired on or after August 29, 2003, and applies to any inactive PERS members who return to employment following a six month or greater break in service. The new plan consists of a defined benefit program (the "Pension Program") and a defined contribution portion (the Individual Account Program or "IAP"). The Pension Program portion of OPSRP provides a life pension funded by employer contributions. Benefits are calculated by a formula for members who attain normal retirement age. The formula takes into account final average salary and years of service and a factor that varies based on type of service (general versus police or fire). Beginning January 1, 2004, all PERS member contributions go into the IAP portion of OPSRP. PERS members retain their existing PERS accounts, but any future member contributions are deposited into the member's IAP, not the member's PERS account. Those employees who had established a PERS membership prior to creation of OPSRP will be members of both the PERS and OPSRP system as long as they remain in covered employment. Both PERS and OPSRP are administered by the Oregon Public Employees Retirement Board ("OPERB"). The comprehensive annual financial report of the funds administered by the OPERB may be obtained by writing to Oregon Public Employees Retirement System, P.O. Box 23700, Tigard, OR 97281-3700, by calling (503) 598-7377, or by accessing the PERS web site at www.Ders.state.or.us. Funding Policy Employer contributions are required by state statute and made at actuarially determined rates as adopted by the OPERB. Covered employees are required by state statute to contribute 6.0% of their annual salary to the system, but the employer is allowed to pay any or all of the employees' contribution in addition to the required employers' contribution. The District has elected to contribute the 6.0% "pickup" or $100,553 for the year ended June 30, 2007. In addition to the 6.0% "pickup," the District's contribution for fiscal 2007 was 16.57% -of covered payroll for employees hired prior to August 2003 and 11.65% of covered payroll for those hired after that date. This contribution rate was determined as part of the December 31, 2001, actuarial evaluation and was recalculated to reflect the impact of recently passed legislation (House Bills 2001, 2003 and 2004). The next actuarial valuation is scheduled to be conducted as of December 31, 2005, and was not available at the time these financial statements were completed. This valuation is to be used to establish rates as of July 1, 2007. -18- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 5 — PENSION PLAN — CONTINUED Annual Pension Cost All participating employers are required by law to submit the contributions as adopted by OPERB. For the fiscal year ended June 30, 2007, the District's annual pension expenditures/expense exclusive of the 6% "pick-up" was $242,900. The District's contributions were equal to the annual required contributions and the annual pension cost as a result of the pension obligation bond amortization. The District's annual pension cost and pension assets for the year ended June 30, 2007, were as follows: The District's pension liability and the annual required contribution rate were determined using the entry age cost method. The unfunded actuarial liability ("UAL") created by this method, including gains and losses, is amortized as a level percentage of salary over a period commencing on the valuation date (2003, 2005 and 2007) and ending on December 31, 2027, using closed amortization. Beginning in 2007, each valuation's UAL will be amortized over 20 years, again using closed amortization. The actuarial assumptions include an investment retum of 8.0% per year, projected salary increase of 4.0%, health cost inflation graded from 8.5% in 2004 to 5% in 2011 and a consumer price inflation component of 3.0%. The OPERB utilizes a technique called asset smoothing to determine the actuarial value of assets. The actuarial value of assets are reported at fair market value, less a reserve equal to a pro -rata portion of the investment gains (losses) over the four-year period ending on the valuation date. Investment gains (losses), effective from January 1, 2000, are recognized at the rate of 25% per year. The actuarial value of assets is limited to a 10% corridor above and below the fair market value. The Oregon Legislative Assembly created a second level or "Tier" of OPERS benefits that modified service and disability retirement allowances payable to persons who established PERS membership on or after January 1, 1996, ('Tier Two" members). Future interest credits are assumed at 8.5% for Tier One and there is no guaranty of future interest credits for Tier Two members. There were also several other bills enacted affecting PERS that do not have a direct impact on the District or a majority of its employees. A summary of the bills affecting PERS can be found on the PERS web page at: h ttp://www. pers.state. or. us/Leg isi ation/2003_Leg is latio n/oregon_Ieg isl ative_s u mma ry. htm. The ultimate resolution of the legislative changes is currently being challenged in various court cases. The following table presents three-year trend information for the District's employee pension plan: Annual Percentage Fiscal Year Pension of APC Ending June Cost (APC) Contribution Contributed 2007 $ 340,453 $ 340,453 100 2006 311,901 311,901 100 2005 283,270 283,270 100 The required contribution was determined as part of the December 31, 2003, actuarial valuation using the entry age actuarial cost method. The actuarial assumptions included (a) an 8.0% investment rate of retum (net of administrative expenses), (b) projected salary increases of 4.25% per year and (c) 2.0% per year post- -19- SUNRIVER SERVICE DISTRICT NOTES TO FINANCIAL STATEMENTS JUNE 30, 2007 NOTE 5 — PENSION PLAN — CONTINUED Annual Pension Cost— Continued retirement cost -of -living increases. The underlying long-term assumed rate of inflation is 3.50% per year. The actuarial values of PERS assets are valued on the Expected Value Method. The District's unfunded actuarial liability is being amortized as a level percentage of payroll over 30 years on an open basis. NOTE 6 — RISK MANAGEMENT The District is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees and others; and natural disasters. To reduce the risk of incurring material losses related to the above, the District pays annual insurance premiums to a commercial supplier. Limitations on claims are as follows: General and commercial auto up to $1,000,000; excess liability up to $1,000,000; and pollution liability up to $100,000. The District also carries commercial insurance for workers' compensation and employee health and accident insurance. Settled claims from those risks have not exceeded commercial insurance coverage in any of the past two fiscal years. -20- DESCHUTES COUNTY FRANCHISE APPLICATION TO PROVIDE ASA SERVICE Agency: Harney District Hospital/EMS Mailing Address: Contact Name(s): Timothy Peck 557 W. Washington St. Burns, OR 97720 Phone # 541-573-3686 Fax #: e-mail Address: 541-573-5183 tpeck@hameydh.com 1. Which ASA do you desire to serve? (Ex: Redwood ASA, S/R ASA) ** 2. What is the location from which ambulance services will be provided? Burns, OR 3. What are the levels of service to be provided? Check all that apply.) BLS x ILS ALS 4. Will you subcontract for any services to be provided? If so, attach a copy of that subcontract. Yes o Comments: 5. What is your ambulance service license number as issued by the Oregon Health Division? 1304 6. List the ambulances to be used in providing emergency services: Year: Make: Model: OHD License Number: 2003 Ford E450 E224863 1998 Ford E450 E207305 1992 Ford E350 E181410 Attach copies of all ambulance licenses issued by the Oregon Health Division. DC Franchise Application to Provide ASA Service Page 1 of 3 Pages 7. Write a statement, or provide documentation, that all equipment and supplies in each ambulance conforms to Health Division standards. All equipment and supplies in each ambulance conforms to Health Division standards. 8. List personnel to be used in providing emergency services, including paid & unpaid personnel. (An attachment is acceptable.) Name: EMT Level: Certificate Number: 9. Write a statement of agency's experience in providing ambulance services. HD EMS has provided emergency response and ALS interfacility transport services since July 1, 2000. HD EMS has provided service to this ASA application area as a courtesy assignment for Bend Fire. 10. Write a statement of ability to comply with the rules and regulations of the ASA Plan and any applicable County ordinances. Coverage is and will continue to be provided per the existing ASA guidelines and rules that govern our ASA DC Franchise Application to Provide ASA Service Page 2 of 3 Pages 11. Write a description of any prepaid ambulance plan, including the number of years of operation, funding and term. FireMed reciprocal member since 2000. 12. In the case of an application to transfer or assume an already assigned franchise, please provide the following. A. Summarize how the proposed change will improve response time, and the quality of level of services to the ASA. (Include an assessment of how the proposed change will impact the existing first response system.) B. Provide evidence that the call volume in the ASA is sufficient to financially or otherwise justify the changes in service. N/A 13. Submit copies of your adopted Fiscal Year 2002-03 Budget, and an audit for Fiscal Year 2001-02. 14. Submit proof of public liability insurance. (Public agency with statutorily required coverages) DC Franchise Application to Provide ASA Service Page 3 of 3 Pages Clkk.,column headers to sort; EnipID.4 " :Flhlt'Narde LastNeme . Dept License SteteID" . Options .' Certlffcetf6ni: Traininp"Lereig R quihements 326 Timothy Peck 112380. .. 328 Mitchell Keith 129911 331 Daniel Carpentier 122527 339 John Petty 124694 Swin Van 4 8 4 354 Shannon Keith 133381 at a • 376 .Jeff Rose 129914'; 379: Steven Sparks 129915.?_. 447, Christi Banton 128936;.' Vitil! :1 450 Shannon 'Nampe . 131198 lat 1 468 Greta Emang 123699 469 Michael Fine 124002 it wa 1 508 Katle McConnell 132802 �: DESCHUTES COUNTY FRANCHISE APPLICATION TO PROVIDE ASA SERVICE Agency: Sisters -Camp Sherman Fire District Mailing Address: Contact Name(s): Kenneth Enoch PO Box 1509 Sisters, Oregon 97759 Phone # 541-549-0771 Fax #: 541-549-1343 e-mail Address: enoch@sistersfire.com •l /T 7 7 ASA, I A/T ASA) 1. which ASA do you desire to serve? t Ex: Redwood ASA, SrR ASA) ASA #7 Sisters 2. What is the location from which ambulance services will be provided? 301 South Elm St. Sisters. Or 97756 3. What are the levels of service to be provided? Check all that apply.) BLS ILS Lid ALS 4. Will you subcontract for any services to be provided? If so, attach a copy of that subcontract. Yes , No Comments: 5. What is your ambulance service license number as issued by the Oregon Health Division? 0903-01 6. List the ambulances to be used in providing emergency services: Year: Make: Model: OHD License Number: 2006 Freightliner Type 1 0903-E239468 2000 Freightliner Type 1 0903-E215954 1994 Freightliner Type 1 0903-E191172 1990 Ford Type 1 0903-E176937 Attach copies of all ambulance licenses issued by the Oregon Health Division. DC Franchise Application to Provide ASA Service Page 1 of 3 Pages 7. Write a statement, or provide documentation, that all equipment and supplies in each ambulance conforms to Health Division standards. The Sisters - Camp Sherman Fire District has four ambulances that carry all the equipment and supplies to conform with the Oregon State Health Division standards. 8. List personnel to be used in providing emergency services, including paid & unpaid personnel. (An attachment is acceptable.) Name: SEE ATTACHMENT EMT Level: Certificate Number: 9. Write a statement of agency's experience in providing ambulance services. The Sisters - Camp Sherman Fire District is a tax -based district governed by a five person Board of Directors. The District has been providing ambulance service to this area since 1976. the Fire District employs a Fire Chief, Assistant Fire Chief, Training Chief, Executive Assistant, Administrative Assistant, eight paramedics and thirty nine volunteers consisting of firefighters, EMT's and First Responders. There are four ambulances in the fire district, one in Camp Sherman and three in the city of Sisters. The Fire District's goal is to provide the highest quality of emergency medical care to the residents and guests in our ambulance service area. 10. Write a statement of ability to comply with the rules and regulations of the ASA Plan and any applicable County ordinances. The Fire District employs an Assistant Fire Chief in which one of his duties consists of EMS coordinator. It is his responsibility to make sure the Fire District complies with the rules and regulations of the ASA Plan and any applicable County ordinances. The Assistant Fire Chief is under the direct supervision of the Fire Chief. DC Franchise Application to Provide ASA Service Page 2 of 3 Pages 11. Write a description of any prepaid ambulance plan, including the number of years of operation, funding and term. The Sisters - Camp Sherman Fire District has a Firemed program that is managed jointly with Air Life of Oregon. See attached brochure. We have ran this program for four years. 12. In the case of an application to transfer or assume an already assigned franchise, please provide the following. A. Summarize how the proposed change will improve response time, and the quality of level of services to the ASA. (Include an assessment of how the proposed change will impact the existing first response system.) N/A B. Provide evidence that the call volume in the ASA is sufficient to financially or otherwise justify the changes in service. N/A 13. Submit copies of your adopted Fiscal Year 2008-09 Budget, and an audit for Fiscal Year 2006-07. SEE ATTACHMENT 14. Submit proof of public liability insurance. SEE ATTACHMENT 15. DC Franchise Application to Provide ASA Service Page 3 of 3 Pages OREGON DEPARTMENT OF HUMAN SERVICES EMERGENCY MEDICAL SERVICES & TRAUMA SYSTEM CERTIFICATION NUMBER: E191172 AMBULANCE TYPE: 1994 Freightliner AMBULANCE LICENSE — POST IN AGENCY Sisters -Camp Sherman Rural Fire Protection t istric PO Box 1509 Sisters OR 97759 AUDIT NO. 4355 80.00 PAYMENT RECEIVED EXPIRATION DATE MO. DAY YR. 06/30/2008 MUwe7 BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE OREGON DEPARTMENT OF HUMAN :SERVICES EMERGENCY MEDICAL SERVICES & TRAUMA SYSTEM. CERTIFICATION NUMBER: E176937 AMBULANCE TYPE: 1990 Ford AMBULANCE LICENSE - POST IN AGENCY Sisters -Camp Sherman Rural Fire Protection Qistric PO Box 1509 Sisters OR 97759 AUDIT NO. 4354 80.00 PAYMENT RECEIVED EXPIRATION DATE MO.`'.DAY. YR. 06/30/2008 MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE OREGON DEPARTMENT OF HUMAN SERVICES EMERGENCY MEDICAL SERVICES & TRAUMA SYSTEM CERTIFICATION NUMBER. E239468 AMBULANCE TYPE: 2007 Freightliner AMBULANCE LICENSE — POST IN AGENCY Sisters -Camp Sherman Rural Fire Protection Qistric PO Box 1509 Sisters OR 97759 AUDIT NC. 4361 80.00 PAYMENT RECEIVED EXPIRATION DATE RIO. DAY YR. 06/30/2008 MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE OREGON DEPARTMENT OF HUMAN SERVICES EMERGENCY MEDICAL SERVICES & TRAUMA SYSTEM CERTIFICATION NUMBER: E215954 AMBULANCE TYPE: 2000 Freightliner AMBULANCE LICENSE - POST IN AGENCY Sisters -Camp Sherman Rural Fire Protection Ipistric PO Box 1509 Sisters OR 97759 AUDIT NO 4359 80.00 PAYMENT RECEIVED EXPIRATIC)N DATE NO. DAY YR. 06/30/2005 MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE A a w g Cx/, ir) O V'1 O .--i Q\ • N N C M N CT M N M • N N N � Q+ W E'M ---• NN O cT --• �q:) 71- cT ., -- O Q\ N 00 -- M 00 qD 7r CT 7--• " / qD O O O N `0 00 N Jr)if) M 00 00 O N O. N Vn l0 O qD QN inO Q\ 00 00 Q\ QN 00 N Qn r-+ M O .--• �O • 00 M N N M.7- ,--, M o0 W N N N N N O r-+ N M �--• M N M M. M NN�--• M M N M NN U g w H 11 Q Q Q Q Q Q Q Q Q Q U U U U U U U up up up up up up up U U U U U U U W d dd �''dddd d ddddd dd Uaaaawawwa=wwoawawawwwwwaww 1-4 <4C) <4 dvpZ 1.- 4 pdU�,C1wHC1 z x bz �H H w� aW›-, �o W wd zzUw�� ��x - G Oz w >d w >. > xwOw ,4 w,_,ttr: Owwd dw ZtiHQ1zti �r�!r r�!,tiC7wtiQ~'aQHtiQQ E, U 00w�d�C7 r=4°C7�9dlb oo SUMMARY EXPENDITURES 1- H (1) z 0 H W H O cc a cc w ti o J O N O M W �W� t7 D 111 Z N m Z a Z W UL4w N COLiJ W N N O IT. CAPITAL OUTLAY i ER i ER 0 O 0 1. cV ER 0 O 0' co , ER ER i' ER ER i' ER ERER&aya.ERE!? i 0000 0 — 0 0 1. c'7 0 0 '.0 ri 0 0 co CO 00'000'5 $ 00 00 O O O ER r• O et E03 MATERIALS & SERVICES $ 76,460.00 O 00 Ali ER O 0 0 co co ER $ 49,450.00 1$ 18,490.00 0 000 0 0 N ER 0 0ui d0' ER 0 V' CO ER $ 59,000.00 0 000000,0 0 O N ER 0 0 `- 0) L‘) N: ER 0 0— O — cd ER 0 O r- r- ER 0 0 0 0 O O O 1 N I' ER ER ER 0 e- aN O N et, in PERSONAL SERVICES $ 487.00 $ 168,403.00 $ 177,626.00 606 v r ER rn co N r Ej3 $ 942,952.00 o, co id N V). co of CO e3 ' ER v ' ' (0 ER ' EA ER ' ER ' ' ER ER ' ER $ 1,713,435.00 0 H $ 76,947.00 $ 180,618.00 0 O CO er O N 40 0 O O et cfi CO ER $ 145,428.00 $ 950,152.00 $ 71,310.00 00 00 O In in r co N V3 O 0 O a to in $ 18,764.00 00 0 r O O) co in. 0 0 O Q) V3 $ 82,201.00 0000 0 0 O O 1In Q)N co E9. 40 0 O O O - E03 0 r- CO N ..- N EA DEPARTMENTS BOARD FIRE CHIEF ADMINISTRATIONS DIVISION CHIEF FIRE MARSHAL CAREER VOLUNTEERS ASSISTANT FIRE CHIEF STUDENTS TEMPORARY EMERGENCY MED. SVC COMMUNICATIONS FACILITIES ARE EQUIPMENT VEHICLE MAINTENANCE WELLNESS PROGRAM TOTALS I 2007/2008 BUDGET J 00 a r0)0c! co ER 0 0 uS (00 ER 0 ri 0 in 1 $ 149,238.00 $ 151,305.007 0 0 OO COO K 0 ri V3 1 $ 208,287.00 0 o MOC) N ER 1 $ 11,746.00 1 $ 61,145.00 1 $ 20,100.00 Lei ON ti V3 $ 59,266.00 $ 51,000.00 ego c[ O CO 1 $ 2,257,565.00 (Transfers to reserve funds: Employment, Building, Equipment, Technology) O N O N Z cu p N — 8 2O(0 O N�pp CU U f0 t, f0 .L. N c O fC O o '0 fi o m co -0 °SEN 01 o - 7 O 3 o O < c , f0 c IS.2 co c c c N o o a(13 D< O S' m �w 2 C7 T L y rn c c m N c 10 E o 8 8-= 0 ac0-2 10f0o`-`° E E a N C f0 O o. cC O` fat Q W f0 ct 0 0 M O r O M 0 147 O it; co CONTINGENCY $ UNAPPROPRIATED $ 0 0 O O ' co co. 0 0 N N N W W V 0 N W O H TOTAL EXPENDITURES $ SISTERS -CAMP SHERMAN RURAL FIRE PROTECTION DISTRICT Deschutes County, Oregon ACCOUNTANT'S COMMENTS AS REQUIRED BY STATE REGULATIONS June 30, 2007 I have audited the accompanying financial statements of Sisters -Camp Sherman Rural Fire Protection District as of June 30, 2007, and for the year then ended and have issued my report dated September 12, 2007. have conducted my audit in accordance with auditing standards generally accepted in the United States of America and provisions of the Minimum Standards for Audits of Oregon Municipal Corporations, prescribed by the Secretary of State. Compliance with laws, regulations, contracts and grants applicable to Sisters -Camp Sherman Rural Fire Protection District is the responsibility of the District's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatements, I performed tests of sok iiie District's compiiance with certain provisions of iaws, regulations, contracts and grants. However, my objective was not to provide an opinion on the overall compliance with such provisions. Accordingly, I do not express such an opinion. The Minimum Standards for Audits of Oregon Municipal Corporations require the following items to be included in this report: Accounting Records and Internal Control '► The accounting records and reports maintained by the District were adequate for audit purposes. have considered the District's internal controls in order to determine my auditing procedures for the purpose of expressing an opinion on the financial statements and not to provide assurance on the the internal controls. My consideration of the internal control would not necessarily disclose all matters that might be material weakness. I noted no matters involving internal control that I considered to be a material weakness. Pledged Collateral The cash deposits of the District were secured during the year by collateral pledged. The District was in compliance with State Statutes. Investments The District's investments during the year complied with State Statutes. Debt Limitations The District did not exceed its legal debt limitations. Budgets, Appropriations, and Tax Levy A review of the budget, appropriations resolution, and the tax levy certified to the Assessor for the current and ensuing years were in compliance with statutory provisions. 53 ACORDL CERTIFICATE OF LIABILITY INSURANCE 4DATE /24/2008 ' PRODUCER (800) 852-6140 FAX: (541) 342-3786 Wilson-Heirgood Associates g 2930 Chad Drive PO Box 1421 Eugene OR 97440-1421 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, INSURERS AFFORDING COVERAGE NAIC # INSURED Sisters -Camp Sherman RFPD P 0 Box 1509 Sisters OR 97759 INsuRERA: Special Districts Assoc of Oregon INSURERS'. INSURER C. LIABILITY500, COMMERCIAL GENERAL LIABILITY INSURER D: 1/1/2008 INSURER E: SACH OCCURRENCE THE REQUIREMENT, THE AGGREGATE POLICIES INSURANCE AMYLINSRD INSRD OF INSURANCE LISTED BELOW TERM OR CONDITION OF ANY AFFORDED BY THE POLICIES LIMITS SHOWN MAY HAVE BEEN OF INSURANCE HAVE BEEN ISSUED TO THE INSURED CONTRACT OR OTHER DOCUMENT DESCRIBED HEREIN IS SUBJECT REDUCED BY PAID CLAIMS. POLICY NUMBER NAMED ABOVE WITH RESPECT TO ALL THE POTYPE DATE (MM/DD/YY) E FOR THE POLICY TO WHICH THIS TERMS, EXCLUSIONS XPIRATION PDAITE (CY MM/DD/YY) PERIOD INDICATED. NOTWITHSTANDING ANY CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, AND CONDITIONS OF SUCI- POLICIES. LIMITS INSRT LTR A GENERAL X LIABILITY500, COMMERCIAL GENERAL LIABILITY 23P52824 1/1/2008 1/1/2009 SACH OCCURRENCE $ 000 DAMAGE TO RENTED PREMISES PREMISES (Ea occurtancaf CLAIMS MADE X OCCUR MED EXP (Anyone person) $ PERSONAL & ADV INJURY $ GEN'L GENERAL AGGRE ATE $ None AGGREGATE LIMIT APPLIES PER: POLICY ~ JECO- 7 LOC PRODUCTS - COMP/OP AGG $ A AUTOMOBILE X LIABILITY ANY AUTO ALLOWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 23P52824 1/1/2008 1/1/2009 COMBINED SINGLE LIMIT (Ea accident) $ 500,000 BODILY INJURY (Per person) X X BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY'. AGG $ A EXCESS/UMBRELLALIABILITY X OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ 23P52824 1/1/2008 1/1/2009 EACH OCCURRENCE $ 9,500,000 AGGREGATE $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below WC STOT 1- TORY LIWCER E.L. EACH ACCIDENT 5 E.L. DISEASE - EA EMPLOYEE 5 E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Insured's ambulance operations. CERTIFICATE HOLDER CANCELLATION Oregon State Health Division EMS PO Box 14450 Portland, OR 97214-0450 ACORD 25 (2001108) IMCr17t,n.no, no - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEF, IRE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR "0 MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE L (FT, BUT FAILURE TO DO 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND LPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Jeffrey Griffin/ARJ ACORD CORPORAT'ON 1988 Pena t M, DESCHUTES COUNTY FRANCHISE APPLICATION TO PROVIDE ASA SERVICE Agency: Redmond Fire & Rescue Mailing Address: Contact Name(s): Doug Kelly 341 NW Dogwood Ave Redmond, OR 97756 Phone # 541-504-5000 Fax #: 541-548-5512 e-mail Address: Doug.Kelly@ci.redmond.or.us 1. Which ASA do you desire to serve? (Ex: Redwood ASA, S/R ASA) Redmond ASA 2. What is the location from which ambulance services will be provided? Two ambulances are staffed and stationed at 341 NW Dogwood Ave, Redmond, OR 97756 One ambulance is staffed and stationed at 100 SW 67th St, Redmond, OR 97756 One ambulance is staffed and stationed at 1390 C Ave, Terrebonne, 97760 3. What are the levels of service to be provided? Check all that apply.) IIIBLS ILS ALS 4. Will you subcontract for any services to be provided? If so, attach a copy of that subcontract. Yes ■ No Comments: 5. What is your ambulance service license number as issued by the Oregon Health Division? 0905 6. List the ambulances to be used in providing emergency services: Year: Make: Model: OHD License Number: 1992 Ford Type III 0905-E179598 1998 Freightliner Type I 0905-E202679 1999 Freightliner Type I 0905-E218903 2002 International Type I 0905-E231640 Attach copies of all ambulance licenses issued by the Oregon Health Division. DC Franchise Application to Provide ASA Service Page 1 of 3 Pages 7. Write a statement, or provide documentation, that all equipment and supplies in each ambulance conforms to Health Division standards. The Oregon Health Division completed a facilities and equipment inspection on April 10, 2000. Successful completion of the inspection is documented and attached. Since that date, Redmond Fire & Rescue has continued to maintain all equipment and supplies as required by the Oregon Health Division. Since the inspection the department has also upgraded equipment on all four ambulances, and increased staffing levels. 8. List personnel to be used in providing emergency services, including paid & unpaid personnel. (An attachment is acceptable.) Name: EMT Level: Certificate Number: 9. Write a statement of agency's experience in providing ambulance services. The Redmond Fire & Rescue has provided the City of Redmond and the surrounding rural area ambulance service since 1960. Five members of the department completed EMT training in early 1970. Service was originally provided by one disaster car. Redmond Fire & Rescue now maintains four Advanced Life Support Ambulances. The four ambulances are staffed by 37 career Paramedics, one career EMT -Basic, and 18 volunteers (some volunteers are EMT's, see above attachment). 10. Write a statement of ability to comply with the rules and regulations of the ASA Plan and any applicable County ordinances. Redmond Fire & Rescue continues to meet all rules and regulations set forth in the ASA plan and applicable County ordinances. Two franchise applications' ago, the department added six Firefighter/ Paramedic positions. With these new positions the department now provides staffing at the fire station on SW 67t. The station is staffed with Firefighter/ Paramedics, twenty-four hours a day seven days a week. This staffing provides the residents West of Redmond with much quicker response times. The 67th street station houses one ALS ambulance, one ALS fire engine, a water tender, and brush engine. Past budgets allowed the addition of three more Firefighter/ EMT's July 2003. This increase in personnel provides staffing for the Terrebonne station, North of Redmond on C Avenue in Terrebonne, with Firefighter/Paramedics, twenty- four hours a day seven days a week. The Terrebonne station is staffed with one ALS ambulance, one ALS fire engine, a water tender, and brush engine. The above staffing increases have greatly improved the service we provide to the residents in the Redmond ASA. All required policies and procedures and followed and current. Redmond Fire & Rescue has the necessary staff, equipment, and administration to meet and comply with the rules and regulations set forth in the ASA Plan. DC Franchise Application to Provide ASA Service Page 2 of 3 Pages 11. Write a description of any prepaid ambulance plan, including the number of years of operation, funding and term. Redmond Fire & Rescue continues to offer our customers a membership program. The program was initially offered in 1992. One significant change since 2000 is the change in program management. Air Life of Oregon now provides management of our entire membership program. Membership has grown significantly, now totaling 2710 members. Revenue for the 2007-2008 fiscal year is projected to total $55,000.00. Annual ground membership fees are $50.00, but is reduced to $45.00 is the customer purchases a combined Redmond Fire & Rescue/ Air Life of Oregon air and ground package. 12. In the case of an application to transfer or assume an already assigned franchise, please provide the following. A. Summarize how the proposed change will improve response time, and the quality of level of services to the ASA. (Include an assessment of how the proposed change will impact the existing first response system.) N/A B. Provide evidence that the call volume in the ASA is sufficient to financially or otherwise justify the changes in service. N/A 13. Submit copies of your adopted Fiscal Year 2007-08 Budget, and an audit for Fiscal Year 2006-07. The audit is not completed and may be obtained from the city finance director upon completion. Attached are the 2007-2008 budgets and 2008-2009 proposed budgets. 14. Submit proof of public liability insurance. See attached. Also included are the ambulance licenses. DC Franchise Application to Provide ASA Service Page 3 of 3 Pages ASA #6 - Redmond Size of ASA: Approximately 223 square miles. Beginning at the common comer of Deschutes, Jefferson and Crook Counties; thence southerly upon the County line common to Deschutes and Crook Counties to the SE comer of section 24, T16S, R13E— .. - : ', NE corner of section 24, T16S, R13E; thence westerly upon section lines to the SE corner of the W 1/2 W 1/2 of section 16, T16S, R12E; thence northerly to the NE corner of the W 1/2 SW 1/4 of said section 16; thence easterly to the SE corner of thc NW 1/4 center of said section 16; thence northerly to the NE comer of the NW 1/4 of said section 16; thence westerly upon the section line to the intersection with the centerline of the Deschutes River; thence northerly downstream along the centerline of the Deschutes River to the intersection with the south line of section 3, T16S, R12E; thence westerly upon said section line to the SW comer of said section 3; thence westerly upon Newcomb Road to the SE comer of the W 1/2 W 1/2 of section 5, T16S, R12E; thence northerly to the NE corner of the W 1/2 W 1/2 of said section 5; thence westerly upon section lines to the NW corner of section 1, T16S, R11E; thencc southerly upon thc section line to thc SW comer of Said SW corner of section 36, T15S, R11E; thence north to the NW corner of section 25, T15S, R11E; thence west to the SW corner of section 22, T15S, R11E; thence north approximately 10 miles upon section lines to the line common to Deschutes and Jefferson said County line to the Point of Beginning; excluding 'all of Black Butte Ranch and that portion of U.S. Highway 20 from Indian Ford Road to the Camp Sherman turnoff. By Assigning License Number 0905 To: zabeth Morgan, Pre -Hospital Standards Representative **POST IN A CONSPICUOUS PLACE IN AMBULANCE SERVICE BUSINESS OFFICE* Q 0 m W co }6 W u) 5 cc W Zt 2g3 W U O- 7 W U) JQ a Lu W Z0U U W W C wC W PAYMENT RECEIVED Z' WII Z� ! 0 cn}a Z is WE J a) Z T I i 2i O Qi a CO MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE D o z 0o io CO Pi Q ~ Ac c\I s0°c5 CI. CO W. 16 W} CU u C/) z • 0) LL U o 7 ec WLU CJ7 Q C W 2 O 0 O Z W C 0 Eli w MBUL+r. YPF 0 o Q U = Yb CO ¢ &W>N W soya a W co LLI U�) w Z d W u- O , w fILU (!) 4 a0 LLJ C g • z txCe ce 0 w w U AMBuL19'PFreightliner Z ! Z! 0 a! 1 W u) to UJ 0 `E J a) wP d ;_ m ! a) a) Q O 0 0) O 0 z M co 0) ti rn O O E -D a) MUST BE POSTED IN A CONSPICUOUS PLACE - NOT TRANSFERRABLE o w 0 Li I pi >7 CDCI d co F -a. a a W w>_ ce < co 0 Q - o �- U 05 Q Q jw 0 000 WZ W ix 0 D W w AMBu2YPEnternational >71 V! Z! 0.1 Z! COI OI i a' Nb Z to V 1E J IW W0 ToF Q >, u m ! I i Qi a) a) Q O O 0) O 0 z M MUST BE POSTED INA CONSPICUOUS PLACE - NOT TRANSFERRABLE Paid Staff Abrams, Gary Bale, Wade Brown, Ken Broyles, Dan Campbell, Jake Clark, Josh Cole, Will Drayton, Dan Engelgau, Erik Fiero, Steve Gibson, Wade Hagen, Sean Halderman, Brett Hawkins, Ron Hess, Wayne Kelly, Doug Knorr, Dick Lighthall, Cuyler Linker, Matt Meyer, Daniel Miller, Dustin Mitchell, Bethany Moor, Tim Pengra, Steve Pickhardt, Dave Poindexter, Stratton Powell, Jon Puller, Jeff Robison, Jim Simmons, Chris Sjolund, Bob Smith, Cathy Terry, Garrick Thompson, Jake Waterman, Len Welch, Bill White, Andrew Wood, Jon EMT Level OHD # Volunteer Staff EMT level OHD# Paramedic 130084 Paramedic 130223 Paramedic 117705 Paramedic 121616 Paramedic 126907 Paramedic 130638 Paramedic 129626 Paramedic 130308 Paramedic 131846 Paramedic 126188 Paramedic 127075 Paramedic 125573 Paramedic 119645 Paramedic 122533 Paramedic 123555 Paramedic 127808 Paramedic 116003 Paramedic 125262 Paramedic 123076 Paramedic 129132 Paramedic 127433 Paramedic 124561 Paramedic 115814 Paramedic 110244 Paramedic 118130 Paramedic 121336 Paramedic 128109 Paramedic 119435 Paramedic 126620 Paramedic 119652 Basic 117137 Paramedic 118223 Paramedic 130326 Paramedic 121998 Paramedic 131581 Paramedic 123193 Paramedic 127090 Paramedic 123195 Cooley, Marshall Basic 134328 Hodge, Matt Basic 131815 Lewis, Mathew Basic 134728 Nydahl, Tom Basic 134381 Patterson, Ryn (Tyler) Basic 133713 Copeland, Victor Paramedic 131245 Fisher, Mathew Paramedic 133410 Kilian, Kevin Basic 128863 Taylor, Brian Basic 128909 Section 11 The purpose of the Fire Fund is to account for the resources and expenditures of Redmond Fire & Rescue. The Redmond City Charter requires that the City maintain a distinct Fire Fund. The mission of Redmond Fire & Rescue is: "We will serve with excellence, make bad situations better, prevent fires and injuries and be cost effective". Through an intergovernmental agreement with Deschutes County Rural Fire Protection District #1, Redmond Fire & Rescue aspires to fulfill the above stated purpose to the Rural Fire District, which surrounds the City of Redmond. FUND RESOURCES Resources to the Fire Fund include a portion of the annual general levy property tax (28.9% of the total levy), contractual tax rate revenue from Deschutes County Rural Fire Protection District #1, ambulance billings, Fire Med subscriptions, and capital grants. FUND COST CENTERS The Fire Operations cost center's purpose is to minimize the loss of life and property by responding quickly to emergencies. In addition, employees of this cost center are expected to maintain appropriate knowledge, skills and physical fitness so that excellent customer service is provided. The Fire Administration cost center's purpose is to provide leadership, vision and sense of purpose, while assuring that the City's firefighters and paramedics have the appropriate tools and training to respond to emergencies safely and effectively. The Administration also manages the entire organization in a manner which results in efficient and cost effective service. The Fire Prevention cost center's purpose is to promote fire and life safety awareness through public education; and the protection of life and property through code enforcement, fire and life safety inspections, and investigations. I i(Il IfllAI \I I1_'ImoIl I)(II III,I I AV I.IIt)\II FIRE ORGANIZATIONAL CHART: UC ..A -Shift Support Serf ice, \ acant 3- Captains IX B -Shift Emergency Services / I'cr,onncl IS( -1NIS 3 - Captain, I)( ( -Shirt Training / :\Amin Sen ices 13( - Training 3-\ulunteerlls 3 - \ ulunleer 1 I, 3 -Volunteer Els Piro Marshal Fire & t_ite Satoh Deputy Eire \Iarsltal FISCAL YEAR 2007/08 REVIEW: • Division Chief Art Hatch Retired after sixteen years of service • Firefighter/Paramedic Karl Johannsen retired after twenty-eight years of service • Battalion Chief Doug Kelly was hired to manage the EMS Division • One Firefighter Paramedic was hired as an FTE replacement. o Dustin Miller • All of Redmond Fire & Rescues Self Contained Breathing Apparatus was replaced with funds from a federal grant • New records management programs for EMS chart writing and Run Data collection were introduced to provide better statistical data • Tele -Staffing, an automated personnel leave management system was installed to help with daily staffing and improve efficiencies. • The Fire Marshal's Division continues to set records for residential and commercial plan reviews for our growing community. II I I i l: h I I 11 ' I I PERFORMANCE MEASURES: Emergency Operations Emergency Response: Each year, the Fire Department tracks the number of emergency responses in both the City and Deschutes County Rural Fire Protection District #1: # of Emergency Responses 2004 2005 2006 2007 2008 (Est.) 2,971 3,406 3,835 # of Emergency Calls - City 2,200 2,442 2,783 # of Emergency Calls - RFPD 771 964 1,052 4,252 2,864 1,388 4,720 3,179 1,541 Fire Prevention Fire & Life Safety Division: Fire prevention activities focus primarily upon: • Enforcement of the Fire Code through development and construction plans review, and performing inspections on new and existing buildings. • Making Public Education presentations to schools, civic groups, at public assemblies, and through the media. These activities occur throughout the City of Redmond and Deschutes County Rural Fire Protection District #1, a 150 square mile area, which includes Terrebonne, Eagle Crest, Pronghorn Resort and all of the Redmond School District. Public Education Presentations FIRE AND LIFE SAFETY DIVISION 2004 2005 2006 2007 2008 (Est.) 244 217 50 61 61 Site Plan Reviews No Prior Data 882 498 400 Business Inspections/Re-Inspections No Prior Data 83 51 50 Public Education Presentations: Data computation was re -configured in 2006, which accounts for change from 2005 to 2006. 2006 figures are a total of following: On and off- site tour/ presentations, special events, car seat clinics, Fire Buster and Team Teaching events. Administration Training: Redmond Fire & Rescue's second priority, behind emergency response, is training. This is in accord with the International City Managers Association's perspective; they state that "Training is the single most important non -emergency function of any fire department." Our primary focus is on providing in-house training. In fiscal year 2007/08 we hired two new full time employees that dedicate their time to fire and EMS training. In just the short time that they have been on -board we are seeing very positive results. In House Training Hours Offered TRAINING 2004 2005 2006 2007 2008 (Est.) 204 396 1,850 4,500 5,000 In House Training Hours Received per Person 110 156 550 132 200 I I I iI i, \I 2006 increase reflects the implementation of an improved record management system as well as increased training. FIRE BUDGET SUMMARY: NOTES ON THE FISCAL YEAR 2008/09 BUDGET: Fire Operations: • The budget includes $27,000 to replace four ambulances gurneys. Emergency Medical Services is 70% of our calls for service and requires that we modernize equipment for safety and efficiency. • The budget utilizes $60,000 of funds reserved in prior years to replace four heart defibrillators. The new defibrillators have the capability to send patient information directly to the hospital for consultation with medical doctors. • The command vehicle that is driven by the on -duty division chief will be replaced this year and will be equipped with communications equipment that allows communication with police, airport, federal fire agencies, and all other departments in the tri -county 'i)n - t I,t I I 1111 1 1 2005/06 2006/07 [TE's (Actual) (Actual) 2007/08 (Budget) 2008/09 (Budget) Total Resources $5,372,732 $6,159,848 $6,532,973 $6,547,876 Operations Expenditures by Cost Center 5,711,000 5,890,680 38 3,912,216 4,800,303 Administration 4 400,307 475,347 615,580 430,210 Prevention 2 174,256 175,288 206,393 226,986 TOTAL (by cost center) 44 $4,486,778 $5,450,939 $6,532,973 $6,547,876 Personal Services Expenditures by Category 4,411,634 4,706,551 3,474,339 3,902,458 Materials & Services 805,051 1,033,741 1,106,250 1,134,850 Capital Outlay 8,700 308,699 529,699 177,973 Debt Service 198,688 206,041 247,100 249,002 Contingency - - 238,290 279,500 TOTAL (by category) $4,486,778 $5,450,939 $6,532,973 $6,547,876 NOTES ON THE FISCAL YEAR 2008/09 BUDGET: Fire Operations: • The budget includes $27,000 to replace four ambulances gurneys. Emergency Medical Services is 70% of our calls for service and requires that we modernize equipment for safety and efficiency. • The budget utilizes $60,000 of funds reserved in prior years to replace four heart defibrillators. The new defibrillators have the capability to send patient information directly to the hospital for consultation with medical doctors. • The command vehicle that is driven by the on -duty division chief will be replaced this year and will be equipped with communications equipment that allows communication with police, airport, federal fire agencies, and all other departments in the tri -county 'i)n - t I,t I I 1111 1 1 area. It will also be equipped with state of the art computer equipment including GPS, Digital Mapping, Computer Aided Dispatching, and Incident Management Software. • Redmond Fire & Rescue, in an effort to improve our customer service, is sending customer survey forms to citizens that utilize our fire and ambulance services. The survey covers nine areas and rates our services from poor to excellent. REQUESTS UNFUNDED: • In FY 2008/09 a request to hire three firefighter/paramedics was made to start implementing a second -out ambulance to handle the increase in emergency and non- emergency calls. The three new full time positions would be dedicated to providing non -emergency transfer support to our increasing calls for this service. Currently our Terrebonne fire station handles these transfers, leaving that station vacant and not able to respond to fire or medical calls in the north section of our district. • In FY 2008/09 a request to hire part-time deputy fire marshal was made to focus on fire and life safety inspections in our commercial and industrial areas. Currently we are only able to respond to complaints and new construction issues, this position would allow us to dedicate a person to completing the inspections in a progressive manner. ( I I 'T 1 1 1 f 1) 11 210 - Fire FY 2005/06 FY 2006/07 FY 2007/08 FY 2008/09 Actual Actual Budget Budget 5000 - Fire, Fire Operations Resources 311-10-00 Property Tax/Current 1,854,903 1,957,579 2,284,300 2,484,363 311-12-00 Property Tax/Prior 44,050 39,240 66,400 62,364 331-00-00 Federal Government Grants 4,000 421,473 0 341-70-00 Refunds/Reimbursements 21,431 12,074 0 341-90-00 Miscellaneous 1,946 351 342-50-02 Ambulance Billings 812,199 816,704 772,500 775,000 342-50-03 Fire Med Subscriptions 53,654 57,681 57,000 55,000 342-50-06 Rural Fire Levy 1,374,055 1,557,430 1,789,400 1,893,809 342-50-08 Miscellaneous 205 3,175 - 1,500 342-50-12 Hazmat Outreach Training 7,061 13,180 5,500 6,400 342-50-13 Special Events - 15,000 342-50-14 Hazmat Response 567 25,996 10,000 - 342-50-16 Conflagration 1,355 37,079 10,000 10,000 342-50-20 Training Fees 4,700 - 1,500 349-90-01 Chgs for Srvc-Other Fund 309,800 366,800 355,300 522,900 361-00-00 Interest Revenue 31,274 34,047 13,000 4,909 364-20-00 Sale Of Property 2,500 48 0 366-23-01 Source 1,000 500 0 384-10-00 Bond/Note Sale 347,309 0 399-00-00 Beginning Fund Balance 852,732 885,954 748,100 715,131 Resources Total 5,372,732 6,159,848 6,532,973 6,547,876 Personal Services 522-50-01 Regular Pay 1,864,407 2,036,875 2,255,526 2,545,510 522-50-03 Overtime 202,870 257,207 180,000 195,000 522-50-05 Haz-Mat Response 11,071 21,021 10,000 5,000 522-50-06 Conflagration Wages (2,949) 9,668 10,000 10,000 522-50-10 Wellness Bonus 3,575 6,050 12,600 11,550 522-50-11 Hazmat Outreach 5,100 6,780 5,500 6,400 522-50-12 Holiday PayNac Buy Back 19,739 36,500 26,300 522-50-13 Special Event Wages - 15,000 522-52-11 Employer FICA 127,395 143,328 138,414 156,127 522-52-12 Employer Medicare 29,794 33,520 32,372 36,514 522-52-30 Employer PERS 348,347 375,999 473,658 534,557 522-52-41 Medical Insurance 344,776 371,189 462,647 538,175 522-52-50 Life Insurance 1,151 1,181 993 1,186 522-52-51 Accidental D & D 137 145 151 160 522-52-52 SAIF 44,528 58,138 77,861 64,066 522-52-53 Long -Term Disability 6,650 7,398 8,094 9,728 522-52-62 FSA 882 928 945 972 522-52-70 Retiree Costs 5,839 - 11,160 Personal Services Total 2,987,735 3,355,004 3,705,261 4,167,405 Materials & Services 522-60-02 Office Supplies 1,097 404 0 CITY OF REDMOND FY 2008/09 BUDGET - FIRE FUND - SECTION II Page 6 210 - Fire 522-60-03 Housekeeping 522-60-04 Uniforms and Clothing 522-60-06 Small Tools & Work Equip 522-60-07 Safety Supplies 522-60-10 FireMed 522-60-11 Ambulance Supplies 522-60-12 Building Maintenance 522-60-13 EMS Equipment 522-60-20 Water/Sewer 522-60-22 Utility Electric 522-60-23 Utility Gas 522-60-24 Telephone 522-60-29 Radio Maintenance 522-60-40 ISF Purchasing 522-60-41 Printing 522-60-44 ISF Risk Management 522-60-60 Dues, Subs, Memberships 522-60-61 Tuition, Meeting, Travel 522-60-63 Books, Maps, Periodicals 522-60-66 Lab Supplies/ Chemicals 522-60-67 Garbage Collection 522-60-73 Fire Meals 522-60-74 External Equipment Maint 522-60-76 ISF CIS 522-60-77 Fuel 522-60-78 ISF Vehicle Maintenance 522-60-79 External Vehicle Maint 522-60-87 Employee Physicals 522-60-88 EmployeeNolunteer Recogn 522-60-90 Software Licenses 522-60-93 Haz-Mat 522-60-97 Chgs Srvc From Other Fund 522-60-98 Contractual Services 522-61-90 Penalty & Fees 522-61-99 Debt Issue Costs Materials & Services Total Capital Outlay 522-70-03 Machinery & Equipment 522-70-06 Vehicles 522-70-27 Fire Equip. Reserve Capital Outlay Total FY 2005/06 FY 2006/07 FY 2007/08 FY 2008/09 Actual Actual Budget Budget 6,848 13,705 13,500 15,000 24,767 81,674 54,200 55,000 24,790 30,108 28,600 34,000 15,455 10,164 14,000 15,000 30,623 24,654 30,000 30,000 50,059 56,564 56,000 56,000 23,884 27,142 36,000 36,000 6,790 3,231 5,600 9,600 129 524 800 2,000 26,775 27,356 30,000 ;12,000 12,757 15,836 12,000 8,000 13,079 20,721 17,500 29,000 11,946 23,972 25,500 25,500 3,200 5,600 2,900 3,400 695 743 750 - 61,000 73,400 68,000 66,000 714 2,125 500 500 42,075 41,331 36,500 26,500 155 348 500 500 3,133 940 3,600 3,600 3,826 3,915 2,500 4,200 1,733 1,086 2,000 2,000 18,250 13,920 28,000 28,000 39,500 37,700 42,700 59,100 37,304 42,889 60,000 62,500 99,000 136,500 135,400 143,100 5,590 7,487 15,000 15,000 10,943 18,682 19,300 19,300 496 440 500 500 21,510 20,000 21,000 1,083 1,394 5,400 5,400 138,600 175,500 214,700 206,100 609 6,857 8,700 3,000 187 187 1,950 0 717,092 930,559 990,650 1,016,800 454,699 87,000 8,700 308,699 15,000 50,000 60,000 40,973 8,700 308,699 529,699 177,973 Debt Service 522-80-80 Building Facility 42,495 45,000 42',408 522-80-81 Principal 48,278 78,526 48,800 54,045 522-80-82 Interest 72,496 82,268 69,600 6E^,128 522-80-90 Equipment Lease 35,419 45,247 83,700 82,421 Debt Service Total 198,688 206,041 247,100 249,002 CITY OF REDMOND FY 2008/09 BUDGET - FIRE FUND - SECTION II Page 7 210 - Fire FY 2005/06 FY 2006/07 FY 2007/08 FY 2008/09 Actual Actual Budget Budget Contingency 522-82-01 Contingency Contingency Total 5000 - Total Cost Center Expenditures 238,290 279,500 238,290 279,500 3,912,216 4,800,303 5,711,000 5,890,680 5000 COST CENTER NET TOTAL 1,460,516 '1,359,545 821,973 657,196 5010 - Fire, Fire Administration Personal Services 522-50-01 Regular Pay 234,439 287,163 360,046 229,898 522-50-03 Overtime 123 439 0 522-50-10 Wellness Bonus 25 0 522-50-12 Holiday PayNac Buy Back 1,432 0 522-52-11 Employer FICA 13,975 17,272 22,033 13,785 522-52-12 Employer Medicare 3,268 4,039 5,153 3,252 522-52-30 Employer PERS 40,906 47,373 75,609 48,278 522-52-41 Medical Insurance 38,494 37,210 61,800 44,820 522-52-50 Life Insurance 115 131 166 125 522-52-51 Accidental D & D 18 20 25 17 522-52-52 SAIF 3,715 4,780 8,519 2,756 522-52-53 Long -Term Disability 742 829 1,094 721 522-52-62 FSA 110 133 135 108 Personal Services Total 335,906 400,846 534,580 343,760 Materials & Services 522-60-01 ReservesNolunteers 4,217 6,437 8,000 16,000 522-60-02 Office Supplies 7,937 8,433 12,100 12,500 522-60-04 Uniforms and Clothing 5,185 1,946 4,500 3,500 522-60-05 Film Processing 38 200 50 522-60-06 Small Tools & Work Equip 1,066 2,618 4,000 6,000 522-60-19 Advertising 630 228 400 250 522-60-24 Telephone 700 522-60-26 Postage 141 68 200 300 522-60-36 Agent Fees 685 685 800 800 522-60-40 ISF Purchasing 500 700 300 300 522-60-41 Printing 857 3,810 2,500 3,250 522-60-44 ISF Risk Management 3,800 5,700 4,600 2,800 522-60-48 Rentals 4,968 4,466 4,200 5,000 522-60-60 Dues, Subs, Memberships 7,608 3,698 2,700 2,700 522-60-61 Tuition, Meeting, Travel 2,003 3,446 7,000 7,000 522-60-63 Books, Maps, Periodicals 804 2,960 1,000 1,000 522-60-76 ISF CIS 13,200 14,500 14,200 11,800 522-60-97 Chgs Srvc From Other Fund 10,800 12,800 14,300 13,200 522-60-98 Contractual Services 1,268 0 Materials & Services Total 64,401 74,501 81,000 36,450 CITY OF REDMOND FY 2008/09 BUDGET - FIRE FUND - SECTION II Page 8 210 - Fire FY 2005/06 FY 2006/07 FY 2007/08 FY 2008/09 Actual Actual Budget Budget 5010 - Total Cost Center Expenditures 400,307 475,347 615,580 430,210 5010 COST CENTER NET TOTAL (400,307) (475,347) (615,580) (430,210 5050 - Fire, Fire Prevention Personal Services 522-50-01 Regular Pay 522-50-03 Overtime 522-50-10 Wellness Bonus 522-52-11 Employer FICA 522-52-12 Employer Medicare 522-52-30 Employer PERS 522-52-41 Medical Insurance 522-52-50 Life Insurance 522-52-51 Accidental D & D 522-52-52 SAIF 522-52-53 Long -Term Disability 522-52-62 FSA 522-52-70 Retiree Costs Personal Services Total Materials & Services 522-60-04 522-60-40 522-60-44 522-60-61 522-60-72 522-60-76 Uniforms and Clothing ISF Purchasing ISF Risk Management Tuition, Meeting, Travel Fire Prevention ISF CIS 522-60-97 Chgs Srvc From Other Fund 522-60-98 Contractual Services Materials & Services Total 5050 - Total Cost Center Expenditures 111,652 107,361 121,775 127,017 137 86 0 25 - - 0 6,895 6,621 7,512 7,726 1,613 1,549 1,757 1,807 18,896 17,749 25,573 26,674 8,313 9,792 10,433 28,355 55 48 55 62 8 7 8 8 2,627 2,881 4,204 3,197 423 379 422 486 54 45 54 54 90 0 150,698 146,608 171,793 195,386 56 1,184 1,000 2,000 200 100 100 100 1,700 2,799 2,300 700 17 416 2,000 2,000 9,884 10,042 14,000 14,000 6,600 5,300 8,500 8,900 5,100 5,500 6,700 3,900 3,340 0 23,558 28,680 34,600 31,600 174,256 175,288 206,393 226,986 5050 COST CENTER NET TOTAL (174,256) (175,288) (206,393) (226,986) 210 - Fire Total Expenditures 4,486,778 5,450,939 6,532,973 6,547,876 210 - Fire Net Fund Total 885,954 708,909 CITY OF REDMOND FY 2008/09 BUDGET - FIRE FUND - SECTION II Page 9 Agent JBL&K Risk Services LLC dba JBL&K Insurance Agency 220 NW Second Ave Ste 800 This certificate Is Issued as a matter of information only and confers no rights upon the certificate holder other than those provided in the coverage document. This certificate does not amend, extend or alter the coverage afforded by the coverage documents listed herein. Companies Affording Coverage Named Member or Participant City of Redmond PO Box 726 Redmond, OR 97756 COMPANY A - City County Insurance Services (CIS) COMPANY B - National Union Fire Insurance Company of Pitts, PA COMPANY C - RSUI Indemnity Thls Is to certify that coverage documents listed herein have been Issued to the Named requirement, term or condition of any contract or other document with respect to which coverage documents Ilated herein Is subject to all the terms, conditions and exclusions Member herein for the Coverage period Indicated. Notwithstanding any the certificate may be Issued or may pertain, the coverage afforded by the of such coverage documents. CO LTR Type of Coverage Certificate 4 Effective Date Expiration Date Limits A _General X X X XOccurrence Liability Commercial General Liability Public Officials Liability Employment Practices 07LRED 7/1/2007 7/1/2008 General Aggregate $15,000,000 Each Occurrence $5,000,000 A _Auto X X X Liability Scheduled Autos Hired Autos Non-Owned Autos 07LRED 7/1/2007 7/1/2008 General Aggregate None Each Occurrence $5,000,000 A X X X Auto Physical Damage Scheduled Autos Hired Autos Non-Owned Autos 07APDRED 7/1/2007 7/1/2008 A A B C C J Property ] Boiler and Machinery Excess Crime Excess Earthquake Excess Flood A J Workers' Compensation Description: Certificate Holder CANCELLATION: Should any of the coverage documents herein be cancelled before the expiration date thereof, CIS will provide 30 days written notice to the certificate holder named herein, but failure to mail such notice shall impose no obligation or liability of any kind upon CIS, its agents or representatives, or the Issuer of this certificate. By: 01.t4.00.4416.46.,�.4r,s„ Date: